## **AYR ART CIRCLE** **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024** **CHARITY NUMBER SC047652** ## **Ayr Art Circle** ## **Financial Statements** ## **Year Ended 31 December 2024** |**Contents**|**Page**| |---|---| |Trustees and Professional Advisors|1| |Trustees Annual Report|2 - 4| |Independent Examiners Report|5| |Receipts and Payments Account|6| |Statement of Balances|7| |Notes on the Financial Statements|8| **Ayr Art Circle** **1** ## **Trustees and Professional Advisers** **Registered Charity Name** Ayr Art Circle **Charity Number** SCO47658 ## **Trustees** ## **Independent Examiner** **Registered Office** 25 Longhill Avenue AYR KA7 4DY ## **Bankers** Virgin Money 43 Alloway Street AYR KA7 1SP **Ayr Art circle** **2** ## **Trustees Annual Report** ## **Year Ended 31st December 2024** The Trustees have pleasure in presenting their report for the year to 31st December 2024 ## **Reference and Administrative Details** Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 1 of the financial statement. ## **The Trustees** The Trustees who served the charity during the year were as follows: - ## **Structure Governance and Management** ## **Governing Document** Ayr Art Circle is an unincorporated charity governed by its constitution and is registered as a charity under number SC047658. ## **Appointment of Trustees** The Trustees shall be entitled by way of resolution passed by a majority vote at a meeting of the Trustees to appoint any individual as a Trustee. ## **Trustee Induction and Training** New members undergo induction and training to brief them on their legal obligations under charity law, the contents of the constitution, the leadership team and decision making process, the business plan and the recent financial performance of the organisation. ## **Organisation** The Trustees administer the charity. A meeting of the Trustees is held at least once each year with any Trustee being in a position to call a meeting in addition to this. No Trustee may serve as an employee of the charity nor be entitled to any remuneration but trustees may be reimbursed for expenses reasonably incurred by them whilst carrying out their duties. **Ayr Art Circle** **3** ## **Trustees Annual Report (continued)** ## **Year Ended 31st December 2024** ## **Risk Management** The Trustees have a risk management strategy which comprises: - - An annual review of the risks the charity may face. - The establishment of systems and procedures to mitigate those risks and - The implementation of procedures designed to minimise any potential impact on - the charity should those risks materialise. ## **Objectives and Activities** The organisations’s purposes are the advancement of the arts. ## **Achievement and Performance** **T** he club was again able to arrange a full syllabus this year. **Crit Nights** - The club arranged five crit nights. It is one of the standing rules in the club that a painting must receive critical appraisal before it may be exhibited in a club exhibition. **Professional Critique -** A professional critique was arranged when a professional artist is asked to critique members paintings. **Demonstrations -** Four professional demonstrations were held during the year. At such meetings a professional artist is invited to demonstrate his/her personal skills in front of an audience of members. **Life Classes -** Four Model classes were held during the year in the Studio at the Alloway Church Halls. At such classes a model is hired to hold a pose for the members to draw or paint with a professional tutor offering advice and assistance. **Painting en plein aire** - Plans to paint outside at Dumfies House had to be cancelled owing to a lack of interest. **Exhibitions -** Our hospital exhibition this year ran throughout May and June. The club hung 73 paintings and the hospital was able to sell 17 paintings yielding £1600 for our artists and nearly £530 for the NHS. Additionally we were able to operate an exhibition at Ayr’s Cutty Sark Centre where the club hung over 100 -paintings and sold 12 paintings. **Club Outing** - Our club outing, planned for Castle Kennedy had to be cancelled owing to lack of support. Ayr Art Circle Trustees Annual Report (continued) Yoar ENd8d 31st D8cembor 2024 Club Supper- Every year the club arranges a supper at a local hotel where members sociallse away from the distractions of canvas and pant. This year the supper was held a the Chestnuts Hotel in November Studio The club owns a small studio in Main Street, Ayr where members are free at any time to go and paint. On regLtlar evenings during the week small groups of members assemble to paint and chat and help each other. In Ihe Aututrin, member5 were invitsj lo aflernoon painting to th@m8 on a Thursday afternoon. Web Site - The club 0￿rateS a web site which has been completely revised Ihis year. We also have a facthok pa￿ and these two portals result in a number ol new members coming to the club. Membership - The club currently has some 47 memlxrs and rtEmbership has deGlined throughout the year. there has als0 been a noticable Teduction in attendances. Annual General Meeting.- The club held it's Annual General Meeting in February as usual. At this meeling, members are updated on the clubs financial status and receive the syllabus for the new year as well as paying their membership fees. mem￿￿rS are also given the oprK)rtunity to vote on whether Trustees sholsld remain in place. Plan for 2025- The trustees have again organi￿￿ a full Spring Glub syllabus which will commence after this years AGM. Financial Review The Receipts and Payments Account of Activities for the period shows total income of £3,000 and total expenditure of 2,936 which resulted in a surplus of £64. The club had a year end bank balance of £3.86Q. Plans tor Future Perlods The trustees plan to manage the charity throughout the forthcoming year. Rès8rves Policy The trustee aim to maintain free reserves in unrestricted funds to enable the Gharity to meet its short term obligations. Ap rc,K'pd tr-,, -.h- I,'i:.£1￿ec oi ,I,Y r,i- 20125 and signed on their behalf. rust00 Independent Examiner's Report to The Trustees of Ayr Art Circle l ￿port on the accounts of th8 Charity for the year end￿j 31 st December 2024 which are set out on pages 6 to 7. Ae8pective re8ponsiblllties of truste•8 and examiner Th8 chanty's trustees are responsitAe ft>r the pfeparation ol the accounts in accottsnce with the terms of the Charities and TnJSI￿ 1nVestff￿t ISGollarKJI Act 2m5 atvj the Charrties A¢counls { Scotland l Regulations 20C6. The charity trustees consider that the auctht ￿uIreMent of regulation l 011 Ild} of the Accounts Regulations does not aFpty. It is my reponsibility to examine the accounts as rwuired under s6rtion 44 (11{c) of the Act and to state WI￿ther particutar matters have come to my attention. Bad8 of Independent examlnof8 8tatement My examInat￿n is carrI￿j oul in accordance with Regulation 11 of the Charities Accounts (Scotland) Aegulations 2006. An examination includes a revi6w of the acwunting record8 kept by the chanty and a comparison on of the accounts tKesented with t￿se rec¢)rds. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concemiry any s￿h ffotters. Th8 procedures undertaken do not provide all the evidence that would be rg4uired in an audit army consequently I do not express an audil opinion on the view given by the accounts. Independent examiner's statemont In the course of ry examirHtion, no matter PAS come to ry attention:. 1 which gives reasonable cause to bèlieve that. in any malerial resp￿1. the requirernents:. > to keep accounting ￿ordS in accordance with ￿tL)n 44 {11{a) of the 2(K15 Act aThJ Regulation 4 of the 21))6 Accounts Regulations and > to p￿pa￿ accounts which accord with the accounting r￿ordS and compty with Regulation 9 of the 2LK)6 Accounts Regulation have been met or ? to whi¢.h In rnv nrNninn att*nl¥nn 8hoiikl ￿. drawn in or(ler to ena￿￿e a Fxoper understanding **Ayr Art Circle** **6** ## **Receipts and Payments Account** ## **For the Year ended 31st December 2024** |**RECEIPTS**
Members Subscriptions

