Docusign Envelope ID: 098867CE-20B3-4B80-BE0B-56183769ADAF I ## **SCOTTISH GAME DEVELOPERS ASSOCIATION SCIO** ## **TRUSTEE'S ANNUAL REPORT** **April 2024 - March 2025** I **OSCR** Scottllh dmty Regula,o, www.oscr.org.uk [￿J5￿J￿ Erw8ky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Charlty contact Informatlon In Writing: Scottish Game Developers Association Scottish Charit Number". SC048978 Onllne: Web: www.sgda.co.uk Twitter . @scotgame Facebook: @ScotGameDev Charlty Trustees [￿J5￿J￿ Erw8ky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Objectlves and actlvltles The Scottish Game Developers Association developed out of an existing peer led volunteer organisation - IGDA Scotland. The group worked for many years delivering quality game development related events across Scotland and felt their efforts would be better served focusing directly on the needs of industry and the communities based around it. They were formally incorporated as a Scottish Charitable Incorporated Organisation in January 2019. Our main purposes are To raise the profile of the development of videogames and associated interactive visual, audio-visual and technology based arts as an integral part of Scotland's arts, heritage, culture and science sectors through a regular series of community building events and infomation sharing activities. To further the education of the Science, Technology, Engineering, Maths and Arts relating to the development of videogames and create understanding of the integral role these fields play within the wider community. SGDA aims to do this by holding a series of regular events designed to connect those involved in areas of video game development with each other and the wider community. We normally host events across 3 cities in Scotland - Dundee, Edinburgh and Glasgow as well as creating online communities to develop and share learning and ideas. We are a volunteer run and supported organisation and are grateful for the continued support we receive from the community. We strive to create positive partnerships where possible and support many of the key video game and digital media related events in Scotland such as the Arcadia Festival, Tinderbox Collective, We Throw Switches, BAFTA Scotland, Hubworld Scotland, Glasgow Independent Games Festival, and Creative Scotland. [￿J5￿J￿ Erw8ky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Structure, governance and management Type of governing document Scottish Game Developers Association operated as a tier two SCIO and our governing document is a Constitution that reflects this. Trustee recruitment and appointment Our trustees have experience across the different creative disciplines within the Scottish games industry, as well as of community support and event delivery. The board holds the power to appoint any member as a trustee at any time. Each trustee holds a two year term and will be eligible to stand for re-election at the AGM following their two year period. Extemal organisations are not allowed to appoint trustees, however, trustees can co-opt a non member to be a charity trustee if they feel they will bring specialist experience. Following a four year period, a board member cannot stand for re-election until a calendar year has passed since the end of their term. Co-opted members will retire at each AGM but can then be co-opted again if the board wishes. [￿J5￿J￿ Erw8ky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Achlevements and performance There was minimal SGDA activity this year, until five new trustees were appointed in October 2024, with all previous trustees standing down at that point. Since then, we have resumed roughly monthly mailouts to keep the community informed of games related events around Scotland. The Games Talks Live events that have run twice a year since 2019 will now be presented as being SGDA organised events, and have exhibition opportunities available for local developers, starting with the April 2025 events. Similarly, the 'Scottish Drinks Receptions, organised by at overseas conferences such as Develop and Gamescom will going forward be presented as SGDA events as well, starting with the Summer 2025 events which venues are already booked for. There is now finally an SGDA website (www.s da.co.uk), the initial version of which includes details of recent games developed by Scottish developers, job vacancies across all Scottish studios, upcoming Scottish games related events, and details of SGDA members and trustees. Some of our achievements include: Keeping outgoing expenditure to a minimum until we can resume being more active. Some of our challenges were: Not being able access bank accounts due to the unresponsiveness of a past trustee. [￿J5￿J￿ Erw8ky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Flnanclal revlew With no activities, there has been no income this year, but outgoing expenses have been kept nominal. statement of the charity's policy on reserves To support the long term sustainability of our organisation we aim to build up a general fund of 6 months running costs. Details of any deficit There was no deficit on the account. Donated facilities and ServI￿S We utilised the Charity Digital ser￿iCe to receive a discount on our Zoom membership. This has now been terminated after several years without use to avoid incurring further costs. tkKusuJn Enveky ID. (yJ8867CE.J￿￿￿BE￿6l831￿jADAF statement of receipts and payments Uniestricted funds Restricted funds Total funds cuiient period Total funds last period to nearest £ to nearest £ to nearest £ to nearest £ A1 Receipts Donations Legacies Grants Receipts from fundraising activities Gross receipts from other charitable activities A1 Sub tota A3 Payments Expenses for fundraising activtties Gross trading payments Investment management costs Payments relating directly to charitable acts"V￿es aa£ 194 [kKu￿n Envehy ID. (pa886TcE.XB￿￿BE￿s6183169NDAF Grants and donations Governance costs" Audit l independent eXaMinat￿n Preparation of annual account Legal cos Othe A3 Sub tota Total payment (194) Surplus / (deflclt) for yea (194) tknJsuJn Erwew ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Future plans The priority is for the new trustees to "re-launch. the SGDA after a number of inactive years, and enlist the help of volunteers to resume our grass-roots activities such as local events and social media postings. Surveys and industry meetings will enable us to be a collective voice of the Scottish games industry, combined with reports we'll publish on the scale and activities of the Scottish industry based on data collected through the BFI-funded GIDB project, all of which will feed into collaborative partnerships we hope to resume with organisations like BAFTA Scotland, Creative Scotland and trade body UKIE I Interactive Entertainment Scotland. [￿J5￿J￿ Erw8ky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF Declaration Signed on behalf of the charity trustees: Designation Chair Date 2710512025 tknJsuJn Erweky ID. lpa8867cE-2￿￿B8O.BEO￿￿l83T69ADAF APPENDIX SLR Independent examiner's report on the accounts Report to the trusteeslmembers of Chanty n&ne cottish Game Developers Association Registered charity number On the accounts of the charity for the period SC048978 Period start date Period end date March Set out on pages - 8 of the Trustees Annud Rewt (remember to Include Ihe p& rs of thtsl Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland} 2005 Act and the Charities Accounts {Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10{11 (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) {c} of the Acl and to state whether particular matters have come to my attention. My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts. Basis of independent examiner's statement Independent examiner's statement In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 44{1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations. and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification(s) or body (if any): Address: