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2024-06-30-accounts

COCKENZIE AND PORT SETON COMMUNITY GALA

TRUSTEES ANNUAL REPORT AND ACCOUNTS

30 JUNE 2024

Charity Number SC048123

GF ACCOUNTANCY SERVICES LTD

Chartered Certified Accountants

4 Rowanhill Way Port Seton EH32 0SZ

COCKENZIE AND PORT SETON COMMUNITY GALA

TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024

Scottish Charity Number SC048123

CONTENTS PAGE
Trustees annual report 1 to 4
Receipts and payments account 5 to 6
Statement of balances 7
Notes to the Accounts 8 to 10
Independent examiner's report 11

Page 1

COCKENZIE & PORT SETON COMMUNITY GALA

TRUSTEES ANNUAL REPORT FOR THE YEAR TO 30TH JUNE 2024

Scottish Charity Number SC048123

Reference and administration details

Charity name: Cockenzie & Port Seton Community Gala Registered charity No: SC048123 Charity’s principle address: c/o Port Seton Centre South Seton Park Port Seton East Lothian EH32 0BQ

Names of the charity trustees on date of approval of Trustees’ Annual Report

Trustee Name Office Dates Acted if not whole years
1 Chairperson Appointed 5thSeptember 2024
2 Treasurer
3 Secretary Appointed 5/9/24 Resigned 30/4/25
4 Vice Chairperson Appointed 5thSeptember 2024
5 Trustee
6 Trustee
Resigned as Chairperson June 2024
Resigned as Secretary June 2024
Minute Secretary Appointed 5/9/24 Resigned 12/1/25
Trustee Resigned June 2024
Trustee Resigned June 2024
Trustee Resigned June 2024

The following individuals resigned as general committee members since the last report:-

all resigned

June 2024

The following individuals are general committee members at the date of this report:-

The officers and trustees are appointed at the Annual General Meeting.

Page 2

COCKENZIE & PORT SETON COMMUNITY GALA

TRUSTEES ANNUAL REPORT FOR THE YEAR TO 30TH JUNE 2024

Scottish Charity Number SC048123

Structure, governance and management

Type of governing document

Cockenzie and Port Seton Community Gala is a registered charity and the purposes and administration arrangements are set out in our constitution.

Trustee recruitment and appointment

Membership of the organisation shall be open to individuals who are interested in keeping this historical and family event running for all local children to enjoy.

The members must adhere to the rules, regulations and responsibilities of a trustee.

The recruitment of trustee committee will take place on the first meeting after the AGM each year.

The trustee management will consist of no more than 12 people.

Trustee membership will be automatically revoked if the member does not adhere to the rules and regulations set out by our charitable status and constitution.

Office bearers will be re-elected each year and the following positions must be filled :-

Chairperson, Vice Chairperson Secretary & Treasurer.

Any other post as determined by the Annual General Meeting.

Trustees will attend a minimum three meetings per calendar year.

Page 3

COCKENZIE & PORT SETON COMMUNITY GALA

TRUSTEES ANNUAL REPORT FOR THE YEAR TO 30TH JUNE 2024

Scottish Charity Number SC048123

Objective and activities

Charitable purpose

The objects of the organisation is to preserve a much loved, historical event in Cockenzie and Port Seton. This is not only an important tradition within the town but also extends to all of East Lothian. This is very much a family event and it is an integral part of Cockenzie and Port Seton’s annual calendar. We have strived to build up strong relationships within the community. It is vital that we receive local support to assist in generating finances to cover the ever-increasing costs that holding such an event entails. The dedication of all involved shows the strong commitment that we as trustees share. Our vision is for this special event to keep on running for many generations to come.

Achievements and Performance

This year’s Gala Day was held on 1[st] June 2024, which was a successful day enjoyed by all the gala court and the community. Our King, Queen and court were chosen at a traditional picking night, and the highest honour went to .

and their court had a very traditional gala with a double crowning ceremony followed by a parade round the village to allow local residents and visitors the opportunity to wave as they passed.

We are an ever-evolving committee and ask for feedback and suggestions every year. This enables us to rectify any issues and try out new ideas.

We are extremely grateful to have been supported by the following organisations, groups and individuals (this list is not exhaustive) :-

Port Seton Community Centre and staff, Management Committee, Port Seton Community Centre, Community Police officers, Port Seton Coop, Cockenzie Primary School, Port Seton Bowling Club, Cockenzie and Port Seton Legion, Port Seton Community Council, Inchcape. Seagreen, Foundation Scotland, Platinum Property Solutions, The Boatie Blest, Seton Burns Club, Olive Richardson, East Lothian Council and to all of the wonderful local businesses who support our gala year-on-year. These include but are not limited to, The Thorntree Inn, Bene’s, the many hairdressers and beauticians who donate raffle prizes and members of the community who donate their time to assist.

