# **Alvah Gymteam Trustees’ Annual Report** 1[st] September 2023 – 31[st] August 2024 ## **Charity contact information** Alvah Gymteam Scottish Charity Number: SC048806 Facebook – Alvah Gymteam – Enquiries Page **Charity Trustees** ## **Objectives and activities** Our charity was set up to encourage public participations in the amateur sport of gymnastics, trampolining and DMT by young persons of all abilities, particularly in the Grampian region. By providing gymnastics facilities, activities and training to improve the fitness, health and well-being of the persons for whom the activities are intended. We currently hold classes 6 days a week for different levels and abilities in two local town’s to provide activities to as much local children as possible, our aim would be to provide more classes when possible. We also hold Easter and Summer camps throughout the holidays for children to continue to develop their skills and have some fun, we would like to continue to provide this in the coming years. We also hold a yearly invitational competition which sees other clubs come and join us from various parts of the country, this opens up a whole new experience for gymnasts and allows them to compete against similar levels and age groups and is also a great fundraiser for the charity. ## **Structure, governance and management** The structure of the organisation consists of: The Members – who can attend members meetings and AGM and have the powers to appoint people to serve on the board and take decisions on changes to the constitution. The Board – who hold regular meetings and generally control the activities and the financials of the organisation. ## **Constitution** Our charity is governed by a constitution by which we run our organisation to at all times. ## **Trustee recruitment and appointment** Our constitution states that each of the Charity Trustees must stand down and then be re-elected to the Trustee board. As there were no written responses to anyone resigning, all Trustees were re-elected and the motion was passed. We have a good combination of business, sport and accounts based minds in our Trustee board which contributes greatly to the charity. Achievements and perfo￿anCe This has been a fantastic year of growth. achievement and community engagement for our club. Macduff and Tu￿lff.. 2 Gym Minis classes in Macduff and 1 in TurrrfF. totalling 45 Gym Minis in Macduff and 15 in Turriff. 33 Parent and Toddler gymnasts across both locations. Recreational gymnastics= 70 gymnasts training 1.5 hours weekly, and 39 training 1 hour weekly. Athianced recreational.. 50 gymnasts training 4 hours weekly. Competitive gymnasties.. 51 gymnasts training 2+ hours weekly, plus display. Trampolining= 29 recreational gymnasts training 1 to 1.5 hours weekly and 44 competitive gymnasts training 6 hours weekly. Adult trampolining= 8 attendees weekly. In total, we now offer 22 classes per week, showcasing our growth and commitrment to accessible training opportunities. Bracoden School. GaTdenstown'. - 3 dasses each Thursday over a 6 week period from 0930 to 12pm for the local primary school {approx. 45 children) Coach Developrnent Our coaches continue to expand their skills through courses and qualifications.. Dassed her TRA Level 1 in Banchory. completed their Level 2 Trampolining course. T development course. with her exam pending. comp Alvah in the Community We actively support our local community through.. Involvement with the TU￿rf1 Sports Hub. 2. A second-hand donation box for leotards, shorts. and more. 3. Collaborative training sessions with Donside coaches and gymnasts, which have strengthened bonds and shared knowledge betrNeen our clubs. Equipment and Courses Investment This year, significant investment5 were made to enhance our facilities and training= 1. New equipment. including mats, a vault, a springboard, and an ultimate trampoline. 2. Gym Minis and toddler equipment to support our youngest gymnasts. 3. Investment in coaching courses, enabling staff to gain Level 1 and Level 2 quallfications across multsple disciplines. ## **Club Events, Performances, and Competitions** Our gymnasts have shone on both local and national stages, with outstanding performances and achievements: 1. Numerous competitions, including the Floor and Vault in Inverness and the NTL rounds in Banchory. 