## TRUSTEES’ ANNUAL REPORT ## **ECP - Education Centre Scio** Unincorporated Association Register Charity Number: SC047747 Period of accounts Start date: 01 October 2023 End date: 30 September 2024 > _The organisation is an unincorporated association with annual turnover below £250 000 and as such is eligible to prepare its accounts on a Receipts and Payments Basis. The governing document does not require the organization to prepare fully accrued accounts and neither does it require an audit._ 1 ## **Charity contact information** ECP - Education Centre Scio Unincorporated Association Registered Charity Number: SC047747 **Address:** 8 Burdiehouse Street, Edinburgh, EH17 8EY ## **Charity Trustees** : Name Office Dates in the Office 2 ## **Objectives and activities** ## **The purpose of the charity as set out in its governing document.** ECP-Education Centre is a social organisation, which aim is to cultivate and sustain the memory of Poland by offering Polish language tuitions and celebrating the Polish heritage. Also, further charitable purposes primary by operating to promote and support the integration of Poles living in Edinburgh and surrounding area with the local community. ## **The main activities undertaken in relation to those purposes during the period.** The main aim of ECP-Education Centre SCIO is to promote Polish language, culture and to support integration of Polish minority children with local community. In year 2023/2024 the Charity has undertaken following activities in relation to its purposes: - We conducted Polish-language classes, both in person and online, for a total of 383 students: 230 in Dalkeith, 75 in Musselburgh, 70 in Edinburgh, and 8 online. - We purchased books for children to help them learn to read, as well as to support their learning of history, geography, and the Polish language. - We offered extracurricular activities including art classes, sensory workshops, and coding (logical thinking). - We organized the 4th Polish Song Festival for all Polish children living in Scotland. The chair of the jury was the Polish singer . - We participated in interschool competitions: Poloniada, Gżegżółka (spelling), and a theatre contest. Our students achieved high rankings in all of them. - We organized educational activities as part of the "Daffodil Campaign" (Akcja Żonkile). - We held Carnival Balls for children in Dalkeith, Edinburgh, and Musselburgh. - With funding from Poland, we organized a trip to the Great Polish Map of Scotland in Peebles. - With Polish grant support, we organized three international trips: in November 2023 to Poland ("In the Footsteps of World War II in Northeastern Poland"), and in May 2024 to Poland for the Wojtek the Bear Game Tournament and to Italy for the Monte Cassino Tournament. - With Polish grant support, we organized two theatrical performances in December 2023: "What’s Going on with Christmas?" - We organized a competition about Fryderyk Chopin. - We participated in the official opening of the General Sosabowski Path. - We organized a Sports Day for children, during which our students took part in various games and sporting activities. - We held a physics class about black holes, inviting physics student - . 3 - We organized workshops for children and youth with psychologist - We visited the graves of Polish soldiers. - We celebrated: Bilingualism Day, Earth Day, Grandparents’ Day, and Mother’s and Father’s Day. - We organized two concerts for parents – a Winter Concert in December and a Summer Concert in June. **The degree to which the achievements and performance during the period have benefited wider society.