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Charity Name Kemnay Village Hall (SCIO) Trustees’ Annual Report 1$* April 2024 to 318 March 2025
## **Charity contact information**
Your charity’s name Kemnay Village Hall (SCIO)
Scottish Charity Number: SC047745
Address ~~ee~~ Postcode |
> Telephone number pe
Email address bookings@kemnayhall.co.uk
Website kemnayhall.co.uk
Facebook Kemnay Village Hall
~~a~~ **2**
## **Charity Trustees**
Name all of your charity trustees for the period, and the date they left if they were not in post for the whole year
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
**3**
## **Objectives and activities**
The organisation's purposes are: The provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended, and only in relation to recreational facilities or activities which are available to members of the public at large. And in furtherance of the above purpose, we will carry out the following activities: To promote community spirit within the village of Kemnay and the surrounding area. To deliver community based events in support of the aforementioned objectives. To provide sufficient funding to maintain and improve the fabric of the hall.
**4**
## **Structure, governance and management**
Type of governing document
Constitution of Kemnay Village Hall (SCIO)
Trustee recruitment and appointment
There can be up to 15 trustees, anyone over the age of 16 residing in Kemnay and district may apply in writing to be a trustee.
**5**
## **Achievements and performance**
## **Kemnay Village Hall**
## **Chairpersons report 2024-2025**
Firstly may I welcome you all to the Kemnay Village Hall AGM. The past year has been one of change for Kemnay Village Hall. stood down as Chair and I have tried very hard to fill her shoes.
We have changed the management of the hall, moving to a two-tier system of trustees and members. I would like to express my thanks to those who agreed to take trustee positions, and to those who remain as committee members.
We are currently running on a tacit location lease as our lease expired at the beginning of June 2025 but I am currently working to get a new lease from Aberdeenshire council.
The feasibility study for the CAT was carried out by SKS Ltd and it has provided us with a starting point to consider the option of the transfer. It will be a lot of work if we decide to go down this route but I believe that the committee are up to the task.
We have applied for and have an offer in principle of a grant to upgrade the hall lighting systems to LEDs, replace all the external doors of the hall, and to replace the damaged solar thermal panels on the roof, as part of an energy efficiency project.
We have hosted a number of live theatre nights, with music acts, one man acts, and The Great Baldini returning for another show. All have been popular with the community.
Kemnay Panto returned this year with Cinderella, it was a packed house for each performance and very much enjoyed by the community. Thank you to all who participated and to Jean for all her work writing and directing the shows.
Movie nights continue to be a great success with a number of excellent movies shown.
The Newsletter increased their advertising costs and continues to provide a valuable service to the community.
The community larder continues to be busy. It is a sad sign of our times that this service is needed so much. Many thanks to and the rest of the team.
**6**
The fireworks went ahead as planned, the fog on the night couldn’t stop the spectacle. Thank you to and the rest of the team. **|**
The other hall groups seem to be flourishing, with the coffee morning and bingo being very popular.
I thank you all for your support over the past year.
~~ee~~ **7**
**8**
## Financial review
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Income
= Lets = Touring Production and Live Streaming
= Community Coffee Morning = Solar panels
= Donations = Building Society Interest
= Movies (transfer in) = Newsletter advertising
= Fireworks
Expenditure
= Wages = Utilities
= Maintenance = Touring Productions and Live Streaming
= Subscription Licences and Insurance = Other
= Movies = Newsletter printing
= Newsletter phone and software = Other Newsletter expenses
= Fireworks
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9
Statement of the charity’s policy on reserves
Kemnay Village Hall (SCIO) is considering a policy on reserves.
Details of any deficit
None
Donated facilities and services
There are no donated facilities and services.
**10**
## **Future plans**
The lease from Aberdeenshire Council to Kemnay Village Hall expired in January 2025, but is being extended by 5 years on a non-repairing basis. The Council have asked the Hall to consider transfer of ownership via Community Asset Transfer. This is a large body of work. The feasibility study was carried out. The Hall trustees are better placed to consider this action or whether to continue to renew the lease on a non-repairing basis, but it is the Trustees opinion that pursuing the Asset Transfer will potentially be the better option.
## **Additional information**
Room rates rose by £2 p hour this financial year. The fireworks ran at a surplus and additional fund raising is to be undertaken. The Newsletter is running at a deficit due to increase in printing costs and options are being looked at. It is apparent that our electricity smart meter has not worked properly and we have been overcharged. A National lottery grant of £11000 was received to replace the projector for Kemnay Movie Nights.
**11**
## **Declaration**
Signed on behalf of the charity trustees:
Print name Designation Administrator Date 15/07/2025
**12**
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## APPENDIX 3
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Scottish Charity Regulator
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Independent examiner’s report on the accounts «
Report to the | Charity name :
trustees/members of | Kemnay Village Hall
Registered charity | SC 047745
number |
On the accounts of the | Period start date Period end date
charity for the period Day | Month Year Day | Month Year
1 ‘ to
| April 2024 31 (March! 2025
SEE pees | Furbels d'acdlions) shes). shes).
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SEE pees | Furbels d'acdlions) shes). shes).
Respective The charity's trustees are responsible for the preparation of the accounts in accordance
responsibilities Of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the
» trustees and examiner Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
does not apply. It is my responsibility to examine the accounts as required under section
44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent jy examination is carried out in accordance with Regulation 11 of the 2006 Accounts
examiner’s statement Regulations. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts and seeks
explanations from the trustees concerning any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit and, consequently, | do
not express an audit opinion on the view given by the accounts.
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- Independent examiner’s _ |n the course of my examination, no matter has come to my attention fotherthan-that statement -disclosed-on-the-atached-page*]
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to Keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
## have not been met, or
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2. to which, in i my opinion,e accountsattentionto shouldbe reached.be drawn in order to enable a proper
Signed**: Date: 30 April 2025
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
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“Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attantian on. the following page. “OSCR will accept digital or typed signatures.
