COLMONELL COMMUNITY ASSOCIATION Annual Report & Financial Statements For the Period Ended 28 February 2025 Scottish Charity No SC049177
ANNUAL REPORT & FINANCIAL STATEMENTS Forthe Year Ended 28 February 2025 CONTENTS Trustees. Annual ReporL....................................................-.................................... Independent Examinerfs Report..........-.....-.........-.-.................. ststement of Recelpts & Payments.............................................. .... .. .................. Statement of Balances.............................................................................................. Notes to the Accounts....................................... . 10-12
TRusfEES ANNUAL REPORT Forthe Year Ended 28 February 2025 The Trustees are pleased to present their report together with the financial statements and the independent examinerfs reportforthe period ended 28 February 2025. Reference & Admlnistrative Information Charity Name Colmonell CommunityAs50clatlon Charity No SC049177 Structure Governan & Management Constltutlon The Charity is a Scottlsh Charitable Incorporat•d Organlsation la SCIOI. It was reglstered in Its current legal form on 28 March 2019. Appointrnent of Trustees From and after the first General Meeting of the organisation, the Board shall comprise of the following individuals, with J majority of whorn shall always be elected Charlty Trustees. Up to six ordinary member5 can be elected as Charity Trustees by the Members and up to slx indivlduals can be appolnted by the founding group5: Colmonell Hall Comrnlttee, Colmonell Prlmary School Parent Councll and Colmonell Bowlln8 Club. ObJectlve5 & Activities Charltable purposes The advancement of ¢ltlzenship and community development. The advancement of the arts, heritage, culture or sclence. The advancement of environmental protection to preserve the countryside and lower carbon emissions. The provision of recreational facilities. or the orEanisation of recreational facilitles, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended,
TRUSTEES ANNUAL REPORT Forthe Year Ended 28 Februory 2025 Achlevements & Perfornian Th15 was another successful year for Colmonell Communlty Assoclatlon wlth £77,106 recelved in grant app5icatiOns by the Assoclatlon ovor the course of the year, and several new events taking place. The following activities have been delivered by Colmonell Cornrnunity Association in 2024-25: Re8ular hall lets continued in the hall, with weekly lets including Souper Mondays. Club Diamonds, Pickleball, Pilates, Stinchar Valley Choir, Graceful Years, Circuits - two classes per wèak, Table Tennis, Toddlers, Qul Gcng and Badminton. Other regular lets included Colmonell & Lendalfoot Community Council, and Colmonell Communlty Association. We Increased the number of hall lets at the comrnunity centre, bringing Pickleball, Qul Gong and Badminton to the Communlty Centre, as well as a community book library in the buffet room. Cosy space lunch r8turn8d in the form of Souper Monday5, and we liaised with South Ayrshire Council to investigate whether a Youth Club could return to the village, wlth paid staff from the Council. At the time of writing it had not been ¢onflrmed whether advèrtising for the posts had been successful. Fundralslng ¢ontlnu&d throu8h our popular weekly lotterv, A new printer, 80 pro camera and lockable cabi net for digital equipment was purchas8d for the hall. Also, a new fridge freezer purchased for the hall kitchen, and skirting board replaced in the kitchen. New noticeboard outslde hall was replaced, arranged by Community Council. One village newsletter was produced, Injuly 2024, The skip was delivered to the village 3 times in 2024-25, however we have had not yet had confirmation from South Ayrshire Council if thls wlll stlll be offered this year, due to Councll cutbacks. Colmonell Communlty Toilets are greatly appreciated by the local community and visitors to the village. We received funding from The Natlonal Lottery Awards for All for rna1ntenan and new flooring in the toilets, which allowed us to flx a leak at the urinals, nd sort Issues whlch were resulting in condensation, a5 well a5 layin8 a new resin-based flooring. Our thanks 80 to our cleaners who have kept the toilets in very good OFder over the past year. We have been successful In receiving funding to continue to fund the ¢18anlng of the toiléts for another 3 years, The toilets will be freshly painted for summer 2025. The community garden, flower boxes and han8in8 baskets continues to blossom and grow thanks to the wod( of our dedlcated volunteers. An appllcatlon has goné in for fundlng for new flowers for the garden and planters. The gazebo roof. which had felt tiles missing, wa5 repaired. A Spring Birdson8 recording workshop was held in April 2024. A Shanla tribute/Country fundraisin8 night was held in April 2024. A concert with Creeto d was hald on a beautiful day in Klrkhill Gardens, by kind permi55ion of the We received 3 years funding for our annual fun week, children's parties and senior citizens Christmas lunch. New signs were ordered for the Fun Day. The Fun Week was very popular with the usual activities,. football tournament, quiz, a petting zoo, bingo nlght and this year for the first time we arftnged evenlng entertainment in the marquee on the park after the Fun Day. The Fun Day held out with some lovely wèather and included the usual stalls inflatables, Maybole Pipe Band, Highland dancer5, Little Peru Alpacas and a visit from Colmonell Fire Brigade. The Fun Day princess wascrowned on the park.
