FALKIRK THORNHILL COMMUNITY HALL SCIO
Annual Report & Financial Statements
For the year ended
31 October 2024
Scottish Charity No SC047801
FOR THE YEAR ENDED 31 OCTOBER 2024
ANNUAL REPORT & FINANCIAL STATEMENTS
CONTENTS
| Trustees’ Annual Report ...................................................................................................................... | 3 - 5 |
|---|---|
| Independent Examiner’s Report .......................................................................................................... | 6 |
| Statement of Receipts & Payments ..................................................................................................... | 7 |
| Statement of Balances......................................................................................................................... | 8 |
| Notes to the Financial Statements ....................................................................................................... | 9 - 10 |
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TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31 OCTOBER 2024
The trustees are pleased to present their report and financial statements together with the independent examiner’s report for the year ended 31 October 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name Falkirk Thornhill Community Hall SCIO Charity Number SC047801 Principal Address Thornhill Community Hall Thornhill Road Falkirk FK2 7AE
Current Trustees
Trustee who have resigned during the accounting year
Bankers Royal Bank of Scotland 2 Newmarket Centre Falkirk FK1 1JX Independent Examiner
STRUCTURE GOVERNANCE AND MANAGEMENT
Governing Document
Falkirk Thornhill Community Hall SCIO is a Scottish Charitable Organisation (SCIO) registered on the 6[th] October 2017.
Appointment of Trustees
Trustees are elected at the AGM or co-opted during the accounting year.
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TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31 OCTOBER 2024
Organisational Structure
The structure of the organisation consists of:
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the MEMBERS, who have the right to attend members' meetings (including any annual members’ meeting) and have important powers under the constitution; in particular, the members appoint people to serve on the board and take decisions on changes to the constitution itself; and
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the BOARD, who hold regular meetings, and generally control the activities of the organisation; for example, the board is responsible for monitoring and controlling the financial position of the organisation.
OBJECTS & ACTIVITIES
The charity’s object are:
The provision of recreational facilities for the people of Falkirk with the object of improving conditions of life.
ACHIEVEMENTS & PERFORMANCE
During 2024, the charity has increased the volume, frequency and diversity of groups using the hall, with the use of social media to promote the facilities.
The Group currently benefits the local community in a variety of ways, including:
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Maintaining a welcoming “centre” that is actively used by the local community.
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Enabling a wide range of regular community activities, attracting groups from all backgrounds, cultures, religions and ages, from across all areas of Falkirk.
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Enabling one off events, including children’s parties, family celebrations, dog shows, flower shows, musical events, sports, training and charity fundraising events.
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Providing a ‘community hub’ for local council meetings, MP surgeries, elections and a place for community health services (drug & domestic violence).
The charity recognises the support it receives from the regular weekly lets, which provide a significant contribution to the overall income.
There was a significant investment in the development of the facilities at the hall, including a new fitted kitchen, installation of wifi, notice boards, shelving and other equipment for use by the all the lets.
The trustees would like to thank all the volunteers who have helped run the centre during the accounting year. FINANCIAL REVIEW
The charity’s income for the accounting period was £23,285 (2023: £13,984), expenditure was £21,675 (2023: £5,605). Total funds as of the 31[st] October 2023 was £47,690 (2022: £46.080).
Reserves Policy
Trustees maintain that they need £6,000 for normal day to day running of the charity for a six-month period. Overheads include venue hire, utilites and admin costs. As of the 1[st] of September the charity has reserves of £46,390, (2022 £46,080).
A key factor to the increase of income is the grant of £5,500 received from the Falkirk Community Empowerment Fund. This is a restricted grant to be used for work related to the Falkirk Strategic Property Review - Community Asset Transfer. This was used to complete a valuation survey and architect’s drawings, as detailed in the offer of grant approval.
Excluding the restricted grant the income increased by 27% compared to the previous reporting period. This reflects the increase in the volume and frequency of one-off events, with twice the number of functions booked from May to October (18), than from November 23 to April 24 (9).
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FOR THE YEAR ENDED 31 OCTOBER 2024
TRUSTEES’ ANNUAL REPORT
FUTURE PLANS
The charity continues to focus on the recruitment of additional skills and experience to the Board of Trustees, particularly digital, financial and governance skills.
These skills will be vital in the ongoing governance of the charity and in the future development of a business case to manage the Community Asset Transfer.
It should be noted that the charity received confirmation that the Victoria Pavilion Sports Hall will be included in the Community Asset Transfer, scheduled for completion before October 2025.
APPROVAL
This report was approved by the trustees on 26[th] November 2024 and signed on their behalf by:
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INDEPENDENT EXAMINER’S REPORT
FOR THE YEAR ENDED 31 OCTOBER 2024
Independent Examiner's Report to the Trustees of Falkirk Thornhill Community Hall SCIO
I report on the accounts of the charity for the year ended 31 October 2024, which are set out on pages 7 to 10.
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ("the 2005 Act") and the Charities Accounts (Scotland) Regulations 2006 (as amended) ("the 2006 Regulations"). The trustees consider that the audit requirement of Regulation (10)(1)(d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts under section (44)(1)(c) of the 2005 Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
In connection with my examination, the following matter came to my attention:-
Proper accounting records were not maintained and regularly written up during the year, in accordance with Regulation 4 of the 2006 Regulations. This may have resulted in the loss of charity assets. The trustees are now fully aware of the position and have taken appropriate measures to rectify matters, and to ensure that they keep proper accounting records going forward.
