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Gavin's Mill Community l¥oj¢ct 2025
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Seottisb Charity number: SC047198
GAVIN'S TrIILL COMMUNITY PROJECT
TRUSTEES. ANIYUAL REPORT AND ACCOUNTS
ST
FOR THE PERIOD I APIUL 2024 TO
31" MARCH 2025

GAI'IN'S MILL COMMUNITY PROJECT
TRUSTEES, ANNIIAL REPORT AND ACCOUNTS
ST
ST
FOR THE PEIUOD I APIUL2024 TO 31 MARCH 2025
Contents
Page
Trustees. annual report
Independent examiner's report to the Irustees
Receipts and payments account
Statement of balances
Notes to the accounts
Page

GAVIN'S MILL co￿lmUNITI, PROJECT
TRUSTEES, ANNUAL REPORT
ST
ST
FOR THE PEIUOD I APIUL2024 T031 MARCH 2025
The trustees have pleasure in presenting their report together with the financial statements for the
ST
period l April 20?4 to 31 st March, 202).
REFERENCE AND ADMINISTRATIVE DETAIIS
Registered charity llumber
SC047198 (Scotland)
Principal address
Gavin's Mill
Gavin's Mill Road
Milngavie
Glasgow, G62 6NB
Trustees
llldependent examiner
Wallace White Accountants
2. Floor, 22- 24 Blythswood Square
Glasgow
G2 4BG
STRUCTURE GON'ERNANCE AND MANAGEMENT
Governillg document
The charity is a Scottish Charithble Incorporated Organisation (SCIO) and the purposes and
administration arrdngements are set out in our Constitution. It is registered a5 a Scottish Charity.
Recruilment and appoinlmen¢ of new trustees
New trustees are recruited and appointed by the existing trustees in accordance with the c.onstitution as
deemed necessary to meet the objects for which the trusl ilas established.
Organisational structhre
The charity wholly owns At Gavin's Mill L￿, a private company limited by shares, which covenants
all of its taxable profits to the charity. Two of ihe truslees of Gavin's Mill Community Project are also
directors of At Gavin's Mill Ltd.
Page 2

GAVIN'S MILL co￿lmUNITI, PROJECT
TRUSTEES, ANNUAL REPORT
ST
ST
FOR THE PEIUOD I APIUL2024 T031 MARCH 2025
OBJECTIVES AND ACTINITIES
Charitable Purposes
Advancement of edu¢alion through providing training and skills.
Preventioti or relief of poverty through supw)rting developmental projects in the UK and
overseas.
Prevention or relief of poverty through encouraging fair-trade activities which ensure
producers receive a fair pri¢¢ for their go(Kls.
Advancement of community development and citizenship.
The advancement of heritage= by preserving historic buildings and by providing information
about them to the public.
Advancement of environmental protection and improvemenl.
Ad l. This year Gavin's Mill continued to host wurses in Hospitality and food preparalion for young
people who struggle in the school environment. This has equipped them for working in the hospitality
industry and enabled some of them to be ready-trained volunteers in the cafe. The training has resulted
in increased confidence and the acquisition of new skills for the students. The school staff and parents
continue to be impressed with their accomplishments. Students from another school joined the courses
in 2024-25 and more are expected lo do so in future years. However, the course has been modified to
provide experience of working in a hospitality environment and serving customers in the cafe, mainly
because students are already leamino
the practical skills in their school classes. The experience of
meeting and interdcting with customer5 i5 preparing them for their working life. Funding for a further
year h&5 been secured from the Robertson Trust. We strengthen our links with local schools and
community and with East Dunbartonshire Voluntary Action and East Dunbartonshire Council Health
and Wellbeing through this work.
Ad 2. We continue to collect donations via our *irtual gift" scheme, Gavin's Mill Gifts, for charities
supporting and assisting disadvanlaged people in the UK and overseas. Gavin's Mill Gifts took a new
form for 2024-25.. still supporting most of the charities from the previous year's catalogue. but in the
forni of gift card5. Each charity suggests what the different levels of donation might provide. for
example, assistance with education, livestocl medical equipment, irrigation, or food for malnourished
children. There is one card for each charity showing these suggested levels of donation, and the person
buying the card can decide how much they would like to donate. Donors can purchase the cards in
person at Gavin's Mill fair trade shop and cafe, by posl or through ihe website. In the financial year
2024-25. we raised £4833, including Gift Aid. All thnds were disbursed directly to ihe projects from
GMCP during 2025.
Page 3

