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2025-04-30-accounts

Happy Times Out of School Club

Annual Report & Financial Statement For the Year Ended 30 April 2025 Scottish Charity No: SC048097

Trustees Annual Report

For the year ended 30 April 2025

The trustees have pleasure in presenting their report together with the financial statements for the year ended 30 April 2025

Reference and Administrative Information

Charity Name

Happy Times Out of School Club

Charity No

SC048097

Objectives and Activities

Charitable purposes

To provide social and educational care facilities for children of primary school age, including children with additional support needs, after school, during school holidays and in-service days.

Happy Times Out of School Club aims to:

Activities

The out of school club operates for children from 3.15pm to 5.45pm during term time and from 8am to 5.45pm during school holidays and in-service days. Varied activities are provided to encourage development and stimulate the children’s imagination in a nurturing environment.

The club has daily access to the school playground and gym hall for indoor and outdoor physical play. There are various activities on offer throughout the sessions including arts and craft, baking, board games, sensory/messy play, outdoor play etc. The club also has visits from outside agencies including animal handling and sports coaching.

During school holidays and in- service days the children can benefit from trips out in the local community including walks to the local parks, visits to local museums, science centre, trampoline centre etc. Breakfast and snacks are provided for children attending during school holidays and inservice days. Snacks are provided for children attending the after school provision.

Structure, Governance and Management

Constitution

The charity is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 23 January 2018. The charity was previously an unincorporated association but changed to its legal form to a SCIO. The assets of the unincorporated association were transferred to the SCIO on 23 January 2018.

Appointment of Trustees

The management committee, which meets approximately six times per year, are the charity’s trustees. Membership of the management committee is open to all parents/carers of children using the service. Trustees are elected at the annual general meeting. There must be a minimum of four trustees and a maximum of eight trustees. There was no treasurer appointed for part of this financial year.

Management

The management are responsible for the strategic direction and governance of the club, whilst day to day management is delegated to the club manager, who is a paid member of staff. The club also employs several support workers. The club manager attends the trustee meetings to give a report and to discuss progress and development of the club. The trustees are aware of their responsibility for the overall Health and Safety, especially for all the children attending. In addition to comprehensive insurance, all staff are recruited under a strict vetting policy, all have enhanced disclosures (PVG) which are renewed every 3 years and are required to meet the regulations for Scottish Social Services Council (SSSC) registration.

Achievements & Performance

This year the club manager and staff team have worked extremely hard to ensure that the service is inclusive for all children and expanded the provision to include more children with additional support needs. Due to funding from the Early Adopter Project the club has been able to replace and update resources and furniture, making the environment more inclusive and child friendly.

The staff team are committed to developing their own knowledge and skills and have undertaken relevant courses and SVQ training, therefore, ensuring that the children’s differing needs and preferences have been catered for through a fun packed activity programme.

The children have enjoyed various outings over the summer to Ryze, V&A Dundee, Science Centre, visiting local parks using public transport, as well as many, many activities held within the club premises.

The management committee would, therefore, like to express their thanks to all the staff for their efforts, enthusiasm and commitment over the year.

Financial Review

The principal funding source for the charity this year was from Dundee City Council via the Early Adopter Communities project. This project is a key element of the Scottish Government’s School Age Childcare Transformational Change Programme and aims to design and build a system of school age childcare that provides care all year round and supports parents and carers, particularly on low incomes, to have secure and stable employment.

The other main source of income was through the fees received from service users. All receipts this year were unrestricted and totalled £168,310.78.

Payments for the year totalled £120,415.62. The Club’s income less expenditure for 2024/2025 showed a surplus of £47,895.16.

Reserves Policy

The trustees policy is to maintain reserves at around two months of expected running costs to meet commitments and cover any unexpected expenditure. While running costs have increased significantly this year due to the increased intake, particularly for children with additional needs, due to the additional funding, at the end of the year, reserves were £57,785.60. Even with higher monthly running costs this is above the target range.

Future Plans

The trustees, along with the club manager and staff team plan to continue to develop an inclusive service that provides a safe, welcoming and nurturing environment for the benefit of children across the city of Dundee. The club is currently in discussions with the headteacher of the school to take over the breakfast club later in the year.

