REGISTERED CHARITY NUMBER: SC049075 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST Chartere ccountants 36 King Street Castle Douglas Dumfries & Galloway DG7 1AF
CASTLE DOUGLAS COMMUNSTY CENTRE DEVELOPMENT TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Page Report of the Trustees Independent Examiner's Report statement of Financial Activities Balance Sheet Notes to the Financial Statements 7 to 15 Detailed Statement of Financial Activities 16 to 17
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statements of the charty for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) OBJECTIVES AND ACTIVITIES Obje¢tlves and alms The purpose of the SCIO as recorded in the constitution is to benefit the community of Castle Douglas as defined by the areas of Castle Douglas Community Council {"the Community") with the advancement of community development or citizenship, including the advanment of rural regeneration and provision of community facilities. Volunteers No amount is Included in the financial statements for volunteer time in line with the SORP (FRS 102). ACHIEVEMENTS AND PERFORMANCE The Trustees continue with their endeavors to maintain and present the Community Centre as a warm and welcoming place for our many User groups, otrer Charities and local Businesses to attend. It is mosl encouraging to advise that the annual foottall through the Centre has increased from an all time low of 874 in the Year to 31st March 2021 to 14,613 in the year under review. After receipt of substantial Grant funds in in 202314 from South of Scotland Enterprise which enabled us lo install suspended ceilings and LED lighting ceilings in the eighl large rooms in the main building we have been able to effect further improvements, In mid 2024 we were awarded further grant funding from the Government's UKSPF Levelling Up Fund which enabled the Trust to replace all the single glazing in St John's Annexe plus install suspended ceilings and LED lighting in two of the larger rooms. We also managed to insulate the attic space above the Gym which also had LED lighting installed, this work being completed by 31st March 2025. All the aforementioned improvement works were recommended in the Energy Scotland Report we received in 2022. The key driver to the foregoing works was to improve our energy efficiency and in turn lower our carbon footprint. It Is interesting to note that comparing year ends 2023 and 2025 the gas bills for the main building have been redUd by over 35%. The Trustees are constantly reviewing the operation cf the Centre to see where further improvements and savings can be made, however small. In the aftermath of Covid there was a government initiative to encourage organisations to offer spacelhot food for anyone who felt in need of some company It was originally called the Warm Spaces project and was scheduled to run over the winter months. The Trust agreed to participate in this scheme and since 2022 it has proved ever more popular. After feedback from our attendees we started in early August last year running through until the end of Apri5 2025. Again because of demand we started on 8th August this year and intend to provide this weekly service until May 2026. The Trustees would like to acknowledge the support received from the Council's Stewartry Area Committee to enable us grow this project. The Centre continues to be busy and the Trustees are very grateful for the ongoing support of our many User groups, Businesses, other Charities and Organisations plus of course our core tenants the Castle Douglas IT Centre and the Better Lives Partnership. The Trustees would also like to thank everyone who has provided support in so many ways. be it time or in some other way, Finally sincere thanks are a150 due to our loyal stsff, commitment in keeping the Centre running. for their support and FINANCIAL REVIEW Financial position Net expenditure for the period is £12,501 resulting in total funds of £32.008. Total restricted funds are £28,895, with unrestricted funds being £3,113. The Trustees have set aside unrestricted funds of £10,000 as a designated reserves fund. Page 1
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW Investment policy and objectives Aside from retaining a prudent amount in reserve each year most of the Charity's funds are to be spent in the short term, so there are no funds for long term investment. Grants received in advance are held at the bank at beneficial rates where these are available. Reserves policy At this time the Board of Trustees does not have a specific Reserves policy due to the advent of Covid191Energy costs, with the prime focus over the past twelve months having been keeping the Community Centre going. We do however have detailed trading projections and these are updated on a monthly basis so that the ongoing position can be monitored at all times. In the longer term it would be the intention to have a formal Reserves policy with a view to building reseNes to cover fL¢ture capital expenditure and development plans. Funds in deficit The General fund is in deficit by £6,887 at the year end. The board are aware that this would be the result for the year and took steps to eliminate this by applying for and securing new grants in the year to 31 March 2026, whilst continuing to monitor cashflow and take action to mitigate any shortfall. