OFFICIAL APPENDIX 1 Period slarl dale Day....- . Month Year June 1 2023 Period end date ! Month Jun8 oscr Day 25 Year 2024 From Office of the Scollish Charity Regulator Reference and administration details Charity name Other names charity is known by Registered charlty number Charity's principal address Dundee Howff Conservation Group ISCIOI SC048492 Names of the charlty trustees on date of approval of Trustees, Annual Report Name of person {or body} entitled to oiiit trustee ifan Trustee name Offlce Ilf any} Dates acted if not for whole year 10 11 12 13 14 15 16 17 18 19 20 OFFICIAL APPENDIX 1 Reference and administration details Names of all other charity trustees during the perlod, If any. {for example, those who resigned part way through the flnancial periodl l Name Dates actgd if not for whole year structure, governance and management Type of governing document Constitution Trustee recrultment and appointment Objectives and activities Charitable purposes The advancement of heritage by preserving and conserving the burial memorials located within Dundee Howff burial ground, Dundee. Scotland, lo allow all persons and future generation of people within Dundee, Scotland, UK, and overseas to be able to visit or view these nationally important and historic burial markers. This is the second oldest burial site in Scotland11564 10 18661 Summary ofthe maln activities In relation to these objects 1. To digitally map the whole sile including all the locations of the 2000+ burial Markers 2. To record all the visible inscriptions and decay on all the burial markers 3. To forensically photograph all the burial markers 4. To transcribe all burial records in relation to the Howff 5. To conduct 30 photography of each burial marker 6. To build a free lo use map and website 7. To carrv out tours of the site lo finance the arouDs activities OFFICIAL APPENDIX 1 Achievements and performance Summary of the main achievements of the charity during the financial period During this period and due to the coronavirus pandemic. the group suspended face lo face activities in the burial ground. 2. Burial book transcribing is still taking place Financial review Brief statement of the charlty's policy on reserves As the charity do not have a large outgoing in relation lo cash there is no requirement for reserves OFFICIAL Details of any deflclt Donated facllStles and services lif any) Dundee City Council allow meeting rooms to be used free of charge for meetings APPENDIX 1 Other optional information Volunteer work within the burial site is seasonal and usually goes from mid-April lo September each year. As the recording of stones depends on the weather conditions and number of recording days have had to be cancelled due to inclement conditions. The group are still seeking funding for the resloralion and relocalh)n of the 141h century burial marker and at present the stone is being preserved under approved coverings. The group have a number of cameras and SD cards that can be loaded lo volunteers who wish lo learn the basic of photography and 3D photography. All volunteers are given full briefings in relation lo health and safety on sile and also instructed on how to fill out the detailed recording forms. The group will provide a number of tours each year and are quite happy lo provide private guided tours. Members of the group are willing to go out into the community and give power point presentations lo allow those that cannot allend a lour be given access lo the historical information. Due the COVID 19 Pandemic the group has been in hibernation bul is due lo restart recordings in the Howff Springlsummer 2025 Declaration Peiiod slarl dale Year 2023 Period end date Month Year j June Day 25 From | 26 j June 2024 The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustee$ OFFICIAL Signature{sl Full namels} Position le.g. Chairl Chair Vice Chair Secretary VICe Date 24 Mar25 3 ## APPENDIX 1 ## Cherian ## ........ Volunteer work within the burial site is seasonal and usually goes from mid-April to September each year. As the recording of stones depends on the weather conditions and number of recording days have had to be cancelled due to inclement conditions. The group are still seeking funding for the restoration and relocation of the 14" century burial marker and at present the stone is being preserved under approved coverings. The group have a number of cameras and SD cards that can be loaded to volunteers who wish to learn the basic of photography and 3D photography. All volunteers are given full briefings in relation to health and safety on site and also instructed on how to fill out the detailed recording forms. The group will provide a number of tours each year and are quite happy to provide private guided tours. Members of the group are willing to go out into the community and give power point presentations to allow those that cannot attend a tour be given access to the historical information. Due the COVID 19 Pandemic the group has been in hibernation but is due to restart recordings in the Howff Spring/Summer 2025 **----- Start of picture text -----**
