OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2025-01-08-accounts

Enter SC No. below

APPENDIX 2

Enter charity name below

SC

Receipts and payments accounts

Period start date Period start date Period start date Period start date Period start date Period end date Period end date Period end date Period end date Period end date
For the period
from		 9
Day		 JAN
Month		 2024
Year		 to Day
8		 Month
JAN		 Year
2025
Section A Statement of receipts and payments
Unrestricted
funds		 Restricted
funds		 Expendable
endowment
funds		 Permanent
endowment
funds		 Total funds
current period		 Total funds last
period		 Total funds last
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A1 Receipts
Donations 10 10
Legacies -
Grants 4,247 4,247 13,000
Receipts from fundraisingactivities 94 94
Gross tradingreceipts -
Income from investments other than
land and buildings 7 7 14
Rents from land & buildings -
Gross receipts from other charitable
activities -
Accidental Purchase - 347
A1 Sub total A1 Sub total 111 4,247 - - - - 4,358 13,361
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets
Proceeds from sale of investments
A2 Sub total
Total receipts
~~—		 ~~ A2 Sub total
~~—		 ~~ ~~— ~~ -
111
~~—		 ~~ ~~— ~~ -
~~—		 ~~ -
4,247
~~—		 ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ -
-
~~—		 ~~
~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~— ~~ ~~—
A3 Payments
Expenses for fundraising activities -
Gross trading payments -
Investment management costs -
Payments relating directly to charitable Payments relating directly to charitable
activities 157 2,291 2,448 4,499
Grants and donations
-
Governance costs:
-
Audit / independent examination -
Preparation of annual accounts -
Legal costs -
Other Other Other
-
- - -
A3 Sub total 157 2,291 - - - - 2,448 4,499
A4 Payments relating to asset and
investment movements
Purchases of fixed assets
-
Purchase of investments
-
A4 Sub total
-
-
-
-
-
-
Total payments
157
2,291
-
-
2,448
4,499
Net receipts / (payments)
46)
(
1,956
-
-
1,910
8,862
A5 Transfers to / (from) funds
-
Surplus / (deficit) for year
46)
(
1,956
-
-
1,910
8,862
~~—~~
~~SSSSS=~~
~~——————~~

APPENDIX 2

SC

Section B Statement of balances

Categories
Signed by one or two trustees
on behalf of all the trustees
B3 Other assets
B5 Contingent liabilities
B4 Liabilities
B1 Cash funds
B2 Investments		 Details Unrestricted
funds
to nearest £
12,200
46)
(		 Restricted funds
to nearest £
1,239
1,956		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
Cash and bank balances at start of year 13,439 4,577
Surplus / (deficit) shown on receipts and
payments account		 1,910 8,862
-
-
Cash and bank balances at end of year
(Agree balances with receipts and payments
account(s))
Details		 12,154 3,195 - - 15,349 13,439
-
-
-
Fund to which
-
asset belongs
-
-
Market valuation
to nearest £		 Last year
to nearest £
Details Fund to which asset belongs Total
Cost (if available)
to nearest £		 -
-
Current value (if
available)
to nearest £		 Last year
to nearest £
Details Total
Fund to which l		 -
-
-
iability relates Amount due
to nearest £		 Last year
to nearest £
Details Fund to which l Total
iability relates		 - -
Amount due
(estimate)
to nearest £		 Last year
to nearest £
Signature* Print Name Total -
-
Date of
approval
8.10.25

/ Statement of balances

2

December 2007

APPENDIX 2

SC

Section C Notes to the Accounts

C1 Nature and purpose of funds (may be stated on analysis of funds worksheets)

C3a Trustee remuneration
C4a Trustee expenses
C4b Trustee expenses -
details
C5 Transactions with trustees
and connected persons
C3b Trustee remuneration -
details
C2 Grants		 Type of activity or project supported Type of activity or project supported Individual /
institution		 Number of grants
made
£		 Number of grants
made
£
Total -
If no remuneration was paid during the period to any charity trustee or person connected to a
trustee cross this box (otherwise complete section 3b)
Authority under which paid £
If no expenses were paid to any charity trustee during the period then cross
(otherwise complete section 4b)		 this box
Nature of transaction Number of
trustees		 £
Nature of relationship
 Transaction
amount (£)		 Balance
outstanding at
period end (£)

