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2024-09-30-accounts

REGISTERED CHARITY NUMBER: SC047612

Report of the Trustees and

Financial Statements for the Year Ended 30 September 2024

for

Scottish Youth Film Foundation (SCIO)

Brett Nicholls Associates Herbert House 24 Herbert Street Glasgow G20 6NB

Scottish Youth Film Foundation (SCIO)

Contents of the Financial Statements for the Year Ended 30 September 2024

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 15

Scottish Youth Film Foundation (SCIO)

Reference and Administrative Details for the Year Ended 30 September 2024

TRUSTEES

PRINCIPAL ADDRESS

REGISTERED CHARITY NUMBER SC047612

INDEPENDENT EXAMINER

Brett Nicholls Associates Herbert House 24 Herbert Street Glasgow G20 6NB

SOLICITORS

Urquharts 16 Heriot Row Edinburgh EH3 6HR

BANKERS

Bank of Scotland PO Box 23581 Edinburgh EH1 1WH

Page 1

Scottish Youth Film Foundation (SCIO)

Report of the Trustees for the Year Ended 30 September 2024

The trustees present their report with the financial statements of the charity for the year ended 30 September 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity was set up to improve the life outcomes of young Scots through film.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

We worked with a record number of young people this year, reaching in the region of 1400 young Scots through our Festival, Education and Outreach work.

The 10th Annual Scottish Youth Film Festival was held on 4th and 5th October 2024 in West Lothian. The event itself falls into our next financial year and will be included in next year’s report. However, much of the planning and work in the area occurred during 2023-24. In particular, our work with the newly formed WLTV (West Lothian TV) group. This team of around 15 young people from West Lothian came together to learn filmmaking and create short films together, before broadcasting 2, 30-minute shows live from the festival. Their show included interviews with director from Industrial Light and Magic.

Our other regional groups also had a successful year:

DGTV (Dumfries & Galloway) - In collaboration with our partners at Southwest Media Factory, SYFF support 2 filmmaking groups in Dumfries and Galloway, who meet regularly to learn and make short films.

PKTV (Perth & Kinross) - The original group of around 7 young filmmakers from Perth and Kinross, who broadcast from last year’s festival had the opportunity to film in the new VIPRE (Virtual production space) at Abertay University. They created a short film called 'Blood Money', which was screened at this year’s festival in West Lothian and has been submitted to others. They also had the opportunity to film the Developing the Young Workforce Tay Cities Awards event (which SYFF was nominated for in the 'Most Inspirational Event' category). SYFF continues to support the group to create short films together, with further activity planned later in the year.

Skye Young Filmmakers (Skye) - SYFF worked with this group of 12 young people from the Isle of Skye on a summer film project. They made a drama, set in the 1980’s called Love Stuck. We continue to fundraise to allow for further filmmaking activity.

As well as working with our regional groups, we ran various outreach projects:

Film in a Year - This pilot project was run at St. Margaret’s Academy in Livingston as part of our work in West Lothian. SYFF staff spent an entire school year working with a group of around 20 pupils across all school years to produce a film. The young participants were designated roles and supported through the entire process of making a film, from scriptwriting, to casting, to production and editing. The group organised and ran a special end of term screening at the Scottish Storytelling Centre. The project was a huge success, and the school are repeating it for a second year, having been assisted to fundraise by SYFF.

Page 2

Scottish Youth Film Foundation (SCIO)

Report of the Trustees for the Year Ended 30 September 2024

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Festival of Politics - 6 young people were recruited from around Scotland. In June, we took them on a training residential at Lagganlia Outdoor Centre, where we engaged in teambuilding activities and trained them in video journalism and broadcasting. They were then embedded as video journalists at the Festival of Politics in August. This project is in partnership with the Scottish Parliament and will be an annual event. The young people live streamed four, half hour shows and one hour-long show over 5 nights interviewing the likes of Jack Lowden, the Climate Cafe founders and numerous political figures.

