## **APPENDIX 1**
## OSC **r**
|||**Trustees’ Annual Report for the period**|**Trustees’ Annual Report for the period**||
|---|---|---|---|---|
||From|Period start date
Day
Month
Year
01
Sept
2023|Period end date
Day
Month
Year
To
31
Aug
2024||
Office of the Scottish **Charity Regulator**
## **Reference and administration details**
**Charity name** Pitreavie PTC **Other names charity is known by Registered charity number SC047464 Charity’s principal address**
## **Names of the charity trustees on date of approval of Trustees’ Annual Report**
**Name of person Dates acted if Trustee name Office (if any) (or body) entitled to not for whole year if any) 7 8 9 10 11 12 13 14 15 16 17 18 19 20**
**1**
**APPENDIX 1**
## **Reference and administration details**
**Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
Structure, governance and management
Type of governing document The charity is governed by a constitution detailing structure, governance
and management.
Trustee recruitment and appointment The membership consists of parents/carers of children attending Pitreavie
Primary School as selected by the Parent Forum at the AGM.
Members of the Parent Council shall be appointed at the AGM. They shall
be elected for a one year term and be eligible for re-election. Parents shall
always form the majority of the Parent Council.
The Office Bearers will be Chairperson, Secretary, Treasurer and such
others as may be required. The office bearers will be elected by the Parent
Council at the first meeting after the AGM.
The Parent Council may co-opt any other member to fill a vacancy
occurring between AGMs. The co-opted members shall retire at each AGM
but shall be eligible for election.
Each member of the Parent Council shall have one vote and resolutions
shall be passed by a simple majority vote of those present. The
Chairperson shall have both a deliberative and casting vote. The
Chairperson’s casting vote shall be used only in the event of a tie.
Objectives and activities
Charitable purposes The Advancement of Education
Summary of the main activities 1. to promote close co-operation and communication between parents
in relation to these objects and teachers
2. to study and discuss matters of mutual interest relating to the
education, welfare and experiences of pupils
3. to engage in activities which support and advance the education and
experiences of pupils attending the school
4. to promote partnership between the school, pupils and all parents
5. to work in partnership with the school to create a welcoming school
that is inclusive of all parents.
**----- End of picture text -----**
**2**
## **APPENDIX 1**
## **Achievements and performance**
|**Summary of the main achievements of**
**the charity during the financial period**|We hosted another October disco and our first movie night both of which
were very well attended.
We organised a traditional Christmas fayre and contributed towards a
Christmas show outing as well as the individual class parties.
This year saw the PTC purchase various equipment which will be
available to the whole school, specifically playground equipment, library
resources and books as well as library and ASC furniture.|
|---|---|
|||
|**Financial review**||
|**Brief statement of the charity’s policy**
**on reserves**
**Details of any deficit**
**Donated facilities and services (if any)**||
||There will be a minimum reserve of £750 at any time and a maximum
reserve of £7,500|
||The accounts to 31 August 2024 detail a deficit for the year of £847. This
is mainly due to the summer 2023 ice cream van treat provided by the
PTC as a standalone whole school event, cost £800. The closing bank
account still sits at a healthy £2,962.|
||Pitreavie Primary School and Fife Council for the use of the facilities and
surrounding green areas for fundraising events.|
**3**
## **APPENDIX 1**
## **Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (e.g. Chair)** Treasurer **Date** 31 August 2024
**4**
Enter SC No. below
