APPENDIX 3 ScotlLsh Chority Re81110r Independent examiner's report on the accounts V2 Report to the Chaiity n8me trusteeslmembers of Forth Valley 8foadcasting serVe Registered charity SC 047488 number On the aceounts Of thg eharty for the perlod Per1 start date Monih Period end date K4onlh Yèar Day Y••r To 01 02 2024 31 01 2025 Set out on pages {remethr to knicJ page of •ddilKYd shettsl Respective responsibilities of The charity's trustees are iesponsiLsle for the preparation of the accounts in accordance with the tern of the Chari'.ies a4d TIu51ee Inve5trtEnt (Scollandl 2005 AGI ap.d the trustees and exarnrner Charities Accounts Iscctlandl RegJlatiois 2006 las amended). The charity trustees Conyder that the audit fequirement of Regulats"on 10111 Idl of the Accounts Regulations doas not 2pply. It is rny responsibilty :o examine the accounts as rsquir6d under section 44(11 Ic) of the Act 2nd 10 slate Whetor particular matters havs corne lo My 3tt0ntion. Ba31¥ of Independent My examination Is Carried out In aOrdance with Regulation 11 of the 2006 Accounts examiner's staternent RegulaD"ons. An examination Induce5 a review of the accounting records kept by the cbarity and a compar son of the accounis presenied with those rec¢rds. 11 also includes cons,deratioi ol any unusual items 01 disclosL'res ir Ine accounts ano seeks explanatiois from :he Irustkes COllEEmir,g any such. rnattgr5. The proredure5 undertaken do not pro'lide all the evidence that would be required in an aLbJit and, consequently, I do not express an audit opinion on ihe view giver. by the arxounls. Independent trxaminer'$ In the course of ms. examinali)n. no matrier ha5 me to my attention lolher than that statemènt disclosed on the attached page-l whi-h gives me reasonable cause to believe that in any materid specI the qiireThnts'. to k@èP 9ccountin9 "ecords In accoréanc8 With section 44111 lal of the 2005 Act and Regulation 4 of the 2006 Acknounls Regulaticns. and tD wepare accounts whiel accorc w,th the accounting records and comply wil Regulation 9 of the 2006 Acwunls Regulations Sign Relevant profess qualificationlsl or Add 'plea dplete the WDrds in i following page OSCR Will accépi digital or typed 5ynatvre5 uracKets ¢ tnpy oo ngr Jpw ra5 00 appry set QUI Ill05e matteTr wnicn Dave Gome o youi ai the
Forth Valley Broadcastlng Service - Radlo Royal Charity No: SC047488 ststement of Re¢¢lptsand Pay. F•rtr* Year Erthd 31 January2025 Tots Funds Funds Z024125 2023124 Receipts Volu#taryReceipts Grants Donations 65.C#) 65A 59.85 Recelptsfrom Charitable Attlvttles Mernber5hip Subscriptions Advert5 Sponsorships Roadshows Other Income Total Aeceipts 945.C#J 850.LN) i.ocK).crf) 945.tKI 850.rxi i.000.I 7C#). 3,482.63 6.342.63 3A82.63 6342.63 521.00 2.060.85 Payments Development Worker Technical Equlpmeni IT Software IT H05tin¥JOornain Narne Fees Web Stre4minyJTelec0rn5 St3tionery & Postage CDS, Downloa(ts Insurance HBA Subscription Other Expendrture Total Payments 3,567.94 231.68 LIIO.39 443.40 259.44 L661.49 14.39 1.296.00 409.96 228.30 794.45 50.00 3,813_10 8,267.69 965.93 7.691.07 SurplusllDeficltl for the year 11348.441 16,206.841 The notes QA Pa8e 3 form an inie8ral part of these accounts
Forth Valley Broadcas1in8 servi - Radio Royal Charity No: SC047488 ststem•it of 8aknces- As •t 31 JaNAry202S Totsl 2024125 Total 20231 Funds Funds Funds Reconclliation Opening C3sh at Bank & In Hand rplusllDeticitl fDr the year Closin8 Cash at Bank & In Hand 6W67 11348.441 s.a0&23 12361.51 16.206.841 6.654.67 Bank & Cash 84lan¢es Treasurer's Bank Accourt Cash in Hand SR18.44 87.79 6,624.67 30.00 530&23 6.654.67 Other Assets Techni441 Equi)m.ent lat cosil 98,659.43 95,272.2J