C6 Other information

/ Notes

3

December 2007

APPENDIX 2

SC

Additional analysis (1)

Analysis of receipts and payments

1 Donations

1 Donations 1 Donations
Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
Member of the Public 10 10
-
-
-
Total
2 Grants		 10 - - - 10 -
-
Unrestricted
funds
to nearest £		 -
Restricted funds
to nearest £		 - - -
Total current
period
to nearest £		 -
Total last period
to nearest £
-
Denny and Dstrict Community Fund 4,247 4,247 3,000
Renantis - - 10,000
-
Total
3 Gross receipts from other charitable activities		 - 4,247 4,247 13,000
-
Unrestricted
funds
to nearest £
 -
Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 -
Total current
period
to nearest £		 -
Total last period
to nearest £
Raffle 94 94 -
interest 7 7 14
Accidental Purchase(evidenced in report 2023-24) - 347
-
-
-
-
-
Total 101 - - - 101 361
reference error - - - reference error reference error

4 Payments relating directly to charitable activities

Unrestricted
funds
to nearest £		 Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
liabilityinsurance
130 130









125
Refreshments 50 13 63
-
gala daystall 55 55 55
printing 66 66 215
Winter Warmerpacks 1,203 1,203 3,178
Domain registration 107 107 62
Laptop 760 760 823
Room Hire 64 64 30
cash box -
- 11
Total 157 2,291 - - 2,448 4,499
- - - - - -

Additional notes (1)

December 2007

APPENDIX 2

SC

Additional analysis (2)

5 Breakdown of unrestricted funds

5 Breakdown of unrestricted funds
Receipts Unrestricted
fund 1 - enter
name of fund
below		 Miscelanous Unrestricted
fund 3 - enter
name of fund
below		 Unrestricted
fund 4 - enter
name of fund
below		 Total
unrestricted
funds		 Total
unrestricted
funds last period
Donations 10 10
Legacies -
Grants - 10,000
Receipts from fundraisingactivities 94 94
Gross tradingreceipts -
buildings -
Rents from land & buildings 7 7 14
Gross receipts from other charitable activities -
Sub total
Receipts from asset & investment sales		 - 111 - - 111 10,014
-
Proceeds from sale of fixed assets -
Proceeds from sale of investments -
Sub total
Total receipts
Payments		 - - - - - -
- 111 - - 111 10,014
-
Expenses for fundraisingactivities -
Gross trading payments -
Investment management costs -
Payments relatingdirectlyto charitable activities 157 157
Grants and donations -
Governance costs: -
Audit / independent examination -
Preparation of annual accounts -
Legal costs -
-
-
Sub total
Payments relating to asset and investment
movements		 157 - - - 157 -
-
Purchases of fixed assets -
Purchase of investments -
Sub total
Total payments
Net receipts / (payments)
Transfers to / (from) funds
Surplus / (deficit) for year		 - - - - - -
-
157 - - - 157 -
-
157)
(		 111 - - 46)
(		 10,014
-
157)
(		 111 - - 46)
(		 10,014
-
Nature andpurpose of funds

Additional notes (2)

December 2007

APPENDIX 2

SC

Additional analysis (3)

6 Breakdown of restricted funds

6 Breakdown of restricted funds
Receipts Denny District
Community
Fund		 Miscellanous Restricted fund
3 - enter name of
fund below		 Restricted fund
4 - enter name of
fund below		 Total restricted
funds		 Total restricted
funds last
period
Donations -
Legacies -
Grants 4,247 4,247 3,000
Receipts from fundraisingactivities -
Gross tradingreceipts -
Income from investments other than land and
buildings		 -
Rents from land & buildings -
Gross receipts from other charitable activities -
Sub total
Receipts from asset & investment sales		 4,247 - - - 4,247 3,000
-
Proceeds from sale of fixed assets -
Proceeds from sale of investments -
Sub total
Total receipts
Payments		 - - - - - -
4,247 - - - 4,247 3,000
-
Expenses for fundraising activities -
Gross trading payments -
Investment management costs -
Payments relating directly to charitable activities 2,291 2,291 3,827
Grants and donations -
Governance costs: -
Audit / independent examination -
Preparation of annual accounts -
Legal costs -
-
-
Sub total
Payments relating to asset and investment
movements		 2,291 - - - 2,291 3,827
-
Purchases of fixed assets -
Purchase of investments -
Sub total
Total payments
Net receipts / (payments)
Transfers to / (from) funds
Surplus / (deficit) for year		 - - - - - -
-
2,291 - - - 2,291 3,827
-
1,956 - - - 1,956 827)
(
-
1,956 - - - 1,956 827)
(
-
Nature andpurpose of funds

