## **GOUROCK HERITAGE & ARTS**
**Annual Report & Financial Statements**
**For the year ended**
**31 August 2021**
FOR THE YEAR ENDED 31 AUGUST 2021
## **ANNUAL REPORT & FINANCIAL STATEMENTS**
## **CONTENTS**
|Trustees’ Annual Report ......................................................................................................................|3 - 5|
|---|---|
|Independent Examiner’s Report ..........................................................................................................|6|
|Statement of Receipts & Payments .....................................................................................................|7|
|Statement of Balances.........................................................................................................................|8|
|Notes to the Financial Statements .......................................................................................................|9 - 10|
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## **TRUSTEES’ ANNUAL REPORT**
FOR THE YEAR ENDED 31 AUGUST 2021
The trustees are pleased to present their report and financial statements together with the independent examiner’s report for the year ended 31 August 2021.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Charity Name** Gourock Heritage & Arts **Charity Number** SC048670 **Principal Address** Gourock Municipal Buildings Suite 4 and 5 Heritage Centre Gourock PA19 1QZ **Website Address** http://www.gourock.online/heritagearts.html **Current Trustees** Chair Secretary Treasurer **Bankers** Clydesdale Bank 100 West Blackhall Street Greenock PA15 1XR **Independent Examiner**
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**TRUSTEES’ ANNUAL REPORT** FOR THE YEAR ENDED 31 AUGUST 2021
## **STRUCTURE GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The charity is a Scottish Charitable Incorporated Organisation (SCIO) and received charitable status on the 30[th] August 2018 with the charity number SC048670. The charity is governed by a Constitution.
## **Appointment of Trustees**
The Charity Trustees who are the members of the charity, make up the Board of Trustees.
Under the Constitution, there must be a minimum of 5 trustees and a maximum of 12. Charity Trustees can serve for a maximum of two 3-year terms of office. They are not eligible for re-election after two consecutive terms of office until a period of one year, in which they have not been a Charity Trustee has passed.
Employees of the organisation cannot be nominated as or become Charity Trustees.
## **Organisational Structure**
The organisation is comprised of Members, Associates and Charity Trustees
The Charity Trustees are responsible for setting the strategy and policies of the organisation and where there are no employees or managers appointed, they are also accountable for the organisation’s day-to-day management. The Charity Trustees approve the membership applications.
## **OBJECTS & ACTIVITIES**
## **Charitable Purposes**
The Organisation has been formed to benefit anyone living, working or with a family connection to the community of Gourock (PA19 Postcode Area) with the following purposes:
- The advancement of the arts and heritage through running a community organisation committed to setting up and running a heritage and arts presence and focus in Gourock;
- To support the stimulation of local heritage, arts and cultural regeneration; and
- To encourage and maintain community interests and enthusiasm and reconnect it with its heritage in Gourock.
## **Activities**
Gourock Heritage and Arts aim is to deliver projects and regular events with a Heritage Focus, this will target members of our community who may be lonely and isolated.
## **ACHIEVEMENTS & PERFORMANCE**
Due to the COVID-19 pandemic, Gourock Heritage & Arts have been closed since March 2020.
The Charity Trustees have made the conscious decision that the Digital Heritage Space project will no longer go ahead and at the present time, they are unsure, exactly when the charity will reopen.
## **FINANCIAL REVIEW**
## **Overview**
Income of £74 (2020: £35,356) was received with the main source of income was donations.
Expenditure totalling £1,708 (2020: £7,227) were made carrying out the charitable activities. At the end of the financial year, the charity had a deficit of £1,634.
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**TRUSTEES’ ANNUAL REPORT**
FOR THE YEAR ENDED 31 AUGUST 2021
## **Donated Facilities & Services**
We currently have five regular volunteers, who assist with running the activities, and help the organisation achieve its objectives. The Trustees would like to thank the volunteers for their service.
## **Reserves Policy**
Reserves at the end of the year were £6,677. There is currently no reserve policy in place, but the Charity Trustees will discuss this at future meetings.
## **FUTURE PLANS**
Our future plans are on hold at the moment due to the pandemic, and we will need to assess the future of our organisation once restrictions are lifted and any changes in directions as a consequence of this.
## **APPROVAL**
This report was approved by the trustees on 5 August 2021 and signed on their behalf by:
Trustee
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**INDEPENDENT EXAMINER’S REPORT**
FOR THE YEAR ENDED 31 AUGUST 2021
## **Independent Examiner's Report to the Trustees of Gourock Heritage & Arts**
I report on the accounts of the charity for the year ended 31 August 2021, which are set out on pages 7 to 10.
