2025-07-31-accounts - Buchanan Memorial Hall

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APPENDIX 2

SC047548

Buchanan Memorial Hall

01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~	01 August 2024 31 July 2025 Receipts andpayments accounts For the period from Period start date to Period end date Day Month Year Day Month Year —~~————~~
Section A Statement of receipts and payments
	Unrestricted funds	Restricted funds		Expendable endowment funds				Permanent endowment funds			Total funds current period				Total funds last period	Total funds last
	to nearest £	to nearest £		to nearest £				to nearest £			to nearest £		to nearest £		to nearest £	to nearest £
A1 Receipts
Donations	-										-	-	-	-	-	-
Legacies											-	-	-	-
Grants	1,000	12	12,140								13	13	13	13,140	28,399
Receipts from fundraisingactivities	-										-	-	-	-	350	350
Gross tradingreceipts											-	-	-	-
Income from investments other than
land and buildings	0										0	0	0	0	21	21
Rents from land & buildings	6,803										6	6	6	6,803	1,946
Gross receipts from other charitable
activities											-	-	-	-
											-	-	-	-
*A1 Sub total*	A1 Sub total 7,804	12,140	12,140	-	-	-	-	-	-	-	19,944	19,944	19,944	19,944	30,716
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets - Proceeds from sale of investments - A2 Sub total - - - - - - Total receipts 7,804 12,140 - - 19,944 30,716 ~~—__-———~~
A3 Payments
Expenses for fundraising activities
											-	-	-	-
Gross trading payments
											-	-	-	-
Investment management costs
											-	-	-	-
Payments relating directly to charitable	Payments relating directly to charitable
activities	3,555	13	13,690								17	17	17	17,245	40,936
Grants and donations
											-	-	-	-
Governance costs:
											-	-	-	-
Audit / independent examination	132										132	132	132	132	-	-
Preparation of annual accounts
											-	-	-	-
Legal costs
											-	-	-	-
Other	Other392										392	392	392	392	-	-
											-	-	-	-
**A3 Sub total **	4,079	13,690	13,690	-	-	-	-	-	-	-	17,769	17,769	17,769	17,769	40,936
											error
A4 Payments relating to asset and
investment movements
Purchases of fixed assets Purchase of investments A4 Sub total - - - Total payments 4,079 13,690 - ~~=== ~~							- -	- - - - - - 17,769 40,936 ~~===~~
											error
*Net receipts / (payments)* A5 Transfers to / (from) funds *Surplus / (deficit) for year*	3,724 1,550) ( - - 2,174 10,220) ( - 3,724 1,550) ( - - 2,174 10,220) ( ~~=====—~~

APPENDIX 2

SC047548

Buchanan Memorial Hall

Section B Statement of balances	Section B Statement of balances
Categories Signed by one or two trustees on behalf of all the trustees B5 Contingent liabilities B4 Liabilities B3 Other assets B2 Investments B1 Cash funds	Details	Unrestricted funds to nearest £ 11,289 3,724	Restricted funds to nearest £ 3,484 1,550) (	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
	Cash and bank balances at start of year					14,773	24,993
	Surplus / (deficit) shown on receipts and payments account					2,174	10,220) (
						-	-
						-	-
	Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details	15,013	1,934	-	-	16,947	14,773
		-	-	- Fund to which	- asset belongs	-	-
						Market valuation to nearest £	Last year to nearest £





	Details		Fund to which	asset belongs	Total Cost (if available) to nearest £	-	-
						Current value (if available) to nearest £	Last year to nearest £




	Details			Total Fund to which l	-	-	-
					iability relates	Amount due to nearest £	Last year to nearest £





	Details			Fund to which l	Total iability relates	-	-
						Amount due (estimate) to nearest £	Last year to nearest £



	Signature			Print Name	Total	-	-
							Date of approval
							26/2/26

Book1 / Statement of balances

December 2007

APPENDIX 2

SC047548

Buchanan Memorial Hall

Section C Notes to the Accounts

C1 Nature and purpose of The general fund is for general use in furthering the charity's objectives and is unrestricted. funds (may be stated on The restricted fund is for specific grants to be used for the upgrade of the hall. analysis of funds worksheets)

Type of activity or project supported Improvingthe fabric of the hall Flooring grant Painting grant	Number of grants made £	Number of grants made £
	2	1,000
	1	7,740
	1	4,400


	Total	13,140

If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b)
Authority under which paid		£






If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b)
Nature of relationship Nature of transaction Trustees are reimbursed for expensespaid on behalf of the charity	Number of trustees	£
Trustees are reimbursed for expensespaid on behalf of the charity	1	73




Nature of relationship	Transaction amount (£) Balance outstanding at period end(£)