APPENDIX 2
**SC047464**
## **Pitreavie PTC**
**----- Start of picture text -----**
|||||||||
|---|---|---|---|---|---|---|---|
|Receipts and payments accounts|
|Period start date|Period end date|
|For the period|Day|Month|Year|to|Day|Month|Year|
|from|
|01|September|2023|31|August|2024|
|Section A Statement of receipts and payments|
|Expendable|Permanent|
|Unrestricted|Restricted|Total funds|Total funds last|
|endowment|endowment|
|funds|funds|current period|period|
|funds|funds|
|to nearest £|to nearest £|to nearest £|to nearest £|to nearest £|to nearest £|
|A1 Receipts|
|Donations|185|185|223|
|Legacies|-|-|
|Grants|25,478|25,478|-|
|Receipts from fundraising activities|2,248|2,248|2,134|
|Gross trading receipts|-|-|
|Income from investments other than|
|land and buildings|95|95|30|
|Rents from land & buildings|-|-|
|Gross receipts from other charitable|
|activities|-|-|
|-|-|
|A1 Sub total|28,006|-|-|-|28,006|2,387|
|A2 Receipts from asset &|
|investment sales|
|Proceeds from sale of fixed assets|-|-|
|Proceeds from sale of investments|-|-|
|A2 Sub total|-|-|-|-|-|-|
|Total receipts|28,006|-|-|-|28,006|2,387|
|—|
|A3 Payments|
|Expenses for fundraising activities|712|712|282|
|Gross trading payments|-|-|
|Investment management costs|-|-|
|Payments relating directly to charitable|
|activities|-|-|
|Grants and donations|
|28,141|28,141|4,847|
|Governance costs:|
|-|-|
|Audit / independent examination|-|-|
|Preparation of annual accounts|-|-|
|Legal costs|-|-|
|Other|
|-|-|
|-|-|
|A3 Sub total|28,854|-|-|-|28,854|5,129|
|A4 Payments relating to asset and|
|investment movements|
|Purchases of fixed assets|
|-|-|
|Purchase of investments|-|-|
|A4 Sub total|-|-|-|-|-|-|
|—__===—|Total payments|28,854|-|-|-|28,854|5,129|
|Net receipts / (payments)|( 847)|-|-|-|( 847)|( 2,742)|
|A5 Transfers to / (from) funds|-|
|Surplus / (deficit) for year|
|======|( 847)|-|-|-|( 847)|( 2,742)|
**----- End of picture text -----**
APPENDIX 2
**SC047464**
## **Pitreavie PTC**
## **Section B Statement of balances**
**----- Start of picture text -----**
Unrestricted Expendable Permanent Total current
Categories Details funds Restricted funds endowment funds endowment funds period Total last period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
B1 Cash funds Cash and bank balances at start of year
3,810 3,810 6,551
Surplus / (deficit) shown on receipts and
( 847) ( 847) ( 2,742)
payments account
- -
- -
Cash and bank balances at end of year 2,962 - - - 2,962 3,809
(Agree balances with receipts and payments
account(s)) - - - - - -
Fund to which asset belongs Market valuation Last year
Details
to nearest £ to nearest £
B2 Investments
Total - -
Details Fund to which asset belongs Cost (if available) Current value (if available) Last year
to nearest £ to nearest £ to nearest £
B3 Other assets
Total - - -
Details Fund to which liability relates Amount due Last year
to nearest £ to nearest £
B4 Liabilities
Total - -
Details Fund to which liability relates Amount due (estimate) Last year
to nearest £ to nearest £
B5 Contingent liabilities
Total - -
Signed by one or two trustees Date of
on behalf of all the trustees Signature Print Name
approval
31 August 2024
**----- End of picture text -----**
OSCR accts 2024 / Statement of balances
2
December 2007
APPENDIX 2
**Pitreavie PTC**
**SC047464**
## **Section C Notes to the Accounts**
**C1 Nature and purpose of funds** _(may be stated on analysis of funds worksheets)_ The Purpose of the funds are to meet our aims and Objectives as committed to within the constitution AIMS The Advancement of Education, which will be achieved by the following methods: 1. to promote close co-operation and communication between parents and teachers 2. to study and discuss matters of mutual interest relating to the education, welfare and experiences of pupils 3. to engage in activities which support and advance the education and experiences of pupils attending the school
**Individual / Number of grants £ Type of activity or project supported institution made C2 Grants Total - C3a Trustee remuneration** If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) **x £ Authority under which paid C3b Trustee remuneration - details C4a Trustee expenses** If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) **x Number of £ trustees C4b Trustee expenses - details**
|**Nature of relationship**