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The Charity is a Scottish Charitable Incorporated Organisation {a SCIO>. It was registered in its current legal form on 22 February 2019. The centre was previously managed by a Management Committee with a degree of support from Dumfries and Galloway Council but was passed to the SCIO on 1 April 2019. An asset transfer took place on 1 st April 2019. It has a tmo tier structure and as such the trustees are members of the charity. Recruitment and appointment of new trustees The CDCCDT recognises that an effective board of trustees is essential if the charity is to be effective in achieving its objects. The board must seek to be representstive of the people with whom the charity works and must have available to it all of the knowledge and skills required to run the charity- Individual trustees must have sufficient knowledge, both of trusteeship in general and of the Charity's activities, to enable them to carry out their role and to represent the Charity at meetings and other events. The Board of Trustees welcomes applications from members of the local community who would like to join the 8oard as a Trustee and help support the progression and development of Castle Douglas Community Centre. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number SC049075 Principal address Castle Douglas Community Centre Cotton Street CASTLE DOUGLAS Dumfries & Galloway DG7 1AJ Page 2
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Independent Examiner Chartered Accountants 36 King Street Castle Douglas Dumfries & Galloway DG7 1AF Approved by order of the board of trustees on and signed on its behalf by.. Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST I report on the accounts for the year ended 31 March 2025 set out on pages five to fifteen. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland} Acl 2005 and the Charities Accounts (Scotlandl Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to Icl of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 4411)(c) of the Act and to state whether particular matters have come to my attention, Basis of the independent examinerfs report My examination was carried Dut in 2ccordance with Regulation 11 of the Charities Accounts (Scotlandl Regulations 2006 An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wilh those records. It also includes consideration of any unusual Items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts_ Independent examlnerfs statement In connection with my examination, no matter has come to my attention '. (1) which gNes me reasonable cause to believe that. in any material respect, the requirements to keep accounting records in accordance with Section 44{1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and lo prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ns'.ItLile o artered ccounlants 0 Colland Clidl iesed Accountants 38 King Street Castle Douglas Dumfries & Galloway DG7 1AF Date.. 202 Page 4
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Total funds 2024 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 3,753 16,434 20,187 11,705 Charitable activities Provision of community facilities 54,793 54,793 56,460 Other trading activities Investment income Other income 547 159 547 159 451 9,365 Total 59,252 16,434 75,686 77,981 EXPENDITURE ON Charitable activities Provision of community facilities 71,174 17,013 88,187 90,026 NET INCOMEIIEXPENDITURE) Transfers between funds 111,922) {1 ,269) {5791 1,269 (12,501) {12,045) 14 Net movement in funds (13,1911 690 112,5011 112,0451 RECONCILIATION OF FUNDS Total funds brought forward 16,304 28,205 44,509 56,554 TOTAL FUNDS CARRIED FORWARD 3,113 28,895 32,008 44,509 The notes form part of these financial statements Page 5
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST BALANCE SHEET 31 MARCH 2025 2025 Total funds 2024 Total funds Unrestricted RestriGted funds funds Notes FIXED ASSETS Tangible assets 19 103,399 103,418 59,880 CURRENT ASSETS Debtors Cash at bank and in hand 15,6881 11,187 10,517 42,688 4,829 53,875 4,092 41,927 5,499 53,205 58,704 46,019 CREDITORS Amounts falling due within one year 10 12,387) (102.709) {105,096) {61,371) NET CURRENT ASSETS 3,112 (49,5041 {46,392) {15.352) TOTAL ASSETS LESS CURRENT LIABILITIES 3,131 53,895 57,026 44.528 CREDITORS Amounts falling due after more than one year 11 (18) (18) (19) ACCRUALS AND DEFERRED INCOME 13 125,000) 125,000) NET ASSETS 3,113 28.895 32,008 44,509 FUNDS Unrestricted funds Restricted funds 14 3,113 28,8g5 16.304 28,205 TOTAL FUNDS 32,008 44,509 The fin8ncial statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by.. The notes form part of these financial statements Page 6
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES BASIS OF PREPARING THE FINANCIAL STATEMENTS The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 102) 'Accounting and Reporting by Charities.. statement of Recommended Praclice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities and Trustee Investment (Scotlandl Act 2005. The financial statements have been prepared under the historical cost convention. Going concern The financial statements have been prepared on a going concern basis. The executive committee has assessed the charity's ability to continue as a going concern and has reasonable expectation that it has adequate resources to continue in operational existence for the foreseeable future. INCOME All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be reiVed and the amount can be measured reliably. EXPENDITURE Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. TANGIBLE FIXED ASSETS Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Short leasehold I mprovements to property 4% oncost 10% on cost The assets, residual values and useful lives are reviewed, and adjusted, if appropriate, at the end of each reporting period. TAXATION The charity is exempt from tax on its charitable activities. FUND ACCOUNTING Unrestricted funds can be used in accordan with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are Gharged to the Statement of Financial Activities in the period to which they relate. Page 7 continued...
