The Den@Heartland Kids, Club Annual Report and Financial Statement for the year ended 31 March 2022 Scottish Charity Number SC049188
The Dèn at He¥tl¥nd Kkh, Cl Trustees. Annual Report lor the year•nded 31" Marth 2022 Scottlsh Charlty Numbtr SC019188 Ihe Irustees have pleasure in presenting this Port ivdethei with the fh)an(ial ststement and the ndependeni exami5 report lof the year Lded 31st Marth 2022. Nam• •rKI Addmss The Charity's name Ss The Den@Heartl•nd Kids. Oub and tts re8iStered address Is 4 P¥rkuoy Cre5cenL Pitlochry, Perthshire. PH16 5HZ. Confflltutk>n and Purp The Den@IHeartland Kids. Club 15 constituted as a kottish Charitable Incorporated Orsanlsalion ISOOI with a iwo-tier strvcture and 15 a regi5tereil kottish Charlty- number SC049188. Thè Charity was re8lsterèd on l April 2019. The strurture ol ihe Charity conysts of Members have the ri8ht to attend rneetlngs and appoint Trustees to the Board. the Bwd of TruMt•s who hold r48ular meetlnKs •rrfl Control the actNlties of the tharity. The purpose ol The Den@Heartland Kfjds. aub is to provide communityqun childcare includin8 eduution•l and re¢reaty'onal actNities for ¢hildren up to and indudin8 ale 14 In the Hi8hlanO Perthshire rea an 4mphaS on outdoor ay. rrustees . Cholrperx . Ctrchalr & seCtsry -CoCha - Vk• Chair - Tre•surer aPpnIe i Apnl 2019, res*netl 31st AV$t 2021 apptynted l Awsl 2019 pptynted 29th September 2020 appointed l April 2019 appointed l April 2019 appoinied i Awll 2019 IPDointed Ilst August 2021 Trustees are recTUrted •nd •ppolnted in K¢ordance ¥Ath the Ch¥iry's Cwtr(utlon. Trustee5 will be appointed by the members •t the AGM but The board ofTrustees can appolnt any member to the 8o•rd at any point.
A(tl¥ltles The Den Is a community run wraparound thildcare service operatin8 for beneffit of Highland Perthshire families. Our charity has provided a Breakfast club, Afterxhool ¢lub arTrd holiday care Sin Mai¢h 2019 from our base within Pitlochry High school. We ha¥e had tremendous support durin8 this time from our local community, the school. Ptrth and Klnross Covncll IPKCI and from many giant funders. Our maln alm Is Tts provlde prole551onal. reliable ¢hildcère for parents and TerS which i) fyn, cducolional and jale lor ou( children. Oue to staffing issues and cOd-19. the start of this reporting year was very difficult for the committee and slall. We struggled to retruit 3 mana8ef which was a requiremenl of Care In5pectOfate re8islration. We were exlremely fortunate that PKC stepped In to help and provided us wbih a per11C mana8er fgr a short-term period to work algn85ide our existing staff to enèble ihe aub to continue operatin8. We ran a very busy Summer Holiday Club in July 2021. but. due to both a lack of qu•lified staff and Co¥rfd-19, wt had to cancel our October holiday club. Al the end of 2021. rlslng Cwd-19 cases within the school forced ihe Se to close on the 8 of December. This pre¢aution3ry step was taken by the committee to help avoid trar&mt55ion between year groups and to protect our staff and fe8iSttrtd families espeelalty with Christmas just arnd the ¢orn•r. We re-opened on the 10th of January, reuuitin8 2 new stsff members. With quallfled stèlline remainin8 ¥ critical issue. dlal¢8e ¢tInued with PKC about how btst to enable chlldcare provbslon lor the community t(tr be m•intained. After len¢thy dlscusslons w were able to announce just before the year end that PKC had agreed to take the semce M from 25 April 2022 for a trlal periLJ to malntaln ihe seTrlce for the communlty. Hn¥h(lal r•¥l•w Our ie8ulai source of fundln8 is fee5 that art ¢harBed to parents and over the last year thi5 has Inttea5ed $180ifi£antty. now that we are fvlly functional 08aln after Could closuru. Prior to Covid we were runnin8 at near opacity and ihe aubs alm was to 5UPPOrt ihose parents and chlldren as they retilfn to a mwe settled school routine. We families, thildcare requlrements change du ¢0 more working from home, or chan8es lft jobs, howe¥w we were able build upon and 8row our number5 in the chan8ln8 landscape Prlor to Covid. lundralsine efforts had been 13¢ In allowin8 the or8anisatTrtin to meet its runnin8 costs. Due to Covid we were unable lo rely on this method ol Ivndlng and instead applled for more 8rants ar*d utillsed the 8overnments Job Reteniion Scheme. In addition to grants, donations frorn indl¥ldua15. local ccrfnmunity 8rows and lo¢al bu51nesses have been re¢eived, for whlch the club Is ertrtmely graielul. R•s•r¥os pollcy The trustee5' endeavour to retain two months TWOrth of average Tunnine costs in ordLY to meet commitments and to fover any unexpetted expenditure although the aim is io increase thi5. Pfior to the PKC iaking over ihe service, two months of average running costs stood at £6,8CQ and reseryes can meet thi5. The trustee5 belleve that thi5 Is siiii in an acceptable range bul will continue to monitor the position takin8 account of the trial period with PKQ