Period start date Period end date
Day Month Year Day Month Year
From 26 June 2023 To 25 June 2024
**----- End of picture text -----**
The trustees declare that they have approved the trustees’ report above. Signed on behaif of the charity’s trustees **----- Start of picture text -----**
Signature(s)
Full name(s)
Position (e.g. Chair) Chair . "oY
Vice Chair Oe 6
Secretary
Date 7
24 Mar 25 q Yy Mak ds
**----- End of picture text -----**
Accounting DHCG received their SCIO SC048492 on 26 Jun 2018 Accounting period will run: From: 1 Jul Jun 2023 To 30 Jun 2024 Carried forward on 1 Jul 2024 was £667.62 Transactions between 1 Jul 2023 and 30 Jun 2024 is: Income: Nil Outgoings Nil Income Total 1 Jul 2023 to 30 Jun 2024: Nil Total outgoings 1 Jul 2023 to 30 Jun 2024: Nil Total left in account for period 1 Jul 2023 to 30 Jun 2024 £667.62 **Region \ Specialist Section** ------------------------------------------ ||~~**From 1 Jul 2023**~~
**To 30 Jun 2024**
**Budget**
**Dundee Howff Conservation Group SCIO SC048492**|~~**From 1 Jul 2023**~~
**To 30 Jun 2024**
**Budget**
**Dundee Howff Conservation Group SCIO SC048492**|| |---|---|---|---| |**Account Code**|~~**From 1 Jul 2023**~~
**To 30 Jun 2024**||**Total**| ||Donations from individuals|0
0
0
0
0
0
0
0

0
0
667.62
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
667.62
667.62|| ||Donations from companies||| ||Donations from open door events||| ||Other Events||| ||Awards/Grants||| ||Private Tours||| ||GroupTours||| ||Interest Receivable||| ||Donation from Dundee Howff Conservation Group||| ||All Other Income||| ||ExisitingBalance Brought Forward||| ||||| ||||| ||||| |**TOTAL INCOME**|||**667.62**| ||||| |**EXPENDITURE**|||| ||Training||| ||Travelling||| ||Catering& Subsistence||| ||Accommodation costs/rental||| ||Printing||| ||Merchandise Costs||| ||Venue Costs||| ||Audit and Accountancy||| ||All Other Professional Fees||| ||Subscriptions||| ||Postage and Delivery||| ||Stationery||| ||Software & Hardware Costs||| ||Books||| ||Photography||| ||Cost of Exhibitions||| ||Advertising||| ||Gardeningequipment||| ||Insurance||| ||All Other Expenses||| |**TOTAL EXPENDITURE**|||**-**| ||||| |**SURPLUS / DEFICIT**|||**667.62**| ||||| ||Openingcash and bank balance 1 Jul 2023||| ||Closingcash and bank balance 30 Jun 2024||| ||||| |Signed:|||| |Date:|24-Mar-25||| ||||| **COT** **SPECIALIST SECTIONS - Budget Template for Events** ## **INCOME** |**INCOME**|||| |---|---|---|---| |**Delegate Type**|**Fee(£)**|**Budgeted No.**|**Budgeted Income**| |Members
Non Members
Cancelled delegate
Speakers
Complimentary
Press
Staff|||£0.00
£0.00| |**Total Income**||**0**|**£0.00**| ## **EXPENDITURE** |**EXPENDITURE**||| |---|---|---| |**Item**|**Notes/Detail**|**Budgeted Costs**| |**Venue**
Room hire
AV Costs
Refreshments
Lunch
Flowers||| |**Sub total**||**£0.00**| |**Speakers**
Fees
Accommodation
Expenses||| |**Sub total**||**£0.00**| |**Administration**
Postage and copying costs
Delegate packs and badges
Externalphotocopying/collation del.packs||| |**Sub total**||**£0.00**| |**Staffing**
Accommodation
Expenses
Site visits||| |**Sub total**||**£0.00**| |**Promotion**
Advertising
Photographer||| |**Sub total**||**£0.00**| |**Misc Costs**
Courier costs
RNID signer/RNIB translation||| |**Sub total**||**£0.00**| |||| |**Total Expenditure**||**£0.00**| |||| |**Surlus/ (Deficit)**
-||| **Surplus/ (Deficit)** 01/04/202509:16 Howff-Accounts-1 Jul 2023 - 30 Jun 2024 - Copy (1) Howff-Accounts-1 Jul 2023 - 30 Jun 2024 - Copy (1) 01/04/202509:16 ## **APPENDIX 3** ## OSCR ## **’ Independent examiner s report on the accounts V2** |**Report to the**
**trustees/members of**|Charity name
Dundee Howff Conservation Group|||| |---|---|---|---|---| |**Registered charity**|**SC048492**|||| |**number**||||| |**On the accounts of the**|Period start date