Films of Scotland - SYFF launched our new Films of Scotland competition with an event at the National Library of Scotland Moving Image Archive at Kelvinhall in Glasgow. We have partnered with NLS Moving Image Archive, Visit Scotland and National Museums Scotland to reignite the original Films of Scotland, which was originally founded in the 1930’s. A screening and awards event will be held at the museum in March 2025.

Pinewood Futures Festival/Creative Media Skills Institute (CMSI) - Through our partnership with Pinewood Studios, we took 6 young people to London to attend the Pinewood Futures Festival. We also spent an afternoon at CMSI, where they learned all about Production Management from Film Industry veteran Terry Bamber, and attended a session on Production Design.

Blazing Griffin Internship - SYFF and Blazing Griffin partnered up to offer 6 young people a week-long production internship at Blazing Griffin’s studios in Glasgow. They learned about various elements of production from scheduling to pitching.

Into Film Awards - SYFF won the inaugural Filmmaking Champion award at the Into Film Awards in London.

Dunbar Grammar School - We spent a week working with the s5 media class. They learned filmmaking techniques and theory, then wrote and produced a short film - a quirky drama called “Snappers”, this film is now used as a teaching resource by Into Film.

YouthLink East Renfrewshire & Ayr - We worked with two groups of at-risk-of-offending and care experienced young people over 6 months to produce 2 films. A screening event was held, where the participants friends and family could come and see their hard work.

Wild Child Animation Studios visit - We took a group of young animators to visit Wild Child’s Stirling-based animation studio. They learned all about the workings of the studio, met the animators and got to see them in action.

Tornado Set Visit - We had the exciting opportunity to visit the set of feature film “Tornado” with a group of young people, including our youth board members. The group got to experience life on a working film set and one of our youth board members even spent the day monitoring sound.

FINANCIAL REVIEW

Financial position

The charity incurred a net deficit of £39,335 for the year ended 30 September 2024 (2023: surplus of £45,918).

On 30 September 2024 reserves stood at £41,455 (2023: £80,790) with £19,088 of these being unrestricted (2023: £45,874).

Reserves policy

It is the policy of the charity to maintain reserves of between 3 and 6 months basic operating costs (wages, rent, insurance etc) where possible with the stated ambition of growing the reserves as the charity’s income grows. Where the reserves amount exceeds this, the board shall agree the allocation of remaining funds in the areas of expanded staffing, expansion of charitable projects, investments etc. Where the reserves do not meet the minimum requirements, it is the policy of the charity that all savings on budgets and unspent contingencies be allocated immediately to reserves unless otherwise specified by a funder or altered by an extraordinary board meeting. This policy is to be reviewed as a standing item at each board meeting.

For the year ended 30 September 2024 this is deemed to be £19,216 (2023: £14,558). On 30 September 2024, the charity held £19,088 of unrestricted reserves (2023: £45,874), the trustees are aware that this policy is not being met and aim to build unrestricted reserves through income generation.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The Charity is a Scottish Incorporated Charitable Organisation (SCIO) and operates under the rules of its constitution.

Page 3

Scottish Youth Film Foundation (SCIO)

Report of the Trustees for the Year Ended 30 September 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

Trustees are recruited with the approval of the board. Any member of the board may identify a possible candidate and then propose them to the board. Only after a majority approves an approach is a CV requested and an official approach made. This is then subject to approval by a majority vote to allow the candidate to join the board.

Key management remuneration

The management of the organisation is undertaken by the Executive Directors and the General Manager. Total costs related to these positions were £62,015 (2023: £45,280).