Additional notes (3)

December 2007

SMART DENNY

Trustees’ Annual Report 09.01.2024-08.01.2025

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WHO WE ARE
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Contents

Charity Trustees .................................................................................................................... 4 Objectives and activities ....................................................................................................... 4 Constitution ...................................................................................................................... 4 Objectives and Activities ....................................................................................................... 4 Charitable purposes 2024-2025 ........................................................................................ 4 Reducing energy use/cost in the district of Denny & Dunipace covers the following purposes ............................................................................................................................ 5 Constitution ...................................................................................................................... 5 Appointment of trustees .................................................................................................. 5 Trustee recruitment and appointment ............................................................................. 6 AGM – October 2024 Online (see Appendices 1 & 2) ...................................................... 6 Achievements and performance .......................................................................................... 7 Winter Warmer Project ........................................................................................................ 8 Kids (H)oodies ................................................................................................................... 9 Postcards – Handy Tips for Saving Energy Costs ................................................................ 10 Social Media Presence ........................................................................................................ 10 Social Media Tracking ......................................................................................................... 12 ............................................................................................................................................. 13 Gala Day Event .................................................................................................................... 14 Summary of Year ................................................................................................................. 17 Statement of the charity’s policy on reserves .................................................................... 19 Details of any deficit ........................................................................................................... 19 Additional services .............................................................................................................. 19 Future plans ........................................................................................................................ 20 Additional information – Appendices ................................................................................. 20 APPENDICES ........................................................................................................................ 22 Appendix 1: Chairperson’s report ................................................................................... 22 Appendix 2: AGM Secretary Report ................................................................................ 27 Appendix 3 Questionnaire for Winter Warmer applications ......................................... 28 Appendix 4: Updating our referral forms ....................................................................... 30 Appendix 5: Authorisation for Representation and Release of Information ................. 32 Appendix 6: Financial Reserves ....................................................................................... 34

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Charity contact information

SMART DENNY

Scottish Charity Number: SC038335

Telephone number: N/A

Email address

Website: https://smartdenny.com/

Twitter / Facebook / Social Media profile name:

~~a~~ https://www.facebook.com/smartdenny6 a

3 ~~—_H.——aass909090III000~~

Charity Trustees

Charity trustees for the period 9.1.2024-8.1.2025.

Objectives and activities

Constitution

The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 24 April 2018. It has a single tier structure and as such, the trustees are the members of the charity.

Objectives and Activities

Charitable purposes 2024-2025

The organisation’s purposes are to provide (educational) support and advice on efficient energy use and consumption, and lowering carbon outputs for families, individuals and households (and small charities) living in the district of Denny & Dunipace.

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Given the fuel energy cost crisis, we have dedicated a great deal of time to tackling fuel poverty in the area.

We discovered that it is not only the elderly, young families, or those on benefits or who live with chronic illness or disability who are impacted by the rising domestic fuel prices, it is almost everyone.

Reducing energy use/cost in the district of Denny & Dunipace covers the following purposes

The prevention or relief of poverty

The advancement of citizenship or community development (including rural or urban regeneration)

The relief of those in need by reason of age, ill-health, disability, financial hardship or other disadvantage

The advancement of environmental protection or improvement (lowering energy use in the home)

Structure, governance and management

Constitution

The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 24 April 2018. It has a single tier structure and as such, the trustees are the members of the charity.

Appointment of trustees

The management committee, which normally meets every 1-2 months, are the charity’s trustees. Membership of the management committee is open to residents of the local community. Currently three local residents volunteer with us and attend monthly meetings. In addition to meeting formally, the team organise local events, promote energy awareness development in person and via digital media.

5

Trustees are elected at an annual general meeting, which is held in October each year. There must be a minimum of 20% of named trustees present.

