## APPENDIX 1 __Periodstartdate | Trustees’ Annual Report for the period | | ——|_——Periodenddate Day {| Month | Year | | Day __'| Month | Year__| Office of the Scottish Charity Regulator by Registered charity number Charity’s principal address ## pe Names of the charity trustees on date of approval of Trustees’ Annual Report Trustee : Dates acted if Name of person name Office (if any) not for whole year (or body) entitled to appoint trustee (if any) 1 President / Trustee 2 [[seaetay/tusee | [[Treasuer/Tastee f[MecPresiont || [[assstansee/Tuste [Honest **|** a a 9 ° ee i" OO 12 ° [ag u [Ton Vice President | : a r a 17 18 19 20 Trustee 2 Oe Oa pO |**23**
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**51**||||| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **2** APPENDIX 1 ## Reference and administration details Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period) =[ate][ acted][ i][nt][ for][ whole][ year] Name |Structure, governance and management|Structure, governance and management| |---|---| |Type ofgoverning document|The Association has a constitution in place.| |Trustee recruitment and appointment|Charity Trusteeswho are appointed or elected at theAnnual General| ||Meeting ofthe Association administers the Association together with the| ||committee members. Membership is open to all individuals paying the| ||annual subscription in force from time to time. Such annual subscription is| ||payable in advance at orfrom the date ofeach Annual General Meeting| ||and only thosewho have thus paid are eligible to vote or act at any| ||meeting.| |Objectives and activities|| |Charitable purposes|The main objects ofthe Association are the advancement of citizenship or| ||community development, and the advancement ofthe arts, heritage,| ||culture or science.| |Summary ofthe main activities|In furtherance of its objectives the Association will annually hold an open| |in relation to these objects|agricultural show| ||To assistwith the running costs ofthis Show two annual fundraising| ||eventsareheld,namelyaQuizandaSocialEvening.| 3 ## APPENDIX 1 ## Achievements and performance **----- Start of picture text -----**
||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Summary|of the main|achievements|of|||Our two|fundraising|events,|the Annual|Quiz|Night|in|February|and|the| |the|charity|during the|financial|period|||Social|Evening|in|November.|Both|events were down|in|attendees|but|still| |managed|to makea|profit|to|contribute towards|show funds.| |This|year saw|a|decrease|in|the|income|of the|show|with|rising|costs.|The| |committee|are|in|discussion|on|how we|can|keep|costs|low without|cost|to| |the|public.| |The|tractor|run|was|replaced|with|the|“Big|day|out”|incorporating|a|tractor| |run,|horse|hack|and|dog|walk.|The|event was|a|great|success|and|we| |recovered a|lot|of out governance|costs.| **----- End of picture text -----**
## Financial review **----- Start of picture text -----**
||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Brief statement|of the|charity’s|policy|| The Association|will|continue|to|utilise|their funds|to|organise|events|and| |on|reserves|activities|which|meet|the|objectives|and|aims|outlined|in|its|constitution.| |The|current|level|of funds|held|is|considered|appropriate|to|cover|any| |future|fluctuations|in|receipts|or|payments,|and|to|cover|any|contingencies| |or|risks|that may|occur|e.g.|full|or|partial|cancellation|of our|annual| |agricultural|show|or|other|events|due|to|poor weather|conditions|or as|per| |any|Government|directive.| |Details|of any|deficit|Deficit|many|related|to|background|running|cost|and|investment|in|show| |day|equipment|(signs).| |Donated|facilities|and|services|(if|any)| **----- End of picture text -----**
4 ## APPENDIX 1 ## Other optional information In the coming year the format and timing of the events and activities carried out is expected to broadly repeat that of previous years, and the Christy Trustees and Association members will continue to consider how to build on previous years’ successes by looking at ways in which our main event, Newmilns Show, may be improved. **----- Start of picture text -----**
Declaration