2. Gymfest in May, where young leaders and parents played vital roles as volunteers. 3. Several gymnasts qualified to represent Scotland at the IRCC finals in Birmingham, a testament to their hard work and dedication. 4. At the Annual Aberdeenshire Clubsport Awards, George was named Sports Volunteer of the Year, received Young Coach of the Year, and was selected as Scotland DMT Coach for the IRCC in Birmingham. ## **Financial review** 2024 has been an incredible year of growth and success so far. Our gymnasts, coaches, and community have all contributed to making this a year to remember. As we look forward to what is yet to come, we remain committed to fostering a love of gymnastics and trampolining while continuing to grow and develop as a club. Although showing a loss of £6518.11 it has been a great year of investing in our equipment, coaches and gymnasts. We spent £16794.36 on various new equipment including a new trampoline, table vault & spring board. Investment in higher qualified coaches has been key in supporting our gymnast further their goals. In total £5151.90 has been spent on courses. These include level 2 and 3 trampoline, DMT, level 1 gymnastic and first aid. ## **Sponsors, Grants & Fundraising** We are incredibly grateful for the support from sponsors and fundraisers, which allow us to continue offering high-quality programs: - £309 from Aberdeenshire Clubsport. - £400 from Deveron District Age Concern. - £600 from NTL for the IRCC. - £3095 Bingo Fundraiser - £430 club comp cafe - £2665 funday - £8966.52 Harbucks - £250 - £507 Display Hamper - £3675 90’s Night Fundraiser - £25,295 from Gift Aid contributions. ## **Future plans** Plans Going Forward – 2024/25 Season - 1.Young Leader Development - •Continue to mentor existing young leaders, providing them with regular opportunities to shadow experienced coaches. - •Support young leaders in completing their Level 1 Gymnastics and Trampolining coaching qualifications. •Offer guidance and assistance with course registration, funding (if applicable), and practical coaching hours. ## 2.Coaching Pathways - •Identify potential trainee coaches from within the current team or older athletes. - •Provide support for trainee coaches to begin or progress through their coaching qualifications (Level 1 and beyond). - •Explore possible funding opportunities or partnerships to help subsidise training costs. ## 3.Equipment Investment - •Plan to purchase new floor roller carpets to improve training and competition conditions. - •Source quotes and explore funding/grants to assist with this capital investment. ## 4.Leadership & Sustainability - •Build a sustainable coaching team with a pipeline from young leaders to qualified coaches. - •Encourage parent and volunteer involvement to support club activities and events. ## **Declaration** Signed on behalf of all the charity trustees: Print name Designation Trustee Date 19/05/2025 Enter SC No. below APPENDIX 2 Enter charity name below **SC048806** ## **Alvah Gymteam** ## **Receipts and payments accounts** ||||||Period start date|Period start date|Period start date||||Period end date|Period end date|Period end date|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**For the period**|**For the period**
**from**||01
01||09
Month||2023
Year|**to**|Day
31||Month
08|||Year
**2024**| ## **Section A Statement of receipts and payments** ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Expendable**
**endowment**
**funds**|||**Permanent**
**endowment**
**funds**||**Total funds**
**current period**||**Total funds last**
**period**|**Total funds last**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**to nearest £**||**to nearest £**||**to nearest £**|||**to nearest £**||**to nearest £**||**to nearest £**|**to nearest £**| |**A1 Receipts**|||||||||||||| |Donations|||**2,200**|||||||**2,200**|||| |Legacies||||||||||**-**|||| |Grants|||**24,708**|||||||**24,708**|||| |Receipts from fundraisingactivities|**12,257**||**5,932**|||||||**18,189**|||| |Gross tradingreceipts|**93,796**|||||||||**93,796**|||| |Income from investments other than|||||||||||||| |land and buildings||||||||||**-**|||| |Rents from land & buildings||||||||||**-**|||| |Gross receipts from other charitable|||||||||||||| |activities||||||||||**-**|||| |||||||||||**-**|||| |**_A1 Sub total_**|**_A1 Sub total_ 106,053**||**32,840**||**-**|||**-**||**138,893**||**-**|**-**| |**A2 Receipts from asset &**|||||||||||||| |**investment sales**|||||||||||||| |Proceeds from sale of fixed assets
**-**
Proceeds from sale of investments