Trustee recruitment and appointment

Our project manager, who works full time at SEPA, is now interested in becoming a new Trustee. At the time of signing this document, Fiona’s Trustee declaration has been uploaded to OSCR. Fiona will take over as interim co-treasurer with the chairperson until such time as we recruit a new treasurer. We are in the midst of recruiting a new treasurer. We have and will continue to collaborate with CVS Falkirk, and their Community Development Officer for Denny and District, o find a suitable

person. We attended a local Volunteers recruitment day at the Archibald Russell Centre in Dennyloanhead– an event organised by

AGM – October 2024 Online (see Appendices 1 & 2)

Attending

Apologies

6

Achievements and performance

Drop-in advice Sessions:

Our drop-in sessions provide a warm and friendly atmosphere where residents can ask for general advice, home visits, or enquire about our winter warmer items and packs.

These sessions run all year, but with a general summer break (July to Sep). However, residents can contact us and request a meeting or visit via our website or social media site.

The sessions offer the following help and support:

The relaunch of our Winter Warmer Project was an undeniable success. For our local residents, the project provided essential support, directly impacting their quality of life by ensuring they could keep their homes safely warm during the colder months. This was coupled with meaningful financial advice offered during our drop-in sessions, allowing them to see how they might see a tangible reduction in their household energy bills .

Crucially, this success wasn't limited to the community; the project also delivered substantial environmental benefits through a reduction in carbon outputs from reducing energy usage.

7

Winter Warmer Project

The Denny Area Action Plan underscores the urgent need to support the community in educating on energy efficiency, as the region continues to grapple with widespread fuel poverty. In previous years, Smart Denny has organised several events, which revealed that many families and community members were just beginning to express concern about their escalating bills. Now, with energy prices soaring again, the demand for our assistance increased. In response, we proactively provided numerous "winter warmer" packs to those who apply and to those who were referred to by other organisations and schools - ensuring that those most in need receive essential support during these challenging times. As we move forward, our focus remains on bolstering the community's resilience by expanding our outreach and continuing to address the critical issue of energy affordability.

Our Winter Warmer project focuses on providing engagement activities that educate, advise, and support the local community on energy use, billing, savings and keeping warm. We offer practical advice and solutions, including energy advice sessions held up to twice monthly in local community venues. These drop-in sessions cover topics such as billing, tariffs, staying warm, and accessing emergency top-ups. We also offer assistance to those unable to attend in person through home consultations. These consultations are tailored for individuals facing barriers such as age, health issues, or mobility challenges. To further support our community, we distribute winter-warmer packs containing a hot water bottle, thermal gloves, an insulated mug, a fleece blanket, warm socks, a hat and a canvas bag, designed to help residents stay warm while reducing energy expenses. We also offer warm Oodie style garments, additional throws and fleece blankets, and draft excludes. This year, we were thrilled to introduce cozy oodie-style tops and hats for children (as requested the previous year by parents and grandparents) . These warm, snug home essentials and clothing items are being provided to local residents completely free of charge. Referral requests were received from a variety of sources, including Citizens Advice, local primary schools, Recovery Scotland, Strathcarron Hospice and Neighbourhood Networks. a © Mie 8 ~~a~~

Kids (H)oodies

Seeing these images reminds us of the dual impact of our project: warmth and wonder. We provided free, high-quality hoodies and snug head/neck snoods for children ranging from 3 years old through to the teenage years.

Beyond keeping kids warm, this project was able to support families during the festive season. For many, these items served as Christmas morning gifts , meaning children not only stayed toasty warm but their parents were also able to significantly ease their holiday ~~spending . A little extra~~ warmth for the body and the budget!

Postcards – Handy Tips for Saving Energy Costs

We continue to distribute our postcards for free, sharing practical tips with the local community on how to cut down on domestic energy costs. It’s a small gesture, but one that empowers people with simple, effective advice they can use every day. Alongside that, we’ve also kept up the distribution of LED lightbulbs—an essential part of our resource toolkit. These energy-efficient bulbs were given out as part of the Winter Warmer Project, providing not just savings but a brighter, more sustainable future for those in need.

Postcards were designed using designs from previous engagements with school children. The school children researched the costs of using typical household appliances, and how costs could be saved.

