Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management SC049058
TRUSTEES' ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2025
Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management
FOR THE YEAR ENDED 30 APRIL 2025
| Trustees Annual Report | 1 |
|---|---|
| Independent Examiners Report | 3 |
| Receipts and Payments Accounts | 4 |
| Statement of Balances | 5 |
| Notes to the Accounts | 6 |
Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
TRUSTEE'S ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 APRIL 2025
The trustees are pleased to present their Annual Report and Receipts and Payments Account for the year ended 30 April 2025, which has been presented in accordance with the terms of the Charities and Trustees Investment (Scotland) Act 2005 and the Charities (Scotland) Regulations 2006 (as amended).
Trustees
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Contact Address
Longformacus Village Hall
Duns Road Longformacus Berwickshire TD11 3PB
Governing Document
Constitution
Charitable Purpose
-
To maintain the Village Hall as a facility for the benefit of the residents in Longformacus and its wider area.
-
To encourage activities which enhance the cultural and social life of the residents
Recruitment and Appointment of Trustees
Trustees are elected by vote at the AGM
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Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management
TRUSTEE'S ANNUAL REPORT AND RECEIPTS AND PAYMENTS ACCOUNT (CONT.) FOR THE YEAR ENDED 30 APRIL 2025
Activities and Achievements
This year, besides the consistent use of the hall for a wide range of community-based activities, there has been development on the governance of the hall. In November OSCR agreed to the dissolution of the old Deed of Trust, in favour of a SCIO, so that Longformacus Village Improvements Committee of Management became Longformacus Village Hall Committee of Management. In terms of renovation of the facilities in the hall, a tender was issued and a contractor appointed for works to begin in June 2025. Both of these issues have taken a number of years to resolve.
The range of activities increases year on year. The Art Group, the Craft and Journalling Group, Music sessions, Longformacus Choir, the Windmill Café, T’ai Chi, Chair Yoga, Kids Group – currently offering fun science sessions, Soup and Sandwiches (over the winter months), and regular events like the Christmas Concert, Scottish Nights, Quiz nights, attract a wide range of people from inside and outside the village. The Food Larder, run by , is a welcome resource in a village which has no shop.
This degree of activity demonstrates the importance of the village hall in this rural setting. Chair. 2025
Reserves
At 30 April 2025, the charity have unrestricted reserves of £6,433 There is no reserves policy in place at the moment.
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Approved by the trustees on ................................................................. and signed on their behalf by:
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Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management
FOR THE YEAR ENDED 30 APRIL 2025
I report on the accounts of the charity for the year ended 30 April 2025 which are set out on pages 4 to 6.
Respective responsibilities of Trustees and examiner
The charity trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44 (1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of my examination, no matter has come to my attention other than disclosed below
- which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with Section 44 (1) (a) of the 2005 Act and Regulation 4 of the
2006 Accounts Regulations, and
-
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006
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Accounts Regulations have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
EQ Accountants Chartered Accountants 47-49 The Square Kelso Roxburghshire TD5 7HW
27-08-2025 | 15:59 BST Date:
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Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 APRIL 2025
| RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 APRIL 2025 |
|||||
|---|---|---|---|---|---|
| Receipts Notes Donations and grants received 1 Other income 2 Total receipts Payments Payments for Charitable activities Admin expenses 3 Fundraising Expenses 4 Total payments for charitable activities Governance costs Independent examiner's fee 5 Total payments Surplus/(Deficit) for year |
Unrestricted 2025 - 11,058 11,058 9,240 - 9,240 606 9,846 1,212 |
Restricted 2025 - - - - - - - - - |
2024 £ - 13,118 |
||
| 13,118 | |||||
| 10,231 - |
|||||
| 10,231 | |||||
| 582 | |||||
| 10,813 | |||||
| 2,305 |
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Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management
STATEMENT OF BALANCES
FOR THE YEAR ENDED 30 APRIL 2025
| Bank and cash in hand Opening balances Surplus/(deficit) for year - restricted Surplus/(deficit) for year - unrestricted Closing balances 7 Assets Fixtures & fittings Debtors Liabilities Creditors Reserves General Funds Brought forward Surplus/(deficit) for year Closing balances |
Total 2025 £ 5,220 - 1,212 6,433 3,149 570 (991) 5,220 1,212 6,433 |
Total 2024 £ 2,916 - 2,305 5,220 |
|---|---|---|
| 3,149 - |
||
| (606) | ||
| 2,916 2,305 5,220 |
08-09-2025 | 12:48 BST
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Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
Longformacus Village Hall Improvement Committee of Management
NOTES TO ACCOUNTS
FOR THE YEAR ENDED 30 APRIL 2025
| 1 | Donations and Grants Received Donations LCF Grant SBC Grant |
Unrestricted 2025 - - - - Unrestricted 7,585 403 3,070 11,058 Unrestricted 1,265 586 179 602 5,603 566 158 282 9,240 Unrestricted - Unrestricted 606 |
Restricted 2025 - - - - Restricted - - - - Restricted - - - - - - - - - Restricted - Restricted - |
TOTAL 2025 TOTAL 2024 £ £ - - - - - - |
|---|---|---|---|---|
| - - |
||||
| 2 3 4 5 |
Receipts from Charitable Activities Rental income FIT Other Payments for Charitable activities Oil Electric Repairs Insurance Admin Broadband Licences Other Fundraising expenses Expenses Governance Costs Independent examiner's fee |
2025 £ 2024 £ 7,585 6,448 403 485 3,070 6,185 |
||
| 11,058 13,118 |
||||
| 2025 £ 2024 £ 1,265 1,438 586 850 179 2,039 602 589 5,603 4,562 566 601 158 - 282 152 |
||||
| 9,240 10,231 |
||||
| 2025 2024 £ - £ - |
||||
| 2025 2024 £ 606 £ 582 |
6 Trustees Remuneration and Expenses
No Trustees received remuneration for their services (2024: Nil) and no expenses were re-imbursed (2024: Nil).
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Docusign Envelope ID: DAC3165B-B5EC-4A63-82A7-2C8FCB33DC73
| 7 | Bank Balances Bank of Scotand Account Cash in hand Virgin Saving Account |
Unrestricted Restricted 2025 £ 6,433 - 6,433 - - - - - 6,433 - 6,433 |
2024 £ 5,220 - - |
|---|---|---|---|
| 5,220 |
8 Funds
There was no restricted income receieved in the year.
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