** It was a very good year. The children especially enjoyed the trips, all of which were related to the history of Poland and World War II. During the trip to Peebles, the students learned about Polish-Scottish history concerning the fate of Polish soldiers and the Great Map itself. The students were also pleased with our theatrical performances, sports day, school balls, and extracurricular activities. The children attending our schools are happy with the classes. They are eager to learn the language of their ancestors and explore the history and geography of Poland. They enthusiastically learn how to use maps, discover fascinating legends connected to Polish cities, and joyfully celebrate Polish holidays. During the workshops with a psychologist, the students had the opportunity, among other things, to name their emotions and learn how to cope with them. 4 ## **Financial review** ## **1. Basis of accounting** These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). ## **2. Nature and purpose of funds** Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the organisation. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. ## **Related party transactions** No remuneration was paid to the trustees or any connected persons during the year. ## **Policies on reserves.** The trustees believe that around one month of annual expenditure on running costs, including wages is an appropriate level of reserves to cover timing differences between receipts and payments and to allow for any unexpected items of expenditure or reduction in income. Reserves position General reserves £14,000 ## **Financial review of the position at the reporting date.** The Trustees consider the financial performance by the charity during the year to have not been fully satisfactory. Total receipts for the year were £218,641 consisting of school fees, donations, and grants. The main spending was on wages, rent, purchase of books and school activities. Charity has been using unrestricted funds to cover overall charitable expenditure of £197,780, leaving a deficit of £6,235. The greatest impact on the negative result of operations was caused by costs related to classroom rentals and teachers’ salaries. The school also invested in new computer equipment. In summary, the negative operational result was primarily due to these necessary investments and the growing number of school activities. The main source of the Charity will continue to be school fees and grants related directly to charity’s activities that involve offering Polish language tuitions and celebrating the Polish heritage. Charity has acquired a new asset this year – computer equipment. 5 Structure, governance and management Bankers Barclays Bank Accountants J&K Accounts Ltd Honeysuckle Cottage Carnbo, KY13 ONX Examinator: Qualified Accountant Declaration Signed on behalf of the trustees Print name: Designation.. CHAIR Date: 2010612025 Enter SC No. below APPENDIX 2 Enter charity name below **SC047747** ## **ECP - Education Centre** |||**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|**Receipts andpayments accounts**|| |---|---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period sta||rt date|||Period end date|||| |||Day|Month||Year|**to**|Day|Month||| |||01|October||2023||30|September||| |||||||||||| |**Section A Statement of receipts and payments**||||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**||**Expendable**
**endowment**
**funds**
**to nearest £**|||**Permanent**
**endowment**
**funds**
**to nearest £**||**Total funds**
**current period**
**to nearest £**|**Total funds last**
**period**
**to nearest £**| |Donations|**-**||||||||**-**|**7,242**| |Legacies|||||||||**-**|| |Grants|**57,877**||||||||**57,877**|**19,336**| |Receipts from fundraisingactivities|||||||||**-**|**-**| |Gross tradingreceipts|||||||||**-**|| |Income from investments other than
land and buildings|**-**||||||||**-**|| |Rents from land & buildings|||||||||**-**|| |Gross receipts from other charitable
activities|**160,764**||||||||**160,764**|**120,620**| ||||||||||**-**|| |**_A1 Sub total_**|**218,641**|**-**||**-**|||**-**||**218,641**|**147,198**| |**A2 Receipts from asset &**