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (e.g. Chair) | Treasurer Secretary
Date | 07/01/2026 07/01/2026
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5 | independent Examiner's Report to the Committee of Loudon & Galston Agricultural Association SCIO | report on the Accounts of the Charity for the year ended 30th November 2025 as set out on the attached pages. Respective responsibilities of the Trustees and the Independent Examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity's Trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Regulations does not apply . lt is my responsiblitiy to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. ## Basis of independent examiner's statement. My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual disclosures in the accounts and seekssexplanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequenily | do not express an audit opinion on the accounts. | have carried out such investigations as were necessary to enable me to form an opinion as to whether proper accounting records adequate for the purposes of the Charity have been kept and the financial statements of the Charity were in accordance with the accounting records. ## independent examiner's statement - In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Account Regulations, and - {0 prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations . have not been met. 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## ee priate **----- Start of picture text -----**
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## **LOUDOUN & GALSTON AGRCULTURAL ASSOCIATION Scottish Charity Number SC049054** ## **Receipts and Payments Account for the year ended 30th November 2025** |**Receipts:**
Quiz Night Income
Note 2 - Page 2
Social Evening Income
Note 3 - Page 2
Tractor Road Run Income
Note 4 - Page 2
(Fundraising Income)
Agricultural Show Income
Note 5 - Page 3
(Charitable activity/events income)
Membership
Sales of watch
Bank Interest
Total Receipts
**Payments:**
Quiz Night Expenses
Note 2 - Page 2
Social Evening Expenses
Note 3 - Page 2
Tractor Road Run Expenses
Note 4 - Page 2
(Fundraising Costs)
Agricultural Show Expenses
Note 6 - Page 4
(Charitable activity/events income)
Charitable Donations/Grants etc
Note 7 - Page 5
Administration, Equipment & Other Costs
Note 8 - Page 5
Governance Costs
Note 9 - Page 5
Total Payments
Surplus/(Deficit) for year
Opening Cash & Bank
Surplus/(Deficit) for year
Closing Cash & Bank
Represented by:
Bank
Cash|Year to
30/11/2025
£
435.00
1605.00
1502.49
3542.49
25079.57
163.00
105.00
183.32
29073.38
133.45
1116.00
162.90
1412.35
23588.74
500.00
3464.09
367.98
29333.16
-259.78
27014.97
-259.78
26755.19
26553.79
201.40
26755.19|Year to
30/11/2024
£
642.00
1745.00
378.45| |---|---|---| |||2765.45
28191.43
159.00
165.09| |||31280.97| |||124.75
1294.50
17.00| |||1436.25
21520.27
900.00
5671.37
362.98| |||29890.87| |||1390.10| |||25624.87
1390.10| |||27014.97| |||26713.57
301.40| |||27014.97| ## **LOUDOUN & GALSTON AGRICULTURAL ASSOCIATION - Scottish Charity Number SC049054** |**Note 2: Quiz Night**
**Receipts:**
Team Entry Fee
Raffle
Side Competition
Donations
**Payments:**
Prizes & Prize Money
Thank You gifts
Net Return to Association Funds|**2025**
**£**
210.00
225.00
0.00
0.00
435.00
100.00
33.45
133.45
301.55|**2024**
**£**
286.00
356.00
0.00
0.00| |---|---|---| |||642.00| |||92.00
32.75| |||124.75| |||517.25| |||| |**Note 3: Social Evening**
**Receipts:**
Dinner ticket sales
Raffle ticket sales
Donations
**Payments:**
Room Hire / Meal Costs
Expenses Gifts, Flowers & Speaker Expenses
Raffle prizes purchased
Net Return to Association Funds|**2025**
**£**
1260.00
345.00
0.00
1605.00
982.00
34.00
100.00
1116.00
489.00|**2024**
**£**
1330.00
415.00
0.00| |||1745.00| |||1139.50
55.00
100.00| |||1294.50| |||450.50| |||| |**Note 4: Big Day out / Tractor Run**
**Receipts:**
Tractor Entries
Horse Entries
Dog Entries
Donations
**Payments:**
Portaloo
Sundry Items
Thank You gift
Net Return to Association Funds|**2025**
**£**
740.00
330.00
86.00
346.49
1502.49
122.90
40.00
162.90
1339.59|**2024**
**£**
210.00
168.45| |||378.45| |||17.00| |||17.00| |||361.45| ## **LOUDOUN & GALSTON AGRICULTURAL ASSOCIATION - Scottish Charity Number SC049054** |**Note 5: Agricultural Show Receipts**
