BRECHIN COMMUNITY PANTRY Keeping the heart in the Community Trustees Annual Report and Receipts and Payments Accounts for the year ended 31 March 2021 Scottish Charity No. SC047269
Brechin Community Pantry Legal and administrative information Charity Name Brechin Community Pantry ISCIO} Charity Registration Number SC047269 Contact Address Bareyards Menmuir Brechin Angus DD9 7RP Premises Address 7 Swan Street Brechin Angus DD9 6EE Charity Trustees Ire5igned 3 March 20221 (resigned 3 March 20221 Ire5igned 29 April 20221 Iresigned 31 May 20211 Iresigned 12 December 20191 Ire5igned 12 December 20191 Principle Office Bearers Chairperson Treasurer Secretary Independent Examiner MMG Chartered Accountants 78- 84 Bell Street Dundee DDI IRQ Bankers Bank of Scotland The Direct Business18022601 PO BOX IOCQ BX2 ILB Page I
Brechin Communi Pantr Trustees Annual Re ort for the ear ended 31 March 2021 sture, Govemance and Management The Charity operates under a iwtrrier consritution as a orrish Chariiable Incorporaied Org8nisaiion. Re£ruitment and Appoirrtmerrt of Trustee8 I Volunteers of the Charity are recorded as Memters and allTrustees are vored onto the Board of the Charity. rrustees are chosen from the membership who have rhe aygropriate 2ifts and skills. awvitsblè PurpLeS The organisation'g five main prse$ are- the prevention or relief of Poverty the adv8ncement of Educarion the advancement of Health the advarKement of Community Development the relief of rhose in need by reason of Financial Hardship Summary ofth• mainActivitl and thi•v•m•nti of th4 Charrty Background.. 8rechin Cornrnunity Pantrywa5 fomied in late 2016 after a small group of local comrnunity repre5entative3. tnade up of councilors, churches. schools and support sroupsto support a desperate need. 8rechin 15 the town in An8U5 Wlth the larse5t nurnberof individuals and familie5 in abject w>verty a5 detailed in Ansus C(MJncil SMID Rer)ort. Charity Status,. we applied for Charity Status and this was granted Dn 22 March 2017, this then allowed us to approach Angus Council for suitable premises to operate from as a total non-political and norFreligious oroanization. New Prernise5'. Angus Council offered a lease on a shop in the centre of Brechin at 7, Swan Street, and allocated monie5to carryout an intemal relurt>ishrnentto meetour 5erwce need5. We were involved with the Council officers on the layout. facilities and finishe5. sivins a reception and meeting area. tnain operating area with separatefoDd storase and clothing area, srnall kitchen and dIsaed toilet. Our proposal for Swan Streetwas for a warrn, welcorning, calrn and safe environtnent for our client5. the cornrnunity, ourvolunteers and trustees to operatefrom, this has been achieved v4ith the wonderful refurbishment. Operation= The Pantry is open three days per week, on Monday Wednesday and Fridayfrom Ilkm till 4.(K)pm for clientsto collect food parcels, which includetoiletries and household items, children's clothing and school uniforrns orjust drop in for 4 drink and a chai. We rely almosr totally on donaiions of food. roiletries, household irems and children's clothin. wdelled on the communrtv suDoorrinA the cornmunitv. We are different to other f£NxJbanks in that we do not operate a voucher service but by recommendation from anv agency and from the community. We do nor like to be referred to as a foodbanl more of a communitysenA£e because we offer much more. Client5 V151tingthe Pantry complete on their first W51t a client reElStration forrn with the ksic information of addres5, contatt detai15, landlordl housing details. looking facilitie5, benefit detai15 if applicable and reason for the first Wslt. 1 informttion is plated in a tonfidentitl Ilient file and no infortnation is Stored elertronically. aients are welcomed at the front part of the Pantry offered a drink whilst the file is found or opened and then taken through to the rear area to issue the food wrtrl. We give clients a choice from a suggested meal list that provides food for breakta5t. lunch and evening Tneal. plus additional item5 such a5 fruit, veBetable5 and other perishable goods. We 155ue two days, 5upplyon Monday and Wednesday and for three days on Friday. client5 can return on the next ope day if there 15 Still a need. FoDd. together with toiletrie5 and household gi)od5 155ued are recorded on a piik sheet and a note is added to client infortnatlDn Sheet on theiriurrent iircutnstance5. these are then attached to the Page 2