Social Media Presence

Despite illness befalling the three main members of the lead team, we kept a regular point of touch via our social media, with reminders of Drop-ins, friendly advice and links, and information about the infamous Denny & Dunipace Gala Day.

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Gala Day Event

The annual Denny & Dunipace Gala Day is a fantastic chance for Smart Denny to truly connect with the local community. It provides the ideal setting to not only share information about our upcoming projects and recent achievements but also to foster a vital two-way conversation. Our presence ensures we are visible, accessible, and actively listening, allowing us to gather direct input and build stronger partnerships that will drive a smarter, more sustainable future for Denny.

This image shows a page from our new tri-fold flyers

14

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This was designed by one of our members – Samantha Green. Thanks s You are a design genius!

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Summary of Year

We provided critical support to our community through a range of activities. Our Energy Advice sessions helped residents understand their domestic fuel bills and tariffs, offering practical advice to reduce energy usage and costs, while also providing skills development in understanding bills and tariffs. For those facing energy-related debt, we provided personalised support, including home visits and direct liaison with energy providers and local authority to secure additional assistance.

We developed new referral forms and consent forms (for individuals), so that we could a) reach those most in need and b) protect individuals by ensuring informed consent was documented when we are dealing with sensitive information.

We also distributed winter warmer packs and warm clothing to families and individuals, along with equipment like draft excluders and thermal curtains to help keep homes warm. This year we aimed to provide more warmer items for children. This developed from

17

requests for these items the previous year. We utilised technology, including thermal imaging visits, to identify and address cold spots in homes. This aided us when advocating for residents in social housing.

To extend our reach, we collaborated with sister organisations, including the local hospice, schools, and social work and recovery centres, for referrals. We also promoted our mission by participating in local community events.

Looking to the future, we were approached in late 2024 by a local resident who wanted to initiate the idea of developing a steering group with other local projects and the community council to engage with wind farm and other energy developers to negotiate future Community Benefits Agreements. The future goal of these preliminary discussions is to secure community benefit agreements for the Denny District. These initial conversations and discussions took place in late 2024 and have carried on into the next financial year.

Despite a challenging year marked by the illness of three key trustees (who also make up our lead team), and which significantly impacted our day-to-day operations, our team demonstrated remarkable resilience. Although we experienced a temporary reduction in public-facing activities, we worked diligently behind the scenes. This essential work included the development of a new logo, banners, and flyers, as well as the updating of our referral and consent forms and questionnaires, all while fostering stronger collaborative partnerships with other local organisations and stakeholders.

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Financial review

Statement of the charity’s policy on reserves

The charity's financial reserves consist of both unrestricted and restricted funds where expenditure has been delayed.

Our policy regarding the retention of restricted funds is as follows:

  1. Request for Carry-Over: When funds awarded for a specific purpose remain unspent at the financial year-end, the charity will promptly contact the relevant funder to request permission for a carry-over into the subsequent financial year. This request will include a clear rationale for the delay in expenditure, a report on what has been spent and how, and a detailed plan outlining how the funds will be utilised.

  2. Formal Documentation: The charity only retains unspent restricted funds once formal approval for the extension has been received from the funder.

  3. Refund: If the funder declines the request for a spending extension, the unspent monies will be immediately and fully refunded to the specific funder as per the grant agreement.

4. See appendix 6 for Points 1 & 2

Details of any deficit

No deficit.

Additional services

  1. Questionnaire for Winter Warmer applications (Appendix 3)

  2. Updating our referral forms (Appendix 4)

  3. Authorisation for Representation and Release of Information (Appendix 5)

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Future plans

  1. Continue with fuel poverty project but to develop this by working with external organisations who can help us widen our limit and reach.

  2. Continue with plans to create a Denny & District Steering group to seek future funding for the area from energy developers.

  3. Continue with drop-in advice & support sessions.

  4. Continue to work with external stakeholders and projects to ensure outreach.

  5. Explore future collaborations with external organisations – Carbon Literacy Project; Fairer Warmth Project; Energy Equality; Keep Scotland Beautiful.

