**SASHITA SCIO** ## **TRUSTEES' ANNUAL REPORT AND** ## **FINANCIAL STATEMENTS** **For the Period Ending 31st December 2024** 1 **SASHITA SCIO** ## **CONTENTS** ||**Page**| |---|---| |**Reference and administrative Details**|**3**| |**Trustees' Annual Report**|**4**| |**Independent Examiner's Report**|**9**| |**Statement of Receipts and Payments**|**11**| |**Balance Sheet**|**12**| |**Notes to the Financial Statement**|**13**| ## **SASHITA SCIO** ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Charity Name** : SASHITA SCIO **Charity Registration Number:** SC047037 **Principal Office:** 35 Colinton Mains Road Edinburgh EH13 9AP **Registered Office:** 35 Colinton Mains Road Edinburgh EH13 9AP **Trustees: Trustees Resigned** : N/A **Bankers:** Royal Bank of Scotland 36 St. Andrew Square Edinburgh EH2 2DA **Independent Examiner:** HPJ - CA Suite 5.6, 5th Floor Standard Buildings 94 Hope Street Glasgow, G2 6PH 3 ## **SASHITA SCIO** ## **Trustees’ Annual Report For the Year Ended 31[st] December 2024** The trustees have pleasure in presenting their report together with the financial statements and the independent examiner’s report for the year ended 31st December 2024. ## **STRUCTURE GOVERNANCE AND MANAGEMENT** ## **Constitution** SASHITA SCIO is a registered Scottish Charity (SC047037), with effect from 06th October 2017. All its affairs are governed by the Board of Trustees as stipulated in the terms of the Charity Constitution. ## **Appointment of Trustees** The charity must have not less than 3 and not more than 8 Trustees at any time. Any person who wishes to become a Trustee must be member of the congregation, unless he/she is nominated by the Board on the basis that he/she has specialist experience and/or skills which could be of assistance to the Board. A new Trustee would receive copies of the previous year’s annual report and accounts and a copy of the Office of Scottish Charity Regulator leaflet; “The Essential Trustee: What do you need to know”. ## **SASHITA’s Background Information** SASHITA SCIO is a Scottish charity, non-government voluntary organization (NGO) whose aims are to alleviate poverty and increase the standard of living in the village of Samuye (population: 1500 approx.) in the Shinyanga Rural District of Northern Tanzania. Established in 2008, the charity intends to bring development changes to the community of Samuye in terms of: access to clean water, agricultural improvement, the promotion of health awareness and improved access to education and training for both young people and adults. In the longer term, small businesses (Micro-businesses/micro-loan/finance) programmes and other activities that might be beneficial could be pursued. SASHITA’s aims are to build a strong foundation, particularly for women and young people, empowering them to take control of their own development, through a wide range of skills training and raising awareness of their rights within the community. This focus takes account of the fact that women and young people are typically vulnerable and disadvantaged in the rural areas - often left behind and having less say in their community. 4 ## **SASHITA SCIO** The Charity’s first priority has been to build a well to bring fresh water to the community, which still sees the people travelling long distances to collect water. As of December 2017, a well has been built. The construction is underway of a series of tap points to ensure safe and equitable water distribution to the villagers. ## **Organisational structure** The constitution gives the trustees the power to apply the funds in such a manner as they think fit. The Trustees are the managerial arm of the charity. They meet regularly and make decisions for and on behalf of the church. Major decisions of a managerial and financial nature are minuted. ## **Management & Governance** The charity is controlled by its governing document, a constitution, and constitutes a Scottish Charitable Incorporated Organisation. For Trustees meetings, a quorum shall comprise of at least two of the Trustees and decisions shall be made based on a majority vote. ## **Objectives and aims.** 1. Providing access to clean water, thus improving health, learning capacity, opportunities for crop yield improvement and thereby raising standards of living. 2. Extending access to education and skills. 3. Supporting the development income-generating projects and micro enterprises. 4. Enhancing health & hygiene education as well as access to medical supplies and services. 5. Building the capacity of local groups and organizations to determine priority needs, manage developmental projects and cooperate with partner agencies, and in the longer-term, managing a sustainable community water point. 6. Mobilizing advice on optimum use of ground water resources, used water and fertilizers and by promoting soil quality preservation. 