General (inc. Ads)
Education Barn
Industrial Section
Schools Competition
Raffle
Entries
Livestock classes
Tractor Entries
Unaffiliated Classes
BSJ Classes
Industrial Section
Dog Show
Donations
Show Day Donations
G Thomson
Total Estimated Receipts
Sponsorships
Gate Money
Trade Stands
Bar Takings|**2025**
**2024**
**£**
**£**
3422.00
3827.00
100.00
100.00
420.00
400.00
670.00
4612.00
600.00
4927.00
1533.00
1201.00
5794.38
8080.00
1572.10
1481.00
95.00
90.00
2049.00
2040.00
1139.24
1337.86
377.50
342.71
284.00
5516.84
191.00
5482.57
98.35
139.86
598.00
696.35
724.00
863.86
1515.00
1377.00
5412.00
6260.00
25079.57
28191.43|**2025**
**2024**
**£**
**£**
3422.00
3827.00
100.00
100.00
420.00
400.00
670.00
4612.00
600.00
4927.00
1533.00
1201.00
5794.38
8080.00
1572.10
1481.00
95.00
90.00
2049.00
2040.00
1139.24
1337.86
377.50
342.71
284.00
5516.84
191.00
5482.57
98.35
139.86
598.00
696.35
724.00
863.86
1515.00
1377.00
5412.00
6260.00
25079.57
28191.43| |---|---|---| |||| |||28191.43| ## **LOUDOUN & GALSTON AGRICULTURAL ASSOCIATION - Scottish Charity Number SC049054** ## **Note 6: Agricultural Show Payments** ||||||| |---|---|---|---|---|---| |**Note 6: Agricultural Show Payments**|||**2025**||**2024**| ||||**£**||**£**| |Event Insurance|||977.00||680.00| |Paramedic Cover|||496.80||433.80| |Marquee Hire|||4871.58||4673.64| |Premiums/Prizes|Show Classes|3364.00||4108.50|| ||Schools Competition|611.14||560.00|| ||Raffle|200.00|4175.14|200.00|4868.50| |Catering|G Thomson|1542.50||1113.50|| ||Other||1542.50||1113.50| |BSJ Affiliation|Fees Prepaid|25.00|||| ||Balance of fees due|23.00||1.20|| ||Show Sec'y Membership|30.00|78.00|30.00|31.20| |BSJ Expenses|||701.99||605.04| |Unaffiliated Judge Expenses|||20.00||| |Jumps Hire|Hire of Jumps|550.00||450.00|| ||Repairs|0.00||43.58|| ||Timing Set|45.00||108.00|| ||Haulage|0.00|595.00|0.00|601.58| |Rosettes etc.|Rosettes/Sashes ect||1305.03||1128.31| |Trophies|Horse Figurines etc|102.40||415.20|| ||Engraving|297.60||262.20|| ||Valuations/Repairs|158.76|558.76|0.00|677.40| |Sound System|GAB Audio|942.00||870.00|| ||GDS Radios|141.60|1083.60|141.60|1011.60| |Portaloo Hire|||684.00||492.00| |Skip Hire|||408.00||360.00| |Advertising|Scottish Farmer||121.00||107.50| |Printing/Stationery|Schedules|1168.80||1002.20|| ||Raffle Books|49.80||49.80|| ||Sundry|53.99|1272.59|82.50|1134.50| |Sundry Items|Tar Plains|300.00||0.00|| ||Pipe replacement / Fieldwork|200.00||198.00|| ||General Show expenses|22.97||137.50|| ||Piper|100.00||100.00|| ||BBQ Expenses|0.00||90.00|| ||Entry Stamps|40.49||0.00|| ||Children's Balloon Entertainment|300.00||0.00|| ||Flyball|250.00||0.00|| ||Hire of Fire Extinguishers|0.00|1213.46|300.05|825.55| |Licences|EAC - Public Entertainment|255.00||51.00|| ||EAC - Bar|10.00||10.00|| ||EAC - Lottery|20.00||20.00|| ||Kennel Club – Dog Show|0.00|285.00|10.00|91.00| |Bar Supplies (Net cost)|||3199.29||2685.15| |Total Estimated Payments|||23588.74||21520.27| |Estimated Net Return to Association Funds from Agricultural Show|||1490.83||6671.16| ## **LOUDOUN & GALSTON AGRICULTURAL ASSOCIATION - Scottish Charity Number SC049054** |**Note 7: Charitable Donations/Grants etc**
Charity Donation - RHET
Charity Donation - Crossroads YFC
Charity Donation - RSABI
Charity Donation - Whiteleys Retreat||**2025**
**£**
300.00
200.00
500.00|**2024**
**£**
400.00
500.00| |---|---|---|---| ||||900.00| ||||| |**Note 8: Administration, Equipment & Other Costs**
Postage & Stationery
Insurance (Trophies)
Purchase of Gates / Horse Rails
Purchase of Charity Cheques
Showfield Investment
Trophy Purchase
Purchase of Signs / New Banners
Meeting Room Hire
Honorariums:
Secretary
Assistant Secretary
Treasurer
Gifts/Flowers/Floral Tributes|**2025**
**2024**
**£**
**£**
274.66
298.85
1456.63
1265.52
2330.00
117.60
500.00
150.00
715.20
294.00
400.00
350.00
250.00
350.00
750.00
350.00
950.00
0.00
33.00
3464.09
5671.37||| ||||| ||||5671.37| ||||| |**Note 9: Goverance Costs**
Knowhow Cloud
Microsoft Store
Website
Gift - Independent Examiner||**2025**
**£**
30.00
59.99
227.99
50.00
367.98|**2024**
**£**
25.00
59.99
227.99
50.00| ||||362.98|