PHOENIX BENEVOLENT Registered Scottish Charitable Incorporated Organisation N umber.. SC048872 PHOENIX BENEVOLENT TRUSTEES, REPORT AND RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 PHOENIX BENEVOLENT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE ANDADMIN15TRATIVE INFORMATION Registered Scottish Charitable Incorporated Organisation Number.. SC048872 Registered address., Trustees: Bankers: Royal Bank of Scotland 40 Albyn Place Aberdeen ABIO IYN Solicitors.. Brodies LLP Brodies House 31-33 Union Grove Aberdeen ABia 6SD Investment managers.. Sarasln & Partners luxon House 100 St Paul's Churchyard London EC4M 8BU Independent examiner,. PHOENIX BENEVOLENT Contents Poge Report of the Trustees Indepe ndent Examiner's Repcsrt Receipts and Payments Account Statement of Assets and Liabilities io Notes to the Accounts li PHOENIX BENEVOLENT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees have pleasure in presenting their re port along wlth the accounts of Phoenix Benevolert for the year ended 31 March 2025. The account5 have been prepared in accordance with the accounting pollcies set out in note I to the accounts. The ref erence and administrative inforMat￿n on page I forms part of this report. Background Newton Dee Camphill Communlty INDCCI, a charity registered with OSCR. had established an Old Age Provisior Reserve to help in providing f inancial support towards meetlng the needs of co-workers aml ex co-workers who had reached retirement age and byway of their voluntary status had been unab to make provision for their old age. (Vocational co-workers live and work as part of Newton Dèe Camphill Community, providing care and support to adults wlth a learning disability. Vocational co- workers do not receive paid employment. a wage or salary or a contribution to a prlvate pension and have no f unds to make pension arrangements while at Newton Deel. Following Segal advice, the trustee5 of NDCC made the decision that, in orderto protect and develop the Newton Dee ethos and way of Ilfe, a separate charitable body be created and Phoe nix 8enevolent I PB) was established as ScottS51i Charltable Incorporated Organlsation with the approval of OSCR and HMRC. The monies in this reserve were then donated by NDCC to Phoe nix Benevolent, in order that It could carry out its charStable purpose5 and to encourage new recrults to the co-worker model and thereby pre5ervethe Newton Dee way of Ilfe. Structurei governance and management Phoenix Benevolent was formed on 28 November 2018 under its Constitution. It is registered a5 a Scoitish Charitable Incorporated Organisation ISCIOI under charity number SC048872. The followlngtrustees served throughout the year 31 March 2025 and to the date of thls report, unless otherwise indicated. The majority of trustees are independentfrom NDCC. The Board of Trustee5 Is re5pon51ble for the strategic direction of the organisation. Operational decision-making is delegated by the Board to the Phoenix Advi50ry Board which Is comprlsed of three trustees and a nominated co-worker from NDCC. PHOENIX BENEVOLENT REPORT OF THETRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED) Structurei governance and management Icontinued) All major decisions regarding grants, investments, futurestrategy, policies are made by the full Board of Phoenix Benevolent, whlch meets at least twice perannum. The decision5 are minuted and actions are monltored at f uture meetings of the Board. The day to day running of the charity which includes correspondence, f inancial records, payments, data processing and grant processing are delegated responsibilities of the Phoenix Benevolent advisory group. Phoenix Benevolent has a membershlp made up of the trustees of PB and NDCC and long term co- workers (more than f ive yearfs service) underretirement age (presently 661. This membership will be entitled to attend the Annual General Meeting in order to adopt the annual accounts and approve Board nominations. Phoenix Benevolent's office is based within the N ewton Dee Camphill Community and there is a service agreement between the two organisations, covering the use of facilities, consumables and data storage, necessary f or Phoenix Benevolent to carry out its wo rk. There are links between PB and N DCC as PB offers, where appropriate, discretionaryfinanci31 support to Newton Dee and ex-Newton Dee co-workers in their old age. NDCC may consider additional donations to PB. The majority of trustees are independent from Newton Dee Camphill Community. All trustee5 glve thelrtime freely and receive no remuneratlon orf inancial benef it in their capacity as trustees. Details of trustees, expenses are disclosed in the accounts. Trustees are required to declare all relevant interests and the charity maintains a register of interests as an internal record of trustee interests. Obje¢tlves and activities Under its Constitution, the charity's purposes are def ined as follows.. The SCIO will promote, advance and further its charitable purpose5 by making provision for the support If inancial or otherwise) of..- as determined by the charity trustees in their sole discretion, co-workers or ex-co- workers at or past the polnt of retirementf rom theirworking lif e (which will ordinari be at the point of reaching the natlonal retirement age),. and In limited circumstances, to be determined f rom time to time and case by case as appropriate by the charity trustees, Spouses, civil partner5, cohabitants and other dependent5 of a co-workerwho have become through old age, sickness, infirmity, poverty or other disadvantage in need of financial support, care, nursing accommodation and/or anthroposophical, medical or other treatment with all support provided being closely connected to issue5 of age and based on needwithout any Indlvldual being entltled to support from the SCIO. PHOENIX BENEVOLENT REPORT OF THETRUSTEES FOR THE YEAR ENOED 31 MARCH 2025 (CONTINUED) Publlc beneflt During the year the trustees have had regard to the public benef it guidance issued by OSCR. They believe that, in fulfllling the charlty's current prlmary purpose, the organisation fully meets its obligatlons under the public benefit guidance. Grant maklng process G rant applications may be made by individuals, or by a £ommunity/other benevolentfund on beha of the individual on an annual basis. The application is made on a standardised f orm and includes inf ormation about the applicant's f inancial asset5, income, budgeted expenditure and unmetfinancial need5. The applications are scrutinised by the Phoenix Advisory Board and queries and anomalies resolved before a grant recommendation is made to the full Tru5toe Board. In exceptional circum5tance5 this may take place by email correspondence. Grants are usually disbursed at the beginning of the f inancial yeari.e April. All grant5 are completely discretionary. In light of this, Phoen Benevolent cannot act as a guarantor of funding for an individual, for example in the topping up of care home fee5. Achievements and performance The trusteesmet as a full board in 5eptember2024 and March 2025. The advisory body met priorto the March meeting to consider and mal