**investment sales**||||||||||| |Proceeds from sale of fixed assets|||||||||**-**|| |Proceeds from sale of investments|||||||||**-**|| |**_A2 Sub total_**|**-**|**-**||**-**|||**-**||**-**|**-**| |**_Total receipts_ **
**A3 Payments**||||||||||| ||**218,641**|**-**||**-**|||**-**||**218,641**|**147,198**| |||||||||||| |Expenses for fundraising activities|||||||||**-**|| |Gross trading payments|||||||||**-**|| |Investment management costs|||||||||**-**|| |Payments relating directly to charitable
activities|
**196,980**||||||||**196,980**|**142,261**| |Grants and donations|**540**||||||||**540**|**-**| |Governance costs:|||||||||**-**|| |Audit / independent examination|**260**||||||||**260**|**200**| |Preparation of annual accounts|||||||||**-**|| |Legal costs|||||||||**-**|| |Other|||||||||**-**|| ||||||||||**-**|| |**_A3 Sub total_ **|**197,780**|**-**||**-**|||**-**||**197,780**|**142,461**| |**A4 Payments relating to asset and**
**investment movements**||||||||||| |Purchases of fixed assets|**27,096**||||||||**27,096**|**495**| |Purchase of investments|||||||||**-**|| |**_A4 Sub total_ **|**27,096**|**-**||**-**|||**-**||**27,096**|**495**| |**_Total payments_ **
**_Net receipts / (payments)_**
**A5 Transfers to / (from) funds**
**_Surplus / (deficit) for year_**||||||||||| ||**224,876**|**-**||**-**|||**-**||**224,876**|**142,957**| |||||||||||| ||**6,235)**
**(**|**-**||**-**|||**-**||**6,235)**
**(**|**4,241**| |||||||||||| ||||||||||**-**|| |||||||||||| ||**6,235)**
**(**|**-**||**-**|||**-**||**6,235)**
**(**|**4,241**| APPENDIX 2 **ECP - Education Centre** **SC047747** ## **Section B Statement of balances** |**Categories**
**Signed by one or two trustees**
**on behalf of all the trustees**
**B1 Cash funds**
**B2 Investments**
**B3 Other assets**
**B5 Contingent liabilities**
**B4 Liabilities**|**Details**|**Unrestricted**
**funds**
**to nearest £**
**19,794**
**6,235)**
**(**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last period**
**to nearest £**| |---|---|---|---|---|---|---|---|---| ||Cash and bank balances at start of year||||||**19,794**|**15,289**| ||Surplus / (deficit) shown on receipts and
payments account||||||**6,235)**
**(**|**4,241**| ||||||||**-**|| ||||||||**-**|| ||**Cash and bank balances at end of year**
(Agree balances with receipts and payments
account(s))
**Details**|**13,559**|**-**|**-**|**-**||**13,559**|**19,530**| |||-|
-|
-
**Fund to which**|
-
**asset belongs**||
-
**Market valuation**
**to nearest £**|- 0| |||||||||**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||**Details**||**Fund to which**|**asset belongs**|**Total**
**Cost (if available)**
**to nearest £**||**-**|
**-**| ||||||||**Current value (if**
**available)**
**to nearest £**|**Last year**
**to nearest £**| ||Computer Equipment||||**999**|




|**250**|**500**| ||Computer Equipment||||**739**||**185**|**369**| ||Office Furniture||||**464**||**116**|**232**| ||Equipment||||**413**||**207**|**310**| ||Office Furniture||||**82**||**41**|**61**| ||Computer Equipment||||**27,096**||**20,322**|| |||||||||| |||||||||| |||||||||| ||**Details**|||**Total**
**29,793**
**Fund to which liability relates**|**29,793**||**21,120**|**1,472**| ||||||||**Amount due**
**to nearest £**|**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||**Details**|||**Total**
**Fund to which liability relates**|||**-**|**-**| ||||||||**Amount due**
**(estimate)**
**to nearest £**|**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| ||**Signature**|||**Total**
**Print Name**|||**-**|
**-**| |||||||||**Date of**
**approval**| / Statement of balances 2 December 2007 APPENDIX 2 **ECP - Education Centre** **SC047747** ## **Section C Notes to the Accounts** **C1 Nature and purpose of funds** _(may be stated on analysis of funds worksheets)_ Charity has received unrestricted funds of £218,641 this financial year. It includes receipt of £160,764 in School Fees. Charity has been using unrestricted funds to cover overall charitable expenditure of £224,876, leaving a deficit of £6,235. ## **C2 Grants** ## **C3a Trustee remuneration** |**Type of activity or project supported**|**Individual /**
**institution**|**Number of grants**
**made**
**£**|**Number of grants**
**made**
**£**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| |||**Total**|**-**
| ||||| |If no remuneration was paid during the period to any charity trustee or person connected to
