Charity Number
SC047978
Provan Hall Community Management Trust
Trustees' Report and Financial Statements
For the Period Ended 31 March 2025
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Contents
| Page | |
|---|---|
| Reference and Administration Details | 3 |
| Trustees' Annual Report | 4 - 6 |
| Independent Examiner's Report | 7 |
| Receipts and Payments Account | 8 |
| Statement of Balances | 9 |
| Notes to the Accounts | 10 - 13 |
Page 2 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Reference and Administration Details
| Charity Name | Provan Hall Community Management Trust | |
|---|---|---|
| Charity Number | SC047978 | |
| Principal Address | Provan Hall House | |
| 85 Auchinlea Road | ||
| Glasgow | ||
| G34 9PQ | ||
| Trustees | Chairperson | |
| Treasurer | (Resigned on 3rd December 2024) | |
| Treasurer | (Appointed on 3rd December 2024) | |
| Secretary | ||
| (Resigned on 17th | October 2024) | |
| (Resigned on 12th | March 2025) | |
| (Appointed on 3rd | December 2024) | |
| Bankers | Bridgeton Credit Union | |
| Glasgow | ||
| G40 1BN | ||
| The Cooperative Bank | ||
| P.O. Box 250 | ||
| Skelmersdale | ||
| WN8 6WT | ||
| Independent Examiner | ||
| Brett Nicholls Associates | ||
| Herbert House | ||
| 24 Herbert Street | ||
| Glasgow | ||
| G20 6NB |
Page 3 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Trustees' Annual Report
The trustees present their report and annual accounts for the period ended 31 March 2025.
Structure, Governance and Management
Governing Document
Provan Hall Community Management Trust is a Scottish Charitable Incorporated Organisation that is governed by its Constitution and was granted charitable status on the 6 December 2017. The charity is registered in Scotland with the office of the Scottish Charity Regulator (OSCR), with charity number SC047978.
Appointment and Recruitment of Trustees
The Trust has sought individuals with appropriate and relevant skills and knowledge. These individuals fill the co-opted roles (as most of the Trustees are nominated from organisations) and have been presented to Board meetings for approval (or otherwise) with information about their backgrounds and skills.
Key Management
the Chair, the Treasurer (resigned December 2024), the Treasurer (from December 2025), the Secretary and the Provan Hall Manager ( until commencement of maternity leave from 28 March 2025; maternity cover for remainder of reporting period) form the management group for the Trust. The management group all gives their time freely except the paid member of staff, the Provan Hall Manager. Total employer costs relating to this post in 24-25 were £38,024 (2024 - £35,071).
Chairperson's Report
2024-2025 saw the first full year of operation since reopening in September 2023. The year saw a vibrant programme of events and activities, engaging the local community and drawing new visitors from further afield, and establishing a solid foundation for future growth at one of Glasgow’s oldest buildings.
Provan Hall holds a special place in many people’s hearts, and for it to succeed, it needs to balance community engagement with commercial success, and this year has seen very promising examples of both.
During the year our staff team has grown, enabling us to increase our community provision, public programming, youth offer and career development for new entrants into the heritage sector. Extensive training has been undertaken for staff, spanning first aid through to dementia awareness and many other areas relevant to the effective running of a visitor attraction.
Our growing team of volunteers has proven to be invaluable, supporting the organisation in areas spanning administration to visitor welcome, tour guiding to gardening and many more areas besides. As with staff, training has been provided to ensure that volunteers are not only given the skills to succeed, but that they are able to develop as individuals and gain transferrable skills too. Our visitors have enjoyed exploring the renovated building, and this year we have delivered a wide range of activities which engage the local community as well as visitors from across Glasgow and beyond. Themed event days have been particularly popular, as have seasonal programmes including drama performances, which have drawn strong visitor numbers.
The Provan Hall Manager has been highly successful in securing external funding for our work. The National Lottery Heritage Fund continues to be our largest funder and their two-year funding has given stability and security for us as we establish our offer postrenovation. The ongoing funding from Seven Lochs Wetland Park through Glasgow City Council continues to support some of our core operations, in particular in facilitating our role as a visitor centre for the Wetland Park. Other generous funding has come from Foundation Scotland, The Robertson Trust, Scottish Children’s Lottery, Glasgow Area Partnership and the Association of Independent Museums. We remain grateful to Glasgow City Council for their support with utilities and maintenance.