Declaration

Signed on behalf of the charity trustees:

Designation: CHAIRPERSON Date: 24/01/2026

Enter SC No. below

APPENDIX 2

Enter charity name below

Happy Times Out of School Club

SC048097

Receipts and payments accounts

For the period
from		 01
Day		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 to Day
30		 Period end date
Month
April		 Period end date
Month
April		 Period end date
Month
April		 Period end date
Month
April		 Period end date
Month
April		 Year
2025
Section A Statement of receipts and payments
Unrestricted
funds		 Restricted
funds		 Expendable
endowment
funds		 Permanent
endowment
funds		 Total funds
current period		 Total funds last
period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A1 Receipts
Donations - - - - **1,281 **
Legacies - - - -
Grants 146,609 14 14 14 146,609 **32,134 **
Receipts from fundraisingactivities - - - -
Gross tradingreceipts - - - -
Income from investments other than
land and buildings - - - -
Rents from land & buildings - - - -
Gross receipts from other charitable
activities **21,702 ** 21 21 21 **21,702 ** 2 **31,697 **
- - - -
A1 Sub total A1 Sub total 168,311 - - - - - - - - - 168,311 168,311 168,311 168,311 168,311 65,112
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets
Proceeds from sale of investments
A2 Sub total -
Total receipts 168,311
~~—~~		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-
-
168,311		 -
-
-
168,311		 -
-
-
168,311		 -
-
-
168,311		 168,311 -
65,112
A3 Payments
Expenses for fundraising activities - - - -
Gross trading payments - - - -
Investment management costs - - - -
Payments relating directly to charitable Payments relating directly to charitable
activities 120,416 12 12 12 120,416 68,411
Grants and donations - - - - 1,023
Governance costs:
- - - -
Audit / independent examination - - - -
Preparation of annual accounts - - - -
Legal costs - - - -
Other Other Other
- - - -
- - - -
**A3 Sub total ** 120,416 - - - - - - - - - 120,416 120,416 120,416 120,416 120,416 69,434
A4 Payments relating to asset and
investment movements
Purchases of fixed assets
-
Purchase of investments
-
A4 Sub total -
-
-
-
-
-
Total payments 120,416
-
-
-
120,416
69,434
~~—__===—~~
Net receipts / (payments)
A5 Transfers to / (from) funds
Surplus / (deficit) for year		 47,895
-
-
-
47,895
4,322)
(
-
47,895
-
-
-
47,895
4,322)
(
~~======~~

Enter SC No. below

APPENDIX 2

Enter charity name below

Happy Times Out of School Club

SC048097

Receipts and payments accounts

For the period
from		 01
Day		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 Period start date
May
2024
Month
Year		 to Day
30		 Period end date
Month
April		 Period end date
Month
April		 Period end date
Month
April		 Period end date
Month
April		 Period end date
Month
April		 Year
2025
Section A Statement of receipts and payments
Unrestricted
funds		 Restricted
funds		 Expendable
endowment
funds		 Permanent
endowment
funds		 Total funds
current period		 Total funds last
period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A1 Receipts
Donations - - - - **1,281 **
Legacies - - - -
Grants 146,609 14 14 14 146,609 **32,134 **
Receipts from fundraisingactivities - - - -
Gross tradingreceipts - - - -
Income from investments other than
land and buildings - - - -
Rents from land & buildings - - - -
Gross receipts from other charitable
activities **21,702 ** 21 21 21 **21,702 ** 2 **31,697 **
- - - -
A1 Sub total A1 Sub total 168,311 - - - - - - - - - 168,311 168,311 168,311 168,311 168,311 65,112
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets
Proceeds from sale of investments
A2 Sub total -
Total receipts 168,311
~~—~~		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-		 -
-
-
168,311		 -
-
-
168,311		 -
-
-
168,311		 -
-
-
168,311		 168,311 -
65,112
A3 Payments
Expenses for fundraising activities - - - -
Gross trading payments - - - -
Investment management costs - - - -
Payments relating directly to charitable Payments relating directly to charitable
activities 120,416 12 12 12 120,416 68,411
Grants and donations - - - - 1,023
Governance costs:
- - - -
Audit / independent examination - - - -
Preparation of annual accounts - - - -
Legal costs - - - -
Other Other Other
- - - -
- - - -
**A3 Sub total ** 120,416 - - - - - - - - - 120,416 120,416 120,416 120,416 120,416 69,434
A4 Payments relating to asset and
investment movements
Purchases of fixed assets
-
Purchase of investments
-
A4 Sub total -
-
-
-
-
-
Total payments 120,416
-
-
-
120,416
69,434
~~—__===—~~
Net receipts / (payments)
A5 Transfers to / (from) funds
Surplus / (deficit) for year		 47,895
-
-
-
47,895
4,322)
(
-
47,895
-
-
-
47,895
4,322)
(
~~======~~