Hanging Fees
Attendance Money
Studio Box
Miscellaneous Income
Special Activities
Painting Sales
Bank Interest
**TOTAL RECEIPTS**
**PAYMENTS**
**Studio Costs**
Electricity
Premises Insurance
Studio Refurbishment Work

**Art Events**
Demonstration
Crit Nights
Equipment
Special Activities


**Administration costs**
Website
Indemnity Insurance

Sundries
**TOTAL PAYMENTS**
**SURPLUS/DEFICIT FOR THE PERIOD**|

|**2024**
**£**

1,365
210
215
95
3
995
0
117
**3,000 **
212
363
0
575
580
216
0
1,018
1,814
166
99
282
547
**2,936**
**64**|











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|| Ayr Art Circle ststement of Balances For the Year ended 31 st December 2024 2024 BANK BALANCES AND CASH IN HAND Closing Balances 3,899 3.835 All funds are untBStricled - funds the Trustees are able to Use for any of the chanty's purposes. Approved by the Trustees on Ilt aTrJ signed on their tohalf I,(I "LtsJ2025 TrustL **8** ## **Ayr Art Circle** # **Notes To The Financial Statements** ## **For the Year ended 31st December 2024** ## **ACCOUNTING POLICIES** The accounts have been prepared under the receipts and payments basis and are in accordance with the Charities and Trustees Investment (Sotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.