**PRIORSFORD PRIMARY SCHOOL PTA (SCIO) Trustees’ Annual Report and Financial Statements For the year ended 31 August 2024 Scottish Charity No. SC047466** Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **Trustees’ Annual Report** ## **For the year ended 31st August 2024** The trustees have pleasure in presenting their report together with the financial statements for the year ended 31st August 2024. ## **Reference and Administrative Information** **Charity name** Priorsford Primary School PTA **SCIO Charity no** SC047466 ## **Structure, Governance and Management** ## **Constitution** Priorsford Primary School PTA is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 31st May 2017. The charity was previously an unincorporated association but changed its legal form to a SCIO with the assets being transferred on the 1st June 2017. It has a single tier structure and as such the trustees are the members of the charity. ## **Appointment of trustees** The management committee, which meets a minimum of four times per year, are the charity’s trustees. The trustees shall be responsible for appointing or reappointing trustees. There shall be between five and seven trustees. The term of office of each trustee shall be one year, with the possibility of re-appointment. Appointment as a trustee shall be by invitation of nominations from the current trustees/wider committee and be limited to parents/carers of children enrolled in and teachers working in Priorsford Primary School. All nominations will require to be seconded prior to appointment. In the event of a tie, the trustees will be required to vote. The trustees shall periodically appoint, or reappoint a chair, a vice-chair, a treasurer and a secretary from within their number. Trustees are elected at the annual general meeting which is held in September. Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **Objectives and Activities** ## **Charitable purposes** The purpose of the Association shall be to promote the advancement of education in Priorsford Primary School, Peebles, by: - Ensuring and enabling close co-operation and communication between parents and teachers, including the school's Parent Council. - Studying and discussing matters of mutual interest relating to the education and welfare of pupils. - Engaging in activities which support and advance the education of pupils attending the school. ## **Activities** The charity organises a range of activities as part of its fundraising calendar: - Halloween Disco - Spring Disco - Christmas Fayre - Summer Fayre - Quarterly Lottery Draw - Christmas Cards - Class Tea Towels All activities are planned and executed by members of the PTA, with additional help from parents where available. The work of the PTA allows the advancement of education by purchasing equipment that the school would otherwise not be able to afford, for example interactive smartboards, outdoor learning areas and playground equipment. It also subsidises visits from music, literary and theatre groups, as well as covering the costs of the school library system and mathematics software and hosting charges for the school website. ## **Achievements and Performance** Fundraising initiatives continued to operate fully with all of the usual annual events going ahead in 2023/24. The PPS PTA Lottery continued to run but is experiencing dwindling membership therefore the committee continues to monitor this closely on a quarterly basis to ensure we maintain the minimum numbers required. Previous Employee Matched Funding connections have ceased and is an area to push in the future. The existing committee were able to continue in their roles into 2023/24. Following the retirement of the previous headteacher, Sandra Macgregor (June 2023) and the deputy head acting up as interim headteacher, we were pleased to welcome a new headteacher, Susan Woodyer, to the group mid-academic year in January 2024. Her ideas, enthusiasm and support are greatly valued and appreciated. Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **Financial Review** The main source of funding this year was from the Christmas Fayre and Summer Fayre. Due to the change of school headteacher, including several months under interim leadership by the deputy headteacher, the school’s ask of PTA funding was very much diminished. The only purchases during this period were sports day fruit and sensory circuit resources. The PTA are thankful to the Peebles Round Table for approving grant funding to provide lighting equipment for a new sensory room in the school. ## **Reserves policy** No Reserve Fund was established during this accounting period. ## **Plans for future period** Two existing co-chairs remain in place to support a new deputy-chair in 2024/25. We are excited for the year ahead with the new headteacher now settled in post and the PTA bringing new ideas and approaches to support fundraising efforts going forward. A particular focus will be encouraging new volunteers to get involved in supporting events through smaller working groups of parents with committee oversight. With regards to committed spend, the PTA will be working with the new headteacher to understand funding priorities but expect to support the school with standing annual subscriptions, activities and equipment meantime. Approved by the Trustees and signed on their behalf by Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **Statement of Receipts and Payments for the year ended 31st August 2024** |||**Unrestricted**|**Restricted**||**Year ended**|**Year ended**| |---|---|---|---|---|---|---| |||**funds**|**funds**||**31/08/24**|**31/08/23**| ||**Receipts**|||||| ||Donations|£140|£0||£140|£7,510| ||Grants|£838|£0||£838|£0| ||Fundraising|£17,018|£0||£17,018|£19,982| ||Bank Interest|£311|£0||£311|£161| ||Gift Aid|£0|£0||£0|£34| ||Charitable Activities|£0|£0||£0|£0| ||**Total Receipts**|**£18,307**|**£0**||**£18,307**|**£27,687**| |||||||| ||**Payments**|||||| ||FundraisingExpenses|£7,724|£0||£7,724|£7,758| ||Charitable Activities|£36|£0||£36|£4,548| ||Governance|£0|£0||£0|£0| ||Equipment|£242|£0||£242|£11,201| ||**Total Payments**|**£8,002**|**£0**||**£8,002**|**£23,506**| |Surplus/(Deficit)
£10,305