APPENDIX 2

Happy Times Out of School Club

SC048097

Section C Notes to the Accounts

C3a Trustee remuneration
C4a Trustee expenses
C6 Other information
C5 Transactions with
trustees and connected
persons
C3b Trustee remuneration -
details
C4b Trustee expenses -
details
C1 Nature and purpose of
funds(may be stated on
analysis of funds worksheets)
C2 Grants		 All funds received wereunrestricted.The funds are used for general activities of the out of school club including salaries,
operational expenses, staff training and other day to day running costs. The funds also allowed the club to purchase new
resources and equipment, as well as providing for outings for the children and for guests to provide activities in the club.		 All funds received wereunrestricted.The funds are used for general activities of the out of school club including salaries,
operational expenses, staff training and other day to day running costs. The funds also allowed the club to purchase new
resources and equipment, as well as providing for outings for the children and for guests to provide activities in the club.		 All funds received wereunrestricted.The funds are used for general activities of the out of school club including salaries,
operational expenses, staff training and other day to day running costs. The funds also allowed the club to purchase new
resources and equipment, as well as providing for outings for the children and for guests to provide activities in the club.		 All funds received wereunrestricted.The funds are used for general activities of the out of school club including salaries,
operational expenses, staff training and other day to day running costs. The funds also allowed the club to purchase new
resources and equipment, as well as providing for outings for the children and for guests to provide activities in the club.		 All funds received wereunrestricted.The funds are used for general activities of the out of school club including salaries,
operational expenses, staff training and other day to day running costs. The funds also allowed the club to purchase new
resources and equipment, as well as providing for outings for the children and for guests to provide activities in the club.
Type of activity or project supported
Funding awardedfrom TheEarlyAdopter Project		 Individual / institution
Dundee City Council		 Number of grants
made
£
12 146,609
Total 146,609
If no remuneration was paid during the period to any charity trustee or person connected
cross this box (otherwise complete section 3b)		 to a trustee x
Authority under which paid £
If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete
section 4b)		 x
Nature of transaction Number of
trustees		 £
Nature of relationship Transaction
amount (£)		 Balance
outstanding at
period end (£)
The club had a significant surplus this
Project.		 year due to the funding provided by Dundee City Council through the Early Adopter

Happy Times Receipts and Payments accounts 24_25 / Notes

1

December 2007

APPENDIX 2

Happy Times Out of School Club

SC048097

Additional analysis (3)

6 Breakdown of restricted funds

6 Breakdown of restricted funds
Receipts Restricted fund
1 - enter name of
fund below		 Restricted fund
2 - enter name of
fund below		 Restricted fund
3 - enter name of
fund below		 Restricted fund
4 - enter name of
fund below		 Total restricted
funds		 Total restricted
funds last
period
Donations -
Legacies -
Grants - 10,000
Receiptsfrom fundraising activities -
Grosstradingreceipts -
Incomefrom investments other than land and buildings -
Rentsfrom land & buildings -
Gross receipts from other charitable activities -
Sub total
Receipts from asset & investment sales		 - - - - - 10,000
-
Proceedsfromsale of fixed assets -
Proceeds from sale of investments -
Sub total
Total receipts
Payments		 - - - - - -
- - - - - 10,000
-
Expenses for fundraisingactivities -
Gross trading payments -
Investment management costs -
Payments relatingdirectlyto charitable activities - 10,321
Grants and donations - 1,023
Governance costs: -
Audit / independent examination -
Preparation of annual accounts -
Legal costs -
-
-
Sub total
Payments relating to asset and investment
movements		 - - - - - 11,344
-
Purchases of fixed assets -
Purchase of investments -
Sub total
Total payments
Net receipts / (payments)
Transfers to / (from) funds
Surplus / (deficit) for year		 - - - - - -
-
- - - - - 11,344
-
- - - - - 1,344)
(
-
- - - - - 1,344)
(
-
Nature andpurpose of funds
The club had no restricted funds this year.

Happy Times Receipts and Payments accounts 24_25Additional notes (3)

December 2007

APPENDIX 2

SC048097

Additional analysis (2)

5 Breakdown of unrestricted funds

5 Breakdown of unrestricted funds
Receipts Dundee City
Council (Early
Adopter Project)		 Club Fees Bank Cashback Unrestricted
fund 4 - enter
name of fund
below		 Total
unrestricted
funds		 Total
unrestricted
funds last period
Donations - 1,281
Legacies -
Grants 146,609 146,609 22,134
Receiptsfrom fundraising activities -
Grosstradingreceipts -
buildings -
Rentsfrom land & buildings -
Gross receipts from other charitable activities 21,619 82 21,702 31,697
Sub total
Receipts from asset & investment sales		 146,609 21,619 82 - 168,311 55,112
-
Proceedsfromsale of fixed assets -
Proceeds from sale of investments -
Sub total
Total receipts
Payments		 - - - - - -
146,609 21,619 82 - 168,311 55,112
-
Expenses for fundraisingactivities -
Gross trading payments -
Investment management costs -
Payments relatingdirectlyto charitable activities 120,416 120,416 58,090
Grants and donations -
Governance costs: -
Audit / independent examination -
Preparation of annual accounts -
Legal costs -
-
-
Sub total
Payments relating to asset and investment
movements		 120,416 - - - 120,416 58,090
-
Purchases of fixed assets -
Purchase of investments -
Sub total
Total payments
Net receipts / (payments)
Transfers to / (from) funds
Surplus / (deficit) for year		 - - - - - -
-
120,416 - - - 120,416 58,090
-
26,193 21,619 82 - 47,895 2,978)
(
-
26,193 21,619 82 - 47,895 2,978)
(
-
Nature and purpose of funds