11th March, 2025

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

Page 4

Independent Examiner's Report to the Trustees of Scottish Youth Film Foundation (SCIO)

I report on the accounts for the year ended 30 September 2024 set out on pages six to fifteen.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Fellow, Association of Chartered Certified Accountants

Brett Nicholls Associates Herbert House 24 Herbert Street Glasgow G20 6NB

14 March 2025 Date: .............................................

Page 5

Scottish Youth Film Foundation (SCIO)

Statement of Financial Activities for the Year Ended 30 September 2024

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
3
81,436
Other trading activities
4
-
Other income
5
4,073
Total
85,509
EXPENDITURE ON
Charitable activities
6
Giving opportunities to Scottish youth interested in
film
102,512
NET INCOME/(EXPENDITURE)
(17,003)
Transfers between funds
15
(5,878)
Net movement in funds
(22,881)
RECONCILIATION OF FUNDS
Total funds brought forward
45,874
TOTAL FUNDS CARRIED FORWARD
22,993
Restricted
funds
£
47,562
3,500
-
51,062
73,394
(22,332)
5,878
(16,454)
34,916
18,462
2024
Total
funds
£
128,998
3,500
4,073
136,571
175,906
(39,335)
-
(39,335)
80,790
41,455
2023
Total
funds
£
188,876
9,500
2,829
201,205
155,287
45,918
-
45,918
34,872
80,790
2023
Total
funds
£
188,876
9,500
2,829
201,205
155,287
45,918
-
45,918
34,872
80,790
34,872
80,790

CONTINUING OPERATIONS

This statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities in both years. Comparative figures for the previous year by fund type are shown in Note 10.

The notes on pages 8 to 15 form part of these financial statements

Page 6

Scottish Youth Film Foundation (SCIO)

Balance Sheet 30 September 2024

Notes
FIXED ASSETS
Tangible assets
11
CURRENT ASSETS
Debtors
12
Cash at bank
CREDITORS
Amounts falling due within one year
13
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
15
Unrestricted funds:
General fund
Fixed Assets
Restricted funds
TOTAL FUNDS
2024
£
3,905
552
38,318
38,870
(1,320)
37,550
41,455
41,455
19,088
3,905
22,993
18,462
41,455
2023
£
8,787
557
72,616
73,173
(1,170)
72,003
80,790
80,790
37,087
8,787
45,874
34,916
80,790

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. 11th March, 2025 and were signed on its behalf by:

The notes on pages 8 to 15 form part of these financial statements

Page 7

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements for the Year Ended 30 September 2024

1. GENERAL INFORMATION

Scottish Youth Film Foundation (SCIO) ("the charity") is Scottish charitable incorporated organisation governed by its constitution dated 31 July 2017. It was registered as a charity in Scotland (registered number SC047612) on 31 July 2017. Its registered address is

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements are prepared on an accruals basis, and on a going concern basis, in accordance with:

The charity meets the definition of a public benefit entity under FRS 102.

Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy.

The financial statements are presented in UK sterling, which is the charity's functional currency, and rounded to the nearest pound.

There have been no changes to the basis of preparation this financial year or to the previous financial year's financial statements.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Computer and AV Equipment

It is the policy of the trustees to capitalise any tangible fixed assets purchased where the cost exceeds £500.

Taxation

Scottish Youth Film Foundation is a charity within the meaning of Section 467 of the Corporation Tax Act 2010. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 of Part 11 of the Corporation Tax Act 2010 and section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that such income or gains are applied for charitable purposes only.

Page 8

continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued for the Year Ended 30 September 2024

2. ACCOUNTING POLICIES - continued

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

3. DONATIONS AND LEGACIES

Donations
Grants
Grants received, included in the above, are as follows:
Arts and Business Scotland
Creative Scotland
Enchanted Forest Community Fund
Into Film
Sean Connery Foundation
South of Scotland Enterprise
The Holywood Trust
YouthLink Scotland
William Syson Foundation
Gannochy Trust
Pinewood Studios
Scottish Parliament
Screen Scotland
The Energy Saving Trust Fund
The Robertson Trust
Foundation Scotland
4.
OTHER TRADING ACTIVITIES
Fees
Sponsorships
2024
£
2,336
126,662
128,998
2024
£
-
-
-
-
65,000
-
2,831
-
-
6,200
2,000
4,000
12,431
20,000
10,000
4,200
126,662
2024
£
-
3,500
3,500
2023
£
-
188,876
188,876
2023
£
8,000
44,374
2,000
5,800
79,479
10,000
20,223
15,000
4,000
-
-
-
-
-
-
-
188,876
2023
£
4,500
5,000
9,500
2023
£
-
188,876
188,876
2023
£
8,000
44,374
2,000
5,800
79,479
10,000
20,223
15,000
4,000
-
-
-
-
-
-
-
188,876
2023
£
4,500
5,000
9,500
9,500