Page 4 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Trustees' Annual Report
Chairperson's Report
Commercial developments have included filming for the new ‘Outlander’ prequel series from Starz as well as the BBC’s ‘The Sky at Night’; these not only provided significant income, they also proved useful in helping us to better understand the opportunities for Provan Hall as a filming location in the future. We have continued to see strong interest for paranormal investigations and ghost tours, which have also been important in generating revenue.
Provan Hall Community Management Trust recognises that whilst unrestricted reserves have grown, there continues to be the need to develop larger reserves and greater commercial income in order to – in the medium term – to get a better balance between selfgenerated income and external grants to support the running of Provan Hall.
The Board of Trustees is grateful to the staff and volunteers, partner organisations and funders, whose support has been vital in ensuring that 2024-25 has been a successful year. We are also grateful to the warm reception that Provan Hall has received from the public, whether that be school visits, adult support organisations, college groups, family organisations or the general public coming to visit – their interest in and enthusiasm for this important building has been a joy to see, and bodes well for the future.
Achievements and Performance
- •5,948 people were engaged in 2024/25 including visitors, community sessions, school workshops and event attendees
Growth of the staff team to include:
-
-Provan Hall Manager (full-time)
-
-Community Engagement and Volunteer Co-ordinator (full-time)
-
-Facilities Officer (part-time)
-
-Youth Officer (part-time, until end of March 2025)
-
-Engagement Assistant (part-time)
-
-Heritage Trainees (part-time, 6-month placements) – 4 trainees July-December 2024, 2 trainees January 2025-
•Volunteer pool increased to 16 volunteers
•The manager secured new grants (in addition to multi-year funding from the National Lottery Heritage Fund and GCC Seven Lochs) from funders including Foundation Scotland, The Robertson Trust, the Scottish Children’s Lottery, the Association of Independent Museums and GCC Glasgow Area Partnership (sums outlined in accounts)
-
•Development of regular programme of weekend drop-in activities for children, drawing repeat visits from local families
-
•Development of handling collections for on-site and off-site community reminiscence activities.
-
•Temporary exhibitions exploring the history of Easterhouse and crannogs have added to the visitor offer as well as being sources of engagement with community groups and schools.
Page 5 of 13
Prvvan Hall C<xTrmunfty Manai•m•rt Trust R•portand Accounts for th• P•riod End•d 31 M•rth 2025 Trurt••s' Annual R•port •Volunteer fM)ol inueased to 16 volunteer5 •The managersecured newgrants lin addition to multi-yearfurKlin8 from the National Lottery Herttage Fund and GCC Seven L(Kh51 from funders includin8 Foundation ScotlarKI,The Robertson Trust.the Scottish Children's Lotteryi the AsSlatIon of Independent Museums and GCC Glasgow Area Partnership (sums outlined in accounts) •Development of reBar prc8ramme of VekeTrJ dropin actmbes forchibjren, drawi repeat vlts from hxal families •Development of haTrJling collections foroTrsite and off.site ccrfnmunity reminwnce Tr11te$. •Temporary exhibitions explorir8 the history of EaStert and uanno8s have added to the visitorofferas well as being sources of en8a8ement with community groups and schools. •Key free public events including a Circus Day with perforn*rs.a Medieval Day with musicians and crafts and Hall0Ven aNJ Christmas themed events with storytellefs •Specialty ¢ommisyoned drama perfornianttsfor Halloween I'crnnky Frankie'l arKI Christmas I'A Christmas Carol'l, with performances for schools and families •2024125 saw 26 schcM)l and nursery8roup visits, with the prwarnme ofsessions expkffin8 the history of Provan Hall provin8 ofvalue and interest to schools •Youth programming included developing a strong partnershipvrith Glas8ow Kelwn Colle8e, which sawarts, nature and mental health sessions take place at Provan Hall throughout the year. •Continued engagementviith Glasgow City Council sawfurthersna88in8 and maintenance Vrk undertaken,. the yearalso sawthe end