a trustee cross this box (otherwise complete section 3b)|||**X**| |**Authority under which paid**|||**£**| ## **C3b Trustee remuneration - details** ## **C4a Trustee expenses** ## **C4b Trustee expenses - details** ## **C5 Transactions with trustees and connected persons** |If no expenses were paid to any charity trustee during the period then cross
(otherwise complete section 4b)|If no expenses were paid to any charity trustee during the period then cross
(otherwise complete section 4b)|this box|**X**| |---|---|---|---| ||**Nature of transaction**|**Number of**
**trustees**
**£**|| ||||| ||||| ||||| ||||| ||||| |**Nature of relationship**||**Transaction**
**amount (£)**
**Balance**
**outstanding at**
**period end (£)**|| ||||| ||||| ||||| ||||| ||||| ## **C6 Other information** / Notes 3 December 2007 APPENtILX2 l Notes De￿rnber 2(M)7 APPENDIX 2 **ECP - Education Centre** **SC047747** ## **Additional analysis (1)** ## **Analysis of receipts and payments** ## **1 Donations** |**1 Donations**||||||| |---|---|---|---|---|---|---| ||**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last**
**period**
**to nearest £**| |Donations|**-**||||**-**
**-**
**-**
**-**|**7,242**| |||||||| |||||||| |||||||| |**Total**
**2 Grants**|**-**|**-**|**-**|**-**|**-**|**7,242**| ||**-**
**Unrestricted**
**funds**
**to nearest £**|**-**
**Restricted funds**
**to nearest £**|**-**|**-**|**-**
**Total current**
**period**
**to nearest £**|**-**
**Total last**
**period**
**to nearest £**| |Grants|**57,877**||||**57,877**
**-**
**-**
**-**|**19,336**| |||||||| |||||||| |||||||| |**Total**
**3 Gross receipts from other charitable activities**|**57,877**|**-**|||**57,877**|**19,336**| ||**-**
**Unrestricted**
**funds**
**to nearest £**
|**-**
**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**-**
**Total current**
**period**
**to nearest £**|**-**
**Total last**
**period**
**to nearest £**| |School Fees|**151,100**||||**151,100**
**9,664**
**-**
**-**
**-**
**-**
**-**
**-**|**113,529**| |Other Funds|**9,664**|||||**7,091**| |||||||**-**| |||||||**-**| |||||||| |||||||| |||||||| |||||||| |**Total**|**160,764**|**-**|**-**|**-**|**160,764**|**120,620**| ||-|-|-|-|-|-| ## **4 Payments relating directly to charitable activities** ||**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last**
**period**
**to nearest £**| |---|---|---|---|---|---|---| |Charitable Activities|**-**||||**-**
**102,824**
**-**
**32,412**
**10,214**
**369**
**-**
**-**
**897**
**190**
**46,977**
**2,755**
**321**
**21**
**-**|**-**| |Wages|**102,824**|||||**92,511**| |Trainingand Qualifications|**-**|||||**-**| |School Activities|**32,412**|||||**1,531**| |Equipment and books|**10,214**|||||**2,939**| |Insurance|**369**|||||**343**| |Marketingand Advertising|**-**|||||**929**| |Software|**-**|||||**-**| |Stationeryand Postage|**897**|||||**750**| |Bank Charges|**190**|||||**45**| |Rent|**46,977**|||||**41,239**| |Professional and legal fees|**2,755**|||||**894**| |PAYE|**321**|||||**-**| |Sundry|**21**|||||**900**| |Subscriptions|**-**|||||**180**| |**Total**|**196,980**|**-**|**-**|**-**|**196,980**|**142,261**| ||-|-|-|-|-|-| Additional notes (1) December 2007 APPENDIX 2 **SC047747** ## **Additional analysis (2)** |**Receipts**
**5 Breakdown of unrestricted funds**|**Unrestricted**
**fund 1 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 1 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 2 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 3 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 4 - enter**
**name of fund**
**below**|**Total**
**unrestricted**
**funds**|**Total**
**unrestricted**
**funds last**
**period**| |---|---|---|---|---|---|---|---| |Donations|**-**|||||**-**|**10,540**| |Legacies||||||**-**|| |Grants|**57,877**|||||**57,877**|**9,881**| |Receipts