Date:
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STATEMENT OF RECEIPTS & PAYMENTS
FOR THE YEAR ENDED 31 OCTOBER 2024
| Note Receipts Grants Trading Income 5 Other Income Payments Charitable Activities 6 Cost of Trading 7 Governance Costs Purchase of Fixed Assets Net movement in funds Transfers between funds Surplus/(Deficit) for year |
Unrestricted Restricted Total Total Funds Funds 2024 2023 £ £ £ £ - 5,500 5,500 - 17,785 - 17,785 13,954 - - - 30 17,785 5,500 23,285 13,984 1,665 - 1,665 2,232 12,144 4,200 16,344 1,343 350 - 350 1,000 14,159 4,200 18,359 4,575 3,316 - 3,316 1,031 |
|---|---|
| 17,475 4,200 21,675 5,606 |
|
| 310 1,300 1,610 8,378 - - |
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| 310 1,300 1,610 8,378 |
The Notes on pages 9 to 10 form an integral part of these accounts.
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STATEMENT OF BALANCES
AS AT 31 OCTOBER 2024
| Unrestricted | Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|---|
| Funds Reconciliation | Note | Funds £ |
Funds £ |
2024 £ |
2023 £ |
| Balance as at 01 November 2023 | 46,080 | - | 46,080 | 37,702 | |
| Surplus/(Deficit) for year | 310 | 1,300 | 1,610 | 8,378 | |
| Balance as at 31 October 2024 | 46,390 | 1,300 | 47,690 | 46,080 | |
| Bank & Cash Balances | |||||
| RBS Current Account | 47,689 | 46,080 | |||
| Assets | |||||
| Chair Trolley | 126 | - | |||
| Lenova Tablet & Case | 100 | - | |||
| Shelving | 252 | - | |||
| Shutter | 2,453 | - | |||
| Notice Board | 71 | - | |||
| Tower Fans | 102 | - | |||
| Chairs (est) | 700 | 800 | |||
| Laptop (est) | 600 | 800 | |||
| Printer (est) | 130 | 200 | |||
| *Wifi Router (est) | 200 | - | |||
| Liabilities | |||||
| Prep and IE of Accounts | 350 | 350 | |||
| *Equipment included in the cost of | IT installation | ||||
| The charity has no other Contingent Liabilities |
The Notes on pages 9 to 10 form an integral part of these accounts.
These accounts were approved by the trustees on the 26[th] November 2024 and signed on their behalf by:
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NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2024
1. Basis of Preparation
These accounts have been prepared on the receipts & payments basis in accordance with:
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(a) The Charities and Trustee Investment (Scotland) Act 2005
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(b) The Charities Accounts (Scotland) Regulations 2006 (as amended)
There have been no changes to the basis of preparation or to the previous year’s accounts.
2.
Fund Accounting
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(a) Unrestricted funds are those that can be expended at the discretion of the trustees in the furtherance of the objects of the charity.
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(b) Designated funds are unrestricted funds that the trustees have set aside for particular purposes. The designation is administrative only and does not restrict the trustees’ ability to apply the funds.
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(c) Restricted funds are those that may only be used for specific purposes. Restrictions arise when specified by the donor, or when funds are raised for specific purposes.
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(d) Endowment funds (permanent) are those where the capital cannot be spent but the income arising from the funds will be either restricted or unrestricted, depending on the terms of the endowment.
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(e) Endowment funds (expendable) are endowment funds where the trustees have the power to convert the capital into income, but are not required to do so.
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(f) The purposes of the funds are shown in Note 9.
3. Taxation
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(a) The charity is not liable to income tax or capital gains tax on its charitable activities.
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(b) The charity is not registered for VAT, thus all costs are shown inclusive of VAT charged.
4.
Transactions with trustees and related parties
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(a) No remuneration was paid to trustees or any persons connected with them during the year.
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(b) No expenses to trustee were reimbursed during the year (2023: £380).
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(c) No Travelling expenses were reimbursed to trustees during the year. (2023: £Nil)
5. Trading Income
| Trading Income | |
|---|---|
| Hall Hire Functions Refund Class Fees |
Unrestricted Restricted Total Total Funds Funds 2024 2023 |
| £ £ £ £ 15,480 - 15,480 1,735 2,330 - 2,330 - (25) - (25) - - - - 6,690 |
|
| 17,785 - 17,785 8,425 |
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NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2024
6. Cost of Charitable Activities
| Admin Volunteer Expenses Trustee Expenses Book Keeping Hall Rent Insurance Consumables Sundries 7. Cost of Trading Cleaning & Maintenance Utilities Contractors |
Unrestricted Restricted Total Total Funds Funds 2024 2023 |
|---|---|
| £ £ £ £ 290 - 290 457 11 - 11 69 - - - 380 - - - 50 430 - 430 655 653 - 653 606 254 - 254 15 27 - 27 - |
|
| 1,665 - 1,665 2,232 |
|
| Unrestricted Restricted Total Total Funds Funds 2024 2023 £ £ £ £ 165 - 165 267 654 4,200 4,854 851 11,325 - 11,325 225 |
|
| 12,144 4,200 16,344 1,343 |
8. Movements in Funds
| Movements in Funds | |
|---|---|
| Unrestricted Funds General Fund Restricted Funds Com Empowerment Grant Total Funds |
As at As at 31/10/2023 Receipts Payments 31/10/2024 £ £ £ £ 46,080 17,785 (17,475) 46,390 |
| - 5,500 (4,200) 1,300 |
|
| 46,080 23,285 (21,675) 47,690 |
9. Purpose of Funds
General Fund
Community Empowerment Grant
An unrestricted fund that can be expended at the discretion of the trustees, in furtherance of the objects of the charity.
A restricted fund used towards work related to the progress of an community asset transfer of the centre, including a valuation study and architects drawings.
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