7. Fostering and support community development together with SASHITA IBINGO, through new projects and initiatives, including sport clubs, basic education, health education, skills training, etc. ## **Main activities in relation to these objects** In this second year as a SCIO, the charity has made further progress in commissioning the building of public taps on Samuye. This will ensure that safe water from the well is accessible to many families in the village. Having settled all bills related to the construction of the water well and water tank, the charity’s available savings stood at £8,791,000. SASHITA’s project committee continue to explore in some detail the possibility of installing several public taps in the village. Future Century is the company that built the well and 5 ## **SASHITA SCIO** continues to ensure its maintenance. It is willing to carry out the next phase of the project. Presented with specifications, Future Century outlined the possible location of 13 taps in the Mwamagushi section of Samuye at an estimated cost of around £10,000. After discussion at a project committee and further exchanges with Future Century, then SASHITA SCIO Board agreed to commission a further £5,000 worth of work. The confirmation email was sent on 9 May 2018. This is likely to cover 3 to 5 taps together with the necessary new piping and metering system. Once in operation, the annual running costs are estimated at around £500 per year. In her report, the Tanzania Coordinator explains in more detail how the project has progressed and how the local Water Management Committee is involved. There was no fundraising during 2024, hence the only funds were from donations. In anticipation of the next phase of fundraising and awareness-raising, discussion has taken place about obtaining new banners, printing a new updated leaflet and considering subscribing to BT My Donate instead of Charity Choice. We are grateful to Tim Aikman, an experienced and travelled photographer, for volunteering to go to Samuye, if approved by the Board, to gather up-to-date photographic evidence. We wish him well with his recently launched crowd funding on http://www.gofundme.com/samuye. SASHITA SCIO is also continuing to advertise through the Edinburgh Volunteer Bureau for assistance with fundraising. Aware that several Board members have reasons to step back from some or all of their commitment to SASHITA SCIO, open discussion took place towards the end of the year on the future of the charity ## **Report from the Chair, Secretary and Treasurer** Fundraising activities are currently on hold until the completion of the Deep Well taps is installed. The fundraising was the only activity that was happening and managed by and friends of SASHITA who have previously been providing items for sale in the Penicuik charity shop and craft fairs. A special thanks to at Penicuik charity shop for helping run our stall. 6 ## **SASHITA SCIO** ## **Deep Well Update** There have been delays with installing taps after a sudden death of contractor’s Managing Director in April 2024, who was in charge and overseeing the project’s activities. The charity is still waiting from the contract to appoint other personnel to take charge and continue working on installing pipes and taps. We may need to source another contractor after Maggie has had a chance to visit the village. ## **Way forward for SASHITA SCIO** Trustees have agreed that there is no push for new members at present due to changing responsibilities for current Trustees, charity will concentrate efforts to get all the work completed and wind down as soon as well is handed over to the village. We are hoping to be involved in future work in the village but as support only when needed. ## **Financial Review General review:** During the financial year ending on 31st December 2024, the total income amounted to £215, which consists of income from donations and fundraising. The total expenditure for the years was £400. The overall annual financial result was an operational deficit of £185. ## **Reserve Policy** The management committee has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (“the free reserves”) held by the charity should be enough to cover between three and six months of the resources expended. At present the free reserves which amount to £8,976 is still a good level and the management committee are satisfied with this position. ## **Risk management** The Board of Trustees is aware and has assessed the major risks to which SASHITA SCIO is exposed, those related to the operations and finances and is satisfied that the systems in place are robust enough to mitigate all major risks. ## **Future Plans** The Trustees plan to continue to be involvement in activities that will help and support to achieve the charity objectives as set out above. 7 ## **SASHITA SCIO** Approved by the trustees on 31st August 2025 and signed on their behalf by: 8 ## **SASHITA SCIO** ## **Independent Examiner’s Report For the Year Ended 31st December 2024** Independent Examiner’s Report to the Trustees of SASHITA SCIO. I report on the financial statement of the charity for the year ended 31[st] December 2024, which are set out on pages 11 to 14. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 (“the 2005Act”) and the Charities Accounts (Scotland) Regulations 2006 (as amended) (“the 2006 Regulations”). The charity’s trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts as required under section 449(1) (c) of the 2005 Act and to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention. 