Chair's annual report 2022-2023
It was with great sadness that we said goodbye to our friend, author, our local community champion, former chairperson of Clunie Hall . I was honoured she offered me the post to follow in her footsteps as chairperson, but her boots were too big to fill.
was a force of nature and a great believer in not mincing her words. In her family’s words ‘you know when you’d been It was fitting that her remembrance service was here in the hall festooned with wreaths and garlands with all the foliage foraged from the area.
I first met when attending her proprioceptive writing classes and so my adventure into self-discovery began. For this journey I am truly grateful to her and wish I could now have her at my workshops to show how her classes inspired me on my path into therapeutic photography. Her classes inspired many and, as I looked around her garden, when we all met to say our final goodbye, it was heart-warming to see the faces of many who had met through her classes, and who remain connected, and also all those who have made friendships through the hall.
chaired the committee for the last six years, the first woman to do so in its history. Working tirelessly supporting the hall through the difficult times of the pandemic to continue its place as a community asset. A place to meet, chat, dance and bring us all together. I don’t think I ever told you enough how much we appreciated it and for that I’m sorry.
We thank for her support, friendship, and belief in the hall. A strong and talented woman and sometimes I think we all need to be a bit more ’. I miss you.
Autumn saw our tabletop sale and vintage style teas back in action. All tables were booked up with a selection of local makers, general clothing and home wear from folks having a clear out. ‘One person’s trash is another’s treasure’ as they say.
Our first foray into breakfast rolls went down so well we introduced them as a permanent fixture at our future markets.
Our first Christmas market was a great success with at the helm and amazing support from the Clunie Hall Crew and our volunteers. The hall was festooned with garlands and wreaths from our first wreath making workshop held at the hall. Hot food and drinks and delicious homemaking were served. We were joined by 15 different stall holders many new to Clunie Hall providing a wide range of gifts, treats and festive plants. Thank you, for your knowledge and experience. You have set a high bar in community hall markets!
reinstated her ever popular and well attended supper clubs with the first theme being Indian and what a feast we had. Supper Club involves bringing a plate of food to share that compliments the rnonthly theme with a donation towards hall funds. A great opportunity to meet people from the area, young and old. new. and estsblished. They really are a great way for our community to connect. Let's face it. we all love food! And it's one of the best well stocked desert table I have come across. So much so that one young lad, with eyes bigger than his belly. made himself sick. Too many to choose from. just tsste them all! Thank you, husband andWI for your hard work and continued support hosting these events. And of course. there is our regular Whist Drive and Knit and Natter group organised byw and Co. Plant and book Sale. Yoga with, and the Clunie Clangers wit The hall has hosted weddings. funeral teas and various family events. We hope this will continue and with plans for a much-needed refurbishment will be more attractive for future bookings. I'd like to tske this opportunity to say a big thank you to and who have recently left the committee but who have worked tirelessly over many years to support and maximise the use of the hall in many ways, as a meeting place for all generation5 to blether, eat. dance, play, support. learn and share. I'm happy to say they will continue to support the hall with our endeavours but are stepping down from the committee. Our Sprin8 Market was well attended with an array of local makers, creators, bakers and growers. Thank you to our tslented committee members and supporters who make, bake, and grow to support our hall funds and to our amazing volunteets who make our vintage teas happen. Serving an array of home baking with breakfast rolls and hot soup becoming permanent fixture on the menu. The website is made but still in development, mainly due to me not having the time to complete the process. We had a great turnout for 's illustrated tslk on the story of the watermi11s on the Lunan Burn. Many new and well-kent faces joined to listen and to share their knowledge and stories of the area. I have filmed the talk and you guessed it, still must edit it. But it will be available at some point. Thank you to the Clunie Hall Committee, and everyone who joined us. All donations from the evening were put towards our refurbishment plans for the hall. We have refurbishment plan5 for the hall so we can better serve the needs of our rural community. This includes a larger commercial style krtchen. more toilets. storage. and increased