**C6 Other information**
**C5 Transactions with trustees**
**and connected persons**|**Nature of transaction**|**Transaction**
**amount (£)**
**Balance**
**outstanding at**
**period end (£)**|
|---|---|---|
OSCR accts 2024 / Notes
3
December 2007
APPENDIX 2
**Pitreavie PTC**
**SC047464**
## **Additional analysis (1)**
## **Analysis of receipts and payments**
## **1 Donations**
**----- Start of picture text -----**
Unrestricted Expendable Permanent Total current
funds Restricted funds endowment funds endowment funds period Total last period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
Amazon - - 77
Parent Donation 185 185 146
- -
- -
Total 185 - - - 185 223
- - - - - -
2 Grants
Unrestricted Total current
funds Restricted funds period Total last period
to nearest £ to nearest £ to nearest £ to nearest £
SCLF (meant for school paid to PTC in error, whole 25,478 25,478 -
amount given to school cheque 476) - -
- -
- -
Total 25,478 - 25,478 -
- - - -
3 Gross receipts from other charitable activities
Unrestricted Expendable Permanent Total current
funds Restricted funds endowment funds endowment funds period Total last period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
-
-
-
-
-
-
-
-
Total - - - - - -
- - - - - -
**----- End of picture text -----**
## **4 Payments relating directly to charitable activities**
||**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last period**
**to nearest £**|
|---|---|---|---|---|---|---|
||||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||
|**Total**|**-**|**-**|**-**|**-**|**-**|**-**|
||-|-|-|-|-|-|
OSCR accts 2024Additional notes (1)
December 2007
APPENDIX 2
**SC047464**
## **Additional analysis (2)**
## **5 Breakdown of unrestricted funds**
**----- Start of picture text -----**
Unrestricted Unrestricted Unrestricted Unrestricted
fund 1 - enter fund 2 - enter fund 3 - enter fund 4 - enter
name of fund name of fund name of fund name of fund
below below below below
Total Total
unrestricted unrestricted
funds funds last period
Receipts
Donations 185 185 223
Legacies - -
Grants 25,478 25,478 -
Receipts from fundraising activities 2,248 2,248 2,134
Gross trading receipts - -
buildings 95 95 30
Rents from land & buildings - -
Gross receipts from other charitable activities - -
Sub total 28,006 - - - 28,006 2,387
-
Receipts from asset & investment sales
Proceeds from sale of fixed assets - -
Proceeds from sale of investments - -
Sub total - - - - - -
Total receipts 28,006 - - - 28,006 2,387
-
Payments
Expenses for fundraising activities 712 712 282
Gross trading payments - -
Investment management costs - -
Payments relating directly to charitable activities - -
Grants and donations 28,141 28,141 4,847
Governance costs: - -
Audit / independent examination - -
Preparation of annual accounts - -
Legal costs - -
- -
- -
Sub total 28,854 - - - 28,854 5,129
-
Payments relating to asset and investment
movements
Purchases of fixed assets - -
Purchase of investments - -
Sub total - - - - - -
-
Total payments 28,854 - - - 28,854 5,129
-
Net receipts / (payments) ( 847) - - - ( 847) ( 2,742)
Transfers to / (from) funds -
Surplus / (deficit) for year ( 847) - - - ( 847) ( 2,742)
-
Nature and purpose of funds
**----- End of picture text -----**
OSCR accts 2024Additional notes (2)
December 2007
APPENDIX 2
**Pitreavie PTC**
**SC047464**
## **Additional analysis (3)**
## **6 Breakdown of restricted funds**
**----- Start of picture text -----**
Restricted fund Restricted fund Restricted fund Restricted fund