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES - continued FINANCIAL INSTRUMENTS Cash and cash equivalents comprise cash on hand and call deposits, and other short term high liquid investm&nts that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Trade Debtors Trade debtors are amounts due from customers for the sale of goods and seNices performed in the ordinary course of business. Trade debtors are recognised initially at the transaction price and represent the full value of the goods and services charged to customers, including any amounts charged on for third parties. Trade Creditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the organisation does not have conditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an ur)conditional right to defer settlement for at least twelve months after the reporting date they are represented as non current liabilities. Borrowings Interest bearing borrowings are initially recorded at fair value, net of transaction costs. Interest bearing borrowings are subsequently carried at amortised cost, with the differen between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the statement of financial activities over the period of the relevant borrowing. Provisions and contingencies Provisions are recognised when the organisation has a present legal or constructive obligation as a result of past events,. it is probable that an outflow of resources will be required to settle the obligation, and the amount of the obligation can be estimated reliably. GOVERNMENT GRANTS Government grant income is recognised in the Profit & Loss account on a systematic basis over the periods in which the entity recognises the related costs for which the grant is intended. DONATIONS AND LEGACIES 2025 2024 Donations Grants 3,753 16,434 3,004 8,701 20,187 11,705 Page 8 continued...
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 DONATIONS AND LEGACIES - continued Grants received, included in the above, are as follows: 2025 2024 Dumfries & Galloway Council funding Tesco Groundworks Stewartry Area Committee Barfil Trust South of Scotland Enterprise Community Council The Winifred Ann Kennedy Trust 5,500 250 250 900 400 6,651 250 1,335 6,651 2,948 16,434 8,701 OTHER TRADING ACTIVITIES 2025 2024 Open day Advertising General fundraising 361 90 547 547 451 INVESTMENT INCOME 2025 2024 Deposit aGcount interest 159 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. TRUSTEES. EXPENSES There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. Page 9 continued...
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 STAFF COSTS The average monthly number of employees during the year was as follows.. 2025 2024 Administrator Building Supervisor No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 3,254 8,451 11,705 Charitable activities Provision of community facilities 56,460 56,460 Other trading activities Other income 451 9,365 451 9,365 Total 69,530 8,451 77,981 EXPENDITURE ON Charitable activities Provision of community facilities 67,737 22,289 90,026 NET INCOMEI(EXPENDITURE> Transfers between funds 1,793 (222) (13,838) 222 (12,045) Net movement in funds 1,571 (13,6181 (12,045) RECONCILIATION OF FUNDS Total funds brought forward 14,733 41,821 56,554 TOTAL FUNDS CARRIED FORWARD 16.304 28,205 44,509 Page 10 continued...
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 TANGIBLE FIXED ASSETS Improvements to property Short leasehold Totals COST At 1 April 2024 Additions 25 66,511 55,767 66,536 55,767 At 31 March 2025 25 122,278 122,303 DEPRECIATION At 1 April 2024 Charge for year 6,651 12,228 6,656 12,229 At 31 March 2025 18,879 18,885 NET BOOKVALUE At 31 March 2025 19 103,399 103,418 At 31 March 2024 20 59,860 59,880 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtors Prepayments 4,829 4,091 4,829 4,092 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Finance leases {see note 12) Trade creditors Other creditors 1,066 104,029 370 61,000 105,096 61,371 Page11 continued...
CASTLE DOuGL.s COfvIIVIUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 11 MARCH 2025 11. CREDITORS: AMOUNTS FALLING DUE AFTER fvIORE THAN ONE YEAR 2025 2024 Finance leases (see note 12) 19 12. LEASING AGREEMENTS Minimum lease payments under finance leases fall due as follows.. Finance leases 2025 2024 Net obligations repayable= Within one year Between one and five years In more than five years 14 15 19 20 The Trust has been granted lease of the Coimlfiinity Centre from Dumfries & Galloway Council by way of a Community Asset Transfer. 13. ACCRUALS AND DEFERRED INCOME 2025 2024 Accruals and deferred income 25,000 14. MOVEMENT IN FUNDS Net movement in funds Tiansfers between funds At 31.3.25 At 1.4.24 Unrestricted funds General fund Reserve Fund 6,304 10,000 {11,922} (1,269} 16,8871 10,000 16,304 (11,922) {1,2691 3,113 Restricted funds Adapt & Thrive St John's Annexe Curtains 28,205 28,205 690 (77} (502) 767 502 28,205 {5791 1,269 28,895 TOTAL FUNDS 44,509 (12,501) 32,008 Page 12 continued..