Period end date|||| |**charity for the period**|Day
Month
Year
Day
Month
1
Jul
2023
**to**
30
Jun|2024||Year| |**Set out on pages**|(remember to include the page
numbers of additional sheets)|||| |||||| |**Respective**
**responsibilities of**
**trustees and examiner**|The charity’s trustees are responsible for the preparation of the accounts in accordance
with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the
Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the|||| ||audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It|audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It||| ||is my responsibility to examine the accounts as required under section 44(1) (c) of the|||| ||Act and to state whether particular matters have come to my attention.|||| |**Basis of independent**
**examiner’s statement**|My examination is carried out in accordance with Regulation 11 of the Charities
Accounts (Scotland) Regulations 2006. An examination includes a review of the|||| ||accounting records kept by the charity and a comparison of the accounts presented with|||| ||those records. It also includes consideration of any unusual items or disclosures in the|||those records. It also includes consideration of any unusual items or disclosures in the| ||accounts and seeks explanations from the trustees concerning any such matters. The|||| ||procedures undertaken do not provide all the evidence that would be required in an audit|||procedures undertaken do not provide all the evidence that would be required in an audit| ||and, consequently, I do not express an audit opinion on the accounts.|||| |**Independent examiner’s**|In the course of my examination, no matter has come to my attention [other than that|In the course of my examination, no matter has come to my attention [other than that||In the course of my examination, no matter has come to my attention [other than that| |**statement**|disclosed on the attached page*]|||| ||1.
which gives me reasonable cause to believe that in any material respect the||which gives me reasonable cause to believe that in any material respect the|which gives me reasonable cause to believe that in any material respect the| ||requirements:|||| ||•
to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and|||to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and| ||Regulation 4 of the 2006 Accounts Regulations, and|||| ||•
to prepare accounts which accord with the accounting records and comply with|||| ||Regulation 9 of the 2006 Accounts Regulations|||| ||have not been met, or|||| ||2. to which, in my opinion, attention should be drawn in order to enable a proper|||| ||understanding of the accounts to be reached.|||| |**Signed:**|**Date:**|||| |**Name:**||||| |**Relevant professional**||||| |**qualification(s) or body**||||| |**(if any):**||||| |**Address:**||||| *Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page. ## **APPENDIX 3** ## **Disclosure section** Only complete if the examiner needs to highlight material problems. **Give here brief details of any items that the examiner wishes to disclose** other optional information Volunteer work within the burial site is seasonal and usually goes from mid~April to September each year. As the recording of stones depends on the weather conditions and number of recording days have had to be cancelled due to inclement conditions. The group are still seeking funding for the restoration and relocation of the 14th century burial marker and at present the stone is being preserved under approved coverings. The group have a number of cameras and SD cards that can be loaded to volunteers who wish to learn the basic of photography and 3D photography. All volunteers are given full briefings in relation to health and safety on site and also instructed on how to fill out the detailed recording forms. The group will provide a number of tours each year and are quite happy to provide private guided tours. Members of the group are willing to go out into the community and give power point presentations to allow those that cannot attend a tour be given access to the historical information. Due the COVID 19 Pandemic the group has been in hibernation but is due to restart recordings in the Howff Spring/Summer 2025 Declaration Period start date Month Year June 2023 Period end date Month l Year June 12024 From 26 To 25 The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (e.g. Chair) Chair Vice Chair Secretary Date 24 Mar 25 Andy Finlay