Brechin Communit Pant TrusteÈs Annual Re ort forthÈ ear endÈd 31 Marth 2021 Summary of the main Activities and Achievements of the Charrty Icontl We have found that by treating clients with respect and 3 nonjudBement approach we can build up a relaiionship and we are able to signpost them to other agencies to seek help for their individual need or problem. Universal Credit.. From November 2017 Angus was one of the pilot 5cheme5 for the roll out of Universal Credit to replace existin8 benefits. We continue to help those who were transferred to this new benefit and the problems of client5 Walting six week5 or more for payment5 and all the associated debt problem5. The Pantrf5 policy 15 not to Bive oui any financial help but to help with bud8etin8 if required. SignpostinB'. Many of our clients need assistance with bud8etin8, benefits knowledge, computer access, healih and well-beinB issues. With the various skill sets within our Volunteers and Trustees, this year we have been able to assist client5 on these vaiiou5 issue5 and point them in the correct direction for further and offiiial diredion. Food Share.. We continue to benefit from food share operated by the local Tesco store. which provided the Pantry with on date or short date food items that would normally be disposed of, this both saves Waste and supports our client5. This year we have a150 been accepted throu6h Neighbourly program to benefit from the Fresh Produce which is on date or short date from the local kndl store. This has been a 8reat help in promotin8 health eating and saves our tinned and packet food items. The Co-op accepted u5 as a Food Share partner in October 2019 and this ha5 contributed to the supply of fresh and chilled produce, includinB raw meats and poulrry. This has enabled us to keep a rotational stock in our freezers. Christmas: For Christmas 2020 we experienced wonderful generosity from boih the community. thurches. schools. youth organisation's, local emergency senrice units and stores with seasonal items that enabled us to 8ive our clients little bit extra for Chrislma5. Brechin Community Christmas Day Lunch.. We were approached by a few local volunteers in assi5tinB with the Christmas Day lunch for folks on rheir own and for those not able to afford to celebrate Christmas day. We assisted by being the central point for booking forms and holding food items donated in our fridges and freezers. This was a great success with nearly 50 people including familie5 aliending. We have agieed to continue our support for this event each year as we are able. Whal we have achieved.. At the end of March 2021 we had we had seen an increase in registralion5 and with the impact of Covid-19 we saw the numbers dramatically increase as we be8an to support the Angus Council Impact team deliver to the vulnerable. elderly and families acr055 Brechin District and Montf05e. The Numbers of per50n5 registered was 3051 numbÈrs of 3-day parcels issued was 13220 and the total number of meals provided within thÈsÈ parcels was 46270. Holiday Poverty. In April 2020 we provided a breakfast, lunch and snack service to the various activities and club throughout the holidays. The number of Children provided with meals. hot and packed lunch Style was 354.The number of adulrs of these families were This initiative was Funded by the YPI money from Mearns Academy YPI competition. Throu8hout the summer we continued to deliver a packed lunch service to the An8us communities. teams activity proBram. The uptake over the 6 week5 was 482 packed lunche5. We have seen the development of several our individual volunteers become more confident in dealings wilh all, Bivin8 something back and as515ting them to Bet back to employment. With the local Communities Team from AnBus Council we delivered SOA qualification in volunteering to 20 individuals. Due io Covid-19 this has been put on hold for the time being. Page 3