**-**
**_A2 Sub total_ -**
**-**
**-**
**-**
**-**
**-**
**_Total receipts_ 106,053**
**32,840**
**-**
**-**
**138,893**
**-**
~~—~~
~~|~~
~~—~~|||||||||||||| |**A3 Payments**|||||||||||||| |Expenses for fundraising activities|||**11,042**|||||||**11,042**|||| |Gross trading payments|**114,212**|||||||||**114,212**|||| |Investment management costs||||||||||**-**|||| |Payments relating directly to charitable|Payments relating directly to charitable||||||||||||| |activities||||||||||**-**|||| |Grants and donations|||**3,400**|||||||**3,400**|||| |Governance costs:||||||||||**-**|||| |Audit / independent examination||||||||||**-**|||| |Preparation of annual accounts||||||||||**-**|||| |Legal costs||||||||||**-**|||| |Other|Other|||||||||**-**|||| |||||||||||**-**|||| |**_A3 Sub total_ **|**114,212**||**14,442**||**-**|||**-**||**128,654**||**-**|**-**| |**A4 Payments relating to asset and**|||||||||||||| |**investment movements**|||||||||||||| |Purchases of fixed assets
**16,758**
**16,758**
Purchase of investments
**-**
**_A4 Sub total_ -**
**16,758**
**-**
**-**
**16,758**
**-**
**_Total payments_ 114,212**
**31,200**
**-**
**-**
**145,412**
**-**
**_Net receipts / (payments)_**
**8,159)**
**(**
**1,640**
**-**
**-**
**6,519)**
**(**
**-**
**A5 Transfers to / (from) funds**
**-**
**_Surplus / (deficit) for year_**
**8,159)**
**(**
**1,640**
**-**
**-**
**6,519)**
**(**
**-**
~~—~~
~~SSS]~~
~~———~~|||||||||||||| APPENDIX 3 OSCR Ch8tity Reguldi Independent examlner's report on the aGGounts Report to the Charity Name - Alvah Gymteam trustoeslmembers of V2 Registered charity SC048806 number On the a¢¢ounts of tho charity for th• p•riod Pèriod stsrt date Mfynth PeriDd end date Month D8y Yè•r D¥y Year 01 09 2023 to 31 08 2024 S•t out on pag ffjm¢mt•l ts Indude tha paoe Respective Tre chanty's tntstees are responsible for the prepar*.(￿ of the accounts in ￿rdanCe ro6ponsibilitiets of Wllh the terms of the Charities Tru$iee Investrnenl (Scotlandl 2005 Act and the tru8t••• and gxamln•i Charrties A¢oJunls (Scollandl Regulalions 2006 (as arrendedl. The Gharity trustees consider Ihat the ￿di1 requirenEnl ol Regulati(￿ 10(11 Idl of the Acwunls Regulali¢Ms does not apply. 11 is my responsibility lo exarnine the accounts as required under section 44111 Icl ol the Acl and lo state whether particuLgr matters have come lo my attenlion. Ba81• of Independent My examinattin is carried out in accixdance with Regulation 11 of the 20C6 Accounts oxamlner's statement Regulabons An examinat￿n Includes a review of the accounting recor¢s kept by the charity and a companson of the acccwnls presented with those records. It also ndudes consKlerabon ol any unusual Items or dBclosufes In the accounts and seeks explanations from the Irusiees wncerning ary such matters. The pr(xedures undertaken do not provide all the evidence fftal would be required In an audit an¢J. consequeniiy, I do not express an audit opinion on the view gven by the accounts. IrKlependont examlner'l In the couTse of my examinabon, no matter has Ci)ne to rry attention lother than that 8tatem•nt disclosed on the attached page'l wh£h gives ffle reasonable cause to b@l*ve Ihal in any material respect the quirenEnts'. to keep accounting records in actorda￿e with SeC￿n 4411) la) of the 2005 Act and Regulation 4 of Ihe 2006 Accounts Regulabons. aTrJ to prepare accounts which accord with the accounbng rwds and comply with ReguLqlion 9 of the 2006 Accounts Regulabons have not be￿ rf, or in ry eplrypf￿ atten￿.Ort shovld be drawn In or(Jer to enable a ry0￿r Slgned Name.. R•levant professional quallfflcatlonlsl or body If any), Address. ?k8Bse delete the*Drds in th• br3cke15 IS i*Èy do ro, 3c¢ly the wo'#5 ao¢.'y iei cul those m¢res *hic- have core 10 Iou. 211eniion on the follLwiffJ FQV.