ofthe snaB8ing period forthe contractors from the restoration of Provan Hall. •The lease for Provan Hall Community Mana8ement Trust wa$ not Si8ned. buttrustees continue to liaiseviith Gla$8owCity CO7¢11. The Permission to Use remains in place. Fln•ncl•l R•¥l•w Reserves Policy It is the policy of the Charity to maintsin unrestricted fund5, which are free reserves of the Charity, at a level equTvalent to three months, expenditure. The Trustees considerthat reserves at this level will ensure that, in the event of a si8nificantdrop in fundin8J they will be able to continue the organisation's current activities while consideration is given to ways in whith additional funds may be raised. Based on the accounts forthe pericma ended 31 March 2025. ordinaryexpenditure for 3 months amounts to £42,77212024- £27,496). At balance date, the charity hekl unrestricted free reserves of £12.3SO12024- £1.5231. The trustees are aware that this policy is not beirb8 met and aim to build unrestricted re5erve5 throu8h income generation. Finala1 Review The charity incurred a netdeficit of £3.693 forthe peritsj ended 31 March 202512024: surplus of £1,44n. At balance date reserves stood at £47.33412024: £51.0271, of TAhith £12.350are unrestricted12024.. £1.5231. The tnjstees declarethatthey have approNedthe rep(¥tab. Date: 1011212025 Page 6of 13
Prvvan Hall C<xTrmunfty Manai•m•rt Trust R•portand Accounts for th• P•riod End•d 31 M•rth 2025 Ind•p•nd•nt EMInl R•port Rtporttoth trurteeslmtmbèrs of Pr(Nan Hall COMMlty ManagementTrust Registed charity number SCIM7978 Accounts ofth• charityfor th• ar l April 2024to 31 March 2025 5•trt on pw• 8-13 Rp•¢I1¥ r••ponilblltl•• of trurt••• and •xamln•r. The chartvs trustees are re5ponsib forthe preparation ofthe accounts in aCcOrdar with the terms ofthe CharitTres and Trustee Investment Iscotlandl 2(K15 Actand the Charities Accounts (Scotlandl Regulations 2(. The charity trustees considerthatthe audit requirement of Regulation I1) Idl of the Accounts Regulations does not appty. It is my responsibility to examine the accounts as required under section 44111 Icl of the Act and to state whether particularmatters have come to my attention. B•sl• of Ind•P•nd•ntErnln•Vj •t4t•rn•nt: My examination is carried out in accordance with Re8ulation 11 of the Charities Acc¢xJnts Iscotlandl Re8ulations 2(KJ6. An examination includes a reviewof the accounting records kept by the charity and a Comparison of ihe accounts presented wth those records. It also include5 consideration of any unusual items or disc105ure5 in the accounts and seek5 explanations Irom the trustees concerning any such matter5. The predre5 undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. Ind•p•nd•nt Ex•mln•¢• rt•t•m•nt: In the course of my examination, no matterha5 corne to my attention: l. Which 8ives me reasonable cause to believe that in any material respertthe requirements to: - keep accounting records in accordance with section 44(11 lal of the 2(K15 Act and Regulation 4 of the 21))6 Accounts Regulations, and - Prepa accounts which acc¢yd bwththe (nIing re(d$ ¢Y1V th Re8ulatKx) 9 ofthe 2C(6 k¢cwnts Re8ulations have not been met. or 2 To ivhiih, in rny Dpinion, (iffonbon 5hoiild ht drawn inordertoenable a prcyer urKler5tandir8 of the pKcounts to be reached. 10/1212025 Fellow ofthe A$slaOn of Chartered Certtlied Ac(nuntsnts Brett Nrcholls Associates Herbert House, 24 Herbert StreeL Glas8OWi G20 6NB Page 7 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Receipts and Payments Account
| Receipts Notes Donations 2 Grants 3 Charitable Activities 4 Trading Income 5 Other Income 6 Payments Charitable Activities Costs 7 Trading Costs 8 Support Costs 9 Net Receipts/-Payments Funds Brought Forward Funds Carried Forward 11 |
Unrestricted Funds £ 1,095 - - 21,100 5,375 27,570 13,601 1,734 1,408 |
Restricted Funds £ Total Funds £ - 1,095 139,826 139,826 - - - 21,100 - 5,375 139,826 167,396 150,462 164,063 12 1,746 3,872 5,280 154,346 171,089 (14,520) (3,693) 49,504 51,027 34,984 47,334 |
2024 Total £ 1,342 98,701 80 6,561 4,747 111,431 102,775 3,914 3,295 |
|
|---|---|---|---|---|
| 16,743 | 109,984 | |||
| 10,827 | 1,447 | |||
| 1,523 12,350 |
49,580 51,027 |
The notes on pages 10 to 13 form an integral part of these accounts. All income and expenditure derive from continuing activities in both years.