Brechin Communit Pant TrusteÈs Annual Re ort forthÈ ear endÈd 31 Marth 2021 Summary of the main Activities and Achievements of the Charrty Icontl PÈriod Poverty.. Wo are now in rocoipt of sanirary goods to issue as required to our clienis. This is a Scotiish backed initiative and the products are supplied directly from Fare shale in Dundee. Independeni Food Aid Network IIFANI.. The Paniry is a member of ihis organization, who repons to the Scottish Government on the woik provided by Independent Food Banks/ Pantrfs such as us. We supply them with an anonymou5 data analy515 based on usa8e of the Pantry. These figure5 breakdown information such as nurnber5 children, Housin8 demographic, which benefits are bein6 claimed by our clients and general reporting of our work. Thi5 information 15 gathered then published- the next reporting period will be April 2020. Our Vision.. Is Still to promote healthy eating by issuing a5 much fruit and vegetables as possible, to give simple recipÈs for basic soups and meals and in the lon8 term a premises to enable us to teach people how to cook simple and economical meals. For6e more links with all other cotnTnUnity groups and agencie5. Continue to work with the An6us Council Commurbities Team and local Social Service A8encies. To erblar6e our donatlOll5 from Food Share via other Supermarket5 in oui area and to maintain a presence on Social media lo engage people in the community to share our work. Comrnunity Clothe5 Bank.. We secured the lease from Angus Council for 50150A High Street, Brechin in October 2019 for use as a clothes bank. Donations have been hu8e and a lot of work has gone into the marba8ernent and set up of thi5 service. However due to Covid-19 this project had to be halted. We continued to supply clothe5 to our client5 if needed, however due to low take up and the pandemic we made the decision in April 2020 to donate all of the clothing to other agencies. The Narional Lottery Grant received in April 2020 of £10,000, was for runnin8 Cost for both of our sites and to provide a small interview room at 7 Swan Street. With advent of Covid19, a8reement wa5 rnade wwth the National Lottery that we would convert 50A HiRh Srreei to a Resource Centre. The Store at 50A was converted for use ol Food Hub to serve North Angu5 and Mearn5 where we received fi)od and suppliÈs from the Scottish Government and Supermarkets ihrou8h Food Share to supply foodbanks and a8oncies as well as the Pantry. We had a lot of help frorn Angus Council with the donation of two lai8e commercial refrigerators and freezers. plus their communities team. This enable us to distribute ambient. chilled and frozen food under this 202011 has been a successful year in continuing to for8e relationships with other agencies such as community mental health. hou5in& social services. justice team. DWP and drug5 and alcohol. P05t Covid. we are Still working with Angu5 Council and Volunteer Action An8US Wlth support with food parcels. We are continuin8 to review the need and develop with our partneis the need5 of the cornrnunity. Financial Review The principle source of income is in the form of donations, 8rants and vouchers tO8ether by a 8enerous Community. Our main expendilure is for the runnin8 Costs for our two building5. establishrnent Costs. plus supplementary costs for food items. toiletries and household Droducts. Reserve Poli It is the Trustees policy to prepare a budget at the beginning of each financial year. for both income and expenditure based on the previoLJS year's running cosrs and provide fundraisin8 targets. The CharitV5 Bank Account shall be maintained at a minimum of £2,500 in credit and the Cash Box at a minimum of £100 available. plus other specific projecr based cash Ix*xes of £100 to £500 as deemed required. All of rhese limits are to be reviewed annually. Page 4
Brechin Comm nl Pant TNstee5 A ual Re rtfort ended 31 Marc 2021 Stmt of Trustee< Resportsl>llltl•s The Trustees of the Charity mustensure the preparatiott of financial ststsrnentswhich gwe suffiaent deta¥1 to enable an appreciation of the tranCtionS of the Charlty durin8 the financial year. The Trustees are responsble for keeping proper accounfjng tscordswhich, on request must reflectthe financial position of the Charity at that tlme. This rnust be done to ensure thatthe financial statementscomplywith the Charities and Trustee Investment (Scotlandl Act Z(K6 and the Charities Accounts Iscotlandl Regulations 2CI)6. They are also respDn5ible forsafeguardingthe assets of the Charity and must tske re3sonabl+ steps for the PventIon andlor detscbon of fraud and other irregularities. Approved bythè Trustees and signed on their behalf ChairpersonqVIIPP Date: TreasLrer. E/0 &[2023 Date.. o¢oLJ Page 5
