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2024-08-31-accounts

Scottish Charity No. SC047701

Low Port Out of School Club SCIO

Trustees’ Report and Financial Statements For the year ended 31 August 2024

Low Port Out of School Club SCIO

Contents of the Financial Statements for the year ended 31 August 2024

Page
Report of the Trustees 1 - 2
Report of the Independent Examiner 3
Receipts and Payments Account 4
Statement of Balances 5
Notes to the Financial Statements 6

Low Port Out of School Club SCIO

Report of the Trustees for the year ended 31 August 2024

The Trustees are pleased to present their report together with the financial statements of Low Port Out of School Club SCIO (LPOOSC SCIO) for the year ended 31 August 2024.

Contact address

Governing document

LPOOSC SCIO was established by Constitution as a Scottish Charitable Incorporated Organisation (SCIO) on 4 September 2017. The charity number is SC047701.

Charitable purpose

The purpose of LPOOSC SCIO, as set out in the constitution, is to:

Trustees and Office Bearers

Management of the charity remains with the trustees and those who served during the year and to the date of this report are:

Appointment and training of new trustees

Charity Trustees are appointed from the parent body of the children who attend the Club. At each Annual General Meeting, all of the Charity Trustees retire from office, but are eligible for reappointment up to a maximum of 3 consecutive reappointments. The Club undertakes training for trustees to ensure awareness and understanding of the responsibility of being a trustee; the organisational structure of the Club; the financial position of the Club; and the future plans and objectives of the Club.

Achievements and performance

LPOOSC SCIO operates a breakfast club before school and an after school club. The Club is also open for full days on school staff in-service days and most school holidays. There are currently spaces for 88 children per session as we have successfully secured more staff to increase capacity and reduce the waiting list.

Holiday Club sessions were provided for the majority of the year (with the exception of a few of the public holidays and some time at Christmas) and these were well attended.

All staff are fully qualified with, or working towards, SVQ Level 3 in Playwork. Staff are also qualified in First Aid, Food Hygiene, child protection and, additionally, staff have pursued further qualifications and learning on an individual level.

Page 1

Low Port Out of School Club SCIO

Report of the Trustees for the year ended 31 August 2024

Achievements and performance (continued)

The Club has a good working relationship with the school which has facilitated continued use of the secret garden for various activities. The Club has also made progress with its Key Worker and Kids Council work.

A monthly plan is in place which ensures that the children are offered a variety of activities. An improvement plan is also in place covering areas including family engagement, individual staff projects, personal plans, staff training, quality assurance, club values, medical care plans, activities, and support and supervision.

Recognising the significant contribution our staff make to the successful running of LPOOSC SCIO and our desire to motivate, reward and retain our staff the Trustees have gained Real Living Wage Accreditation.

Staff are auto-enrolled in a pension scheme with LPOOSC SCIO paying employer contributions, and all staff are on a permanent, year-round contract which is suitable as the Club does not close over holidays, staff holiday planning is easier and overtime payments potentially reduced.

Objectives for 2024/25

No changes are planned to the operational delivery of the Club. Fees may have to be increased to fund any salary increases in order for the Club to generate further surplus annual returns.

Financial review

Results for the year

The financial statements for the year are set out on pages 4 to 6. The Receipts and Payments Account reflects a surplus of £4,759 (2023: surplus of £13,222).

Reserves

It is the policy of the charity to maintain unrestricted funds at a level which equates to approximately three months’ unrestricted expenditure. This allows sufficient funds to enable the ongoing work of the charity to be maintained. The General Fund on page 5 at 31 August 2024 amounted to £100,013 (2023: £95,254), which is above the required level.

Approved by the Trustees and signed on their behalf:

Trustee

27 March 2025

Page 2

Low Port Out of School Club SCIO

Report of the Independent Examiner to the Trustees for the year ended 31 August 2024

I report on the accounts of the charity for the year ended 31 August 2024 which are set out on pages 4 to 6.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s statement

In the course of my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations (as amended), and

  3. to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations (as amended)

have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Cornerstone Accounting

The Old Manse 11 Erngath Road Bo’ness EH51 9DP

Date: 31 March 2025

Page 3

Low Port Out of School Club SCIO

Receipts and Payments Account

For the year ended 31 August 2024

Receipts
Childcare fees
Donations
Bank interest
Total receipts
Payments
Gross salaries
Trips/excursions
Arts, crafts and equipment
Consumables
Staff training
Staff uniforms
Telephone
Insurance
Printing, posting and stationery
IT and website fees
Affiliation
Payroll fees
Bookkeeping fees
HR Consulting fees
Independent examination
Bank service charges
Total payments
Surplus/(deficit) for the year
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Total
£
£
174,244
174,244
1,291
1,291
845
845
176,380
176,380
152,521
152,521
3,069
3,069
3,746
3,746
4,861
4,861
512
512
178
178
556
556
836
836
31
31
908
908
979
979
2,214
2,214
-
-
-
-
480
480
168
168
171,621
171,621
4,759
4,759
95,254
95,254
100,013
100,013
2024		 Unrestricted
funds
Total
£
£
178,832
178,832
-
-
187
187
179,019
179,019
144,870
144,870
3,440
3,440
3,610
3,610
4,205
4,205
2,795
2,795
-
-
647
647
580
580
122
122
649
649
1,193
1,193
2,213
2,213
360
360
432
432
500
500
181
181
165,797
165,797
13,222
13,222
82,032
82,032
95,254
95,254
2023

Page 4

Low Port Out of School Club SCIO

Statement of Balances

As at 31 August 2024

Notes
Bank accounts
Cash
Total bank balances
Represented by:
General fund
2
Statement of assets at 31 August
Club fees due
HMRC over-payments
Statement of liabilities at 31 August
Club fees prepaid
HMRC payments due
Pension payments due
Independent examination fee		 Opening
Surplus
Closing
balance
for year
balance
£
£
£
95,141
4,759
99,900
113
-
113
95,254
4,759
100,013

100,013
100,013
2024
£
4,289
2,922
7,211
2024
£
4,076
-
518
600
5,194
2024		 Opening
Surplus
Closing
balance
for year
balance
£
£
£
82,000
13,141
95,141
32
81
113
82,032
13,222
95,254
95,254
95,254
2023
£
3,575
-
3,575
2023
£
5,263
2,013
518
600
8,394
2023

The financial statements on pages 4 to 6 were approved by the Trustees on 27 March 2025 and signed on their behalf by the undernoted:

The notes on pages 6 form part of these financial statements.

Page 5

Low Port Out of School Club SCIO

Notes to the financial statements

For the year ended 31 August 2023

1. Accounting policies

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Charities Accounts (Scotland) Regulations 2006 (as amended).

Basis of financial statements

The financial statements have been prepared on a receipts and payments basis.

Receipts and Payments Account

For the purpose of the Receipts and Payments account as shown on page 4 funds are defined as follows:

Unrestricted funds comprise fees and other income received for the objects of the charity without further specified purpose and are available as general funds.

Restricted funds comprise income which has been received for the objects of the charity and specified for a restricted purpose within these objects by the donor.

2. Unrestricted funds

Balance at
01.09.23
£
General fund
95,254
Total unrestricted funds
95,254		 Receipts
£
176,380
176,380		 Payments
£
(171,621)
(171,621)		 Balance at
Transfers
31.08.24
£
£
-
100,013
-
100,013

Explanation of funds

The General fund represents all income and expenditure relating to the primary focus activities of the charity, other than those for which funding is restricted.

3. Remuneration and transactions with Trustees

There were no remuneration or expenses paid to the Trustees during the year ending 31 August 2024 (2023: nil).

4. Donated facilities, goods and services

The Club benefits from the free provision of premises by Low Port Primary School.

Page 6