Page 9

continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued for the Year Ended 30 September 2024

5. OTHER INCOME

2024
£
Employer's allowance
4,073
6.
CHARITABLE ACTIVITIES COSTS
Direct
Support
Costs (see
costs (see
note 7)
note 8)
£
£
Giving opportunities to Scottish youth
interested in film
108,965
66,941
7.
DIRECT COSTS OF CHARITABLE ACTIVITIES
2024
£
Insurance
668
Telephone
447
Postage and stationery
1,393
Advertising
2,126
Sundries
3,322
Accommodation
6,959
Consultancy
56,099
Food
4,698
Venue Hire
1,574
IT Costs
1,146
Presenter Fees
3,813
Technical Costs
5,759
Training
-
Transcription
-
Travel
5,253
Equipment
1,834
Payroll Fee
424
Bank charges
2
Rent
7,296
Subscriptions
766
Depreciation
5,386
108,965
2023
£
2,829
Totals
£
175,906
2023
£
447
144
546
6,496
2,798
8,872
46,403
2,790
731
739
9,867
6,133
267
154
2,873
2,887
520
8
3,270
632
5,260
101,837

Page 10

continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued for the Year Ended 30 September 2024

8. SUPPORT COSTS

Support costs, included in the above, are as follows:

Independent examination
Wages
Social security
Pensions
Admin
2024
£
1,320
57,106
4,073
1,142
3,300
66,941
2023
£
1,170
41,820
2,829
631
7,000
53,450

9. TRUSTEES' REMUNERATION AND BENEFITS

During the year one trustee eceived a payment of £200 for participation on the writer's panel at Scottish Youth Film Festival (2022-23: Nil).

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 September 2024 nor for the year ended 30 September 2023.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
91,479
97,397
Other trading activities
9,500
-
Other income
2,829
-
Total
103,808
97,397
EXPENDITURE ON
Charitable activities
Giving opportunities to Scottish youth interested
in film
85,797
69,490
NET INCOME
18,011
27,907
Transfers between funds
3,222
(3,222)
Net movement in funds
21,233
24,685
RECONCILIATION OF FUNDS
Total funds brought forward
24,641
10,231
TOTAL FUNDS CARRIED FORWARD
45,874
34,916
Total
funds
£
188,876
9,500
2,829
201,205
155,287
45,918
-
45,918
34,872
80,790

Page 11

continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued
for the Year Ended 30 September 2024
11.
TANGIBLE FIXED ASSETS
COST
At 1 October 2023
Additions
At 30 September 2024
DEPRECIATION
At 1 October 2023
Charge for year
At 30 September 2024
NET BOOK VALUE
At 30 September 2024
At 30 September 2023
12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accrued costs
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted
Restricted
funds
funds
£
£
Fixed assets
3,905
-
Current assets
20,408
18,462
Current liabilities
(1,320)
-
22,993
18,462
Computer
and AV
Equipment
£
21,041
504
21,545
12,254
5,386
17,640
3,905
8,787
2024
2023
£
£
552
557
2024
2023
£
£
1,320
1,170
2024
2023
Total
Total
funds
funds
£
£
3,905
8,787
38,870
73,173
(1,320)
(1,170)
41,455
80,790

Comparatives for analysis of net assets between funds

Unrestricted
Restricted
funds
funds
£
£
Fixed assets
8,787
-
Current assets
38,257
34,916
Current liabilities
(1,170)
-
45,874
31,916
2023
Total
funds
£
8,787
73,173
(1,170)
80,790
2022
Total
funds
£
6,995
29,047
(1,170)
34,872