Forth Valley Broadcasting Servlce- Radlo Royal Charity No: SC047488 r4otes toA(Cjrf5. Forthe Year Erwjed 31January2024 l Basis of Accountin8 These accounts havo bÈen prepared on the Reteipts & Payments basi5 in accordance with the Charities &TryJstee Investment Istotlandl Aci 2Cé)5 and the Charities Accounts (Scotlandl Re8ulatK)ns 2006 las mendedl. 2. Nature and purpose of fvnds UnrestrKted funds are those that may be used atthe discretion of the trustees in pur5uf( ol the ctsjects of the charity. The trustee$ maintain a sin8le unrestritted lund for the day-to-day running of Ra¢*0 Royal. Rèstrltted funds rnayonly used for specffied purposes. Re5trictK)ns arise when specified ty the doMT or when funds are raised for specific purposes. During the year RadK) Royal receNed no restrirted 8rants. 3. Grants & Donated Goods Recelved Unrestricted Restrirted Funds Funds 2024125 2024n5 Totsl Funds 2024125 Total All$ 2023124 Sir lain Stewart Foundation The Soutar Ch3rf(able Trust The W M Mann Foundation Community Response Recovery & Fiesiliance Fund IFoundation Scotland) N.L. Comrnunities Recovery Fund- Supplementary Payment The RobertsonTru5t The Purnp House Trust ugh Fraser Foundation M&G plc Community Fund Scotmld Co-¢p Thistledown Trust Fhe ASDA Foundation The Ru55ell Trust Nadonal Lottery (Community Fund) Friends of Forth Valley Royal Hospitsl NHS Forth Valley Endowment Fund Falkirk Council Icomrwntty Fundl rodhill Wind Farrn (Foundation Scotlandl The JTH Charitable Tnjst Stlrling Council
Forth Valley Broadcasting Trustees, Annual Report For the Year Ended 31 January 2025 Charity Name Forth Valley Broadcasting Service. Broadcasting as Radio Royal. Charity Number SC047488. Address Radio Royal Hospital Radio, Foth Valley Royal Hosptal. Stirling Road, Larbert, FK5 4VVR. Trustees Radio Royal is managed by the Trustees who conduct their activtties through an executive committee which is elected every year at Ihe AGM and com rises four office bearers- Chairman Secretary Station Manager Treasurer (Vacant) and the following departmental managers-. Engineering Manager Fundraising Manager Information Technology Manager Presentation & Production Manager Volunteer Manager Ward Visiting Manager Library Manager Training Manager Social Media Manager Charilable Purposes The Objects of the organisation shall be to entertain and infom the patients, staff and visÉtors of Forth Valley Royal Hospital and other healthcare establishments by the provision of lThie and recorded radio prograrnmes. We achieve this by broadcasting three radio channels-. 'Radio Royal,, which provides a wide range of programme types for all tastes arKI ages, 'Royal 2,. which specialises in broadcasting mcdem chart music and 'Royal Gold,, which specialises broadcasting music from the 1950s through to the 1990s. All channels provide outpul Imenty-four hours a day. seven days a week and when live programmes are not being broadcast by presenters, a compLrterised sustaining seNice provides eithèr repeat broadcasts of wesenter-led piogrammes, themed non-stop music programmes, or packaged news, entertainment and infomation programmes. Reserves Policy Our objective is to always maintain a rninimurn of £1 )0 in our bank account to Cover the cost of any emergencies.