TRUSTEES ANNUAL REPORT Forthe Year Ended 28 February 2025 Athlevements & perf0rrnan Cont. We received funding for the purchase of a containér which has now been acqulred and sited behind the village hall after receiving planning permission. This will allow for storage of our Chrlstmas lights, marquee and other large items. The annual village scarecrow Competition was or¥anised In September, wfch help from number of volunteers and an afternoon tea with activities for children took place. We applied for fundlng for a pilot community bu5 5ervire on behalf of the Stinchar Valley Communlty Transport steering group, wlth represéntatives from vlllages across the Stinchar Valley. The application was successful and a bu5 Service now operates on 6 days per week around the villages of Plnmore, Plnwherryi Barrhill, Colmonell, Ballantrae and Lendalfoot, Ilnking these villages wlth GiNan In late afternoon and evenings, and offering mominE seNice to Ballantrae on 2 days per week. The community bus service Is also available on Sundays, when there are no other bus services operati ng. Further fundin8 has Iso been recelved on behalf of the steering group from the Communities Mental Health and Wellbeing fund for a Development Officer to help grow the servi¢e, support the group to set up wlth a constltutlon and bank account, and attort further fundlng. We received Partlclpatory Budgeting funding for 3 coach trlp5, one of which took place to Edinburgh Chrlstmas markets, wlth the other 2 trlps scheduled to take place in 2025. The bus trlps are open to partlclpants from acr055 the villages in thé Stinehar Valley. CCA Trustees attended a workshop session with Voluntary Action South Ayrshlre on thelr trustee responsibilities and governance. We organlstd for a mobile caterin8 van to vlslt the v115age, allowlng them to power up uslng electric at the vlllage gazebo. We organised the children's Halloween and Christmas parties. wlth h8lp from the Head Teacher at Colrnonell Primary S¢hool. An Elvis tributé nlght was arran8ed with the Boars Head Hotel. A travelling pantomime by MJM Producticns was organised for the vlllage hall whlch both the school and community attended. Colmonell was once again lit up spectacularly In Decernber by colourful Chrlstmas lights around the vlllage. Huge thanks to all volunteer5 Involved in putting these up and takin8 them down again. We enjoyed a wonderful Chrlstmas Fayre and Santa's Grotto before the lights were switched on by Santa and helrs, followed by a torchlight proc8sslon around the village. Santa's sleigh guided the way and he also paid a vislt to the primary school before Christmas, The slelgh was also used by neighbeuring villages Pinwherry & Pinmore, Barr and Ballantrae. The senlor citizen'5 meal took place the village hall in Oecember, and was catered for by the Café Royale. There was a great turn out, and people were entertained by local musicians. A new village waSking group has been set up and takes place on Mondays. CCA are recelving free support from Comrnunity Enterprise Accelerate programme to write a business plan for thé organisation. During 2024-25, we welcomed to the committee. We are grateful to the many individuals who help with the event5 and activities we run throughout the year. Later tepped down from the committee due to workcommitments.