Page 12

continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued for the Year Ended 30 September 2024

15. MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Net Transfers
At movement between At
1/10/23 in funds funds 30/9/24
£ £ £ £
Unrestricted funds
General fund 37,087 (11,617) (6,382) 19,088
Fixed Assets 8,787 (5,386) 504 3,905
45,874 (17,003) (5,878) 22,993
Restricted funds
Outreach 15,000 (5,334) - 9,666
Film Festival 2,817 (8,695) 5,878 -
Education - 940 - 940
Dumfries and Galloway TV 17,099 (14,218) - 2,881
WLTV - 512 - 512
PKTV - 4,189 - 4,189
Festival of Politics - 274 - 274
34,916 (22,332) 5,878 18,462
TOTAL FUNDS 80,790 (39,335) - 41,455
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 85,509 (97,126) (11,617)
Fixed Assets - (5,386) (5,386)
85,509 (102,512) (17,003)
Restricted funds
Outreach 2,052 (7,386) (5,334)
Film Festival 4,317 (13,012) (8,695)
Education 5,252 (4,312) 940
Dumfries and Galloway TV 2,831 (17,049) (14,218)
WLTV 4,200 (3,688) 512
PKTV 9,700 (5,511) 4,189
Festival of Politics 22,710 (22,436) 274
51,062 (73,394) (22,332)
TOTAL FUNDS 136,571 (175,906) (39,335)

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continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued for the Year Ended 30 September 2024

15. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Fixed Assets
Restricted funds
Outreach
Film Festival
Dumfries and Galloway TV
TOTAL FUNDS
Net
Transfers
At
movement
between
At
1/10/22
in funds
funds
30/9/23
£
£
£
£
17,646
23,271
(3,830)
37,087
6,995
(5,260)
7,052
8,787
24,641
18,011
3,222
45,874
-
15,000
-
15,000
10,231
(6,214)
(1,200)
2,817
-
19,121
(2,022)
17,099
10,231
27,907
(3,222)
34,916
34,872
45,918
-
80,790

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Fixed Assets
Restricted funds
Outreach
Film Festival
Dumfries and Galloway TV
TOTAL FUNDS
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
103,808
(80,537)
23,271
-
(5,260)
(5,260)
103,808
(85,797)
18,011
15,000
-
15,000
52,174
(58,388)
(6,214)
30,223
(11,102)
19,121
97,397
(69,490)
27,907
201,205
(155,287)
45,918

16. RELATED PARTY DISCLOSURES

Other than those disclosed in note 9, there were no related party transactions for the year ended 30 September 2024 nor for the year ended 30 September 2023.

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continued...

Scottish Youth Film Foundation (SCIO)

Notes to the Financial Statements - continued for the Year Ended 30 September 2024

17. PURPOSE OF UNRESTRICTED FUNDS

General - The free unrestricted reserves of the charity

Designated Fixed Asset Fund - represents the fixed assets that the charity holds

18. PURPOSE OF RESTRICTED FUNDS

COP TV - funding and sponsorship to help get youth involved in the filming of COP26

Film Festival - funding used to run the Scottish Youth Film Festival

Education - funding used to run youth programmes

Outreach - funding used to run outreach programs for youth within Scotland

Dumfries and Galloway TV - funding used to run the Scottish Youth Film Festival in Dumfries and Galloway

WLTV - Funding used to run a filmmaking group for young people in West Lothian. The project includes film training, film making and the group producing a live broadcast from the Scottish Youth Film Festival.

PKTV - Funding used to run a filmmaking group for young people in Perth & Kinross. The project includes film training and production of short films.

Festival of Politics - Funding used to run a video journalism training project for young people in Scotland, which culminates in the group attending and broadcasting live every evening from the Festival of Politics at the Scottish Parliament.

Page 15