2025-05-31-accounts - Garlieston Village Hall Committee

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Garlieston Village Hall Committee

Trustees’ Annual Report

Year ending May 2025

Charity contact information

Garlieston Village Hall Committee Scottish Charity Number: SC048380 c/o Garlieston House, Garlieston DG8 8HF

Charity Trustees

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Objectives and activities

Our charity was established to manage, maintain and develop Garlieston Village Hall as a community resource.

In support of our purpose we carry out three main types of activity: a) commercial letting; b) fundraising; and c) property management.

Structure, governance and management

Our charity operates as a single tier SCIO.

At present we do not have a management agreement with Dumfries & Galloway Council. It is incumbent upon them to put a new agreement in place. In the meantime, we continue to run the hall responsibly.

Achievements and performance

The management team has been strengthened by members of Garlieston Activity Team joining as trustees. This team already organises a number of youth events based around the village hall and has also taken over responsibility for the senior citizens Christmas meal.

Income stream

Weekly bingo continued to be a strong source of income for the hall. There was a hiatus towards the end of the period when the bingo ceased to run, which adversely affected our receipts. Dumfries and Galloway Council continues to use the hall as a polling place. Outside of these important community functions, community use of the hall is still a little disappointing.

Hall improvements

The electric heating system in the hall is very costly to run. During this period we purchased an excellent diesel heater, which is much cheaper to run.

The Garlieston Activity Team carried out a deep clean to the hall in the spring.

Charitable events

We again contributed to putting on a Christmas meal for the 80 or so senior citizens in the village.

Mulberry Harbour Exhibition

This exhibition continues to run at the hall from April to September and is popular with visitors to the village.

Financial review

Receipts for the period were £1753 with expenses of £5757. A deficit of £4004 for the year.

Signed on behalf of the charity trustees:

Chair 23 February, 2026

INDEPENDENT EXAMINER’S REPORT

For the Period Ended 31 May 2025

Independent Examiner’s Report to the Trustees of Garlieston Village Hall Committee SC048380 I report on the accounts of the charity for the year ended 31[st] May 2025.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention

which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

have not been met, or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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LM Bookkeeping Services c/o 8 Kings Road Whithorn DG8 8PP

18[TH] February 2026

STATEMENT OF RECEIPTS AND PAYMENTS For the Period Ended 31 May 2025

Notes Receipts Donations Hall Hire Total Receipts Payments(relating to charitable activities) Fundraising Costs Building Costs 4 Electricity Cleaning Event/Fundraising Costs 3 Travel Expenses 2 Account Examination Miscellaneous Total Payments Surplus/(Deficit) for the year	Unrestricted Funds 700 1,053 1,753 67 2,782 1,065 1,000 500 - 85 258 5,757 (4,004)	Restricted Funds - - - - - - - - - - - - -	2025 700 1,053 1,753 67 2,782 1,065 1,000 500 - 85 258 5,757 (4,004)	2024 83 2,182
				2,265
				858 2,357 300 500 60 120 146
				4,341
				(2,076)

As at 31 May 2025

STATEMENT OF BALANCES

Funds Reconciliation Cash at Bank & In Hand – 31/05/2024 Surplus/(Deficit) for year Cash at Bank & In Hand – 31/05/2025 Bank & Cash Balances Bank Deposit Account Cash in Hand Cash Float – Bingo	Note	2025 £	2024 £
		22,039 (4,004) 18,035 17,256 679 100 18,035	24,115 (2,076)
			22,039
			20,742 1,297 22,039

NOTES TO THE ACCOUNTS For Period Ended 31 May 2025

1. Basis of Accounting

These accounts have been prepared on the Receipts and Payments basis on accordance with the Charities & Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) regulations 2006 (as amended).

2. Trustees Remunerations

No remuneration was paid to trustees (2024: £60).

3. Event/ Fundraising Costs £500 paid to Garlieston Activity Team towards costs for Senior Citizen’s Christmas Meal which is hosted in the Village Hall.

4. Building Costs

Building costs in the year included

Pest Control £100
Diesel Heater £2,426
Defibrillator Supplies £256

5. Movement in Funds

Unrestricted Funds General Fund	At 01 June 2024	Receipts	Payments	Transfers	At 31 May 2025
	22,039 22,039	1,753 1,753	5,757 5,757	- -	18,035
					18,035

6. Donations for External Donation

The following figures are not included in the receipts and payments account or statement of balances.

Mulberry Exhibition	2025 - -	2024
		400 400

£400 donation from Wigtown Community Shop towards the costs to remount the Mulberry Exhibition which was then transferred back out to the group/project it was awarded to.