## **Respective responsibilities of Trustees and Examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ("the 2005 Act") and the Charities Accounts (Scotland) Regulations 2006 (as amended) ("the 2006 Regulations"). The trustees consider that the audit requirement of Regulation (10)(1)(d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts under section (44)(1)(c) of the 2005 Act and to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter came to my attention:-
1. which gives me reasonable cause to believe that in any material respect, the requirements
- to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Regulations, and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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## **STATEMENT OF RECEIPTS & PAYMENTS**
FOR THE YEAR ENDED 31 AUGUST 2021
|**Receipts**
Donations
Grants
Trading Income
**Payments**
Charitable Activities
Governance Costs
Independent Examination
**Net movement in funds**
Transfers between funds
**Surplus/(Deficit) for year**|Note|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2021**
2020|
|---|---|---|
||5
6
7
8|£
£
**£**
£
68
-
**68**
533
-
-
**-**
34,150
6
-
**6**
673|
|||74
-
**74**
35,356|
|||(13)
1,321
**1,308**
6,807
-
-
**-**
-
400
-
**400**
420|
|||387
1,321
**1,708**
7,227|
|||(313)
(1,321)
**(1,634)**
28,129
-
-
**-**
-|
|||(313)
(1,321)
**(1,634)**
28,129|
The Notes on pages 9 to 10 form an integral part of these accounts.
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AS AT 31 AUGUST 2021
## **STATEMENT OF BALANCES**
|**Funds Reconciliation**
Balance as at 01 September 2020
Surplus/(Deficit) for year
Balance as at 31 August 2021
**Bank & Cash Balances**
Cash at Bank
Cash in Hand
**Liabilities**
Independent Examination|Note|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2021**
2020|
|---|---|---|
|||£
£
**£**
£
7,090
47,261
**54,351**
26,222
(313)
(1,321)
**(1,634)**
28,129|
|||6,777
45,940
**52,717**
54,351|
|||6,745
45,940
**52,685**
54,319
32
-
**32**
32|
|||6,777
45,940
**52,717**
54,351|
|||100
-
**100**
400|
|||100
-
**100**
400|
The Notes on pages 9 to 10 form an integral part of these accounts.
These accounts were approved by the trustees on 5 August 2021 and signed on their behalf by:
Trustee
Trustee
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## **NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 AUGUST 2021
## **1. Basis of Preparation**
These accounts have been prepared on the receipts & payments basis in accordance with:
- (a) The Charities and Trustee Investment (Scotland) Act 2005
- (b) The Charities Accounts (Scotland) Regulations 2006 (as amended)
There have been no changes to the basis of preparation or to the previous year’s accounts.
## **2.**
## **Fund Accounting**
- (a) Unrestricted funds are those that can be expended at the discretion of the trustees in the furtherance of the objects of the charity.
- (b) Restricted funds are those that may only be used for specific purposes. Restrictions arise when specified by the donor, or when funds are raised for specific purposes.
- (c) The purposes of the funds are shown in Note 9.
## **3. Taxation**
- (a) The charity is not liable to income tax or capital gains tax on its charitable activities.
- (b) The charity is not registered for VAT, thus all costs are shown inclusive of VAT charged.
## **4. Transactions with trustees and related parties**
- (a) No remuneration was paid to trustees or any persons connected with them during the year (2021: £Nil).
- (b) No expenses were reimbursed to the trustees during the year (2021: £Nil).
## **5. Grants Received**
|National Heritage Lottery
Grants to Voluntary Orgs
Participatory Budgeting (PB)|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2021**
2020|
|---|---|
||£
£
**£**
£
-
-
**-**
34,150
-
-
**-**
-
-
-
**-**
-|
||-
-
**-**
34,150|
## **6. Income from Trading**
|Sale of Greeting Cards
Sale of DVDs|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2021**
2020|
|---|---|
||£
£
**£**
£
6
-
**6**
673
-
-
**-**
-|
||6
-
**6**
673|
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**NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 AUGUST 2021
## **7. Payments relating to Charitable Activities**
|Project Research
Administration
Small Equipment
Stationery
Health & Wellbeing
Salary Costs
Events|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2021**
2020|
|---|---|
||£
£
**£**
£
-
1,321
**1,321**
3,785
(13)
-
**(13)**
1,204
-
-
**-**
275
-
-
**-**
81
-
-
**-**
720
-
-
**-**
140
-
-
**-**
602|
||(13)
1,321
**1,308**
6,807|
## **8. Movements in Funds**
|Unrestricted Funds
General Fund
Restricted Funds
Participatory Budgeting (PB)
National Heritage Lottery
Total Funds|As at
**As at**
31/08/2020
Receipts
Payments**31/08/2021**|
|---|---|
||£
£
£
**£**
7,090
74
(387)
**6,777**|
||13,111
-
-
**13,111**
34,150
-
(1,321)
**32,829**
47,261
-
-
**45,940**|
||54,351
74
(387)
**52,717**|
## **9. Purpose of Funds**
Participatory Budgeting
National Heritage Lottery
Restricted funding for the ‘Theatre Without Walls’ project. It was received towards the end of the current financial period and expenditure will occur in the next period.
Restricted funding to be expended in the next financial year for out Digital Heritage Space’ project, currently on hold due to the pandemic.
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