Additional information – Appendices

  1. AGM Chairperson Report (Appendix 1)

  2. AGM Secretary Report (appendix 2)

  3. Questionnaire for Winter Warmer applications (Appendix 3)

  4. Updating our referral forms (Appendix 4)

  5. Authorisation for Representation and Release of Information (Appendix 5)

  6. Example of documentation for reserve or extended spending

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Signed on behalf of the charity trustees:

Declaration

~~—~~ Chair Designation 8.10.2025 Date

21

APPENDICES

Appendix 1: Chairperson’s report

Good evening, everyone and welcome to Smart Denny’s 2024-2025 AGM.

I would like to welcome you all here tonight and to introduce you to our Trustees, volunteers and members. According to our SD constitution’s quorum of ‘at least 20% of members/trustees’, this year, we can proceed.

Attending:

Apologies:

Trustees

As we did not have an AGM last year, due to lack of Quorum, we do not have previous related minutes to discuss so I will move quickly onto the chairperson’s report

FINANCES

Our finances are very good and we have permission to use money that was unused previously due to the pandemic on some new project ideas.

Our bank balance sits at £15249.73

----- Start of picture text -----
TRUSTEES coming on board
----- End of picture text -----

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Chairperson’s Overview Of Projects from 9.1.2024-8.1.2025

We have two main volunteers who are actively engaging with us to help us develop lots of new and exciting projects to benefit the community. Also, seasonal Volunteers who help with Winter warmer pack deliveries. Additionally, we have some high school pupils who volunteer with us. These are pupils with an interest in digital media and computer coding.

Our current project lead been extremely busy and I am delighted to say that she has some wonderfu jects in development… we have also applied for funding for these project – we will keep you updated.

Sometimes it feels that we are not doing very much, but like all great things, it takes a great deal of time and labour just to keep things ticking over and together and I am

23

sometimes astounded by just how much we get done as a very small local charity, comprising of 4 trustees, plus our volunteers and member who all work and have family or other commitments. Thank you all.

Change to constitution.

Having reviewed our current constitution, we propose that a resolution amending the constitution on the following points 4 (4.1 ), (4.2 ), (4.3) and (4.4):

Point 4 - Purpose – amend from

“The organisation’s purposes are to provide (educational) support and advice on efficient energy use and consumption, and lowering carbon outputs for families, individuals and households (and small charities) living in the district of Denny & Dunipace” to

“The organisation’s purposes are to provide (educational) support and advice on efficient energy use and consumption, and lowering carbon outputs for families, individuals and households (and small charities) living in the district of Denny & Dunipace. The organisation's core purpose is to enhance the well-being and resilience of the Denny & Dunipace community”

Points 4.1 - 4.4

4.1 The prevention or relief of poverty”

To

4.1 Promoting Sustainable Energy Practices: Providing accessible and practical educational resources, workshops, and personalised advice on energy efficiency and carbon footprint reduction to families, individuals, and households within the district. This includes empowering residents to make informed choices about energy consumption, understand renewable energy options, and implement cost-effective strategies for reducing their environmental impact.

24

Key Expansions and Refinements are as follows:

I would like to put this forward to a vote (passed).

We will then write to OSCR to request that these changes be made for 2025-2026

25

Membership Form updates:

New membership forms and applications are in the process of being designed. Current members will have their details transferred to the new documents in the near future.

Election:

----- Start of picture text -----
Position Vote Accepts
Chair Pass � Full Vote
Secretary Pass � Full Vote
Future Trustee Pass � Full Vote
& Project
Manager
Interim Pass � Full Vote
Treasurer
----- End of picture text -----

The board of trustees and members are happy for all trustees to continue their positions and to accept Fiona Arthur as a new Trustee (pending documentation).

26

Appendix 2: AGM Secretary Report

Secretary Report to AGM 2.10.2024

We reflect on the past year and how we have reached and impacted the lives in our community. Volunteering has continued and the need for food banks has grown. Our charity hold our monthly meetings via Zoom and we continue to reach other local groups virtually.

Our annual accounts are up to date and our annual report is in process

TRUSTEE UPDATE

We have five Trustees currently with a new trustee in the making as our project manager has agreed to become a trustee. We will organise for this to happen in the near future

Two of our current volunteers left, but we hold onto our remaining two volunteers who bring relevant experience to our charity and have contributed to the recruitment drive. Our members also currently volunteer at our community events when required.

