**The T-Exchange Trustees’ Annual Report For the Year 2024** ## **Charity Contact Information** Your charity’s name: The T-Exchange Scottish Charity Number: SC047588 Website : www.t-exchange.net ~~2S~~ **2** ## **Charity Trustees** Name all of your charity trustees for the period, and the date they left if they were not in post for the whole year **3** ## **Objectives and Activities** The charity arose from the T-Exchange -Moray Makerspace whose aims were the promotion of STEM understanding throughout the North of Scotland, (several of the Trustees are STEM Ambassadors). The aims and purpose of the T-Exchange are identified in it’s constitution as: (f) the advancement of citizenship or community development - (g) the advancement of the arts, heritage, culture or science In carrying out it’s objectives the T-Exchange aims to hold soldering course aimed at giving children, (8-16 years old), knowledge of electronic circuit building and soldering, organise coding clubs at UHI Moray for children 8 to 16 years of age. Act as local hub for 3D Printing knowledge and attend science festivals and STEM events throughout Scotland. **4** ## **Structure, Governance and Management** Type of Governing Document The T-Exchange operates using a SCVO Model SCIO Constitution (two tier) operating document **.** This document identifies the organisation’s structure, the types of membership, the requirements for members meetings and the role of the Board of Trustees in managing the T- Exchange. Trustee Recruitment and Appointment The process of trustee recruitment is ongoing and efforts were expended during 2024 to widen the skill base and experience reservoir of the existing trustees, in order to ensure the T-Exchange board remains progressive and outward looking in its management philosophy and to ensure the charity meets it’s inclusivity and diversity obligations. Efforts have been expended during 2024 to coordinate with local charities and voluntary groups to adopt and share best policy between these organisations and minimise the effort of an individual charity in generating all their own management documentation allowing our charity and other groups to meet their commitments. **5** ## **Achievements and Performance** ## **Chairwoman's Report** We have now held the status of a Scottish registered charity since 2017. Our Public Programme of Events helps us to maintain our charity objectives i.e. the advancement of citizenship or community development the advancement of the arts, heritage, culture or science Membership for 2025 is due, currently £20 and it is used to cover ongoing costs such as room bookings and our various activities throughout the year. Members will be able to participate in the trustee elections and the re-elections later in this meeting. Membership forms are at the back if anyone still needs to complete a form. There is an ability for online payment, should you prefer this method. See the bottom of the form for further details. The current **annual membership** is still £20.00 representing great value for money as less than £1 per event. Our Current membership stands at 21 members. Over the last year we have maintained an expanded programme of activities including our regular T-Exchange meetings, all in person. was essential, setting up the speaker or stepping up himself. In total, as an organisation in 2024 there were **11 T-Exchange meetings** and an equal number of separate **Friday Steamie meetings** . worked on the Steamie themes. The Steamie meetings have been able to continue in their current venue at Horizon Scotland, despite the cyclical nature of the tea and coffee provision. There was a continuation of the popular **Build Days** based in the Garden Room @ Findhorn Centre **(11 in total)** and usually held between 11 am and midafternoon. T-Exchange members start off and Culbin Modellers group join around lunchtime. Luckily there are sufficient tables and room for all. This brings our total to an increased 33 events organised and attended by our members through 2024. Please note we no longer run the Coderdojo Moray Computer club based at Moray College. The club has operated successfully since 2012. It was felt that as planned to retire as a teacher and we could not commit to the monthly meetings it was best to step away. maintain their STEM Ambassador membership. We have continued to fulfil our charitable objectives including