Brechin Communi Pant Report of the Independent Examiner for the year ended 31 March 2021 I report on the accounts of the charity for the year ended 31st March 2021 which are set out on pages 8 to 12. Respective responsibilitie5 of trustees and examiner The charity's trustees are responsible for the preparation of the account5 in accordance with the term5 of the Charitie5 and Trustee Investment {Scotlandl Act 2005 and the Charities Account5 (Scotlandl Regulation5 2006 las amendedl . The charity trustees consider that the audit requirement of Regulation 10111 Idl of the 2006 Accounts Regulations does not apply. It Is my responsibility to examine the accounts as required under section 4411) Icl of the Act and to state whether particular matters have come to my Basis of independent examinerfs Statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotlandl Regulations 2006 las amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view Independent examlnerfs statement In the course of my examination, no matter has come to my attention. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 44111 (al of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached MMG Chartered Accountants 78- 84 Bell Street Dundee DDI IRQ Date '. Page 6
Brechin Communi Pant Year ended 31 March 2021 Receipts and Payments Account Unrestricted Unrestricted Total Total 2021 2020 Note Recel ts Donations Fundraising activities Grants Other charitable activitie5 14,383 6,551 19 50 6,000 24,214 Total Recei ts 38,597 12,620 ments Cost of Raising funds Charitable activities Other payments Governance costs 34 24,275 11,038 4,547 loo Total Pa ments 24,309 15,685 Surplus / Ideflclt) for the year 14,288 13,0651 The Notes on pages 9 to 10 form an integral part ofthese accounts. Page 7
Brechln Communi Pant Year ended 31 March 2021 Statement of Balances Unrert¢d Total 2021 Unrestricted Total 2020 Bank & Deposit Balances Bank & deposit balances brought forward 3,058 6,123 Movement in year. Surplus / Ideficff£l for the year 14,288 13.0651 Bank & deposit balances carried forward 17,346 3,058 Fixed Assets 9,112 9,112 7,5m bilities Exarninees fee 1,200 1,21J) The financial statèments were approved by the Trurtees on behalf by-. 08 Tu6 and signed on their Pa8e 8
Brechin Communi Pant Year ended 31 March 2021 Notes to the Accounts l Trustee Remuneration and Related Party Transactions No remuneration or expenses were paid to any trustees during the last two years. There are no employees. An Honorarium was paid to Keneth Maclndoe, Trustee, for all his hard work with the website, markèting, graphic dèsign and corporatè imagè of £500 last yèar. Nothing was paid out in the currènt year. Donatlons 2021 2020 Unrestrlcted funds General donations 14,383 6,551 14,383 6,551 Grants Unrestricted funds Lottery grant IFAN C19 grant Foundation Scotland Weir Charitable Trust Dukg of Fifa 10.000 I,ioo 6,670 3,944 2,500 50 24,214 50 Page 9
Brechin Communi Pant Year ended 31 March 2021 Notes to the Accounts (continued) 2021 2020 Analysi5 of Paents Cost of Raislng funds Paypal fees 34 Charitablè artivitlÈs Rent and rates Insurance 233 434 325 Telephone l internet Heat and light Food Toiletries 1,421 1.626 7.267 247 572 1.420 4,813 343 Buildling maintenance Cleaning Printing Volunteer expenses Travel expense5 Miscellaneous expenses Small grants Honoraiium 5.729 420 1,162 696 730 55 699 1,206 5,414 500 11.038 24.275 Gov8rnance costs Independent examiner's fee loo 24,309 11,138 Donated goods The Trustees estimate that the value of the items that are donated from local individuals, schools, Churches, 5tore5. bu5ine55e5 and other community group5 are as follow5.. 2021 2020 Food, toiletries and househeld items 53,0(K) 36,(K)O Children's clothing 3,(K)O other items such as furniture, fridge freezers etc 4.0(K) I,(K)O Food parcels 69.405 45.360 Page 10