The aims of our charity are to reduce energy use (to lower carbon footprint), the prevention or relief of poverty, the advancement of citizenship or community development (including urban regeneration), the relief of those in need by reason of age, ill health, disability, hardship or other disadvantage and the advancement of environmental protection/improvement.

Households are forced to make a choice between heating and food and more are struggling with the cost of energy. Our charity continues to engage with our local community to gain insight into their lived experience and to ensure their voices are heard. Our new members have researched other groups with similar goals to ours and attended online presentations which was very informative.

Face to face meetings with other local community groups are still at times replaced with online meetings: via Zoom or Teams. To identify local links and shared goals, our Project Leader continues with aligning to 'Poverty Alliance' (P.A.) and makes use of a 25 slide Powerpoint presentation that she created at a previous PA Challenge Poverty Week. She has completed S.T.E.M. training and has experience of C.A.F.Y. formed by Climate Change Ambassador.

We continue to change how we live, interact and collaborate with our locality to ensure their voices are heard.

Ill-health has unfortunately affected three of our main team, however, we have managed to continue to bring benefit to our local community despite these set backs.

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Appendix 3 Questionnaire for Winter Warmer applications

Thank you for reaching out to us at SMART Denny. In order to proceed with your application for winter warmer garments; can you please provide us with a little more information? The information shared will be stored securely per GDPR guidelines.

1.Are you

☐- Working (in receipt of benefits - child benefits excluded)?

☐- Working (no benefits)?

☐- Not working?

☐- Retired ?

2. Do you have gas or electric heating? Gas | ☐ Electricity.

3. Have you turned your heating on yet? ☐ Yes | ☐ No

4. Do you worry about paying the heating bills? ☐ Yes. | ☐ No

5. Are you any of the following?

☐- Over 70 years old

☐- Living with a disability or chronic illness

☐- If so, would you like any additional items, for example, draft excluder.

6. Do you have dependent children living with you? How many?

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7. Would you prefer a

☐ Winter Warmer Pack (Winter warmer packs contain – Fleece Blanket, covered hot water bottle, hat, gloves, socks, thermal mug)

☐ Oodie style top? ☐Pink | ☐Grey

8. We have a limited number of children’s Oodies available

☐ age 5-8 - ☐Boy. ☐ Girl

☐ 9-13 years ☐ Boy. ☐Girl

9. We’re Here to Help

We also offer free drop-in advice sessions to help you better understand your energy bills and learn ways to keep your home warmer while using less energy.

We can also visit your home to help find cold spots or areas where warm air might be escaping, so you can make your space as warm as possible.

Would you like more information about how we can help? Please let us know – we’re here to support you in any way we can .☐ Yes. ☐No

10. Collection

Are you able to organise collection from us? ☐ Yes ☐ No

We can organise delivery, but please only choose delivery if you are elderly, unwell or disabled .

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Appendix 4: Updating our referral forms

Smart Denny Charity Number: SC048335

Emergency Winter Warmer Referral Form

Our Mission

We aim to support individuals and families facing fuel poverty by providing essential winter items to keep them warm and safe during the cold months.

1. Referring Agency Information

Agency Name (If applicable): Agency Address: Contact Person: Contact Email: Phone Number: Agency’s Relationship to Individual/Families (e.g., Social Worker, Support Worker, Housing Officer, Teacher, Neighbour etc.)

2. Applicant Information

Name of Individual/Head of Household: Address: Postcode: Phone Number: Email (if applicable): Preferred Contact Method (Phone, Email, etc.)

3. Household Information

Number of Adults in the Household: Number of Children (please specify ages): Any Vulnerable Individuals (e.g., elderly, disabled, health conditions) – Please provide details:

4. Current Situation

Reason for Referral (Please describe briefly why the individual/household is in need of support, e.g., recent job loss, ongoing fuel poverty, lack of adequate clothing, housing issues): Urgency of Need (e.g., immediate need due to health concerns): Any Support Currently Received (from other agencies, charities, or social services): 30 ~~+~~

5. Requested Winter Items

Please tick or specify quantities for items needed ( we will do our best to meet needs) . OO Winter Blankets: (Specify Quantity) 0 Winter hOodie for Adults (size/gender if known): ~~ee~~ 4 Winter warmer pack (Hat, Scarf, Gloves, socks, Hot water Winter hOodie Children (age, size/gender if known): ~~—_~~ Bottle, Thermal Mug: ~~O~~ Draft Excluder

6. Declaration & Data Consent

Please read and confirm the following statement:

I confirm that the information provided is accurate to the best of my knowledge and that the applicant consents to sharing their data with Smart Denny for the purpose of this referral. I also confirm that the applicant’s data will be handled in accordance with GDPR guidelines and will not be shared with any third parties without explicit consent.