TRUSfEESANNUAL REPORT Forthe Year Ended 28 February 2025 Achievements & Performance Cont. We would like to thank the committee for all their hard work over the past year, and our hall keeper for looking after the hall. We would also like to thank Individuals hr donations received over the year and Bardrochat Estate for the donation of the Christmas tree. We are Still in di5CU55i0n with South Ayrshire Council about the Licence to Occupy agreement for the Community Centre. It Is hoped that we can come to agreement soon. We have had many challenges with hall cover this year, when our usual hallkeeper is ill or on holiday or we have weekend hall lets, rt can often be difficult to get cover. Our Commlttee are unable to open the hall for lets ourselves withoLrt keys, which will not be given to us until the Licence to Occupy agreement is signed. The hall was also closed for a tSrne due to storm damage while we were waiting on roof tiles being repaired. This has impacted on our regular weekly lets, affecting over 100 individuals each weel who had to Source alternative accommodation or were unable to meet while the hall has been closed. Desplte the frustratlons, a fantastlc amount has been achleved once agaln by our volunteers thls year, and thi5 15 appreciated by all of the commlttee, as well as the wlder community In the village. THANKYOU ALLI Financial Review Total Income of the Organlsatlon was £84,48912024'. £20,720). Expendlture was £48.48112024: £20,176), resulting in a 5urplu5 Qf £36,008 (2024.. £5441. Unrestricted Fund income of the organisation was £7,201 12024: £14,335). Expenditure was £4,475 (2024: £14,464), resulting In a surplus of £2,726 {2024: (£12911. th Approved by the trustees on 18 May 2025 and signed on their behalf by: Trustee
INDEPENDENT EXAMINER'S REPORT Forthe Year Ended 28 February 2025 Independent Exarninerfs Report to the Trustees of Colmonell Community Associatton I report on the aceounts of the eharity for the year ended 28 February 2025 which are set out on pages 8t0 9. Respectlve responslbllltle$ of trustees and examlner The eharittys trustees are responsible for the preparation of the accounts in accordance with the terms of the Charltles and Trustee Investment Iscotlandl Act 2005 and the Charities A¢countS {Scotland} Regulatlons 2006 (as amended). The charlty trustees consider that the audit requlremènt of Règulation 10{l} Idl of the 2006 Accounts Regulations does not apply, It Is mv responslbillty to examine the accounts as required under section 4411) Icl of the Act and to state whether particular matters have come to my attention. Basls of Independent examlnerfs statement My examlnation is carrl6d out In accordanca wlth Règulatlon 11 of the 2006 Accounts Regulatlons. An examlnatlon Includes a review of the accounting records kept by the charity and a comparlson of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in the accounts and seeks explanations from the trustees concernlng any such mattars. ThÈ proc@dures undÉrtaken do not provide all the evldente that would be requlred in an audlt, Hnd Gonséquently I do not expre55 an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no matter has Come to my attention whlch glves me reasonable cause to believe that In any material respect the réqulrements: to keep accountlng records In accordance wtth Sectlon 44(11 la) of thè 2005 Act and Regulatlon 4 of the 2006 Accounts Regulatlons to prepare accounts whlch accord wlth the accountlng records and comply with Re8ulatlon 9 of the 2006 Accounts Regulations have Trot been met, or 2. to which. in my opinion, attention Should be drawn in order to enable a proper understanding of the accounts to be reached. 191h May 2025
sfATEMENT OF RECEIPTS AND PAYMENTS Forthe Year Ended 28 February 2025 Unrestricted Funds Restricted Funds Recelpts Notes 2025 2024 Grants SCW- Grant and Donatlon5 SAC- Comfort Scheme Donations Lottery Hall Lets/ Aff. Feeslmarquee Hire Fundralsing Fun Week Pantornime Mlscellaneous Total Recelpts 33,196 44,092 33,196 44.092 13,735 371 1,616 371 1.616 600 2,446 1,451 1,134 1,244 841 567 1,656 2,446 1,451 717 53 77,288 717 84,489 943 7,201 Payments (relating to charitable activities) Insurance Fun Week Fundralslng Costs Halloween, Xmas, Easter Repalrs & Equlpment Gifts Posta8e & Stationery Miscellaneous Sundry Expenses Chrlstmas Llghts Project Dellvery Costs scvr Public Toilets Gazebo Funded Events Craft Group Legal & Professional Hall Costs Totsl Payments 1,126 91 620 1.126 1,591 620 2.111 980 1,853 30 1,785 435 443 1,500 2,111 504 324 671 504 324 671 3,133 12,569 19,263 3,126 80 994 3,202 5,380 3,133 12,237 19,263 3,126 332 2,916 80 2,636 1,476 365 loo 210 20,176 400 53 4,475 53 48,481 44,¢J06 Surplus/lDeflclt) for the year 2,726 33,282 544
STATEMENT OF BALANCES As at 28 February 2025 Funds Reconclllatlon Note 2025 2024 Cash at Bank & In Hand 2810212024 Surplus/lDeficitl for year Cash at Bank & In Hand- 2810212025 28,664 36,008 64.672 28,120 544 28,664 Bank & Cash Balances Bank of Scotland Current Account Cash in Hand 64.672 28,644 64,672 28,644