1 - enter name of 2 - enter name of 3 - enter name of 4 - enter name of
fund below fund below fund below fund below
Total restricted Total restricted
funds funds last
period
Receipts
Donations -
Legacies -
Grants -
Receipts from fundraising activities -
Gross trading receipts -
Income from investments other than land and buildings -
Rents from land & buildings -
Gross receipts from other charitable activities -
Sub total - - - - - -
-
Receipts from asset & investment sales
Proceeds from sale of fixed assets -
Proceeds from sale of investments -
Sub total - - - - - -
Total receipts - - - - - -
-
Payments
Expenses for fundraising activities -
Gross trading payments -
Investment management costs -
Payments relating directly to charitable activities -
Grants and donations -
Governance costs: -
Audit / independent examination -
Preparation of annual accounts -
Legal costs -
-
-
Sub total - - - - - -
-
Payments relating to asset and investment
movements
Purchases of fixed assets -
Purchase of investments -
Sub total - - - - - -
-
Total payments - - - - - -
-
Net receipts / (payments) - - - - - -
Transfers to / (from) funds -
Surplus / (deficit) for year - - - - - -
-
Nature and purpose of funds
**----- End of picture text -----**
OSCR accts 2024Additional notes (3)
December 2007
APPENDIX 3
OSCR
Sc(rthsh Chanty Rylalor
Independent examiner's report on the accounts
Report to the Charty name
tTUStgoslm¢mbers of Pilreavie PTC
Reglstored eharlty SC047464
number
On the accounts of the
charity for the perlod
Period start date
Month
S8pterr*)er
Period end date
Month
August
Day
Year
2023
Year
01
to
31
2024
Sel out on pago8 14
IrwnErrknrtolnclud8 thopago
Jrnèer5 claddiiional gheeLII
Respgctlve The charity's trustees are responsible for the preparation of the accounts in accordance
responsibilities of with the terms of the Charities and Trustee Investment (Scotlandl 2005 Act and the
trustees and examln•r Charities Accounts Iscotlandl Regulations 2006 las amended). The charity Injstees
consider that the audit requirement of Regulation 1011} Idl of the A¢¢ounts Regulations
does not apply. It is my responsibility to examine the accounts as required under section
4411} Icl of the Act and lo state whether paitcular matters have Come lo my attention.
Basls of Independent My examination is carried out in accordance with Regulation 11 of the 2006 Accounts
examineVs statement Regulations. An examination includes a review of the ac¢ounling records kept by the
tharity and a comparison of the accounts presented with those reo)rds. It also includes
consideration of any unusu81 items or disclosures in the accounts and Seeks
explanations from the Iruslees concerning any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit and, consequently. I do
not express an audit opinion on the view given by the accounts.
Independent examin•rfs In the course of my examination. no matter has come to my attenlion1otae
statemont
whh gives me reasonable cause to believe that in any material respect the
requirements..
to keep accounting re¢ords in accordanco Wlth section 44111 (al of the 2005 Act and
Regulation 4 of the 2006 Accounts Regulations, and
lo prepare accounts which accord with the ac¢ounling records and comply with
Regulation 9 of the 2006 Accounts Regulations
have not been met, or
lo which. in my opinion. attention should be drawn in order to enable a proper
of the accounts lo be reached.
Date:
Slgned:
Name:
Relevant professlonal
qualrficatlon{sl or l)ody Institute of Chartered Accountants of Scotland
(If any):
41icl
Addre88:
'Ple8s8 d8kte the words in the brackets if they do not appty. If the rds do 8ppty. Sgt out tho¥e rnatters whth havo com8 to your attention on th¢
following page.
APPENDIX 3
Disclosure section
Only complete if the examiner needs to highlight material problems.
Gfve here brief detalls of
any items that the
examiner wishes to
dlsclose