## Kemnay Village Hall (SCIO)
## Satement of balances as at 31st March 2024
|Balance sheet|31.03.2025|31.03.2025|31.03.2024|31.03.2024|31.02.2023|31.02.2023|31.03.22|31.03.2021|31.03.2020|31.03.2019|31.03.2018|31.03.2017|31.06.16|31.03.2015|31.03.2014|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Opening Balances||||||||||||||||
|BankAccount||24073.59||28589.37||28169.52|30607.34|15732.06|16255.99|21852.08|33490.98|27,930.62|27,560.59|27,336.25|12,838.13|
|Yorkshire B/soc||23,228.91||22,467.17||22,103.75|21,997.68|21,967.29|21,858.00|21,749.25|21,679.01|21,602.22|21,494.75|21,387.81|21,302.66|
|Virgin Money||1217.61||1210.78||1207.61|1206.01|1200.11|1191.16|1184.49|1,178.59|1,168.37|1,156.77|1,140.49|-|
|Cash||170.00|.|170.00||170.00|170.00|170.00|170.00|170.00|170.00|100.00|100.00|100.00||
|||48690.11||52437.32||51650.88|53981.03|39069.46|39475.15|44955.82|56518.58|50,801.21|50,312.11|49,964.55|34,140.79|
|Closing Balance||26,162.00||24073.59||28589.37|28169.52|30607.34|15732.06|16255.99|21852.08|33490.98|27,930.62|27,560.59|27,336.25|
|Yorkshire B/soc||24,002.81||23,228.91||22,467.17|22,103.75|21,997.68|21,967.29|21,858.00|21,749.25|21,679.01|21,602.22|21,494.75|21,387.81|
|Virgin. Money||1,234.14||1217.61||1210.78|1207.61|1206.01|1200.11|1191.16|1184.49|1,178.59|1,168.37|1,156.77|100.00|
|Cash||100.00||100.00||100.00|100.00|100.00|100.00|100.00|100.00|100.00|100.00|100.00|1,140.49|
|Production Float||70.00||70.00||70.00|70.00|70.00|70.00|70.00|70|70.00|-|-|-|
|||51,568.95||48690.11||52437.32|51650.88|53981.03|39069.46|39475.15|44955.82|56518.58|50,801.21|50,312.11|49,964.55|
|Assets||||||||||||||||
|Fixed Assets||0||0||0|(0)|0|0|0|0|0|0|0|0|
|Surplus/Deficit||2,283.09||-3747.21||786.44|2330.15|14911.57|-405.69|-5480.67|-11562.76|5,717.37|489.10|347.56|15,823.76|
|Opening balance no2 acc||4391.71||4660.39||7,025.54|9138.64|||||||||
|Closing balance no 2 acc||4,001.99||4391.71||4660.39|7,025.54|||||||||
|Surplus/deficit|-|389.72||-268.68|-|2,365.15|-2113.1|||||||||
|Group Opening balance||53081.82||57097.71||58676.42|63119.67|||||||||
|Group Closing balance||55570.94||53081.82||57097.71|58676.42|||||||||
|GroupSurplus/defecit||2,489.12||-4015.89||-1578.71|-4443.25|||||||||
| | | | |
Kemnay Village Hall (SClIO) Group Annual Summary
## Income and Expenses Accounts for the year ended 31st March
||31.03.25|31.03.2024|31.03.2023|31.03.2022|
|---|---|---|---|---|
|Expenses|||||
|Wages (incTax& NI)|6,925.82|6189.29|7098.7|6695.17|
|Cleaning Materials|287.54|698.35|619.99|167.09|
|Utilities|18,972.61|15747.27|6990.2|5243.58|
|Maintence, Fire, H&S|1,452.98|5843.51|3099.63|929.35|
|Other Expenses, Hall|1,399.41|488.63|488.62|190.46|
|Stage Production Costs|929.30|901.1|123.3|0|
|Subs,Insurance,Licenses|937.46|915.45|221|577.95|
|Stationery
& Admin||197.43|59.05|177.94|
|PettyCash|229.95|181|92.3|95.9|
|Movies|12,265.94||||
|Printing|8295.09|6629.07|8204.98|2773.04 * onepayment in advApr 2023|
|Phone|805.49|791.28|721.25|644.78|
|Software|396.2|240.6|374.4|399.4|
|Other expenses, newsletter|233.74|169.77|427.02|605.88|
|Fireworks|4940.9|5146.38|ie)|O No Fireworks 2021 or 2022|
|Total Payments|58,072.43|44139.13|28520.44|18500.54|
|Income|||||
|Hall Lets|21,962.25|16622.25|15722.75|9604.2|
|Ticket Sales|741.00|1089.4|126|0|
|Coffee Shop/Bargain Box|4,640.00|3570|1990|6)|
|Solar Panels|2,022.00|2648.6|1133.89|1895.42|
|Other Income|0|1250|0||
|Hire of tables & chairs|132.00|13|a)||
|Donations/Grants|11,711.00|1453|440|140|
|Building Society Interest|785.22|768.57|4.17|107.67|
|Movies|3,690.63||||
|Advertising|8861.15|8426.5|7162.5|2310|
|Fireworks|5420.55|4281.92|e)|(e)|
|Total Income|59,965.80|40123.24|26579.31|14057.29|
|Total Expenditure|58,072.43|44139.13|28520.44|18500.54|
|Surplus/Deficit|1,893.37|-4015.89|-1941.13|-4443.25|
All funds are unrestricted
## Approved by the Committee and signed on their behalf
Chair : Date hi [7] AD2es