We are extremely fortunate to have so many people assist us every year. The safety of all who take part and attend our Gala Day is paramount. We have produced Volunteer packs for all parents/carers which they are given early on to make them aware of the tasks involved in preparing for Gala Day. We hold volunteer meetings and provide training on each role. One of the main volunteering duties are parade stewards. We brief them several times before Gala Day and on the day itself. Our strict compliance to health and safety regulations has been commended by Police Scotland and East Lothian Council.

Page 4

COCKENZIE & PORT SETON COMMUNITY GALA

TRUSTEES ANNUAL REPORT FOR THE YEAR TO 30TH JUNE 2024

Scottish Charity Number SC048123

Financial review

Reserves

As a result of the surplus of £6,882 for this year the charity held unrestricted funds of £21,765 at the year end.

Trustees Remuneration and Expenses

The trustees did not receive any remuneration or expenses during the year.

Funding

Funding of the Gala Day is achieved through various fundraising activities and the generosity of donations received from local organisations and individuals.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature
Full name
Position Chairperson Treasurer
Date 30th June 2025 30th June 2025

Page 5

COCKENZIE AND PORT SETON COMMUNITY GALA

Scottish Charity Number SC048123

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR TO 30TH JUNE 2024

Receipts
Notes
Donations & Sponsorship
4
Fundraising Events
5
Gala Day Income
6
Programme Adverts & Messages
Collecting Tins
Total Receipts
Payments
Fundraising & Publicity Costs
Programme Preparation & Printing
Easter Egg Hunt Costs
Gala Ball Costs Paid Direct
Halloween Costs
Klone's Band Payment & Hall Hire
Ladies Night Disco
Valentine's Disco Costs
Raffle Tickets & Prizes
Psychic Night Hall Hire
Ceilidh Costs
Santa's Grotto Costs
Total Payments for Fundraising & Publicity Costs
Payments for Charitable Activities
Gala Day Costs
7
Total Payments for Charitable Activities
Grants Relating to Charitable Activities
Remembrance Day Wreath & Flowers
Total Payments for Grants
Continued on Next Page		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
4,400
0
4,400
2,058
6,490
0
6,490
5,525
2,460
0
2,460
2,733
1,685
0
1,685
2,105
429
0
429
932
15,464
0
15,464
13,353
1,025
0
1,025
1,111
130
0
130
328
150
0
150
220
30
0
30
21
600
0
600
0
200
0
200
0
290
0
290
0
79
0
79
0
50
0
50
0
0
0
0
511
0
0
0
464
2,554
0
2,554
2,655
4,043
0
4,043
6,744
4,043
0
4,043
6,744
55
0
55
23
55
0
55
23

The notes on pages 8 to 10 form part of these accounts.

Page 6

COCKENZIE AND PORT SETON COMMUNITY GALA

Scottish Charity Number SC048123

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR TO 30TH JUNE 2024

Payments (Continued)
Notes
Governance Costs
Accountancy Fees
Flowers, Gifts, meeting costs etc.
Insurance
Printing Stationery & Postage
Bank Charges
New Board for King
Minor Equipment & Repairs
PSMC Affiliation Fee
Total Governance Costs
Purchase of Fixed Assets
Lap Top & Radios
Total Payments
Surplus/(deficit) for the year
Balances brought forward
Balances carried forward		 Unrestricted
Restricted
Total Funds
Total Funds
Funds
Funds
2024
2023
£
£
£
£
408
0
408
690
96
0
96
126
1,125
0
1,125
1,193
69
0
69
317
12
0
12
20
220
0
220
0
0
0
0
20
0
0
0
500
1,930
0
1,930
2,866
0
0
0
741
0
0
0
741
8,582
0
8,582
13,029
6,882
0
6,882
324
14,883
0
14,883
14,559
21,765
0
21,765
14,883

The notes on pages 8 to 10 form part of these accounts.

Page 7

COCKENZIE AND PORT SETON COMMUNITY GALA

Scottish Charity Number SC048123

STATEMENT OF BALANCES AS AT 30TH JUNE 2024

Notes
BANK AND CASH IN HAND
Opening balances
Surplus / (deficit) for the year
Consisting of:-
Cash in Hand
Balance at Bank
RESERVES
General Fund
2
Restricted Funds
3
ASSETS
Equipment - at purchase cost (cumulative)
Garage – at purchase cost
DEBTORS
Nil
LIABILITIES
Estimates of amounts due
8		 2024
2023
£
£
14,883
14,559
6,882
324
21,765
14,883
1,245
214
20,520
14,669
21,765
14,883
21,765
14,883
0
0
21,765
14,883
2,425
2,425
5,000
5,000
7,425
7,425
0
0
980
408

Approved by the trustees and signed on their behalf

, Treasurer

Date : 24th June 2025

The notes on pages 8 to 10 form part of these accounts.