accessibility for all. Thank you to Wl. architect, for preparing the detailed plans of the refurbishment. has been working hard traversing the black hole that is funding applications. There are many options but a huge amount of work to complete these applications. I need to thank a few more people. Our former Secretary Treasurer and maintenance man èt the for her continued support of the hall. for organising and with husband the whist. at , for strimming and keeping the outside pretty tidy. who does many things but special thank5 for your work on our first feedback form, and our whats on and backing cecilia up in the secretsry role. for overseeing the completion of our yearly financesm who has recently joined our committee and has made inroads to funding for a project that would cover our local history creatively. My who would have liked the secretary role but is fighting a battle with cancer. who has tsken the secretary role in the interim and who I hope will stsy with us. We would love the hall use to become bi88er and better. A place to meet. blether, eat. dance. play. support and share. We have big plans and but only a small but dedicated team at the hall. We now have volunteer list for our events but there are various roles and areas of expertise that we need on the committee help with to share the load and work to our strengths. It is apparent that a small amount of people cannot commit to the work needed to push clunie hall forward. We need someone a bit more ' for the Chair role. I vlas excited and honoured to be given the chance to be chair over the past year, and I thank you for that, but it's out of my comfort zone and I have so many family and business commitments that I this role is a step too far. I would like to stsy on the committee and work to my strengths in photo, video and some of the social media, design and promotion of the hall. has suggested that we have a 'rolling chair, with committee members each taking a monthly 5hotty at the role until such time we find a new local person for the role. Thank you
CLUNIE HALL ASSOCIATION
Treasurers report for year ending May 2023
final
Bank Balance History
bank balance at end of financial year (31 May) NB: Modernisation & payments accounts opened March 2023
| total | total | ||||
|---|---|---|---|---|---|
| Treasurers account |
Modernisation account |
Payments account |
total | ||
| 2017 £6,832.00 £6,832.00 |
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| 2018 £3,996.00 £3,996.00 |
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| 2019 £4,967.00 £4,967.00 |
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| 2020 £5,083.00 £5,083.00 |
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| 2021 £5,580.65 £5,580.65 |
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| 2022 £5,170.55 £5,170.55 |
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| 2023 | £4,960.46 | £5,247.50 | £100.00 | £10,307.96 |
RECEIPTS & PAYMENTS ACCOUNT FOR YEAR ENDED 31ST MAY, 2023
| 2023 | 2023 | ||||
|---|---|---|---|---|---|
| RECEIPTS | 2020 | 2021 | 2022 | 2023 | |
| Fundraising £1,264.70 £170.49 £4,153.00 |
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| Letting £648.33 £445.00 £1,640.00 £1,401.00 |
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| Grants £250.00 £250.00 £250.00 £1,905.00 |
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| Plant & book sale (donation box) - £330.06 £332.00 £698.00 |
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| Donation £174.49 £20.00 |
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| Blairgowrie players £55.00 |
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| totals | £2,337.52 | £1,215.55 | £2,277.00 | £8,157.00 |
| 2023 | 2023 | ||||
|---|---|---|---|---|---|
| PAYMENTS | 2020 | 2021 | 2022 | 2023 | |
| Cleaning | £275.50 | £48.00 | £100.00 | £180.00 | |
| Repairs & maintenance |
£74.92 | £37.74 | £936.00 £ 38.58 |
£475.00 | |
| Equipment | £135.00 | £26.95 | £356.37 | ||
| Electricity | £970.51 | £281.98 | £888.47 | £1,040.22 |
| Public entertainment license |
£250.00 | £250.00 | |||
|---|---|---|---|---|---|
| £245.00 | - | - | £250.00 | ||
| Insurance £425.96 £467.58 £490.75 £516.97 |
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| Accountants fee £200.00 £200.00 |
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| Zoom license £143.88 £143.88 |
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| Lottery license £20.00 |
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| Expenses £38.00 £26.95 £100.97 |
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| Water £120.00 |
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| totals | £2364,89 | £1,253.08 | £2,597.68 | £3,039.53 | |
| 2020 | 2021 | 2022 | 2023 | ||
| -£27.00 | -£38.00 | -£320.00 | £5,118.00 |
Major outgoings 2022:
| Electricity (heating) | £888.47 |
|---|---|
| Buildings Survey | £936.00 |
| Insurance | £490.75 |
| Zoom license | £143.88 |
| Lottery prizes | £105.00 |
| Cleaning | £100.00 |
NB: we hope the zoom license will not need to be renewed.