Page 8 of 13
Prvvan Hall C<xTrmunfty Manai•m•rt Trust R•portand Accounts for th• P•riod End•d 31 M•rth 2025 stst•m•nt of 6•lanc•8 Total 2024 Funds Fuftds Funds Total Opening Cash and Bank Balances Surplus/-Deficitfor the yet7r aosing Cash and Bank Balances 1,523 49,504 51,027 49.580 Stcnrd Dn lypho?If Df the tnjstres". Date: 08/1212025 Page 9 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Notes to the Accounts
1. Basis of Preparation
These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
| 2. Donations Donations 3. Grants The Robertson Trust Foundation Scotland Scottish Children's Lottery Trust Skipton Foundation Pump house Trust Hugh Fraser Foundation The Graham Trust National Lottery Awards For All William Syson Partnership Heritage Lottery Fund Association of Independent Museums GCC Seven Lochs GCC Area Partnership 4. Charitable Activities Guided Tours |
Unrestricted Funds £ Restricted Funds £ Total Funds £ 1,095 - 1,095 Unrestricted Funds £ Restricted Funds £ Total Funds £ - 5,000 5,000 - 5,000 5,000 - 4,000 4,000 - - - - - - - - - - - - - - - - - - - 88,194 88,194 - 192 192 - 32,440 32,440 - 5,000 5,000 - 139,826 139,826 Unrestricted Funds £ Restricted Funds £ Total Funds £ - - - |
2024 Total £ 1,342 |
|---|---|---|
| 2024 Total £ - - - 1,500 3,000 2,500 9,789 9,798 1,000 17,739 2,740 46,455 4,180 |
||
| 98,701 | ||
| 2024 Total £ 80 |
Page 10 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Notes to the Accounts
| 5. Trading Income Commercial hires Fundraising Retail 6. Other Income Bank Interest Employment Allowance 7. Charitable Activities Costs Salaries Employer NI Pension Activity Programme Equipment Payroll Costs Travel Interns Volunteer Expenses Repairs and maintenance Office supplies Marketing Printing, postage & Stationery Telephone Training Interpretation Learning Material Artist fee Bin collection Staff Expenses Recruitment Repayment of Unused Grant 8. Trading Costs Retail Project |
Unrestricted Funds £ Restricted Funds £ Total Funds £ 18,200 - 18,200 1,600 - 1,600 1,300 - 1,300 21,100 - 21,100 Unrestricted Funds £ Restricted Funds £ Total Funds £ 375 - 375 5,000 - 5,000 5,375 - 5,375 Unrestricted Funds £ Restricted Funds £ Total Funds £ - 117,123 117,123 3,460 3,681 7,141 - 2,076 2,076 776 10,762 11,538 118 - 118 1,192 - 1,192 178 - 178 - - - 50 551 601 245 - 245 1,251 224 1,475 118 1,506 1,624 - - - 60 - 60 1,622 - 1,622 3,218 981 4,199 - 1,407 1,407 161 1,339 1,500 845 - 845 77 332 409 230 480 710 - 10,000 10,000 13,601 150,462 164,063 Unrestricted Funds Restricted Funds Total Funds £ 1,734 £ 12 £ 1,746 |
2024 Total £ 2,430 3,651 480 6,561 2024 Total £ - 4,747 4,747 2024 Total £ 67,181 4,747 1,283 14,399 5,273 753 161 1,500 140 2,234 2,806 198 107 469 1,524 - - - - - - - |
|---|---|---|
| 102,775 2024 Total £ 3,914 |
Page 11 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Notes to the Accounts
| 9. Support Costs IT Costs Memberships and Subscription Accountancy - Independent Examination Accountancy - Support Fees Legal fees Bank Charges Insurance |
Unrestricted Funds Restricted Funds Total Funds £ £ £ - - - 645 500 1,145 - 660 660 - 1,272 1,272 - 1,440 1,440 - - - 763 - 763 1,408 3,872 5,280 |
2024 Total £ 118 864 660 954 - 5 694 3,295 |
|---|---|---|
10. Related Party Transactions
The trustees received no remuneration or expenses during the year (2024: Nil).