GAVIN'S MILL co￿lmUNITI, PROJECT
TRUSTEES, ANNUAL REPORT
ST
ST
FOR THE PEIUOD I APIUL2024 T031 MARCH 2025
Ad 3. We host presentations, events and exhibitions promoting fair trade and social justice and have
visits from overseas producers. We work closely with True Origin Foods, a fair-lrade importer in
Paisley and with Scottish Fair-Trade, of ivhich we are a member. attending their events in Glasgow and
Edinburgh. We provide stalls for local churches and schools. and we have also visited the local Scout
group to talk about Fair Trade and run a tuck-shop. We visited four local schools with
a rice farmer from Malawi, who explained how fair trdde helps the people in his area and how cliiiiate
change is affecting them. The Bearsden and Milngavie Fairtrade Tow'ns Group is now based at Gavin's
Mill and most of its members are volunteers at the Mill.
Ad 4. Our events calendar has been expanding and we now h05t art exhibitions and jazz suppers as well
as regular quizzes, book talks and how-to sessions highlighting a wide variety of crafts and skills. In the
summertime we make as much use of the Wheel Courtyard, terrace and front patio as we can, both as
additional seating for the café and as space for events. We continue to provide a wide range of
volunteering opportunities which contributes to the sustainability of the Mill and also the confidence
and well-being of ihe volunteers. We collaborale with Milngavie Community Development Trust
(MCDT), Milngavie Heritage Centre (MHCI. True Origin Partner5hip5, Milngavie Busines5
Improvement District (BID) and the Milngavie Community Resilience Group (MCRGI to bring together
the different interests and crea* plans thai will pr(NJuce benefits across the community.
Ad 5. In July 2020, we purchased Gavin's Mill for £325,000, and we are now working lo develop it as
a community resource and realise our ambitions for it in lernis of sustainabiliry and green energy. We
are currently applying for funding to improve the energy efficiency of the building. which should make
it a more comfortable and sustainable location for everyone using it. We continue to work with the
Milngavie Heritage Centre Group and East Dunbarton5hire Heritage and History Forum (EDHHF), with
trustee Carol Primrose also maintaining contacts with other bodies such as Archaeology Scotland,
Historic Environment Scoiland. the Society of Antiquaries of Scotland, Glasgow Archaeological
Society, which has funded us in the past and the Architectural Heritage Fund who have awarded us a
grant of £4,500 for a condition survey on the Mill. now completed. Archaeology events for children are
proving very popular. and we were awarded a grant from Te￿0 Communities fund to take this to schools
and youth organisation5. We have had several meetings with the family of the last miller, enabling us to
get a clearer idea of life in the working mill.
Ad 6. Now that we own the Mill, we are working to protect the Mill from flooding, both from the
Allander Water which flows past the Mill and from surface water and sewer overfiow. We have repaired
the river wall beside the Mill to prevent erosion from ihe flow of the river. installed a ￿atert]ght door
on the back corridor and trained staff and volunteers to deploy our flood barriers al the main cafe door
and the terrace door to prevent water ingress. Unfortunately. it became apparent at the l&st flooding
event that the wa115 themselves are porou5. so further work 15 needed.
Page 4

