Killearn Cottagers’ Horticultural Society (KCHS) Trustees’ Annual Report From 1 January to 31 December 2025
Hon. Treasurer Neil Metcalfe
Killearn Cottagers’ Horticultural Society (KCHS) Scottish Charity Number: SC0 46701
Contact details:
Burn Cottage, Drumtian Rd Killearn Glasgow G63 9QB
Neil.metcalfe@glasgow.ac.uk
Telephone number 077717 04231
Website: www.killearnhorticulturalsoc.co.uk
- Facebook: https://en gb.facebook.com/killearnhorti/
Charity Trustees
| 1. | John Phillips | 12.07.16 – 05.02.25 |
|---|---|---|
| 2. | Susanna Blackshaw | 12.07.16 – 05.02.25 |
| 3. | Glenda Asquith | 12.07.16 – 05.02.25 |
| 4. | Grant Farquharson | 12.07.16 – 31.12.25 |
| 5. | Tim Bedford | 12.07.16 – 05.02.25 |
| 6. | Neil Metcalfe | 11.02.17 – 31.12.25 |
| 7. | Heather Wright | 06.02.19 – 05.02.25 |
| 8. | Paul Searle | 29.02.22 – 31.12.25 |
| 9. | Sharon Bowness | 07.02.23 – 31.12.25 |
| 10. | Elizabeth Jones | 05.02.25 – 31.12.25 |
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Objectives and activities
Killearn Cottagers’ Horticultural Society was formed:
-
To promote interest, knowledge and skills in the practice of horticulture and crafts amongst the public, in particular in Killearn and the nearby Strathendrick villages.
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To organise an annual flower show with various categories in horticulture and craft.
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To support the local voluntary and charitable organisations which contribute to the development and wellbeing of the local community.
To this end it usually organises trips to local and more distant gardens of interest, occasional talks and lectures, an annual plant sale (which also acts as a fundraiser), an annual whist drive (which also raises funds) and – most importantly – the Show, held in the village in late August each year. It also provides support (financial and logistical) to related voluntary organisations in the village and local area.
Structure, governance and management
Type of governing document
The Society is governed by a written constitution that sets out its purpose and structure, and describes how it operates.
Trustee recruitment and appointment
When it became a Charity the Society appointed 5 Trustees, being the Chair, Vice-Chair, Secretary, Treasurer and Show Convenor (all positions that are elected at the Annual General Meeting each year). At the 2017 AGM there was a change of Treasurer (Tim Bedford being replaced by Neil Metcalfe), and so Neil Metcalfe was made a Trustee; Tim Bedford was retained due to his experience in setting up the Society’s charitable status. Heather Wright (the incoming Chair of the Society) was added at the AGM in February 2019. Paul Searle was appointed a Trustee when he became the new Vice-Chair in February 2022, and Sharon Bowness a Trustee when she became Vice-Chair (when Paul became Chair) in February 2023. These events resulted in the Society slowly gathering Trustees, and so it was agreed that Trustees should step down from this role upon ending their term as Office Holders; the Constitution was revised such that Trustees cease in this role when stepping down from holding other Offices in the Society. This change was formally adopted at the AGM held on 5 February 2025, and so the number of Trustees was reduced at that point. Elzabeth Jones was appointed a Trustee on 5 February when she was elected as the Society’s Secretary, replacing Glenda Asquith.
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Achievements and performance
This report covers the period from 1 January 2025 until 31 December 2025 (the end of the reporting year for 2025).
The main aim of the Society is to promote interest, knowledge and skills in the practice of horticulture and crafts amongst the public, in particular in the village of Killearn and its neighbouring villages. This is achieved primarily by organising an annual Plant Sale (in May) and an annual Show (in late August); an annual coach trip is also usually organised each summer so that supporters can attend a major garden or flower show. These activities are funded through organising an annual Whist Drive (in March), through the proceeds of the Plant Sale, through the entry cost for people visiting the Show and through selling advertisement space in the Show schedule to local businesses. Excess funds are dispersed through donations to other local organisations and charities.