Referring Agency Contact Signature: Date:

7. Submission

Please email this completed form t

Smart Denny - Charity Number: SC048335

31 ~~——_~~

Appendix 5: Authorisation for Representation and Release of Information

Authorisation for Representation and Release of Information

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Section 1. Your details
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Your full name………………………………………………………………………………………
Address………………………………………………………………………………………………..
…………………………………………………………………………………………………………….
…………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
Telephone Number…………………………………………………………………………….
Email Address……………………………………………………………………………………..
Date of Birth………………………………………………………………………….
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Section 2: Scope of Authorisation

I, …………………………………..hereby authorise Smart Denny and its designated representatives to act on my behalf in the following matters:

Section 3: Limitations and Restrictions

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Section 4: Duration of Authorisation

Section 6: Release of Liability

Section 7: Revocation

Section 8: Signature and Date

Smart Denny

● Date: ____ 33 ~~——_ &~~

Appendix 6: Financial Reserves

1. Denny & District Community Fund administered by Foundation Scotland : Restricted £3,000.00

Awarded up to 10K on 17.3.2023. These funds are drawn from when required to run advice sessions and buy supplies of winter warmer items. We have been given an extension on the time frame for spending the funds to April 2025. The first £3000 was drawn on 14th November 2023.

2. Renantis UK Administered by Foundation Scotland - No Time Limit £10,000.00 Unrestricted

Awarded 10k on 24th March 2023. These funds will be spent on community projects, energy sessions and materials. This has not been drawn from yet.

3. Falkirk Council Digital Fund (Restricted)

In the 2019-2020 period, we were awarded funding of £1666.00 that went unspent due to fall-out from Covid. During the last financial year (2022-2023), we reached out to Falkirk Council to request permission to retain this digital funding. Thankfully, our request was approved.

With this approval, we invested in community energy advisor training and purchased two laptops for our charity (invoices #107385 & #AOL100883435). These laptops have been instrumental in our daily administrative tasks and have also been used during energy advice drop-in events. At these events, our trained volunteers assist local residents in understanding their energy bills and finding more affordable or suitable energy tariffs. Additionally, the laptops support the administrative needs of our various projects.

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|) |

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APPENDIX 3
ot eg Or r>
Scottish Charity Regulator
Report [to] [the] [Ch][ arity] Independent [ name][ SMART] [DENNY] examiner’s report on theaccounts «
trustees/members of
Registered charity '$C048335 a EE
Oncharitythe accountsnumberof the | Period start date _SS| Periodee enddate
” for the period |_Day | Month [Year || Day Month [Year
P y 8 | JAN | 2024 ° 8 (JAN | 2025
Set {+——__——— Ht ber toi
out on pages | Numbersof additional shoots)
SSeee |
oa Senective The charity’s trustees are responsible for the preparation of the accounts in accordance
trustees and lities Of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the
and examiner Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
does not apply. It is my responsibility to examine the accounts as required under section
44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent wy examination is carried out in accordance with Regulation 11 of the 2006 Accounts
examiner's statement Regulations. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts and seeks
explanations from the trustees conceming any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit and, consequently, | do
not express an audit opinion on the view given by the accounts.
Independent examiner’s In the course of my examination, no matter has come to my attention [other than that
statement disclosed on the attached page]
1. which gives me reasonable cause to believe that in any material respect the
requirements:
 to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and
Regulation 4 of the 2006 Accounts Regulations, and
to prepare accounts which accord with the accounting records and comply with
Regulation 9 of the 2006 Accounts Regulations
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have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper Signed**: 07/10/2025 Name: | Relevant professional qualification(s) or(if any):body Address: |

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| “Please delete the words in the bracketsif they

Disclosure section

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose

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