the promotion of STEM Education in the community. **6** In addition to the above meetings, there have been several community events which we have either organised, taken part in or attended. In March 2024 for the first time we attended the Caithness Science Festival Family Day, In July we attended the very popular Lossiemouth Friends and Family Day. During August 2024 there was Grant Park's 110th Anniversary and we were invited come along and be in AES Solarfs tent at the event. Orkney Science Festival 2024 ran from 5th 11lh September. Claire attended teaching her usual computing workshops in schools and the very busy Family Day on the middle Saturday. Finally, Strathpeffer Science Festival Family Day 2024 was held on Saturday 141h September. Taking our 2024 events to an amazing 381 Not bad for £20 for the year. Thank you to the numerous members who supported our events this year both within Moray and further afield. The Repair Café continued during 2024. The café takes place in Transition Town, and continuing venture. See Transition Town website for more information to regard to the next café or ask Andrew. Well done for your hard work helping members of our local community restorelrepair their damaged or broken objects. We also attended the 2024 Moray Game Jam on the Sunday Showcase. encouraged her school students to attend, whith they did. The winning board game and the winning computer game were created by Local High School graduates -Lossiemouth High School. Tech Meet is a monthly Meetup for the Tech Enthusiasts. Based in Inverness it is great way to meet others outside our own organisation with a shared interest in all things Techie. Finally our monthly meetings are led by a variety of speakers many from outside our membership, some from within. Thinking of the latter thank you to those members who have shared their expertise and knowledge over the past year. Anyone and Everyone is always welcome to volunteer a T-EX meeting topic or ideas ) and the Steamies (See￿ for this). I know we have an appreciative and interested audience if not always restrained in their questioning. Why wait until the traditional question and answer at the end when there is an important point to clarify!! ## **January 2024** |5 January|Steamie||| |---|---|---|---| |13 January|T-Exchange Build Day||| |19 January|T-Exchange Meeting|**Arduino and**|**Raspberry Pi**| |**February 2024**|||| |2 February|Steamie||| |10 January|T-Exchange Build Day||| |16 February|T-Exchange Meeting|**3d printed Models**|| |**March 2024**|||| |1 March|Steamie||| |9 March|T-Exchange Build Day||| |15 March|T-Exchange Meeting|**Sketch Up**|| |23 March|Caithness Science Festival, Wick||| |**April 2024**|||| |5 April|Steamie||| |13 April|T-Exchange Build Day||| |19 April|T-Exchange Meeting|**Blender**|| |**May 2024**|||| |3 May|Steamie||| |11 May|T-Exchange Build Day||| |17 May|T-Exchange Meeting|**2D and 3D** **Turbo CAD**|| |**Stewart**|||| **June 2024** 7 June Steamie **8** 8 June T-Exchange Build Day 21 June T-Exchange Meeting AGM Meeting ## **July 2024** No meetings 13 July RAF Lossiemouth Friends and Family Day ## **August 2024** 2 August Steamie - 10 August T-Exchange Build Day - 16 August T-Exchange Meeting **Paper Engineering** - 24 August Grant Park 110[th] Anniversary ## **September 2024** - 6 September Steamie - 5 September-11 Sept Orkney International Science Festival 2024 - 14 September Strathpeffer Science Festival (Ross-shire) - 14 September T-Exchange Build Day - 14 September Repair Café - 20 September T-Exchange Meeting **Lighthouses –** ## **October 2024** 4 October Steamie - 12 October T-Exchange Build Day - 18 October T-Exchange Meeting **Forward Meetings Plan** ## **November 2024** - 1 November Steamie - 9 November T-Exchange Build Day 15 November T-Exchange Meeting **Swap Meet December 2024** 6 December Steamie **9** 14 December T-Exchange Build Day 20 December T-Exchange Meeting **The failure of Relativity Howie Firth** Repair Café in the Town Hall this month **10** **Financial Review** Statement of the Charity’s Policy on Reserves The T-Exchange has a policy to maintain it’s financial reserves so there is at least two years of running costs held available. The current reserves meet this requirement. Details of any Deficit No deficit Donated Facilities and Services The members of the T-Exchange have a wide experience of the operation of many types of 3D Printer using a range of plastic filaments. **11** ## **Forward Programme 2024/5** 1. T-Exchange Monthly Meetings all months except July, all meeting on the third Friday of the month, 19.00 at the Findhorn Village Centre. 