GAVIN'S MILL co￿lmUNITI, PROJECT
TRUSTEES, ANNUAL REPORT
ST
ST
FOR THE PEIUOD I APIUL2024 T031 MARCH 2025
In addition, as part of an extension intended to provide meeting rooms and storage space. we are
planning to install a ramp to enable users of wheelchairs and buggies to reach the main shop floor. We
have almost completed the series of SU￿eyS required to provide accurate plans and up to date
inforniation about the state of the building, though we still need a measured 3D survey IKfore we can go
forward.
The waterwheel, the most imtK)rtant part of the Mill in heritage terms, is in need of restoration, after which it
may be possible ￿ generate some enew. from its operation. Works are in progress to drnin the wheel pit via
the original channel and ￿ave asked ￿ estimate for restoring the wheel itself.
We are ￿'0]king to improve the energy eificiency of the Mill building. The gas range in the kilchen has been
replaced with two commercial induction hobs, mtraning thatthe ventilation system required forthe gas cooker
is not needed except for ihe comfort of people working in the kitchen. This should reduce heat loss in the
upper floor. though we need to see Ththat the effect is over the ivinter. We are in the early stages of adding
solar panels to the r(K)f of the Mill but this 15 likely to necessitate a new r(xif. oiher measures to improve
energy efficiency are expected to include replacing the doojs and windows with I￿tter-fittIng, double ortriple
glazed equivalents. This is likely to IK done in several phases over the next few years.
Page 5

GAVIN'S MILL co￿lmUNITI, PROJECT
TRUSTEES, ANNUAL REPORT
ST
ST
FOR THE PEIUOD I APIUL2024 T031 MARCH 2025
Other sections of the return forni
Our trading company, At Gavin's Mill Ltd (AGM). has now been in operalion for 8 years. The account5
for its eighth financial year are appended, showing turnover of £320.589.28 and a profit of £9,172 (2024
loss of £17,867). During the year, GMCP has:
Received donations totalling, with Gift Aid, £27,150:
Made grants of £67,651 for ongoino
¥ general support of AGM and protection and refurbishment
of the Mill building-
Received grants of £44,806.
Despite the problems of the past 2 years and the reduction in stall income, the business is still, in 2024-
25. showing an increase in sales over previous years. For that. we have lo thank the management of the
shop and cafe and some careful fiscal management on the part of the AGM board.
Volunleers are central to our activities; many are involved in the day to day running of the shop and
afe, some serving customers. others dealing with baking cooking, office administration, maintenance
and care of the garden5. However. Covid has a150 affected this part of our organi5ation and a number of
our volunfrers have had to leave, so we are actively recrniting for additiona] helpers across all roles.
At present, there is a need for GMCP to hold contingency funds for AGM Lid, in case of cash-flow
difficulties in the less profitable times of >'ear. This was invaluable in the Covid crisis and will conlinue
for the immediate future.
Date .
Page 6

INDEPENDENT EXAi¥IINER'S REPORT TO THE TRUSTEES
OF CA￿.11Y,s MILL COMMUNITI" PROJECT
I report on the accounts of the Charity for the period 1° April, 2024 to 31" March, 2025 which are set
out on pages 7 to 9.
Respective responsibilities of trustees and examiner
The (rustees are responsible for the preparation of ihe accounts in accordance with the temis of the
Charities and Trustees Investment {Scotland) Act 2005 and the c.harities Accounts {Scotlandl
Regulations 2006. The trustees consider that the audit requirement of Regulation 10(1 l (dl of ihe
Accounts Regulations does noi apply. It is my responsibility to examine the accounts as required under
section 44(1) (c) of the Act and to stale whether particular matters have come lo my attention.
Basis of independent examiner's statement
My examination is carried out in accordance M'ith Regulation I l of the Charities Accounts (Scotland)
Regulations 2006. .4n examination includes a review of the accounting records kept by the Charity and
a comparison of the accounts presented with those records. It also includes consideralion of any unusual
items or disclosures in the accounts and seeks explanation from the trustees concerniiig any such matters.
The procedures undertaken do nol provide all the evidence that ￿0￿]d be required in an audil and.
consequently, I do not express an audit opinion on the accounts.
Independent examiner's ststement
In the course of my exarnination. no rnatter ha5 corne to my attention:
which give5 me reasonable cause to believe that in any material respectthe requirements..
to keep accounting records in accordance with Section 44(1) {a) of the 2005 Act and Regulation 4
of the 2006 Accounts Regulations, and
to prepare accounts M'hich accord with the accounting records and comply with Regulation 9 of the
2006 Accounts Regulations
have not been meL or
to which, in my opinion, attention should be dram￿ in order to enable a proper understanding of the
accounts to be reached.
Wallace White Accountants
2 Floor, 22- 24 Blythswood Square
Glasgow
G2 4BG
Date.................................
Page 7