1. Which gives me reasonable cause to believe that in any material respect, the requirements: - - To keep accounting records in accordance with section 44(1) (a) of the - 2005 Act and Regulation 4 of the 2006 Regulations, and - To prepare Accounts which accord with the accounting records and - comply with Regulation 9 of the 2006 Regulations (as amended) Have not been met 9 ## **SASHITA SCIO** 2. I would however recommend that the charity continue to maintain all accounting documents and records in accordance with the 2005 Act, and the accounts should comply with Regulation 9 of the 2006 Accounts Regulations (as amended). HPJ – CA Suite 5.6, 5th Floor, Standard Buildings 94 Hope Street Glasgow, G2 2QZ ## **Relevant professional qualifications and body** Qualified Accountant - AIA Associate Member - ACIE 10 **SASHITA SCIO** ## **Statement of Receipts and Payments** ## **For the Year Ended 31st December 2024** **----- Start of picture text -----**
Recei ts Note Funds Funds 2024 2023
p
Donations and Gift Aid 150 - 150 814
Grants 4 - - - -
Legacies - - - -
Fundraising - - - 697
Membership Fees - - - -
Bank Interest 65 - 65 69
Receipts from Charitable Activities 215 - 215 1,580
Receipts from Assets & Investment Sales
Proceed from sale of Investments - - - -
Total Receipts 215 - 215 1,580
Payments
- - - -
Cost of Fundraising Activities
Cost of Charitable Activities 5 - - - -
Grants and Donations 6 - - -
Governance Costs 7 400 - 400 400
Purchase of Fixed Assets - - - -
Purchase of Investments - - - -
Total Payments 400 - 400 400
Surplus/(Deficit) for the year - 185 - - 185 1,180
Transfer between funds - - - -
Surplus/ (Deficit) for the year - 185 - - 185 1,180
The Notes on Pages 13 and 14 form an integral part of these accounts
**----- End of picture text -----**
11 **SASHITA SCIO** ## **Statement of balances** ## **As at 31st December 2024** |Cash at Bank & in Hand - 31/12/2023
**Funds Reconciliation**
Surplus/(Deficit) for the year|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2024**
**Total**
**2023**
8,976 -
8,976
7,796
- 185
-
185
-
1,180| |---|---| |Cash at Bank & In Hand|8,791 -
8,791
8,976| |Bank Current Account
**Other Assets (Unrestricted Fund)**
**Liabilities (Unrestricted Fund)**
Equipment at estimated value:
Fixture & Fitting at cost:
**Total**
Cash in Hand
Equipment at cost:
Office Equipment
Bank Deposit Account
**Bank and Cash Balances**|201 -
201
201
8,590 -
8,590
8,775
-
**8,791 -**
**8,791**
**8,976**
- -
-
-
**- -**
**-**
**-**
- -
-
-| ||**-**
**-**
**-**
**-**
-
-
-
-
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||| |The charity had both restricted and unrestricted funds
The Notes on pages 13 to 14 form integral part of these accounts|| ||| ||| 12 **SASHITA SCIO** **Notes to the Accounts - For the Year Ended 31st December 2024** ## **1. Basis of Accounting** These assounts have been prepared on the Receipts and Payment basis in accordance with the Accounting and Reporting by Charities Act 2005. ## **2. Nature and purpose of funds** During the year under review, all of the charity's funds were unrestricted and were used at the discretion of the trustees. The charity received donations from its members and non - members. All the funds received were wholly and exlusively used for pursuit and furtherance of the charity's objects as stipulated in its constitution. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purpose. During the period under review, the charity did not receive any restricted funds. ## **3.Related Party Transactions** There was no remuneration paid to any charity trustee or to any person connected to a trustee during the year. ## **4. Grants Received** There was no any grant received by the charity during the year under review. |Various Donations
Rent
Fees to Tutors/Sobist
Projects in Tanzania
Telephone
Stationeries and Postage
Office supplies
Tution fees /Schoraship
Administration
Travelling and Transport
Bank Charges
**TOTAL**
**Grants received**
**5. Cost of Charitable Activities**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total for**
**2024**
**Total for**
**2023**| |---|---| ||150 - 150 1,364
- - - -| ||150 - 150 1,364| ||**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total for**
**2024**
**Total for**
**2023**| ||- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -| ||- - - -| 13 **SASHITA SCIO** ## **Notes to the Accounts - For the Year Ended 31st December 2024** ## **6. Grants & Donations made** There was no donations nor grant that was made during the period. **----- Start of picture text -----**
Unrestricted Restricted Total for Total for
funds funds 2024 2023
Grants
- - - -
Charitable Donations
- -
- - - -
7. Governance Costs
Annual Accounts & AGM - - - -
Independence Examination 400.00 - 400.00 400.00
- - - -
Legal Advice
400.00 - 400.00 400.00
**----- End of picture text -----**
## **8. Transfers between funds** There was no any transfer of funds from either unrestricted or restricted funds. ## **9. Funds collected for other charities** There was no any fund collected on behalf of other charities during the period under review. 14