Page 8

COCKENZIE AND PORT SETON COMMUNITY GALA

Scottish Charity Number SC048123

NOTES TO THE ACCOUNTS

FOR THE YEAR TO 30TH JUNE 2024

1. ACCOUNTING POLICIES

Basis of accounting

These accounts have been prepared under the receipts and payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).

2. UNRESTRICTED FUNDS

Incoming Resources
Resources Expended
Net resources for year
Balances brought forward
Balances carried forward		 15,464
8,582
6,882
14,883
21,765

This fund represents the accumulated surplus to date.

3. RESTRICTED FUNDS

There are no restricted funds.

4. DONATIONS & SPONSORSHIP RECEIVED

Balloon Man
Bowling Club – Football Medals
Grant from Foundation Scotland
Local Giving
Prestonpans Gala
Heather McDonald
Port Seton Management Committee
Howden's Joinery
Anonymous Donation
Other Individual Donations
Sea Green Sponsorship
Fiducia Sponsorship
Inchcape Donation		 2024
50
50
350
1,000
1,500
500
900
50
0
0
0
0
0		 2023
50
50
350
0
0
0
0
0
750
400
200
8
250
4,400 2,058

Page 9

COCKENZIE AND PORT SETON COMMUNITY GALA

Scottish Charity Number SC048123

NOTES TO THE ACCOUNTS

FOR THE YEAR TO 30TH JUNE 2024

5.
FUNDRAISING INCOME
Gala Ball (Net Proceeds)
Picking Night
Easter Egg Hunt
Parent Fundraiser Ladies Night
Psychic Night
Elvis Raffle
Bake Sale
Football Cards
Guess Buddy's Birthday
Halloween Raffle
Valentines Disco
Wheelbarrow Raffle
Ceilidh
Halloween Hampers
Santa's Grotto
Smarties Tubes
Klones Fundraiser
Thorntree Karaoke		 2024
770
236
282
741
1,063
66
323
780
74
129
961
848
217
0
0
0
0
0		 2023
1,209
413
310
1,567
60
0
0
0
0
0
0
0
0
389
78
1,025
389
85
6,490 5,525
6.
GALA DAY INCOME
Gala Photo Money
Gala Week Events– Football. Pet Show Etc.
Stall Holders
Money from Shows
Food Bags		 2024
795
112
210
1,000
343		 2023
810
206
525
840
325
2,460 2,706

Page 10

COCKENZIE AND PORT SETON COMMUNITY GALA

Scottish Charity Number SC048123

NOTES TO THE ACCOUNTS

FOR THE YEAR TO 30TH JUNE 2024

7.
GALA DAY EXPENDITURE
Flowers
Prizes, Gifts & Trophies
Gala Day Decorations & Banners
Photography Costs
Bands & Entertainment
Hire of Chairs, Security, Marquee, Car, Generators etc.
Alpaca's, Mini Zoo, Pony Ride Hire Costs
ELC Licenses
Sundry Expenses
Food Costs
Paramedic
Kings Crown, Cloak & Costume etc.
Play Ranger		 2024
420
339
221
0
1,100
529
290
167
40
338
599
0
0		 2023
461
303
224
840
725
1,894
430
167
186
371
569
474
100
4,043 6,744

8. LIABILITIES

An estimate of the liabilities at the balance sheet date are as follows:

Accountants Fee's
Mini Zoo Balance due		 2024
480
500		 2023
408
0
980 408

Page 11

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COCKENZIE AND PORT SETON COMMUNITY GALA

Registered charity No: SC048123

We report on the accounts of the charity for the year to 30th June 2024 which are set out on pages 5 to 10.

RESPECTIVE RESPOSNSIBILITIES OF TRUSTEES AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 (“the 2005 Act”)and the Charities Accounts (Scotland) Regulations 2006 (as amended) (“the 2006 Regulations”). The charity trustees consider that the audit requirement of Regulation 10(1) (a) to (c) of the 2006 Regulations does not apply. It is our responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to our attention.

BASIS OF INDEPENDENT EXAMINER'S REPORT

Our examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, we do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER'S STATEMENT

In the course of our examination, no matter has come to our attention:

Which gives us reasonable cause to believe that in any material respect the requirements:

To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

tered Certified Accountants

Date : 30th June 2025