GAVIN'S MtLL CO.MMtNrrY PRalEcr
RECEIFTS AYD PAYMENTS ACCOL
PERIOD ENDED 31st ￿lARcEl 21llS
Tot*1 Funds
Total Fuwls
01.0424 to
31ffj325
22.751
01.0424 to
31ffj.2S
4.3W
01.04.24 to
31A1325
27.150
Donati(XL5
th)nati(￿S from Atfjavin's Mhll Lbj
15,192
44.8L
40.034
Fundraising ¢v¢nts
Gift aid- lax r¢¢over¢d
Rent ino)me
SulAolAI Ytetipts
3.358
14.732
3J58
14.732
2.633
10.413
49205
Personal Loans
Totxl rettipts
4S341
49205
95J145
71272
PATr'ME
Fundraisirtg ex[￿LS¢S
B4nk ¥harg¢s
935
125
3￿1
935
53
1.977
3¢r2
Printing andst*io
Paypal fees
Membershj'p subslyiF￿0￿8
Professional Fees
35
35
35
3225
3..225
293
85
9.551
Gavin's Mill ￿"tts th"sbuJse
Ihnth"¢m to the Mi]tbgavie Chw¢h a￿lats
DOnati￿-Pa1eSI1
Repairs and RenewaL8
tknrtati(m Dtsbursemerrt. Mcrn and Uktaitt 4w81
GtanLS to At Gavin'5 Mill t
Loans to AOM (sI￿rt tTm)
Mort8a8e lo￿ ittterest
Mort8a8e l¢)an capitsi repaY[[￿ts
IT Software and C(M]sumthlcs
293
500
4,480
3fjT2
328
67,651
5.7(KJ
16.752
21.420
5.7
9J20
7.432
46231
44.586
12,581
Total wayments
491177
52.175
101253
7621J)
PAI'MENTS REL4TING TOTHE PLIiCHASE OF FIXED ASSE15
Purch&fjeof building
Legal ¢osts on th¢ pur¢has¢ of the buildil
T•tAI rel*tiDE ￿ purchA* orrued A*ets
Totsl Pl￿￿¢ll1¥
49JJ77
51175
101253
Surplus l{defitit) ror yur
(2971)
(49281
P•%¢ 8

GAVIN'S MILL COMMUNITY PROJEcr
STATEME.YT OF BAkniNCES
PEIUOD ENDED 31st MARCH 211LS
FuRds
Total Total
2025
2024
B*Dk aDd im Ihand
O￿ning bslan¢¢
su￿lU￿(derl¢1¢)
Closing balanL¥
4286
13237)
35.850
2.971
32,879
40.136
16.208)
45,{￿2
(4,926
4W.136
Building at cx)st
Amouni due by At CAviD'S Mill Ijd
Short t¢mi lo•) ￿ At Gavin's Mill Lid
Gift Aid t&x recovernblt
344,
18.651
43.2
344,9
18,651
373X)
425
,47
18,651
432(W)
Li#bi]Ktits
SIS Mortgage Lnan
Accrued eX￿ditUre
P¢Ison￿ L4)ans ￿ GMCP
(129,(K)8)
(129.(￿8)
(1.550)
(127,911)
(1,550)
{lJ50)
(I
(I
(I
P*gt 9