£0
£10,305
£4,181
Transfers between funds
£0
£0
£0
£0
**Total Surplus/(Deficit)**
**£10,305**
**£0**
**£10,305**
**£4,181**
~~BE~~||||||| |**Statement of Balances - as at 31st August 2024**||**Statement of Balances - as at 31st August 2024**||||| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Year ended**
**31/08/24**
**Year ended**
**31/08/23**
Openingcash in bank/hand
£18,537
£0
£18,537
£14,356
Surplus/(Deficit)
£10,305
£0
£10,305
£4,181
**Closing cash in bank/hand**
**£28,842**
**£0**
**£28,842**
**£18,537**
~~a~~||||||| |**Bank & Cash balances**
Current Account
£28,842
£0
£28,842
£18,537
**Total**
**£28,842**
**£0**
**£28,842**
**£18,537**
~~—<—<—<—<—<_——~~||||||| |**Other assets – unrestricted funds**
None
£0
£0
£0
£0
**Total**
**£0**
**£0**
**£0**
**£0**
~~Be~~||||||| |**Liabilities**
None
£0
£0
£0
£0
**Total**
**£0**
**£0**
**£0**
**£0**
~~ee~~||||||| Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **Notes to the accounts - for the year ended 31st August 2024** ## **1. Basis of accounting** These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). ## **2. Nature and purpose of funds** Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the organisation. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. No restricted funds during the year 2023/24. ## **3. Related party transactions** No related party transactions made |**4.**
**Donations**| |---| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Year ended**
**31/08/24**
**Year ended**
**31/08/23**
Matched Funding
£0
£0
£0
£4,150
Peebles Auction House
£100
£0
£100
£1,100
£40
£0
£40
£100
£0
£0
£0
£2,050
Peebles Makers’ Market
£0
£0
£0
£100
Car Boot Sale
£0
£0
£0
£10
Tax recovered under Gift Aid
£0
£0
£0
£34
**Total Donations**
**£140**
**£0**
**£140**
**£7,544**
~~=~~| |**5.**
**Grants received**| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Year ended**
**31/08/24**
**Year ended**
**31/08/23**
Peebles Round Table
£838
£0
£838
£0
**Total Grants Received**
**£838**
**£0**
**£838**
**£0**
~~——————~~| Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **6. Cost of Charitable Activities** ||**Unrestricted**
**funds**|**Restricted**
**funds**| |---|---|---| |Christmas Party|£0|£0| |Christmas Pantomime/Film|£0|£0| |FischyMusic Production|£0|£0| |Read-a-licious Festival|£0|£0| |P7 Leaver’s Gifts|£0|£0| |Sports DayFruit|£36|£0| |Scottish Book Trust Author
Visits|£0|£0| |Matific/Mathletics Licence|£0|£0| |50thBirthdayArtwork|£0|£0| |**Total Cost of Charitable**
**Activities**|**£36**|**£0**| ## **7. Fundraising Event Income** ||**Unrestricted**
**funds**|**Restricted**
**funds**| |---|---|---| |Car Boot Sale|£0|£0| |Discos|£1,026|£0| |Christmas Fayre|£4,349|£0| |Christmas Cards|£627|£0| |Tea Towels|£357|£0| |Bingo|£0|£0| |Summer Fayre|£2,500|£0| |BBQs|£0|£0| |Teas & Coffees|£0|£0| |EasyFundraising|£33|£0| |Miscellaneous|-£71|£0| |Amazon Smile|£0|£0| |Label Planet/Stikins|£65|£0| |Lottery|£408|£0| |**Total Fundraising Event**
**Income**|**£9,294**|**£0**| **8. Governance Costs Unrestricted Restricted Year ended Year ended funds funds 31/08/24 31/08/23** £0 £0 £0 £0 **Total Governance Costs £0 £0 £0 £0** ~~———ee~~ **9. Transfers between funds** No transfer of funds to report. Trustees’ Report and Financial Statements Period ended 31st August 2024 ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Signatures Full Names Positions Date Truyttès'R•port and FinaneiAI Statemen Perknd ended 31st Augusi 2024 Independ•nt Examlnèes Report toth8 Tru•tM• ol Prlornford Prlmary School PTA (SCIO) I r8POrt on the accounts for tha yèar 8nded 31 August 2024. RoapaGtlv• r¢8pon3ibilltl?s of truste•s and txomlnar Tha charty'8 tru8tee8 ar8 re8pon8ible lor the praparation of the accounts In accordance with the term8 of the Charities and Trustee Invg8tm8nt IScotL8ndl Act 20D5 and thg Charities A¢counts (Scotlandl Regulations 2006. The charrty* trust88s conslder th8t the audlt requirement of R8gui8tion 1011)Idl of the Accounts ReguLBtions do8s not apply. It18 my responsibiw to examine the accounts as required under Secllon 4411)Ic) of the Act and to state whether parttcular rn8tters h8ve com8 to my attention. B9818 of tha Indap8ndent examlner's roport Ny examinatlon wa8 carrièd out in accordance wlth Regulaiion 11 of the Charities Account8 (Scotlandl ReguLations 2006. An examlnation includes a review of the accountin8 records kept ty the charity and a ¢omparison of the accounts presented with Ihose record8. It 81s0 Includ88 consideration of any unusual items or disclosurns In tho accounts, and Seeking explanation8 from YOU as trustees conc8rning any such matters. The procedure8 undert8ken do not provid8 all the evidence thatwouid bé rèqulrad In an gudlt. and ¢onsgquently I do not express an gudit opinion on the view glven by the account8. Indepond•nt •xamlner'$glatèm•nt In connection with my examlnatlon, no matt8r ha8 com8to rry attenlon: (1) whiGh g￿5 me reasonable Gau$e to believe that, in any matorial ffjspect, the requlremonts - to kgep ac¢ountlng records In accordancèwlth Section 44111{al of the 2005 Act and Reguiatlon 4 of the 2006 AcGount8 Regulatlons: and - to pr¢pare accounts which accord with th• #ecounting record8 and to comply wlth Regulation 9 of rhe 2006 AGcounts Regulations have not been met; or (2) to whlGh, in my opinion, attention should be drawn in orderto enable a proper under¥tsrKlingof the account8 to be reachgd.