C6 Other information

Book1 / Notes

December 2007

APPENDIX 3

Office of the Scottish Charity Regulator

	Independent examiner’s reporton the accounts’ «
Report to the trustees/members of	. Buchanan Memorial Hall
	7 )
Registered charity	SC047548
number
On the accounts ofthe charityforthe period	Period startdate	Period end date
Respective responsibilities Of trusteesand examiner	the charity’s trustees are responsible for the preparation oftheaccounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005Actand the CharitiesAccounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) oftheAccounts Regulations does notapply. It is my responsibility toexaminethe accountsas required undersection 44(1) (c) of the Actand to statewhether particular matters havecome to my attention.
Basisofindependent examiner's statement	Myexamination is carried out in accordancewith Regulation 11 ofthe Charities Accounts (Scotland) Regulations 2006. An examination includes a review ofthe accounting records kept by the charity and acomparison ofthe accounts presented with those records. It also includes consideration ofany unusual items ordisclosures in the
	accountsand seeks explanations from the trustees concerning any such matters. The procedures undertaken do notprovide alltheevidence thatwould be required in an audit and, consequently,	do not expressan audit opinion on the accounts.
Independent examiner’s statement		) the course ofmy examination, no matter hascome to my attention
	1. which gives me reasonable causeto believe that in any material respectthe
	requirements: + tokeep accounting records in accordancewith section 44(1) (a)ofthe 2005 Actand
	Regulation 4 ofthe 2006 Accounts Regulations, and * to prepare accounts which accordwith theaccounting records andcomply with
	Regulation 9 ofthe 2006 Accounts Regulations
	have not been met, or
	2. towhich, in my opinion, attention should be drawn inordertoenable a proper
	understanding oftheaccounts to be reached.
Signed:	Date: 22/2026
Name:
Relevant professional
qualification(s) or body	chartered Tax Adviser
(if any):
-a

Buchanan Memorial Hall – Chairperson’s Report 2024/25

It’s great to present my first Annual Chairperson’s Report for Buchanan Memorial Hall. Having taken over from

earlier this year, I want to begin by extending sincere thanks to him for his tremendous work and commitment over recent years. His leadership has guided the Hall through a vital period of governance reform and renewal, and without his contribution, we would not be in the strong position we are today.

Progress Over the Past Year

2025 has been a year of real progress for Buchanan Memorial Hall. With the new trustee team in place and a dedicated committee working together, we have continued to build on the solid foundations set last year. Governance, compliance, and financial management have all been strengthened, and the Hall is now operating on a much more sustainable footing.

Our financial systems are now fully digital, with invoices and payments managed through FreeAgent and integrated with our RBS charity account. This has streamlined administration and improved transparency across all our operations. I will hand over Treasurer responsibilities to Emma at the AGM, ensuring clear continuity and efficiency going forward.

Our outstanding OSCR reports have been submitted, and we are up to date with all our financial and statutory obligations. This gives us a confident platform as we move into 2026.

Facilities and Improvements

Several key projects have been completed this year:

New flooring has been installed in the main hall and vestibule, greatly improving both the appearance and ease of cleaning.
The kitchen refurbishment is now complete, with only minor finishing work outstanding.
Regular weekly cleaning by Sandrine has been well received, and feedback from hall users has been very positive. - We have begun exploring replacement of the blue blinds with blackout blinds, with fundraising plans already in motion. - Heating controls have been digitised, with taking on responsibility for managing the new app-based system.
The balcony area has been made safe, with nails taped and Flower Show equipment neatly stored.
We have also agreed to purchase and install toilet roll holders and other small improvements that enhance day-to-day usability.

It’s been agreed that well-behaved dogs are now welcome in the hall — another small but important step to make the space more inclusive and welcoming.

Community, Events, and Fundraising

Community events continue to be at the heart of our Hall’s success. The Quiz Night earlier this year was a fantastic success, both socially and financially. The Race Night and Community Lunches continue to bring people together and raise essential funds for ongoing maintenance.

Looking ahead, we are planning a vibrant events calendar for 2026, including a Casino Night, a Wedding Fayre, and a Burns Night Supper scheduled for 31st January, featuring music from The Big Shoogle band and local contributions for food and entertainment.

These activities not only raise funds but also reinforce Buchanan Memorial Hall’s role as a lively hub for the community.

Funding and Future Plans

We continue to receive valuable support from the Hydro scheme, and we are exploring additional funding streams such as the National Lottery to replace the older wooden tables/chairs and improve storage facilities with cages and clear stacking boxes.

Our next phase of improvements will focus on:

Completing the blinds replacement project.
Securing grant funding for furniture and storage upgrades.
Exploring long-term opportunities for potential asset transfer to community ownership. We are also exploring how we continue to work with the local Church Heritage Group, ensuring the Hall’s sustainability for future generations.

Acknowledgements

I want to personally thank our trustees, committee members, and volunteers for their commitment and teamwork throughout 2025. It’s been a year of steady, practical progress, achieved through everyone’s willingness to pitch in and make things happen.

Special thanks go to:

Chloe for setting up our new website and integrating the booking system.
Sandrine for her excellent cleaning work and upcoming wellness classes.
Sharon for managing communications, bookings, and hall administration.
Maureen, Jeanetta, and David for their tireless work on events, maintenance, and fundraising.

Finally, thank you to our hall users and the wider Buchanan community. Your support—whether by attending events, hiring the hall, or volunteering—remains the lifeblood of this organisation. Together, we are preserving and improving a vital local asset that will serve our community for many years to come.

Chairperson

Buchanan Memorial Hall

December 2025