Happy Times Receipts and Payments accounts 24_25 (1)Additional notes (2)

December 2007

APPENDIX 2

Happy Times Out of School Club

SC048097

Additional analysis (1)

Analysis of receipts and payments

1 Donations 1 Donations Unrestricted
funds
to nearest £		 Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
Dundee United familyand friends of Kevin Sheehan - 960
Various cash donations - 321
-
-
Total
2 Grants		 - - - - - 1,281
-
Unrestricted
funds
to nearest £		 -
Restricted funds
to nearest £		 - - -
Total current
period
to nearest £		 -
Total last period
to nearest £
Early Adopter Project (Dundee City Council) 146,609 146,609 22,134
-
National Lottery Fund - 10,000
-
Total 146,609 - 146,609 32,134

3 Gross receipts from other charitable activities

3 Gross receipts from other charitable activities 3 Gross receipts from other charitable activities
Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
Income from Fees 21,619 21,619 31,679
Bank Cashback 82 82 18
-
-
-
-
-
-
Total 21,702 - - - 21,702 31,697

4 Payments relating directly to charitable activities

Unrestricted
funds
to nearest £		 Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Expendable
endowment
funds
to nearest £		 Permanent
endowment
funds
to nearest £		 Total current
period
to nearest £		 Total current
period
to nearest £		 Total last period
to nearest £
Salarycosts 87,610









87,610









59,300
Operational costs(food,cleaning,resources) 5,519 5,519 7,610
Insurance 469 469 470
Payroll/Pension 1,199 1,199
Transport costs 5,566 5,566
Outings/Visitors 1,595 1,595
Uniforms 448 448
Resources/Equipment 15,483 15,483
Subscriptions(WiFi,FamlyApp,Instant Ink etc) 1,809 1,809
Bankingcharges 285 285 1,031
Other expenses 434 434
Total 120,416 - - - 120,416 68,411
reference error - - - reference error -

Happy Times Receipts and Payments accounts 24_25Additional notes (1)

December 2007

APPENDIX 3

Independent examiner’s report on the accounts

Charity name

Report to the Charity name trustees/members of Happy Times Out of School Club

V2

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|||||||| |---|---|---|---|---|---|---| |Registered charity|SC0480987| |number| |On the accounts of the|Period start date|Period end date| |charity for the period|Day|Month|Year|Day|Month|Year| |01|05|2024|to|30|04|2025| |Set out on pages|(remember to include the page| |numbers of additional sheets)| |Respective| |The charity’s trustees are responsible for the preparation of the accounts in accordance| |responsibilities of| |with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the| |trustees and examiner| |Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees| |consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations| |does not apply. It is my responsibility to examine the accounts as required under section| |44(1) (c) of the Act and to state whether particular matters have come to my attention.| |Basis of independent|My examination is carried out in accordance with Regulation 11 of the 2006 Accounts| |examiner’s statement|Regulations. An examination includes a review of the accounting records kept by the| |charity and a comparison of the accounts presented with those records. It also includes| |consideration of any unusual items or disclosures in the accounts and seeks| |explanations from the trustees concerning any such matters. The procedures undertaken| |do not provide all the evidence that would be required in an audit and, consequently, I do| |not express an audit opinion on the view given by the accounts.| |Independent examiner’s|In the course of my examination, no matter has come to my attention [other than that| |statement|disclosed on the attached page]| |1.|which gives me reasonable cause to believe that in any material respect the| |requirements:| |•|to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and| |Regulation 4 of the 2006 Accounts Regulations, and| |•|to prepare accounts which accord with the accounting records and comply with| |Regulation 9 of the 2006 Accounts Regulations| |have not been met, or| |2. to which, in my opinion, attention should be drawn in order to enable a proper| |understanding of the accounts to be reached.| |Signed*:|Date:|26/01/2026| |Name:| |Relevant professional| |qualification(s) or body| |(if any):| |Address:|

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*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.

** OSCR will accept digital or typed signatures

APPENDIX 3

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose