Dr Spence Memorial Hall SCIO
Trustees Annual Report for the year ending 30[th ] April 2025
Charity No. SCO 47845
1
Reference Information
Charity Name: Dr Spence Memorial Hall SCIO Charity Reference No. SC047845 Contact Address: Trustees: Management Office Bearers: Committee: Chair: Independent Examiner: Retired Chief Officer Aberdeenshire Council Retired Director of Aberdeenshire Voluntary Action Clydesdale Bank Bankers: 28 Market St. Ellon Aberdeenshire AB41 9JE
2
Annual Report
Structure, Governance and Management
The Dr Spence Memorial Hall was established in 1938 by Feu Charter . Charitable status (SC046601) was granted in 2016 (03/06/16). This charity was then reorganised as a SCIO (SC047845) and registered as such by OSCR on 20[th ] October 2017.
The Members elect a Board of Trustees on an annual basis who are responsible for the management of the Hall and its Facilities.
Charitable objectives as: the provision and management of recreational facilities, namely the village hall at Udny Green, with the object of improving the conditions of life for the persons for whom the facilities are primarily intended, namely the residents of Udny Green and the surrounding areas within a ten-mile radius.
Achievements and Performance
During the year 2024/25 the SCIO was able to:
-
Increase the utilisation of the Hall
-
Had the hall floor re-treated and markings provided for pickle-ball and badminton
-
Enabled the establishment of a pickleball club
-
The regular users were the Boys Brigade, Pilates classes, pickleball, Reels Society and monthly Community Café.
-
Local groups used the hall for occasional meetings and presentations.
-
A number of dances and funerals were accommodated
-
Improved marketing through a new web-site and Facebook page
-
Undertaking a program of maintenance, identifying key areas requiring attention, particularly the exterior roof, gutters and downpipes. It is recognised that continued expenditure will be required over the coming years to maintain the condition of the building.
Financial Statement and Independent Examination Report approved by the Trustees at the Annual General Meeting, 25 September 2025.
3
| Dr Spence Memorial Hall, Udny | Financial accounts May 2024 to end April 2025
a 6September 2025
1.1 I have been requested by the Dr Spence Memorial Hall Trust to review the financial affairs of the trust for the financial year of 2024t 0 2025. My role and experience in these matters is as a director and Chair of Aberdeenshire Voluntary Action action, the third sector interface for Aberdeenshire. I have also previously acted as a chief officer for Aberdeenshire Council and reviewed the affairs of many charities during the 20 years that I fulfilled that role. 1 am not a qualified accountant, nor auditor,
1.2 My understanding is that the turnover of the trast which is in the order of £25k per year makes this permissible in terms of my review. Lam independent of the trust and have no close personal relationship with any of the charity trustees. The Treasurer is a near neighbour and has continued to present the Trust’s financial affairs in a well organised and accessible Manner,
1.3 The trust is a registered charity $C047845 and operates to guide the management and future direction of a village hall bequeathed to the village of Udny Green in the late 19th century. The building has had significant recent refurbishment and is in generally good order. 1.4 The Trust had an income of £27,452.18 in the accounting period from the lst of May 20224 to the 30th April 2025. Expenditure during the period was £25,114.30 and so a surplus _was yielded of £2,337.88 . The opening balance was £23,219 and due to the profit closed at £25,561.13,. This is a continuation of the improved position from last year’s accounts and sets the Trust is a reassuring position. During the year a number of maintenance issues were addressed, principally to the flooring and roof, as will usually be the need for a Hall of this age and diversity of uses. It was again reassuring to see that the Trustees maintained a vigilant approach to these needs.
1.5 Given the financial picture above, in terms of resilience and based on current running costs, the available balances would now cover several years of current expenditure activity which gives good reassurance that the trust remains in a stable position of no immediate threat. Moreover the Trustees have now adopted a three phase approach to forward planning, with consideration of future needs and the Hall’s capacity of further uses.
2.1 Having checked a sample of financial statements from the Clydesdale bank these tally with the provided summary statements from the trust and appear properly accounted for.
==> picture [2 x 6] intentionally omitted <==
----- Start of picture text -----
|
----- End of picture text -----
'
4
5
DR SPENCE MEMORIAL HALL
CHARITY REGISTERED SCO47845
Statement of income and Expenditure
01.05.2024 to year end 30.4.2025
==> picture [142 x 355] intentionally omitted <==
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|INCOME|
|Hall|Hire|Fee|£10167.90|
|Equipment|Hire|£118.00|
|Fundraising|£2273.51|
|Cleaning|deposit|(returnable)|£00.00|
|Deposit|(returnable)|£1600.00|
|Donations|£5394.84|
|Refund|£0.88|
|Grant|£8347.05|
|Total|Income|£27452.18|
|EXPENDITURE|
|Telephone/Postage|£114.63|
|Electricity|£2344.74|
|Misc|Equipment|£2580.36|
|Hall|Federation|Insurance|£2889.08|
|Licences|£422.08|
|Main|Repairs|,|roof|etc|£14307.57|
|Refuse|Collection|£0.00|
|Deposit|Refund|£390.00|
|Fundraising|Expenses|£2035.84|
|Total|Expenditure|£25114.30|
|Profit|of £2337.88|
----- End of picture text -----
Opening Balance 01.05.2024 As per bank statement £23219.25
Closing balance 29.04.2025 As per bank statement £25561.13 (of which £10,000 is restricted for contingency) And £5000 to be put in a savings account
- Chair, 25 September, 2025
6