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 14. MOVEMENT IN FUNDS - continued Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 59,252 (71,1741 (11,922} Restricted funds Warm Space Reduce energy use St John's Annexe Curtains Disabled Access 820 6,651 5.500 515 2,948 {8201 16,6511 15,577) 11,017) 12,948) (77) {502) 16,434 (17,013) 1579) TOTAL FUNDS 75,686 (88,187) 112,501) Comparatives for movement in funds Net movement in funds Transfers beeen funds At 31.3.24 At 1.4.23 Unrestricted funds General fund Reserve Fund 4.733 10,000 1.793 (222} 6,304 10,000 14,733 1,793 (222) 16,304 Restricted funds Adapt & Thrive Youth Worker for The Zone Community Garden Event Room Warm Space Youth Gaming & Computer Activities Community events Table tennis table 29,972 1,657 9,250 519 423 (1,7671 (1,657) (9,471) {519) (423) (8) 28,205 221 (71 41,821 (13,838) 222 28,205 TOTAL FUNDS 56,554 (12,045) 44,509 Page 13 continued...
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 14. MOVEMENT IN FUNDS - continued Comparative net movement in funds. included in thp above are as follows= Incoming resources Resources expended Movement in funds Unrestricted funds General fund 69,530 (67,7371 1,793 Restricted funds Adapt & Thrive Youth Worker for The Zone Community Garden Event Room Warm Space Youth Gaming & Computer Activities Reduce energy use Community events Table tennis table Energy contribution (1,7671 {1,6571 {9,4711 (5191 16731 {6,6511 (2581 (393} (900} {1,767) {1,657) (9,471) {519) {423) 250 6,651 250 400 900 (8) 8,451 (22,289) (13,838) TOTAL FUNDS 77,981 (90,026} (12,045) Unrestricted Funds Reserve Fund This is a designated fund set aside by the Trustees to cover any redundancy and unexpected costs should they arise. Restricted Funds Ada t & Thrive This is monies received to provide and install a lift. Warm S aGe Funding to create a warm space offering lunch. Reduce Ener Use Funding from South of Scotland Enterprise to carry out improvements to the Community Centre to reduce energy usage. St John's Annexe To improve the thermal efficiency of St John's AnneAe. Curtains Funding to provide thermal l acoustic I fire resistant curtains. Disabled Access Funding to improve disabled access to the community garden and portacabins and to refurbish said portacabins. DGC Ca ital Grant Funding for Capital expenditure. Page 14 continued...
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 15. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page15
CASTLE DOUGLAS COMMUNITY CENTRE DEVELOPMENT TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND ENDOWMENTS Donations and legacies Donations Grants 3,753 16,434 3,004 8,701 20,187 11,705 Other trading activities Open day Advertising General fundraising 361 90 547 547 451 Investment income Deposit accoLrnt interest 159 Charitable activities Room rental Catering Levies and affiliations 36,848 2,398 15,547 40.838 3,530 12,092 54.793 56,460 Other income H & L VAT refund 9,365 Total incoming resources 75,686 77.981 EXPENDITURE Charitable activities Insuran Light and heat Cleaning Catering Maintenance Lift & disabled WC Garden room Table tennis table Short leasehold Improvements to property 896 20,276 273 1,384 8,552 725 21,564 1,499 2,064 4,815 1,767 9,471 393 12,228 6,651 43,610 48,950 Support costs Management Wages Carried fOard 39,322 39,322 37,028 37,028 This page does not form part of the statutory financial statements Page 16
CASTLE DOUGLAS COMMUNITY CENTRE DEVEI_OPMENT TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Management Brought forward Pensions Telephone Administration 39,322 1,180 1,570 1,071 37,028 986 1,339 643 43,143 39,996 Governance costs Independent Examination fee 1,434 1,080 Total resources expended 88,187 90,026 Net expenditure (12,501> 112,045) This page does not form part of Ihe statutory financial statements Page 17