Trustees Annual Report including Annual Receipts & Payments Accounts
for
Denholm Village Hall SCIO for the period
## to 31[st] December 2024
Scottish Charity No: SC047889
Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Index**
|Page|3||Reference & Administrative Information|
|---|---|---|---|
|Page|4||Trustees Annual Report:|
||||Structure Governance & Management|
||||Objectives & Activities|
|Page|5||Achievements & Performance|
|Page|6||Financial Review|
||||Statement of Trustees|
|Page|7-|9|Annual Accounts:|
||||Page 7 Receipts & Payments Account|
||||Page 7 Statement of Balances|
||||Page 8 -9 Notes to the Accounts|
|Page|10||Independent Examiners Report|
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Reference & Administrative Information**
**Charity Name:**
Denholm Village Hall SCIO
**Scottish Charity No:**
SC047889
**The Charites Principal Address:**
1 Teviot Bank Gardens Denholm HAWICK TD9 8PB
**Charities Trustees on date off approval including office held:**
**Names of other trustees during the period:**
**Independent Examiner:**
**Bankers:**
The Co-operative Bank plc PO Box 250 Skelmersdale WN8 6WT
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Structure, Governance & Management**
## **Governing Document:**
The Denholm Village Hall was recognised as a Scottish Charitable Incorporated Organisation (SCIO) SC047889 on the 2[nd] November 2017, taking over from the Denholm Public Hall SC000882.
## **Trustee Recruitment & Appointment:**
At each AGM, the members may elect any member (unless he/she is debarred from membership under clause 57 of the Constitution) to be a charity trustee. All of the charity trustees elected/appointed shall retire from office, but shall then be eligible for re-election.
A charity trustee retiring at an AGM will be deemed to have been re-elected unless: -
- ⚫ he/she advises the board prior to the conclusion of the AGM that he/she does not wish to be re-appointed as a charity trustee; or
- ⚫ an election process was held at the AGM and he/she was not among those elected/reelected through that process; or
- ⚫ a resolution for the re-election of that charity trustee was put to the AGM and was not carried.
## **Objectives & Activities**
## **The Charities Charitable Purpose:**
As set out in the ‘Constitution’ and ‘The Charities and Trustee Investments (Scotland) Act 2005’ the purpose(s) of Denholm Village Hall SCIO are the following: -
- ⚫ The provision of recreational facilities or the organisation of recreational activities with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended.
Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes.
## **Summary of the main activities in relation to these objectives:**
To provide and maintain Denholm Village Hall for the use and benefit of the inhabitants of Denholm and envious in the Scottish Borders and to organise community activities for them, without distinction of political; religious or other opinions, for recreational and leisure purposes of all kinds with the object of improving the conditions of life of the said inhabitants.
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Achievement & Performance for 2024**
This year has passed very quickly in my honest opinion. Our committee members have almost remained the same, although has resigned due to health problems this year. Thanks should go to for her organisation of posters for events, the Craft events and Detash events. Thanks also go to for all her hard work in organising Craft Workshops which are proving to be very popular, her attendance at fundrsing events with teas, coffees etc and also organising the setting up and dismantling and storing of equipment at these events.
I have to continue and name all one by one – thank you for keeping your eye and organising the maintenance of the hall.
for the film nights, I know out numbers started well and have tailed off, but hopefully when the darker nights come in and people are not able to enjoy walking, gardening and other pursuits they will return to our Wednesday entertainment.
To
for taking the bookings and managing the diary – hopefully will continue for 24/25.
To
for taking the minutes and distributing them.
To for her hard work on the curtains. They have been admired by many and actually a comment I received suggested that they should be replaced in the main hall to help with acoustics there.
To for her magnificent raffle at our Bingo Night. I know it was a ‘Traumatic Night’ for organisers even though everyone attending has a great time and enjoyed it.
Thanks to
for your continued presence at meetings, helping in the kitchen
and input at our meetings.
Finally, a big thank you to as our treasurer, camera man for the cinema nights, furniture removal and often bacon frier.
With out all of you this hall would have closed down. However, on a positive note, the hall is thriving, bookings are retuning, in fact it has been difficult to get a free night to have our own meetings. The fundraising efforts of everyone has kept our funds at a reasonable amount and going forward we look forward to many more fun events.
The refurbishment has been spoken about often and although it looks as though nothing is happening, I am pleased to say that we have now engaged with architects and have has two on site meetings and two surveys done. This will be more informative at our meeting following the AGM. In my nativity I was all ready to press on for funding but the finite details of the project need to be in place before this happens.
We have also welcomed back the Youth Club on Friday evenings and hopefully their numbers will continue to grow.
The 2EX charging points are very much in the pipeline and work has hopefully due to start in July 25, but I know that discussions are ongoing between SP and SBC legal department and once concluded the installation can begin and the hall funds can enjoy payment from SP as a rent for the siting of the chargers on our land.
So once again thank you to all and I look forward tour forthcoming year.
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Financial Review**
## **Statement of Reserves Policy:**
The Charity is now gathering funds for a refurbishment of the toilets and kitchen area of the hall with £20,000 of our current bank balance earmarked as our contribution to this, we are seeking additional committee members to help with additional fundraising, the purpose of the fundraising is to grow this amount, we will seek additional grant aid to enable this to happen.
## **Details of any deficit:**
There was a small financial deficit this year, the Trustees will continue to monitor the balance.
## **Details of Donated Facilities & Services:**
The Charity benefits from the time given by all the Trustees to the running of the Charity.