C:AI'IN'S ￿lILL COMIIIIINITI" PROJECT
NOTES TO TIIE AC.C."OI"NTS
PERIOD ENDED 31st ￿lARcEl 202_
I. ,ICCOLIPi-l-ING POLICIES
The principal accounting policies. ii'hich hai'e been applied consistenrl!. in the current and preceding Jear
in dealing with items which are considered rnaterial. are set out beloiv.
Basis for preparation
These accounts hai'e been prepared on the Receipts and Pal'ments basis in accordance ivith the Charities
and Trustee Investment (Scotland) Act 2005 and the Charities Accounts Iscotlandl Regulations 2006
(as amended).
Funds
l.unds arc classificd as cithcr rcstrictcd funds or unrcstriclcd funds. dcfincd as follo1￿5..
O'nreslricted funds are expendable at ihe discretion olthe irnstees in ihe furtherance of ihe objecis of
the charitv. 11-parts of the unresiricied funds are earn)arked ai Ihe discretion of ihe irusiees for a particular
purpoK. thcj. arc dcsignatcd as a Kparatc fund_ This dcsignation has an administrati￿¢ purposc onl }' and
does not legall) restrict ihe trusiees, discrerion to appl! ihe fund.
Reslricled funds arc funds subjcct io S￿¢IfiC rcquircm¥nts as to thcir usc ivhich ina!" b¥- dcclarcd b)" th¢
donor or H"ith thcir auihorits or crcat¥d ihrough Icgal proccsscs. but still ￿1th1￿ Ihc 14'idcr obj¢¢ts of
the charil>'.
Receipts
All donations and gifts arc includcd within rc¢cipts in ihc accounting pcriod in ii'hich thc). arc ￿c¢11'¢d
and paid into the bank.
Paymcnts
r.xpcnditurc is rccognis¥d on thc 'cash basis" in thc accounling pcriod in ii.hich ihc paymcnts arc Inadc.
TgTation
(ja￿'in'5 Mill Community. Project is recognised as a charity" foi the purpose of applicable t&xation legislation
and is therefore not subject to taxation on its charitable aciii'iiies. The charin. is nor regisiered for VA T
and pavmenls therefore include irrecoi'erable inpui VA-r.
2. -1'RIIS-I-ELS' RENII IYEILITIOY .I.ND BE)ETrITS
There has been no remuneraiion paid to ihe trustees nor ani. persons connected ii'ith them during the
year.
There were no expenses paid to the trustees during the period ended J I st March 2025.
3. FIXED.4SSETS
'I'he charity oiins the biiilding at GaTr'in's Mill. MilngaTr"ie. G62 6NB and ihis is leased io Al Gavin's Mill
Ltd. The lease is lor 15 1'ear5 Irorn 1st Julj.. 2020 11.ith 5 l.ear reNieii"s and the annual rent income is
£16,750. '1"he lease review. is currenilj" taking place. ii.iihin ihe )"ear 10 31 March 2026.
4. MORTGAGF. ID.IN
Thc mortgagc loan of £150.000 from Social Ini'cstmcnt Scotland ISIS) bcars intcrcsl ai 7 /(* pcr annum and
is rcpajablc monthl J. oi'cr 15 3.cars from 1st Jul!". 2020_ ThcrL li.as a capital rcpai"illCllt holiday for 12
months from I st Fcbruarv". 2021. ThL balan¢c at 31 si March. 202) il.as £129.068.
Page 10

GAVIL¥'S MILL cO￿lMU￿1Ty PROJECT
NOTES TO THE ACCOUNTS
PEIUOD ELYDED 3l$t MARCH 2015
S. FUND ANALYSIS
Re*ri4Sed Fund
GMG
GMPR
H.&P
Opening idanLY at 01.04.2024
R¢c¢ip¢S
Pa)ryn¢nts
Closing balan¢Y at 31.032025
(597)
4,049
93
3.160
16,094
7.458
23.898
123
6,730
LT
EDC
EDC2nd
OrKning FAlonrc ¥tOI.042024
Ree¢ipts
Paym¢nts
Closing bala￿ at 31.032025
11.959
1S.(KM)
13.321
13,637
8271
35,850
49205
52,175
32179
io.wi
2.915
Unratrided Fund
AGMS4pport Oiher
Trt41
OK*ning baknce at 01.(4.2024
Receipts
Paym¥mts
Closing balonL% at 31.0321)25
(13.143)
15.(
12.2(KTr
(iOJ43)
17.430
30.840
36.878
1lJ93
4287
45.840
6. CRANT INCOME
Gavin's Mill Community Proj¢d re¢eived following graDts ￿thin the accounting perio
RestrlLYtdFund
£2(Kl
ArehiteLtural Herttage Fund- £4JOO
Dalrymple Ihnaldson TnL8t-Q958
East Dunbartot)shire Council- £&208
East DunbartonshiTe Voluntary Action- £1 l.(KKI
Groundwork UK-£1.020
Rob¢rtson Tn￿t- £15,0(K)
Univ¢rsity of Glwow- £1,920
T•tal- £443116
P*gt 11