from fundraisingactivities||||||**-**|| |Gross tradingreceipts||||||**-**|| |Income from investments other than land and buildings||||||**-**|| |Rents from land & buildings||||||**-**|| |Gross receipts from other charitable activities|**160,764**|||||**160,764**|**90,312**| |**_Sub total_**
**Receipts from asset & investment sales**|**218,641**||**-**|**-**|**-**|**218,641**|**110,733**| |||||||-|| |Proceeds from sale of fixed assets||||||**-**|| |Proceeds from sale of investments||||||**-**|| |**_Sub total_**
**_Total receipts_**
**Payments**|**-**||**-**|**-**|**-**|**-**|**-**| ||**218,641**||**-**|**-**|**-**|**218,641**|**110,733**| |||||||-|| |Expenses for fundraisingactivities||||||**-**|| |Gross trading payments||||||**-**|| |Investment management costs||||||**-**|| |Payments relatingdirectlyto charitable activities|**194,225**|||||**194,225**|**141,367**| |Grants and donations||||||**-**|| |Governance costs:||||||**-**|| |Audit / independent examination|**260**|||||**260**|**200**| |Preparation of annual accounts||||||**-**|| |Legal costs|**2,755**|||||**2,755**|**894**| |Other|**540**|||||**540**|**-**| |||||||**-**|| |**_Sub total_**
**Payments relating to asset and investment**
**movements**|**197,780**||**-**|**-**|**-**|**197,780**|**142,461**| |||||||-|| |Purchases of fixed assets|**27,096**|||||**27,096**|**1,203**| |Purchase of investments||||||**-**|| |**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**27,096**||**-**|**-**|**-**|**27,096**|**1,203**| |||||||-|| ||**224,876**||**-**|**-**|**-**|**224,876**|**143,664**| |||||||-|| ||**6,235)**
**(**||**-**|**-**|**-**|**6,235)**
**(**|**32,931)**
**(**| ||||||||| |||||||**-**|| ||||||||| ||**6,235)**
**(**||**-**|**-**|**-**|**6,235)**
**(**|**32,931)**
**(**| |||||||-|| |**Nature andpurpose of funds**|||||||| ||||||||| Additional notes (2) December 2007 APPENDIX 3 OSCR 5cthith Cl￿[1￿ Regulator Independent examiner's report on the accounts Report to the cha￿ hame trustfjgslmembgrs of ECP- EdU￿tIOn Centre Registered charty number On the accounts of the charity for the period SC04T747 Period start date Mwlh Period end dale Month Day Y•ar Year 01 10 2023 09 2D24 Sol out on pages 11￿8￿*￿1 to the page Respective The charity's trustees are responsible for the prepafalion of the 8ceounls irn accordance rn8pon8ibilities ol with the terms of the Charities and Trustee Investment Iscouandl 2005 Act and the trustoes and examlner Charities Accounts Iscollandl Regulations 2006 las amended). The charity trustees consider that the audil requirement of Regulation 10111 Idl of Ihe Accoun15 Regulations does not appty. 11 is my resFonsibilrty lo examine the accounts as required under section 44111 (cl of the Act and lo stale whether Part￿ul3r matters have come lo my attention. Basis of Independent My examination 1$ carried out in actordan¢e with Regulation 11 of the 2006 Accounts examlner's statement RegulalK)ns. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration ol any unusual items or disclosures in the accounts and seek$ expllqnalions from the trustees conceming any such matters. The procedu￿$ undertaken do not provide all the evidence that would be required in an audit and. consequently, I do nol express an audit opinb)n on the view 9Tven by the accounts. Independent examlnor'8 In the ¢ourse of my examination. no matter has come to my attention statgmgnt which gives me reasonable cause lo believe that in any maleriaS r8spe¢l Ihe requirements". to keep accounting rewrds in a￿ord0nce with section 44{1) lal of the 2005 Act and Regulation 4 of the 20C6 Accounls Regulations. and to p￿pa￿ accounts which a¢wrd wrtm the accounknng records and ¢omply with RegUlat￿lft 9 of the 2006 Accounts Regulations have nol been ryel. or ta ithiph in my opininn 2ttpntiNn %ttniilrt ￿￿. rtrawn in nrdp.r tn p.nahle a proper Slgngd.. Name.. Relevant professional qualification(s} or body {il any1= Addre88: