Trustees Annual Report for the Year Ending 2024-2025
TRUSTEES ANNUAL REPORT
YEAR ENDING 2024 – 2025
Abstract
A comprehensive report on our Organisation, Objectives, Activities and Finances for the last financial year as required by Charity Law and to be submitted to OSCR
16 September 2025 Blair Young (Chair)
TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
Reference and Administrative Details
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Charity Name: Kilmarnock YMCA
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Scottish Charity Number: SC047693
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Charity Principal Address: 40 Soulis Street, Kilmarnock, KA3 1AP
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Names of trustees during the year:
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Independent examiner or auditor details:
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Bankers:
Virgin Money, 30 The Foregate, Kilmarnock, KA1 1JH
- Solicitors:
Curruthers, Curdie, Sturrock & Company, 1 Howard Street, Kilmarnock, KA1 2BW
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Governing document: Constitution
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Recruitment and appointment of trustees:
People can apply to be a trustee by writing to the Chair indicating why they think Kilmarnock YMCA would benefit from their skills and experience. The organisation has also used Reach Volunteering to attract candidates. Candidates are invited to an interview and, if successful, appointed at a Special Board meeting or the AGM.
- Trustee induction and training
All new board members are invited to attend an induction training session to help them familiarise themselves with the work of the organisation and the work of a Board of Trustees. Ongoing training is provided to Trustees as required. This year saw us undertake Training with Morgan Stanley, Richard Moore Consultancy, Ayrshire Chamber of Commerce and YMCA Scotland.
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TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
CHAIRMAN’S REPORT 2024-25
Some aspects of an annual report seem to keep repeating themselves and this one is no different in both positive and negative terms.
The voluntary sector in general, not just us, continue to be asked to jump through hoops when seeking the resources to provide much needed services, some of which were in the past provided for by the potential funding partners themselves.
We have been very fortunate with the level of funding we have been able to source, and we should always be grateful to the various trusts and grant providing bodies who appreciate what we are trying to do for our local community and trust us to provide high quality programmes to those who need them most. Hopefully as we continue to demonstrate a track record of quality provision our reputation will help in future resource applications. With that in mind an undoubted highlight of the last year was our hosting of the BBC Scotland segment of Children in Need. Between the various national story boards, the links saw the host, , highlighting some of our work to a national audience. Perhaps we should be working under the # as seen on Children in Need!
Our hosting of this was of course only possible because of the enormous amount of work that has been on going and expanding during the year. Led by our team of volunteer and part time Youth Workers have been running successful daily sessions and holiday activity sessions. This is our core work, and I am particularly pleased to see that we have been able to raise the age groups that we have been working with into the teenage years again.
In other work we were finally able to overcome the last of the obstacles to opening the Community Café and we look forward to it becoming a successful social enterprise within our community.
Both our Drop-in Sessions and Community Garden project continue to flourish with the work in the garden gaining an award and funding to provide an education project for young people.
Our outreach work continues as we fully integrate the work of the Sports and Leisure Trust and hopefully this is an area of work that can be expanded to an even wider section of our community.
As always, the success of all our work depends on the strength of our Team. Volunteers, Full and Parttime Staff and Board Members, working together we can continue to contribute to a brighter future for many in our local community.
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TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
The Trustees of Kilmarnock YMCA present their Trustees’ Annual Report together with the financial statements for the year ended 31 March2025. This report has been prepared in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP) for Charities (FRS 102), applicable accounting standards, and relevant legislation.
The report sets out the structure, governance and management of the charity, our aims and objectives, the activities carried out to achieve them, and the financial review of the year, demonstrating how Kilmarnock YMCA continues to further its charitable purposes for public benefit.
We remain committed to our mission of supporting people of all ages, promoting community wellbeing, and creating a sustainable, inclusive space for all. Our efforts this year have been focused on expanding our reach, strengthening our programmes, and fostering partnerships that enhance our ability to serve the community effectively.
Purpose Statement
To deliver a comprehensive range of healthcare, educational, and social support services that promote well-being, independence, and inclusion for children, adults, and older people residing in Kilmarnock and its surrounding areas.
Vision Statement
To become the leading provider of inclusive support services in Kilmarnock and surrounding areas, recognised for empowering individuals and families to thrive.
Guiding Philosophy, Values and Beliefs
The YMCA is an organisation rooted in Christian values, inspired by the example of Christ’s service to those in need. While not a church, our membership embraces people from various faith backgrounds as well as those with no religious affiliation, united by a commitment to compassion and service.
Our ethos is to foster relationships grounded in mutual respect, seeing every individual as possessing inherent worth and equal status. We welcome all individuals to the YMCA, offering unconditional support and fostering a sense of belonging regardless of life choices. Our work is dedicated to supporting the most vulnerable and building stronger communities.
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Investing in Scotland’s young people to enable them to realise their fullest potential.
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Strengthening families at the heart of local communities.
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Responding effectively to the needs of the most vulnerable individuals and families within our communities.
Charitable Objects
Our charitable objects underpin every aspect of our activities and service delivery at the local level. Through our targeted programmes—each designed to fulfil one or more of our charitable objects— we provide a broad spectrum of activities and services for all ages within the community. A comprehensive list of our charitable objects and corresponding programmes is detailed below:
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TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
Charitable Objects, Current Programmes and Activities
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We provide support and guidance to children, young people, and families in our community, welcoming everyone regardless of age, sex, race, political, religious, cultural, or other opinion. Our approach is to collaborate with statutory authorities, voluntary organisations, and local residents to advance education and offer facilities that promote social welfare and recreation. Through these efforts, we strive to enhance the quality of life for all members of our community. Programmes and activities are:
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Children’s indoor and outdoor play, Youth Clubs offering a planned programme of activities for children and young people
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Children’s Summer Holiday Camps
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Drop In, Catch Up’ for over 50s offering support, friendship and activities
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We offer inclusive community spaces—such as our Community Garden and Café—where everyone is welcome, and diverse groups can connect, learn, and thrive together.
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Space for community groups to meet and deliver their activities
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To reflect the Christian ethos of the YMCA through genuine love of and service to those in need
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Leading by example and delivering the values of the organisation using the everyday tools understood by every culture and nationality; friendliness, respect, listening, understanding and nurturing
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No strings attached, open access to everyone in the community via the community garden, Community Café, room rental, volunteering, advice, support and referral to other agencies
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To engage, train and support volunteers to build and contribute to the community
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Volunteers support all the above activities and in doing so benefit from personal development and increasing knowledge, skills and social capital, opportunities via work experience and training, help with a CV and job applications, references and recreational and social activities
Performance and Achievement
This year has marked a period of exciting growth and transformation for Kilmarnock YMCA. We are proud to reflect on a year where our organisation not only strengthened its foundations but also expanded its reach and impact in the community. We now offer low-cost classes in Yoga, children’s Gymnastics as well as Art and Sewing classes in outlying areas of the town enabling over 60 young and older people to participate.
We welcomed 6 new team members whose passion, skills, and fresh perspectives have helped us deliver even more meaningful work with local young people. Their addition has energised our organisation and enabled us to broaden the scope and depth of our services.
A major milestone this year was the successful completion of our long-awaited building renovation. Our renovated space now better reflects the vibrant, inclusive, and safe environment we strive to offer, creating a true community hub in the heart of Kilmarnock. One exciting outcome of this transformation was the opening of our Community Café, which now serves as a welcoming space for people of all ages to connect, relax, and access support.
Most importantly, we have continued to strengthen and evolve our youth work provision, focusing on reaching those who need us most. Through innovative programming, targeted support, and a
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TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
commitment to inclusive practice, we’ve delivered high-quality youth work that makes a real difference in the lives of our young people.
We run six sessions each week: Monday (13 attendees), Tuesday and Wednesday (18 attendees each), Thursday (two sessions: 12 and 6 attendees), and Friday (20 attendees). Our participants are 70% male and 30% female, all residing within KA1, 3, 4, 13, and 17. This consistent engagement demonstrates our reach across the local community.
Recognising the Importance of Community and Togetherness in our Grandsons World
Family support plays a crucial role in shaping our lives, providing a foundation of love, understanding, and encouragement. In our experience, the support we have received from our YMCA has been nothing short of fantastic, helping us navigating our grandsons additional support needs by providing a safe and happy space for him to be himself and connect with other children, a crucial part of his development.
I have no doubt that this experience has and continues to underpin his social experiences in education and beyond. During difficult times, staff at the YMCA have always been there with a listening ear and a comforting presence. Whether it was dealing with our grandsons’ setbacks, moments of grief, or life’s everyday stresses, the reassurance and empathy have made all the difference. This hands-on support has lightened our load and enabled us to focus on what truly matters.
One of the most significant aspects of attending the clubs is the sense of belonging it provides. Through shared activities, consistent staffing, and open communication, they have cultivated an environment where everyone feels valued and heard.
In summary, the fantastic support from YMCA has been a cornerstone of our week and
In addition to our weekly sessions, we also provide Easter and Summer Camps during school holidays. These camps offer essential support for local working families, providing free childcare from 09:00 to 15:00. We see up to 25 children each day—some attending every session—where they enjoy a range of indoor and outdoor activities and are provided with two snacks and a midday meal daily.
I recently took on kinship care of my nephew, Jayce, and with having no support around me for childcare, being able to access the YMCA over the summer was such a huge help. Attending a few days a week gave Jayce the chance to socialise with other children and maintain a routine, which he really benefits from. It also gave me some much-needed time to manage other responsibilities, making a big difference to us both. The support and opportunities the YMCA provides are incredibly valuable to families like mine, and I hope these services can continue to be available.
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TRUSTEES ANNUAL REPORT forthe YEAR ENDING 31 MARCH 2025 Strategic Plan KILMARNOCK YMCA'S STRATEGIC PLAN 2025- 2028 AV 1 2 3 4 TRATEGI RIORITIES COMMUNir WELLBEING MEANINGFUL WORK A SUSTAINABLE PLANET AJUSTWORLD Creatin8 safe community spaces & reducing isolation Improvin8 life and employability skills Becoming 8 net-zero YMCA Embedding UNCRC in our programmes Improvin8 our environmental sustainability RATEGIC OALS Reducing Poverty Related Gaps in Health & Education Improving& increasing digital literacy & Creativity Improving mental wellbeing Increasing our financial sustainability Improving family Improving educational All our seniices align with our Strategic Priorities and Goals. Operational objectives are set for each priority, allowing us to measure progress, inform reviews and effect chan8e. Regular evaluation of these objectives helps us adjust as needed to achieve our strategic aims in service delivery. org8nisational development and continuous improvement. Communlty Wellbelng Our weekly Over SOS Coffee & Chat Group provides a relaxed, friendly environment for communitymembersto cometogether, engage in activities.and enjoyeach other's company. By offering a social outlet. the group combats isolation and loneliness, supporting emotional wellbein8and buildin8resilience acrossthe community. Activities include bingo, OUtin8S.ViSiting speakers and games. We have 12 members attendin8 each week. Community Café The openingof ourcommunity Café has been a highlightof the year.This welcoming space offers affordable. nutritious meals while reducing isolation, tackling food poverty, and promoting mental wellbeing. Beyond serving meals. the café is a hub for volunteering and skills building opportunities. empoweringyoung people and adults to grow in confidence and purpose. Page 6117
TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
We have just started working with the local College PR team to discuss a news story about the impact our partnership will have an on the community. We are currently preparing for an Art Exhibition for the students at Ayrshire Collect where the young people will display their work and invite friend and family to see it. That’s TV Ayrshire have reached out wanting to do a piece on us which will be great publicity
Meaningful Work
Our commitment to professional development has strengthened our team’s skills and capabilities. Staff have undertaken a wide range of training, including:
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Youth Work PDA
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The PDA in Youth Work is for those with experience in youth work, paid or volunteer, but without formal qualifications. It provides an SQA-accredited, nationally recognised qualification at SCQF Level 6 for Community Learning and Development roles.
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First Aid in Youth Mental Health
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Trauma Informed Practice
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Fire Marshal Training
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Child Protection & Child Protection Officer Training
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Food Hygiene
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Eating Well on a Budget
We have also fostered strong partnerships with local colleges, providing opportunities for students from the Roots Programme particularly those with additional learning needs, physical barriers, or who are disengaged from education to gain valuable experience through our café.
Sustainable Planet
Kilmarnock YMCA is proud to support a greener future through our thriving Community Garden. Here, young people and volunteers work together to grow fresh produce including peas, potatoes, strawberries and a variety of seasonal vegetables. All the participating children took home their strawberry plants so that their family could enjoy the fruits of their labour.
This hands on, inclusive project teaches practical life skills while encouraging environmental responsibility. Activities such as planting, composting, and harvesting allow participants to learn about sustainable growing, healthy eating, and food systems. Our garden strengthens local connections and empowers participants to contribute to a more sustainable planet.
Just World
At Kilmarnock YMCA, we pride ourselves on supporting our communities most in need. Our youth work services continue to be at the heart of what we do. We focus on supporting young people through tailored programmes that build confidence, resilience, and life skills. This year, we have expanded our outreach to engage those who face the greatest challenges, providing safe spaces for personal development, social connection, and creative expression. For example, we welcomed 4 ASN children to our Youth Club and to our Café for work experience.
In addition, we run our Sports & Leisure Services which offer a range of activities for all ages, promoting physical health, social connection, and fun. Highlights include:
- Children’s gymnastics classes, encouraging physical activity and confidence from an early age.
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- Adult art, yoga, and sewing classes, providing opportunities for creativity, relaxation, and community engagement.
Together, these services strengthen our mission to support the holistic development of young people and foster a sense of community wellbeing. By offering accessible recreational activities, we empower people to build confidence, develop resilience, and form meaningful social connections. These positive outcomes complement our broader programmes, ensuring that Kilmarnock YMCA remains a vibrant, inclusive hub where everyone feels welcomed and valued.
Highlights & Achievements
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Completed long-awaited building renovations, enhancing our community hub.
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Opened the Community Café, offering meals, social connection, and volunteering opportunities.
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Hosted Children in Need as the Scottish lead organisation, contributing to national fundraising and community engagement.
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Delivered high quality, inclusive youth work, supporting young people in vulnerable situations.
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Expanded our Community Garden project, promoting sustainability and practical life skills.
Looking Ahead
As we move forward, Kilmarnock YMCA remains committed to supporting people and families of all ages, promoting community wellbeing, and creating a sustainable, inclusive space for all. We will continue to innovate our programmes, strengthen partnerships, and provide for people of any age in our community. Our plans for next year include:
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‘The Workshop’, a dedicated separate building, will provide a safe space for adults experiencing mental health difficulties, social isolation, or unemployment, offering support, friendship, activities, and advice to improve wellbeing and reduce isolation. Activities will include group discussions—where participants can share experiences and support each other in a nonjudgemental setting—creative workshops, as suggested by our ‘Workers’ that encourage selfexpression, relaxation, and peer support sessions designed to build resilience and confidence. For instance, gardening, maintenance of our premises, upcycling resalable items of furniture (which will be sold via Facebook Marketplace and Gumtree) will provide a work focus and generate income for the organisation, giving those involved a sense of pride and achievement. Progress will be tracked through participant feedback forms, attendance records, and regular group evaluations to measure improvements in wellbeing and social connection, ensuring the effectiveness and ongoing development of the project. This project will be funded by CVO.
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‘Y Family Futures’ - We are committed to continually improving the way we support families and ensuring that we uphold the standards set by GIRFEC (Getting It Right For Every Child) and SHANARRI, which stands for Safe, Healthy, Achieving, Nurtured, Active, Respected, Responsible, and Included. These frameworks guide our work to make sure every child’s wellbeing and rights are at the centre of our approach.
The project will offer holistic family support, ensuring that families receive help at the time and place they need it, with a particular focus on early intervention—before difficulties escalate into crises. Our family support hub will provide a wide range of services for parents, carers, and children facing challenges related to mental health, illness, or issues with alcohol or drug use.
What sets our approach apart is that, unlike traditional support services, we will connect families with dedicated volunteers who have expertise or lived experience in specific areas. Each family
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will be matched with a named volunteer contact who will support the entire family, offering practical help, signposting to appropriate agencies, and providing ongoing emotional support tailored to their unique circumstances. This empathetic, peer-led support ensures that families receive understanding and practical guidance from someone who truly relates to their journey.
This initiative will see us increasing our reach and growing our number of volunteers to 16 – an increase of 12. It is hoped the Project will be funded by the Scottish Governments WFWF and the Anti-Poverty & Equalities Fund.
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STEM classes for young people aged 5 – 12.
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E-Sport classes for young people aged 10 – 15.
Our intention is to open an E-Sport Hub - a youth-focused digital and gaming centre created by Kilmarnock YMCA to engage young people aged 13–25 through interactive, educational, and competitive gaming. The hub aims to provide a safe, inclusive, and inspiring space where participants can build digital skills, teamwork, communication and wellbeing through the fastgrowing medium of E-Sports.
The Hub will operate during the day for school groups, evenings for coach led sessions and weekends for guided sessions, private parties and tournaments/events. This will allow us to generate a sustainable income whilst delivering measurable benefits for participants and strong social outcomes – a real community impact!
Public Benefit
In carrying out these activities, the trustees have paid due regard to the guidance issued by the Office of the Scottish Charity Regulator (OSCR) on meeting the public benefit requirement. All activities are directed towards improving the lives of children, families and people of all ages in Kilmarnock and the surrounding area, ensuring services remain inclusive, accessible, and affordable to those in greatest need.
Overall Impact
The trustees are proud that, despite ongoing challenges in the wider economic and social environment, Kilmarnock YMCA has remained a trusted and vital community hub. Feedback from children, parents, and partners highlights the lasting impact of our work on confidence, wellbeing, and family life.
Finance Report
The Finance Report can be found on the following pages.
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TRUSTEES ANNUAL REPORT forthe YEAR ENDING 31 MARCH 2025 FINANCE REPORT forthe period 1 APRIL 2024to 31 March 2025 l am ple8sedto presentthefinancial reportforthe period 1 April2024to date. It is a challengingtime! My report provides an overview of our receipts, payments and financial position and observations. The completed accounts are as follows: KILMARNOCKYMCA(SCIO) Charlty Number: SC047693 RECEIPTS AND PAYMENTS ACCOUNT FOR PERIOD 1 April 2024- 31 March 2025 Unrestrlcted Restricted Current Prevlous Donations Grants Income From Fundraising Income From Investments Rent Received Gross Trading Receipts 13.604 13.604 175,081 5,802 168,282 175.081 608 214 608 214 1,395 540 992 11.849 26,275 11,849 201,357 Total 175,081 177,011 Payments Expenses For Fundraising Gross Trading Payments Gross Payments Other Cost of Charitable Activities Governance Costs Legal Costs 607 52,153 8.533 14.521 8.533 14,521 187,540 720 187.540 10,058 720 2.449 85,287 Total 23.774 187.540 211.314 Net Receipts 2.512 12,459 9,947 111,744 Transfer TolFrom Funds SurpluslDeficit for Year 2,777 5.289 2,777 15,236 9,947 111.744 Page 10117
TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
KILMARNOCK YMCA (SCIO)
Charity No: SCO47693
Statement of Balances for Period 1 April 2024 – 31 March 2025
| Total | Total | ||||
|---|---|---|---|---|---|
| Cash Funds | Unrestricted | Restricted | Funds | Funds | |
| Current | Previous | ||||
| Cash at Bank at 1 April 2024 | 7458 | 47537 | 54995 | 6776 | |
| Surplus/Defcit per R & P Accounts | 5289 | -15286 | -9947 | 48220 | |
| Cash at Bank at 31 March 2025 | 12747 | 32301 | 45048 | 54995 | |
| Detailed Receipts & Payments |
Note 1 | ||||
| Investments | Note 2 | 29172 | |||
| Other Assets | Note 3 | 112574 | |||
| Grants Received | Note 4 | 175081 |
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TRUSTEES ANNUAL REPORT forthe YEAR ENDING 31 MARCH 2025 Note 1 Detailed Receipts & Payments RECEiprs 2025 Restrlcted Grants Trading Income Other Income Charitable Donations Garden Donations Income from Investments {Bank and Share81 Rents from Land and Buildin 175,081 13.499 105 608 214 14,426 201.357 PAYMENTS Payments Relatingto Fundraising GrossTradlng Payments Art Expen8e8 Gymnastl¢s expenses Sewing expenses Yoga Expenses Sports and Leisure expenses Sports & Leisure Salaries Café Buildinset Up Café Expenses Total Gross Tradlng Expenses 1.794 1.327 1.481 1.784 1.240 421 30,582 485 39.114 Payments Relatlng to Charttable Actlvltles Office & Admin Insurance Llght, POWr, Heating Telephone & Internet Subscriptions Stsff Costs SaiarieslNI/Pension Staff Training Travel Volunteer Expenses Project &Activities Motor Vehicle Expenses Repairs & Maintenance Upstairs Renovations Renovations Legal Expenses TOTAL PAYMENTS 87 7,833 3,266 1.325 500 90,741 3,545 24 16 18.871 1.245 225 5,614 38,188 720 211,314 SurpluslDefielt (9.9571 Note 2 Investments Page 12117
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Investment Value as at 31 March 2025 was £21,982. The Portfolio was managed and held by Rathbones.
Note 3 Other Assets
The property at Soulis Street is fully owned by the Trust with a current value of approximately £55,000. Fixtures and Fittings have a net book value of £30,661. Motor Vehicles have a net book value of £12,597.
Note 4 Restricted Grants
| Note 4 Restricted Grants | ||
|---|---|---|
| Foundation Scotland | 4,500 | Project Costs |
| EAC – Place Based Investment Fund | 13,720 | Renovations |
| National Lottery | 39,960 | Staf Costs |
| Baird Watson Foundation | 15,6000 | Staf Costs |
| Robertson Trust | 10,000 | Staf Costs |
| Scottish Building Society | 4,750 | Staf Costs |
| EAC – We Make Kilmarnock | 4,500 | Project Costs |
| Albert Hunt Foundation | 5,000 | Staf Costs |
| Foyle Foundation | 5,000 | Staf Costs |
| CVO | 19,050 | Staf, Project and Running Costs |
| Children In Need | 14,856 | Staf, Project and Running Costs |
| Morrisons Foundation | 9,525 | Holiday Camps |
| Scottish Children’s Lottery | 3,500 | Holiday Camps |
| Woodward Trust | 1,500 | Holiday Camps |
| Renewable Energy Fund | 24,120 | Renovations |
| Total Grant Funding | 175,081 |
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TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
1. Receipts
During this period, YMCA Kilmarnock received income from the following sources:
Grants
We received a total of £175,081 in grant funding (2023-24: £168,283) - £90,741 of which was to cover staff costs (2023-24: £30,684). This increase was due to the recruitment of a Café Manager and 3 part time Youth Workers. The café set-up and some upstairs renovations were covered by grant funding and £43,802 was spent during the period (2023-24: £0.00). Charitable activities cost us £18,871 and increase from the previous year (2023-24: £10,665) which was due to our new Youth Workers running additional activities.
We carried forward restricted funds from this financial year into 2025-26 of £32,301 (2023-24: £47,537).
Other Income - Unrestricted
Our total unrestricted income was £26,275 (2023-24 : £8,729).
Donations: We were fortunate to receive donations of £13,604 this year (2023-24: £5,802). The increase is due to us transferring the KLEA Sports and Leisure funds as the organisation was ceasing its business.
Income from Investments: Our income this year £608.00 (2023-24: £1,395) was less than our previous year due to liquidating £50,000 of our reserve shares. We experienced a flood, needed a new roof and the cost of creating accessible toilets for our new Café was almost £17,000 which we had not budgeted. This was due to being given the wrong information at the planning stage and was only realised during the Building Control stage.
Rent Received: This year we received £214.00 (2023-24: £540.00) less that last year due to the remedial work from the flood and our internal renovations upstairs and the new café.
Gross Trading Receipts: We earned £11,849 (2023-24: £992.00), which includes income from the Grid from our Solar Panels and the Sports and Leisure activities from KLEA.
2. Payments
Our new finance system, Xero, posed initial set up problems with coding and understanding how the system worked. This highlighted some processes that needed to be tightened therefore, we conducted a thorough audit of all receipts, payments and individual project expenditures and implemented new measures, including budgets for all unrestricted and restricted funding to ensure that our spending aligns with our funding objectives.
During this period, YMCA Kilmarnock’s total unrestricted payments were £211,314:
Gross Trading Payments : Our total payments were £39,114 (2023-24: £52,153) which is divided into Sports and Leisure unrestricted spend of £8,533 (2023-24: £0.00) and Café Set Up restricted spend of £30,582 (23-24: £0.00).
Gross Payments Other: This year our unrestricted spend was £14,521 in payments related to charitable activities (2023-24: £0.00 - which I suspect was included in the £52,153 figure of last year). We also spent £187,540 in restricted funds for payments related to charitable activities (202324: £10,058). This was clearly due to the amount of grant funding we received during the year and
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what was carried forward into the financial year. The spend relating to charitable activities is as shown below:
| shown below: | |||
|---|---|---|---|
| Salaries/NI/Pension | 90,741 | 0 | 90,741 |
| Staf Training | 3,545 | 0 | 3,545 |
| Project & Activities | 18,871 | 0 | 18,871 |
| Upstairs Renovations | 5,614 | 0 | 5,614 |
| Renovations | 38,188 | 0 | 38,188 |
Governance: £720 was paid for governance costs (2023-24: £0.00). This is due to the governance costs being included in the Legal Costs last year.
Legal Costs: We didn’t have legal costs this year, but 2023-24 costs were £2,499.
4. Grants For Next Financial Year
YMCA Scotland Climate Change Project £31,000 Year 2: £32,000 Year 3: £33,00
Pending Grants
Scottish Power - £54,780
| Staf Costs | Projects | Training | Volunteers | Utilities | Outings |
|---|---|---|---|---|---|
| £33,800.00 | £7,500.00 | £3,500.00 | £500.00 | £4,980.00 | £4,500.00 |
Volunteer Support Fund - £19,912
| Staf Costs | Training | Volunteer | Utilities | Recruitment | |
|---|---|---|---|---|---|
| Year 1 | £4,668.00 | £600.00 | £200.00 | £330.00 | £200.00 |
| Year 2 | £11,202.00 | £1,440.00 | £480.00 | £792.00 |
Scottish Government Grant WFWF (Whole Family Welfare Fund) - £164,316
| Staf Costs | Travel | Marketing | Utilities | Evaluation | |
|---|---|---|---|---|---|
| Year 1 | £67,898 | £3,340 | £1,600 | £7,282 | |
| Year 2 | £70,148 | £3,340 | £500 | £7,308 | £2,000 |
EAC Anti-Poverty and Inequalities Fund - £168,791
| Staf Costs | Food | Transport | Utilities | Core Costs | Evaluation | |
|---|---|---|---|---|---|---|
| Year 1 | £41,404 | £13,000 | £5,040 | £7,000 | £3,322 | |
| Year 2 | £42,220 | £26,000 | £10,080 | £14,000 | £4,715 | £2,000 |
| £83,624 | £39,000 | £15,120 | £21,000 | £8,047 | £2,000 |
Awards for All - £20,000
This grant is for equipment for E-Sports.
EAC – Vibrant Communities - £1832
| Staf Costs | Admin |
Venues | Refreshments |
|---|---|---|---|
| £512 | £400 |
£320 | £600 |
This grant is to fund a community consultation exercise to inform us on our Outreach requirements. Maham and Emma will manage this project.
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If successful, we will add just over £22,000 to our unrestricted funds.
5. Future Grants
We will be applying to the Bank of Scotland Foundation’s ‘Empower’ grant which opens on 1 December 25, closing on 10 December 25. This, if successful, will provide £50,000 annually for 3 years. Our current thoughts are to use this funding to drive our income generation and sustainability projects, e.g. E-Sports. This approach will help ensure we are financially independent by the end of the grant period.
6. CONTINGENCY AND EXIT
It is our policy to prepare for unexpected events that might affect the organisation’s ability to fund its operations. To minimise the risk, we aim to build an operating surplus equal to 34% of the expenditure requirements shown in the Annual Budget, which may change throughout the year. The Board of Trustees firmly believes that it is prudent to set reserves at this level to cover a period of up to 4 months operating expenses. Our reserves (restricted and unrestricted) must provide for the following costs:
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Service provision
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Salaries and volunteer payments
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Creditors
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Maternity, sickness or redundancy payments
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Property maintenance
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Insurance
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Crucial equipment repair/replacement
We employ a robust financial and budgeting framework that gives us clarity of expenditure and allows us to react quickly should the occasion arise. Our Annual Budget is reviewed weekly to ensure funds are available for all planned costs.
Exit Strategy
The organisation uses its Annual Budget, current cash, bank reserves and monitoring and evaluation information to gauge the immediate and long-term financial position of the organisation. Should Kilmarnock YMCA wish to dissolve either through success or failure, all activities and financial transactions will be compliant with its Constitution.
While our unrestricted reserve, £21,982 held in Shares, is below our 34% target due to the significant investment made in replacing our roof and installing accessible toilets, we remain committed to rebuilding and growing this reserve. Importantly, using our Annual Budget for 2025/26 as a guide, we have funds to cover one and a half years of core costs. All salary and project costs are fully grant funded and carefully managed within budget
7. Observations
- Our Unrestricted Budget going into next financial year is challenging; however, we will be monitoring it closely by reviewing payments on a weekly basis, prioritising essential spending to ensure we remain in budget. If the pending grants are successful, we will receive in the region of £22,000 for our Unrestricted Fund, which will be extremely helpful in supporting core operational costs (albeit, we are expecting our electricity bill to increase due to the meals being served to our young people and families) and maintaining essential services throughout this difficult period.
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TRUSTEES ANNUAL REPORT for the YEAR ENDING 31 MARCH 2025
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If the Scottish Power, WFWF and Anti-Poverty and Inequalities grants are successful, we are going to be feeding a significant number of children, so it is essential to ensure that both a Café Salary Budget and a Food Budget are in place to meet the requirements of the applications.
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Staff are now fully aware of the funding requirements and budgets for their projects. This has been addressed by providing Youth Staff with a clear, single-page document that summarises the funding requirements from both CIN (Children in Need) and CVO (Community Voluntary Organisation)—our only grants for projects and activities—in terms of expected outputs, outcomes, and allocated budgets for specific projects.
The new process ensures that staff now understand the methods we have communicated to funders for monitoring and evaluating activities. To support this, we will maintain information for an Impact Report on each grant, which will form part of the end-of-grant report and fulfil our requirements for Public Benefit as set out by OSCR (Office of the Scottish Charity Regulator).
Feedback from Youth Staff has been very positive. They report feeling much more motivated, informed, and in control. This demonstrates the positive impact and increased sense of ownership among the team.
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Successfully obtaining grant funding, particularly for staff and project costs, is imperative going forward.
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We must recruit a new Treasurer to enable specific focus on all aspects financial as our grant funding is increasing year on year and projects have several strands to the approved grant. Budgeting and Cash Flow are increasingly important to ensure visibility and management.
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KILMARNOCK YMCA (SCIO) Charity Number: SC047693 RECEIPTSAND PAYMENTSACCOUNT FOR PERIOD 1 AprSl2024- 31 March 2025 Unrestricted Restricted Current Previous Donations Grants Income From Fundraising Income From Investments Rent Received Gross Trading Receipts 13,604 13,604 175,081 5,802 168,282 175,081 608 214 11,849 26,275 608 214 11,849 201.357 1.395 540 992 177,011 Total 175,081 Payments Expenses For Fundraising Gross Trading Payments Gross Payments Other Cost of Charitsble Activities Governance Costs Legal Costs 607 52,153 8,533 14,521 8,533 14,521 187,540 720 187.540 10.058 720 2,449 65,267 Total 23,774 187,540 211.314 Net Receipts 2.512 12.459 9.947 111.744 Transfer To/From Funds SurpluslDef icit for Year 2.777 5,289 2.777 15,236 9,947 111,744
KILMARNOCK YMCA (SCIO)
Charity No: SCO47693
Statement of Balances for Period 1 April 2024 – 31 March 2025
| Total | Total | ||||
|---|---|---|---|---|---|
| Cash Funds | Unrestricted | Restricted | Funds | Funds | |
| Current | Previous | ||||
| Cash at Bank at 1 April 2024 | 7458 | 47537 | 54995 | 6776 | |
| Surplus/Defcit per R & P Accounts | 5289 | -15286 | -9947 | 48220 | |
| Cash at Bank at 31 March 2025 | 12747 | 32301 | 45048 | 54995 | |
| Detailed Receipts & Payments | Note 1 | ||||
| Investments | Note 2 | 29172 | |||
| Other Assets | Note 3 | 112574 | |||
| Grants Received | Note 4 | 175081 |
Note 1 Detailed Receipts & Payments RECEIPTS 2025 Restricted Grants Trading Income Other Income Charitable Donations Garden Donations Income frorn Investments (Bar* and Shares) Rents from Land and Buildings 175.081 11.849 13,499 105 608 214 14,426 201,357 PAYMENTS Payments Re18tlngto Fundr8lslng Gross Trading Payments Art Expenses Gymnastics exrenses Sewing expenses Yoga Expenses Sports and Leisure expenses Sports & Leisure Salaries Café Buildingiset Up Café Expenses Total Gross Tradlng Expenses 1,794 1,327 1,481 1,784 1.240 421 30.582 485 39,114 Payments Re18ting to Charitable Actfvitle$ Off ice & Admin Insurance Light, Power, Heating Telephone & Internet SubsGription8 Staff Costs Salaries/NIIPension Staff Training Tra1 Volunteer Expen8e8 Project & Activities Motor Vehicle Expense8 Repairs & Maintenance Upstairs Renovatior Renovations Legal Expenses TOTAL PAYMENTS 87 7,833 3,266 1,325 500 90.741 3.545 24 16 18,871 1,245 225 5,614 38,188 720 211.314 SurpluslDeflclt {9,9571 Note 2 Investments Investment Value as at 31 March 2025 was £21,982. The Portfolio was managed and held by Rathbones.
Note 3 Other Assets
The property at Soulis Street is fully owned by the Trust with a current value of approximately £55,000. Fixtures and Fittings have a net book value of £30,661. Motor Vehicles have a net book value of £12,597.
| Note 4 Restricted Grants |
|
|---|---|
| Foundation Scotland | 4,500 |
| EAC – Place Based Investment Fund | 13,720 |
| National Lottery | 39,960 |
| Baird Watson Foundation | 15,6000 |
| Robertson Trust | 10,000 |
| Scottish Building Society | 4,750 |
| EAC – We Make Kilmarnock | 4,500 |
| Albert Hunt Foundation | 5,000 |
| Foyle Foundation | 5,000 |
| CVO | 19,050 |
| Children In Need | 14,856 |
| Morrisons Foundation | 9,525 |
| Scottish Children’s Lottery | 3,500 |
| Woodward Trust | 1,500 |
| Renewable Energy Fund | 24,120 |
| Total Grant Funding | 175,081 |
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
CHARITY NAME: Kilmarnock YMCA SCO47693
FOR THE PERIOD: 1 April 2024 – 31 March 2025
SET OUT IN PAGES: 1 - 5
I report on the accounts of the charity for the year ended 31 March 2025 which are set out on pages 1 to 5.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Qualified Statement
In the course of my examination, no matter has come to my attention other than that disclosed below.
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which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
The matters that came to my attention are that, in the course of my examination of the accounting records of the charity, it was noted that:
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a) some receipts were missing or unable to be found at the time of examination.
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b) a new finance software system had been introduced the previous financial year by the Manager who, as it transpired, was unfamiliar with accountancy or finance practice.
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Transactions relating to the restricted and unrestricted funds were not coded in the system correctly. making reconciliation difficult. However, all transactions were recoded either to specific grants or unrestricted funds which enabLed the accounts to be correctly reconciled. All restricted grant balances are now clearly and separately defined. c) the accounts from the previous financial year were incorrectly ststed by the charity's chosen Accountants albeit the grant funding total was correct, cash at bank was correct but payments Vre not necessarily put to the correct budget heading. I believe this was because of incorrect coding and also incorrect accounting as per OSCR'S requirements for Receipts and Payment Accounts. The charity trustees are aware of my findings and the importance of ensuring all appropriate documentation to support receipts and payments are filed going fop¥vard and also that restricted fund payments must be coded to the appropriate grant for ease of tracking. The charity trustees will also seek to recruit a treasurer who will have the responsibility for ensuring and implementing correct accounting practices and procedures going forward. Signed: Page 215
KILMARNOCK YMCA (SCIO} Charity Number: SC047693 RECEIPTS AND PAYMENTS ACCOUNT FOR PERIOD 1 April 2024- 31 March 2025 Unrestricted Restricted Current Prevlous Donations Grants Income From Fundraising Income From Investments Rent Received Gross Trading Receipts 13.604 13,604 175,081 5,802 168,282 175,081 608 214 11.849 201,357 1,395 540 992 177,011 214 11.849 26,275 Total 175.081 Payments Expenses For Fundraising Gross Trading Payments Gross Payments Other Cost of Charitable Activities Governance Costs Legal Costs 607 52,153 8,533 14,521 8,533 14,521 187,540 720 187,540 10,058 720 2,449 65.287 Total 21774 187.540 211.314 Net Recelpts 2,512 12.459 9,947 111,744 Transfer To/From Funds SurpluslDeficitfor Year 2,777 5,289 2,777 15,236 9,947 111,744 KILMARNOCK YMCA {SCIO) Charity No: SC047693 Statement of Balances for Period 1 April 2024- 31 March 2025 Total Total Cash Funds Unrestricted Restricted Funds Funds Current Previous Cash at Bankat 1 April 2024 7458 47537 54995 6776 SurpluslDeficit per R & P Accounts 5289 -15286 -9947 48220 Cash at Bank at 31 March 2025 12747 32301 45048 54995 Detailed Receipts & Payments Note 1 Investments Note 2 29172 Other Assets Note 3 112574 Grants Received Note 4 175081 Page 315
Note 1 Detailed Receipts & Payments RECEIPTS 2025 Restrlcted Gr8nts Trading Income Other Income Charitable Donations Garden Donations Income from Investments {Bar* and Shares) Rents from Land and Buildings 175.081 11.849 13.499 105 608 214 14.426 201,357 PAYMENTS Payments Rel8tlngto Fundralslng Gross Trading Payments Art Expenses Gymnastics exn883 Sewng expenses Yoga Expenses Sports and Leisure expenses Sports & Leisure Salaries Cafe Buildingiset Up Cafe Expense8 Total GrossTr8dlng Expenses 1,794 1,327 1,481 1,784 1.240 421 30.582 485 39,114 Payments Relating to Charitable Activities Office & Admin Insurance Light, Power, Heating Telephone & Intert Subscriptions Staff Costs SaiarieslNIIPension Staff Training Tr8%EI Volunteer Expen8es Project & Activities Motorvehicle Expense8 Repairs & Maintenance Upstairs Renovations Renovations Legal Expenses TOTAL PAYMENTS 87 7,833 3,266 1,325 500 90.741 3.545 24 16 18,871 1,245 225 5,614 38,188 720 211.314 SurpluslDeficit (9.957) Note 2 Investments Investment Value as at 31 March 2025 was £21,982. The Portfoliowas managed and held by Rathbones. Page 415
Note 3
Other Assets
The property at Soulis Street is fully owned by the Trust with a current value of approximately £55,000. Fixtures and Fittings have a net book value of £30,661. Motor Vehicles have a net book value of £12,597.
| Note 4 Restricted Grants |
|
|---|---|
| Foundation Scotland | 4,500 |
| EAC – Place Based Investment Fund | 13,720 |
| National Lottery | 39,960 |
| Baird Watson Foundation | 15,6000 |
| Robertson Trust | 10,000 |
| Scottish Building Society | 4,750 |
| EAC – We Make Kilmarnock | 4,500 |
| Albert Hunt Foundation | 5,000 |
| Foyle Foundation | 5,000 |
| CVO | 19,050 |
| Children In Need | 14,856 |
| Morrisons Foundation | 9,525 |
| Scottish Children’s Lottery | 3,500 |
| Woodward Trust | 1,500 |
| Renewable Energy Fund | 24,120 |
| Total Grant Funding | 175,081 |
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