## **Statement of Trustees Responsibilities**
The members of the Charity must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Charity during the financial year. The members of the Charity are responsible for keeping proper accounting records which, on request, must reflect the financial position of the Charity at that time. This must be done to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006.
They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention and/or detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
Dated:
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Receipts & Payments Account Year Ended 31[st] December 2024**
|**Notes**
**Receipts**
Donations
Receipts from Fund Raising Activities
**1**
Other Charitable Activities
**2**
Grants
**3**
**Total Receipts**
**Payments**
Expenses from Fund Raising Activities
**4**
Expenses from Charitable Activities
**5**
Independent Examination
**Total Payments**
Net Receipts/(Payments)
Transfer between Funds
**Surplus/(Deficit) for Year**
**Statement of Balances as at**
**31st December 2024**
Balances at Start of Year
**8**
Surplus/(Deficit) for Year
Balances at End of Year
**Other Assets**
See Note 5|**Un**
**Restricted**
**Restricted**
**Funds**
140.00
0.00
3,319.49
0.00
5,814.50
0.00
0.00
0.00|**Total**
**2024**
140.00
3,319.49
5,814.50
0.00|**Total**
**2023**
32.00
1,804.73
4,725.50
8,843.00|
|---|---|---|---|
||9,273.99
0.00|9,273.99|15,404.23|
||457.60
0.00
7,893.94
1,674.50
175.00
0.00|457.60
9,568.44
175.00|323.55
16,368.02
150.00|
||8,526.54
1,674.50|10,201.04|16,814.57|
||747.45
(1,674.50)
(131.50)
131.50|(927.05)|(1,437.34)|
||615.95
(1,543.00)|(927.05)|(1,437.34)|
||**Un**
**Restricted**
**Restricted**
**Funds**
26,039.78
1,543.00
615.95
(1,543.00)|**Total**
**2024**
27,582.78
(927.05)|**Total**
**2023**
29,020.12
(1,437.34)|
||26,655.73
0.00|26,655.73|27,582.78|
|||450,096|450,096|
## **Liabilities**
No Outstanding Liabilities
Financial Statements approved by the Charity and signed on its behalf by:
Signed......…………………………………………………………. Treasurer Dated: .........................................
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Notes to the Accounts**
|||**2024**|**2022**|
|---|---|---|---|
|**1.**|**Receipts from Fundraising Activities**|||
||Craft Fair|402.21|549.57|
||Christmas Fair|714.71|530.61|
||Ukraine Fundraising|0.00|24.00|
||Destash Event|441.36|475.55|
||Film Nights|698.51|225.00|
||Bingo|317.70|0.00|
||Table Top Sale|410.25|0.00|
||Quiz Night|264.00|0.00|
||Coffee Morning|70.75|0.00|
|||**£3,319.49**|**£1,804.73**|
|**2.**|**Other Charitable Activities**|||
||Hall lets|5,814.50|4,725.50|
|||**£5,814.50**|**£4,725.50**|
|**3.**|**Grants**|||
||Community Council – Shed & Land Grant|0.00|6,000.00|
||Community Council – Legal Fees Grant|0.00|1,843.00|
||BCA Grant – Shed & Land Grant|0.00|1,000.00|
|||**£0.00**|**£8,843.00**|
|**4.**|**Expenses from Fundraising Activities**|||
||Craft Fair|4.31|0.00|
||Film Nights|105.76|140.65|
||Destash Expenses|39.78|308.90|
||Other Events|159.75|0.00|
||Licences|148.00|0.00|
|||**£457.60**|**£323.55**|
|**5.**|**Expenses from Charitable Activities**|||
||Electricity|1,882.95|3,765.81|
||Hall Janitorial Supplies|178.13|86.90|
||Hall Cleaning|1,560.00|1,320.00|
||Trade Waste|555.36|0.00|
||Property Repairs|2,131.78|1,536.63|
||Insurance|1,102.63|851.45|
||Stationery|65.30|216.69|
||Telephone/Mobile|417.79|347.54|
||Legal Fees|1,674.50|300.00|
||Shed & Land Purchase|0.00|7,843.00|
|||**£9,568.44**|**£16,368.02**|
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Notes to the Accounts cont’d**
## **6. Assets of Denholm Village Hall SCIO as at 31[st] December 2024**
||**2024**|**Additions**|**2023**|
|---|---|---|---|
|Denholm Public Hall|427,843|0|427,843|
|Kitchen Equipment|5,000|0|5,000|
|General Hall Equipment (ie Tables/Chairs)|15,000|0|15,000|
|New Age Kurlilng Equipment|300|0|300|
|Fogging Machine|753|0|753|
|Laptop Computer & Office Pro Printer|1,200|0|1,200|
|**Total**|**£450,096**|**0**|**£450,096**|
## **7. Trustee Remuneration and Related Party Transactions**
The Trustees did not receive any remuneration or expenses during the year.
## **8. Nature & Purpose of Funds**
The statements of account for the year show the financial figures for the Charity. All funds that are un-restricted and for the sole use of the Charity and its running costs.
## **Breakdown of Funds:**
|**Bank**|Designated Funds|20,000.00||
|---|---|---|---|
||Un-restricted Funds|6,294.87|26,294.87|
|**Cash**|Un-restricted Funds|360.86|360.86|
|**Total Funds**|||**£26,655.73**|
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Annual Report & Financial Statements for the year ending 31[st] December 2024 Scottish Charity No SC047889
## **Independent Examiner’s Report on the Accounts**
Report to the trustees of Denholm Village Hall SCIO Registered charity number SC047889 On the accounts of the charity for the period to 31[st] December 2024 Set out on Pages 7 to 9
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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