NOTES TO THE ACCOUNTS As at 28 February 2025 l. Basls of Accounting These atcounts havè been prepared on the Receipts and Payments basis in accordance with the Charitles and Trustee5 Investment (Scotlandl Act 2005 and the Charities Account5 {Scotland) regulations 2006 (as amended). 2. Transactions wlth Trustees and Related Partles al No remuneration was paid to the trustees during the year bl Expenses were paid to one trustees, durlng the year for £10212023: Nil) cl There were no transactions with related parties 2. Grants & Donatlons (restrirtedl 2025 2024 SCOTO- Bursary CLCC Garden SAC Tollet Comfort Scheme Foundation Scotland - Xmas Lights Destlnatlon South Ayrshlre Colmonell Community Council- Bus Foundatlon Scotland - 3 Year Grant Colmonell Community Council- Events (Panto, Elvls, Grotto) SVCT- CommunltyTransPOrt Natlonal Lottery- Toilet Repairs South Ayrshire Council - Bus Trips Foundation Scotland - Toilet Cleaner/Materlals Foundation Scotland - Public Tollets Foundatlon Scotland- PT/Hall/ Xmasl A¢tivitie5 Soelal Enterprlse Fund South Ayrshire Council Kilgallioch CBF- Public Toilets Ayrshire Rural and Islands Ambition Fund - Aria Fund SVCT-CommunityTransport IRestricted Donations) 15 500 600 2.(0 1,000 500 19,140 1,000 43.910 3.741 1.950 2,750 480 600 2,000 325 1,000 2,000 1,000 630 3,200 3,100 182 77.288 14,335 3. Legal & Professional 2025 2024 Governan¢e-A¢eount5 Examination South Ayrshire Council - Planning Permission IIK) 300 loo loo io
NOTES TO THE Accouwrs As at 28 February 2025 4. Movement of Funds Asat 2810212024 Asat 28102125 Re¢elpts Payments Transfer5 Unrestrlcted Funds General fund 21,026 7,201 4,475 {7701 22,982 Restrirted Funds CLCC- Dart5 Club FS- Public Toilets Voluntary Action South Ayrshlre Foundation Scotland Social Enterprise South Ayrshire Council FS- Christrnas Lights SAC- Destlnatlon South Ayrshire KCBF- Public Tollets ARIA Fund SCOTO- Bursary CLCC Garden SACTollet Comfort Scheme Foundation Scotland- Xmas Llghts Destinatlon South Ayrshlre Colmonell Community Council - Bu5 Foundatlon Scotland- 3YearGrant Colmonell Comrnunlty Councll - Events (Panto, Elvis, Grotto) svcr- Communitv Transport National Lottery-Tollet Repairs South Ayrshire Council - Bus Trips Foundation S¢otland- Tollet Cleaner/Materlals SVCT-Comrnunity Transport (Res. Donation) Restricted Donation5 Total Restritted Funds 230 1,000 230 954 250 1,000 1,007 271 53 21 904 200 2,152 948 200 2,402 934 15 527 600 682 1141 432 15 500 600 28 2,000 1,000 1,957 43 500 500 19,140 8,414 10,726 1,000 1,000 43,910 19,263 24,647 3,741 3,057 1,950 725 1.225 2,750 2,750 182 53 77.288 182 53 41.690 7,638 44.(J)6 770 Total Funds 28,664 84,489 48,481 64,672
NOTES TO THE ACCOUNTS As at 28 February 2024 Movement of Funds (contl CLCC- Darts Club FS- Public Toilet Running Costs Voluntary Action S, Ayrshlre Foundation Scotland to set up a Youth Darts tearn in the village to cover thè running costs of the publ1¢ tollets toward the provlslon of cosy hubs wlthln the vlllage towards children's parties, senior Xmas event, toilet running costs and upkeep of village Christrnas li8hts Towards thÈ cost of intérprètation board and walklng events towards the co5t5 Of the vlllage Coronatlon celebratlons to purchase and install village Christrnas lights to asslst with Chrlstmas actlvltles and vlllage concert Social Entérprise South Ayrshire Councll FS- Children's Li8hts South Ayrshiré Council - Destination SA Kllgallioch CBF Ayrshire Rural & Islands Ambition fund (ARIA) SCOT0~ Bursary CLCC Garden SACToSlet Comfort Scheme Foundatlon Scotland Xmas Llghts DestinatSon SA CLCC Bus Foundation kotland- 3YearGrant CLCC Events- IPanto, Elvls, Grottol Foundation Scotland- svcr Communlty Transport towards the runnin8 COSts of the public tollets to run the digital opportunities awèreness programme toward5 attendin8 the SCOTO event towards the upkeep of the comrnunltv garden t0drd$ running the public toilets towards the upkeep and running of the Il¥hts around the vSllage to aSSlSt wlth Chri5tma5 activities and village concert towards costs for trnnsport for a vlllage day out towards the costs for running various community events towards the costs of running various wmrnunity events towards the first year of running costs of trdnsport to connect rural communlties and Glrvan (set to become Ivs own entlty in the future) towards costs for repairs of the toilet to include a new floor towards costs for transport to run trips for villagers throughout the year towards costs for a cleaner for the tollet5 and cleaning materials rural cornmunities and Girvan15et to become its own entlty in the future> National Lottery- Toilet Repairs South Ayrshire Council- Bus Trips Foundatlon Scotland- Toilet Cleaner/Materials svcr Community Transport Restricted Donations Approved by.t e trustees on 18th May 2025 and signed on their behalf by'.- Trustee 12