Plans for luture peri 7he trustee5 intend to continue to expk>re options to enable the Oub to employ and raIn qualified staff so as to develop the Servi to meet the needs of parents within the community. Approved by the Trustees •nd siBntd on their beh•lf Lo.Lhair 29 November 2022
Indendent Examlnèrfs Report 10 the TruM••s of Th• DenOHeartland Kld5' Cl I report on thè financial statèment for thè period 10 31 Marth 2022 as s•t out herewlth. Respertlve responsSbllltles of trustee5 and examlner The charity'5 trustets are responsible for the preparation of the accourits In accordance with th¢ terms of the Charities and Trustee Investment (Scotlandl Act 21KlS ènd the Ch¥ities Accounts Iscotlandl Regulations 2006. The charity trusiees consider that the audit requirements of Re6ulation Iolllldl of the Accounts Re8UlatiO does not app. It is my responsibilitv to ¢¥amlne the accounts as Wulfed undei Section 44llllcl of the Act and to state whether particulai m•ttrs have £om tts my •ttentim. basls of IndePendt eMJmlnerfs st•tennt My ex•rnin4tion bs ¢•rried out in Jccordonce with RulatIon 11 of the Charities Accounts IScotl•ndl Re8ulations 20(%. An examinatlon includes a rèwew of the accountlne retord5 kèpt by the charlty and a comparison of ihe account5 presented with those records. It also includes the Cons1at1oD of arry unusual item5 or di5c195ures in the •ccounts and seeks e¥planatlons from the trustees Concer such matters. The procedurts undertaken do rTrot Pfovide all the evidence that would be required in an audlt, and consequenily I do n¢X exprtss an audit opinion on The view 8iven by the accounts. IndpeAdnt ¢xmln*es 5t•temenl In the tourse of my txomin•tion. no matter hos come to my attentiffi:. l. Which Eive5 me reasonable cause to belleve that in any materlal respert the requkements io keep actountiryd rec¢fds in ac¢ordan¢t with Section 44llllal of the 2005 Art •nd Rrfulaiitin 4 of the 2006 Accounts fte8ulatlons JrKI io prepare accounts which accord th the accountin& records arKI comply with Regulatlon 9 of the 2IxJ6 Accounts Regulatlons have r)ot bèen m•t Of 2. to whlch. In my oplnlon, attention should be drawn In (vder to enable a proper understandin8 of the a¢counts to be reached. Sl8n•d Date 29 November 2022 N¥rne Quallllcatlon Chortered Accountant Address Walton Kdqouf Chart•red Accountants 26130 8onNethill Road Pltlochry PH16 5BS
The Den at He•rtl•nd Kids, Club Receipts and Payments A¢fount Year ended 31 March 2022 Unrestrlcled Funds Restrlrted Year ended 31 Marth 2022 INCOME Income from Tradin8 Actfvitie5 Breakfast Club fees After School club fees Summer Artivity fees October Activity fees November InseNKe Christmas Partv Registratn Fees HMRC CJRS 2.085.75 6.840.05 7.619.LNJ 2.085.75 6,840.05 7,619.00 477.(K) 477.txj 2,630.14 19,651.94 2.630.14 2,630.14 17,021.80 Income from Fundraising Artivltle5 Grants Donatlons Fundraisln8 20,643.tJ) 1.499.11 874. 21.517.IXI 1.499.11 22.142.11 39,163.91 874.00 3.504.14 23,016.11 42,668.05 Tot•1 Incpme EXPENOITUR Expenses relatin8 to Trading Actfvfties Wages, pension ¢03ts and tr•vel Staff trainin6 Staff recruilmenl exp Prartlctboner costs Games.artNities and craft materials Snack and consumables Equlpmeni Hall hlre Insurance Telecoms & emall Stationery and postage Advert151n8 and promotlon Sundry PVG and re8lstration fees Software subscription5 Expenses relatlng Fundralslng Fundraisin8 expenses Governan Costs Governance seminar 26,IxJ.05 ,756.87 34.764.92 883.64 1.525.25 1.309.55 883.64 1,525.25 1,309.55 763.70 47.81 235.29 457.75 994.45 149.50 79.99 763.70 47.81 235.29 457.75 994.45 149.50 79.99 Total Expenditure 32.514.98 8,756.87 41,271.85 SurplusllDeficitl for year 6.648.93 5.252.73 1,396.20
The Den d Heartland 'd5' Club Year •nd•d 31 Marth 2022 Statemert of B•lance5- As at 31 March 2022 Unrestrkted Funds Aestrlcted Funds Total 2022 Opening cash ai bank and In har)d Surpluslldeficltl lor year Closln8 Cash at bank and in hand 8.670.35 6,648.93 15,319.28 13,325.85 5.252.73 8.073 12 21,996.20 1,396.20 23,392.40 aank and Cash lanCeS 8uslnes5 Bank Account Petty Cash 15.3(K) 74 18.54 8,073.12 23,373.86 18.54 15,319.28 8,073.12 23,392.40
Notes lo the accounts for the perlod ended 31 Marth 2022 l Basls of ac¢ountln8 Thesè accounts have been prepared on the Receipts and Payments basis In •ttoTdance wFth the Charfties & Trustee Investment (Scotlandl Act 2fxi5 and the Charities Account5 Iscotlandl Re8ulations 20061•s •mendedl 2 Naiure and pury¥ose oflunds Unrestrlcted funds are those that may be Used at the di5cretlon of the tnistees In furtherance of the object5 of the charrly. The trustees maintaln a sin8le unrestrirted lund for the day-to-day runnlng ol the club. Restricted funds may only be used for specific purposes. Restrittions arise when speclfied by the donor Of when fund5 are raised for specrfic purposes. Durin8 the year, the charity received a 8rant from the Andre Millar Tru51 towards the October Holiday Club. 3 Related p•rty trnn5•cllons No remuneratlon was paid to the trustees durin8 the perlod.