Summary of Activities Carried Out The profile of Radio Royal within the context of NHS Forth Valley and. in particular, Forth Valley Royal Hospital continues to be very important to us. During the last Iwelve months Radio Royal continued to work hard at building and maintaining our profile amongst clinical and administratwe staff and with patients, staff and usets of hospital services. We have also worked hard at building relationships with organisalions and the communty out-with the hospital and the Trust e.g. we continue to provide a 'Noti¢eboard' platform for NHS Forth Valley staff and associated organisations to promote their public health messages to the public; we believe that this is a very important aspect of the work that we do, and will continue to develop this further. Our profile as a hospitakbased and health-focused radio station is continuing to grow. In 2024 we had over 18.000 people listen at least once to our online output for nearly 37,000 hours in total. VVhi18 figures for DAB+ are harder to ascertain, our signal has the potential to reach neady 230,000 people in the Forth Valley and this could grow to a lrttle over 280,000 in 2025. In addition, hospitsl staff, patients and visitors can access Radio Royal at the bedside entertainment units, the Serco restaurant. clinic waiting areas and the refuge areas across the Forth Valley Royal Hospital. We have completed our first full year on DAB+ and despite a Coup of outages of intemet or power due to power cuts, the DAB audio has remained $111ent. We have an offsite cloud facilty that DAB+ reverts to in the unlikely event the main feed from the studio disappears and this has worked as intended when required. The past year has been one of steady progress and implementing effective change to Radio Royal's IT infrastru¢ture. Our focus has been on improving efficiency. enhancing reliabilty and implementing new systems to support both our broadcast and administralive operations.. SeNer Upgrades Two new servers were purchased and deployed to support broadc2Sting operations, back-end tssks and audio storage. The older servers were re-purposed to create redundancy and take on tasks such as handling studio logins, thereby adding resilience to our IT setup. New HR System Implementation A new HR system was implemented to streamline administrative processes and improve the management of volunteer data and records. Web-Based Systems Development We have developed a wel>based time tracking system which will allow us to monitor and manage volunteer activty More efficiently. Request System A new request system has been designed and implemented that enables requests to be seamlessly integrated across all shows. including voice-tracked ones. This system will also provide updates to the person who made the request, infomiing them when their request will be played. Office Equipment Enhancements A donated laptop and a new printer have been installed in the office to improve functionalty- The monthly meetings of the Executtve Committee of Radio Royal continued to be held throughout the year either in a faCe-t¢>fa format or in a virtual capacty using Microsoft Teams. Receipts and Payments Income Looking at the Receipts and Payments Account we can see that our membership income continues to be a very healthy source of revenue at £945,. up £165 on last year. The Executive Committee has
decided to keep the annual subscription fee at £40 for full members and £20 for concessionary members., those full members who are retired. unemployed or are students. We will also continue our reducing fee structure for members who join at different times of the year. Our programme sponsorship & advertising initiative generated £1850. which is £1150 more than last year. but this amount in no way reflects the potential for this form of fundraising.. the businesses who sign up get a very effective way of increasin9 their profile in our local community at a very modest cost. We intend to devote more time and energy into this form of fundraising during the next tsvelve months. You will see from our Statement of Receipts and Payments that £3482.63 is recorded under miscellaneous income. This money includes £3248.63 from the NHS Forth Valley Endowments Fund as a refund for payments made by Radio Royal for items included in our Service Level Agreement. Our main income came from the followng activtties: £945- Membership Subscriptions £65 - Miscellaneous Donations £1850 - Advertising and Programme Sponsorships Expenditure As usual. the majorrty of our expenditure has gone towards investing in our engineering and IT infrastruclures and SOfare licenses., this year we spent £2448 to buy Iwo new servers, we replaced our UPS batteries at a Gost of £320, we invested in an Axia QOR Console at £285 and a new office printer at £282. IT Soare expenditure included £131 for the UK Radioplayer annual licence fee and £96 to renew our Dropbox subscription. We renewed our subscription with Aiir for our website and app hosting at a cost of £1296. We decided to invest in Radio Royal branded materials which we can give to sponsors and advertisers; we spent £200 on branded pens and £51 on flyers. Finally, we renewed our insurance policy this year wtth PolicyBee who provided us with additional cover for community radio broadcasting. The renewal cost was £862 an increase of £68 on last year. A breakdown of our main expenditure is as follows: £3568- Technical Equipment £232- IT SOfare £1310- IT Hosting l Domain Name Fees £862- Insurance £443 - Telecoms I Web Streaming £260- Stationery I Postage £50- HBA Subscription
Plans for the Future In¢Téas• the number of ry09ran SpS0hlpS tsk out by local businesses arKI organisalions. Restsrt the delivery of fundraisirYJ roadshow& Continue prowding a platfomlor Forth Valley stsff lo promote their Iwlth rrwages public. Continue generating funds to keep Radto Royal on a stable fnancial footiThJ. Re-es+.ablish ¢orrTprehensive Wa visiting support