2. STEAMIE Meetings – all months except July, all meeting on the first Friday of the month, 11.00 Horizon Scotland. 3. Build days - All months, meeting on the second Saturday of the month, 11.00 at the Findhorn Village Centre. ## 4. Science Festivals: - Caithness International Science Festival, March 2025, - Orkney International Science Festival, September 2025, - Strathpeffer Science Festival 13[th] September 2025. ## 5. Friends and Families Day RAF Lossiemouth Saturday 7[th] June 2025. **12** Declaratlon Signed on behalf of the charity trust88s: Print narne D88ignation Date 13 APPÈFiAX2 SC 047588 OSCR Receipts and payments accounts Farth•p•knd 5(0tt6h (hority Re8ulalor Section A Statement of receipts and payments Totslluffld T1)￿￿n¢$ h¥Y lunds AlR￿￿ I Gr8n Gross irnd 53T A2Sth th)i*I ¢rosstradry FHyThnls Gthem&rtt ¢tssts". I￿rChas85 offxéd assets AJ TrnMf•f8ltsllfr•blfw APPE￿￿ 2 SC 047588 Section B St2tcMeni of balan=es iknrn£lrlc*d dabl Told C*•gor(es B1 1617) DetiiL Y¢*i 3D •KI 47 2,174 4n 4516 T•1 D•14ii• B5C•ntiw•rt Tth Iis*•s *inb•￿￿oI sh3￿¥re O*l••f 0S(8•Jm*n 91 12 2424rnvl.th18ts￿l￿l LbEvJnthI￿07 APPENDLX 2 SC 047588 Section C Notes to the Accounts {tr*yb8 ¥tÈtsdononAty48 of nds ￿rksh8Ot$) Type of a¢tNTtj orpr4ect stspported C2 Gra Total c3•Tr￿8 romun8r4ti A¥lhority underwhich paTrd C3bTru8te• r•mun•r•tion- C4aTru8tse oxponHs Irr•)exrww %wewStoary clwty l[L&%*e¢l￿ Ire L¥C6S 4bTru8tse expDnsw5-d*lls NaTureof atUTE trftTrY5aGtton and¢thn•¢tsd p•rs¢)ns OsCRwb￿&￿I?n 31 12 2024 Mv1.x&*lPk*8 Ntsr2O07 SC 047588 Additional allalysis111 Tql*lknlpwlod T*J Tllknl Tol T(411 107 T** 187 1¥J 115 Tol ij SC 047588 315 SC 047588 Gr(44tr•1 PufchasX L*f•edw Trar•f•r•toi(frunlfw APPENDIX 3 OSCR Scottish Charty Regulator IndeJ)endent examiner's report on the accounts Report to the Ch8rMy n¥ne trusteeslmèmhers of The T-Exchange Reglstered charÉty 8C047588 nuM￿r On the accounts of the charlty for the porlod Pwiod start dale Month Period end dale )nth Day Y00r 2024 Yèar Q1 01 12 ¢024 Set out on pages 14 jr8momb•r io In￿￿￿$th• pagfj iwmLv¥of8dthtional $hettsl Re8pectiVg ' The charity's trustees are responsible for the preparation of the accounts in accordance rgsponslbllltles of tru$tg9$ and gxamln•r with the terms of the Charits'es and Trustee Investment (Scotlandl 2005 Act and the Charities Accounts (Scollandl Regulations 2006 las amended). The charlty trustees onsider that the audit requirement of Regulation 1011) {dl of the Accoun15 Regulations I doe5 not apply. It 15 ffly responsibility to examine the accounts as required under seGtion 1 44(111¢) of the Act and lo slate whether particular matter5 have Gome lo my attention. Basls of Independent My examination is carried out in accordance with Regulation 11 of the 2006 Aecounls gxamlner'5 Statement . Regulations. An examination includes a review of the accounting records kept by the charity and a cornparison of the accounts presented with those records. 11 also includes consideration ol any unususl items or disclosures in the accounts and seeks explanat￿n5 from the trustee5 concerning any such matters. The proc9dures und8rtak8n do not provide all the evidence that would be requir￿ in an audit and, consequently, I do not express an aLJdil opinion on the view given by th8 accounts Independent examineVs In the course of my examination. no matter has come to my attention lolher than that statemènt '. disclosed on the attached page'l whith gives me reasonable cause to believe that in any material respect the requirements" lo keep accounting records in accordance with section 44{1 >1a} of the 2005 Act and Regulation 4 of the 2006 Account5 Regulations, and lo P￿Pare accounts which aGcord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or e drawn in order to enable a pioper ed. ate: Signèd= Name: Relevant professlonal quallflcatlon{sl or body Ilf any1= 29 SepteTnber 2025 Addrass: -Plga$e do￿t￿thew(￿ds In Ihe brackets Il thoy Uo ng1 a￿￿y. 11 lh¢ words do 4pp5y. &*>1 rnatters thiGh have u)mo10 your attentbn on Ihe lolmthng pagè. APPENDIX 3 DisGlosure section Only complete rf the examiner needs to highlight material problems. Givfr h•r¢ brlef dètalls of any Items that the examlner wishes to disclos•