(Trustee and Secretary) personally settled IONOS web-hosting and email subscriptions, along with BT phone and broadband installation and rental charges, covering the period from November 2022 to February 2025. These costs, totalling £988.35, arose because the charity’s banking arrangements were not yet in place. The amount remained outstanding at the year-end and will be reimbursed in the following financial year (2024: Nil).
| 11. Funds Analysis Unrestricted General Restricted The Robertson Trust GCC - Area Partnership Association of Independent Museums Heritage Lottery Fund GCC - Seven Lochs Foundation Scotland Scottish Children's Lottery Trust National Lottery - Awards For All Hugh Fraser Foundation Skipton Foundation The Graham Trust Robert Barr Trust The Turtleton Charitable Trust Grand Total |
Opening Balance 1 Apr 2024 Receipts Payments Transfers Closing Balance 31 Mar 2025 1,523 27,570 16,743 - 12,350 |
|---|---|
| - 5,000 5,000 - - - 5,000 5,000 - - - 192 192 - - 1,841 88,194 65,051 - 24,984 11,451 32,440 43,891 - - - 5,000 5,000 - - - 4,000 4,000 - - 3,017 - 3,017 - - 2,461 - 2,461 - - 945 - 945 - - 9,789 - 9,789 - - 10,000 - 10,000 - - 10,000 - - - 10,000 |
|
| 49,504 139,826 154,346 - 34,984 |
|
| 51,027 167,396 171,089 - 47,334 |
Page 12 of 13
Provan Hall Community Management Trust Report and Accounts for the Period Ended 31 March 2025
Notes to the Accounts
Purposes of Funds
| General Fund | - There is only one unrestricted fund, the General fund to be used at the discretion of the |
|---|---|
| trustees in furtherance of the objects of the charity. The trustees maintain a single | |
| unrestricted fund for the day-to-day operation of the charity. | |
| Seven Lochs | - Funding drawn from Glasgow City Council and Seven Lochs Wetland Park project |
| GCC - Area Partnership | - Artist Facilitator, promotional materials and learning materials |
| The Graham Trust | - Youth Programme Coordinator staff salary, creative facilitator fees, learning equipment |
| and materials, volunteer expenses. | |
| Heritage Lottery Fund | - Staff salaries, staff and board training, staff and volunteer training expenses, |
| interpretation equipment and materials, professional fees. | |
| William Syson Foundation | - Arts and learning materials, creative facilitator fees. |
| National Lottery - Awards For All | - Youth Programme Coordinator staff salary, creative facilitator fees, learning equipment |
| and materials, volunteer expenses. | |
| Hugh Fraser Foundation | - Learning equipment and materials, creative facilitator fees. |
| Skipton Foundation | - Interpretation and learning equipment and materials, creative facilitator fees. |
| Robert Barr Trust | - Interpretation (Information boards, signage, audio visual storytelling). |
| Association of Independent Museums | - Funding to be used for the activity programme |
| The Turtleton Charitable Trust | - To be used for interpretation (information boards, signage, audio visual storytelling) |
| Scottish Children's Lottery Trust | - To support the delivery of a youth engagement activity programme |
| Foundation Scotland | - To support the delivery of events for children and young people |
| The Robertson Trust | - To support staff costs for our public activity programming |
Page 13 of 13