Major outgoings 2023
| Electricity | £1,040.22 |
|---|---|
| Insurance | £516.97 |
| Cleaning | £180.00 |
| Web site design | £475.00 |
| Public Entertainment license | £250.00 |
| Water (NB: in dispute) | £120.00 |
| Paper towel dispensers & stock | £93.89 |
| Fire extinguisher replacement | £195.48 |
| Soup kettle | £67.00 |
Major income sources 2022:
3[rd] party bookings £1,640.00
| Donation Box (plant sales etc) | £332.00 |
|---|---|
| Amazon Smile | £29.68 |
| Blairgowrie players | £55.00 |
Major income sources 2023
(approx. figures)
| £900.00 | £900.00 | |
|---|---|---|
| Grants | £900.00 | |
| Markets / fundraising events £2,853.00 |
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| Donations (box & lump sums) £698.00 |
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| Amazon smile £7.82 |
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| Sports hub windup donation £1,005.34 |
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| Knit & natter £300.00 |
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| Whist drives £433.00 |
||
| Bookings £1,401.00 |
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| Supper club £567.00 |
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| 's talk | £247.00 | |
| Grants 2023 | ||
| PKC admin | £250.00 | |
| Warm spaces | £500.00 | |
| Energy support | £150.00 |
Report 2023
This past year has seen a welcome return to activity after the quiet lockdown years.
The hall comittee plans to attempt significant modernisation of the kitchen & toilet facilities of the hall. To this end fundraising has started in earnest. Accordingly in March 2023 I have opened a new bank account, a savings account, to hold funds for the project. This is account is the modernisation account .
Fund raising activities this year have raised about £4k more than in recent years.
My policy has been to aim to keep the treasurers account floating arround th £5k mark to
cover hall running costs and have a small sum available for unexpected problems.
So after seeding the modernisation account with £10 at initial opening, in late March I transferred £4990 from the treasurers working account to this modernisation account to reflect funds raised during the year.
Earlier this year gave a talk on the mills of the Lunan. She asked that donation income from this talk be transferred to the modernisation fund. Thank you for this.
Earlier this year
We have also decided to make use of credit card payments and external ticket agencies. To this end I have created Clunie Hall accounts with the STRIPE payments organisation and the TICKET TAILOR ticketing agency. To help mitigate risk, in March 2023 I opened a further account, the payments account . This account will be visible to and used for automatic payments via external payments agencies and the ticket agency. Although income appearing in this account will transfer to the treasurers account I will hold a seed of £100 to hold the account active.
Energy is still expensive. Fortunately we are still on our two year agreed tarriff. In addition, we received a £150 payment from the government towards energy costs. Further, PKC provided £500 as part of their warm space program which allowed social events (whist drives, supper clubs, knit & natter, clangers etc) to continue during cold weather without significant cost increases.
We are in dispute with our water supplier who wish to charge us for sewage and waste water, neither of which services are provided. There may be significant historical errors here. I believe we may owe about £250.
The Spittalfied & District Sports Hub was wound up during this year. In accordance with their articles of association, remaining funds were distributed to other community groups in the area. We received £1005.34
We have received some funds via the Amazon Smile charitable gift system. This has now been wound up by Amazon.
PKC provide us with an annual £250 grant. The grant for 2021-2022 was sent out late, arriving in May 2022. The 2022-2023 grant arrive d in March 2023.
Independent Examiner’s Report to the Trustees of Clunie Hall Trust
I report on the accounts of the charity for the year ended 31 May 2023 which are set out in the attached.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have been met.
Name:
Relevant Professional qualification/professional body:
CeMAP, CertER, PgDip Management, MgDip Marketing, Masters in Business Administration
Address:
Date: 03 December 2023