In 2025 the Society conducted all of its usual activities. Both the Whist Drive and the Plant Sale were successful, with good numbers of people attending. The Society arranged a very successful coach trip to the Royal Botanic Garden in Edinburgh (RBGE), subsidising the cost of coach hire to make it as accessible to as many people as possible.
On the last Saturday in August the Society held its annual Show, which had an excellent number of entrants, especially in the youth classes. It was also very well attended, and was greatly appreciated by exhibitors and visitors alike.
Thanks to the excellent support that it receives from the villagers the Society ended 2025 as a healthy and viable organisation in a stable financial position.
Financial review
The Society continues to be in a sound financial state. At the start of 2025 the KCHS had £7,119 in its bank account in unreserved funds as a result of earlier activities (the Society has been in existence for over 150 years). Both the Whist drive and the Plant sale went well, raising £200 and £974 respectively.
The Annual Show is normally the largest cause of both income and expenditure. Traditionally a large fraction of the Show income has come from the selling of schedules door-to-door in the village, but this has been extremely time-consuming and so the decision was made to instead distribute the schedules for free to every household (which is a lot quicker, with no time spent waiting on the doorstep) and then charge for admittance on the day of the Show. As expected, this resulted in significantly reduced income since many people who bought the schedule on the doorstep had no intention of coming to the Show but were simply wanting to
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support the event. We partially compensated for the loss of schedule income by increasing our advertising rate; we also made more money from selling teas on the afternoon of the Show as a result of a greater number of attendees.
Meanwhile the major costs associated with the Show are the hire of the village hall and church hall, costs of printing schedules, and those associated with the prizes (e.g. prize money, engraving of trophies etc). This year the Show made a slight loss, but this was more than offset by the takings from the Whist Drive and Plants Sale, and by two very generous donations (from the Caram Trust and TAG Digital).
The Society also has outgoings related to website costs, PLI insurance, room hire for meetings and minor secretarial expenses. However, the Society was still able to make donations of over £1,150 to worthy causes that align with our activities, including the Seed library that runs in the local villages, the Killearn Heritage Group in support of its wildlife weekend, and the RGBE (the destination of the coach trip, as a token of appreciation since they do not charge admittance to the garden). The finances for 2025 showed a surplus of just over £1,750, leaving the Society with a healthy balance of £8,871 in unreserved funds.
Statement of the charity’s policy on reserves
The Society aims to break even each year and hold only sufficient reserves to fund its activities and to cover any short-term shortfalls in income generation or unexpected additional expenditure. Given that its gross annual income and expenditure are usually below £5000, the amount of reserves that it holds should therefore be below £10,000. The reserves of £8,871 at the end of the reporting period satisfy this policy.
Details of any deficit
The Society does not have a deficit at the end of the reporting period.
Donated facilities and services
The Society does not have any donated facilities or services.
Future plans
The Society aims to continue to operate in its current form, with the main focus being the annual Show in the village in late August, and with associated fundraising activities and other smaller events designed to promote its aims (e.g. the plant sale, trips to gardens etc). Its income and expenditure are likely to remain similar as in recent years, resulting in the Society remaining healthily in the black.
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Declaration
Signed on behalf of the charity trustees:
Print name Neil Metcalfe T Designation Treasurer Date 23 July 2026
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Enter SC No. below
APPENDIX 2
Enter charity name below
Killearn Cottagers' Horticultural Society
SC046701
| Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | Killearn Cottagers' Horticultural Society | SC046701 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and payments accounts | ||||||||||||
| For the period from |
Period sta | rt date | Period | end date | ||||||||
| Day | Month | Year | to | Day | Mon | th | ||||||
| 01 | January | 2025 | 31 | Decem | ber | |||||||
| Section A Statement of receipts and payments | ||||||||||||
| A1 Receipts | Unrestricted funds to nearest £ 2,123 3,289 5,412 - 5,412 2,497 1,163 3,660 - 3,660 |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ - - - - - - |
Permanent endowment funds to nearest £ |
Total funds current period to nearest £ |
Total funds last period to nearest £ |
||||||
| Donations | 2,123 | - | 2,123 | |||||||||
| Legacies | - | |||||||||||
| Grants | - | |||||||||||
| Receipts from fundraisingactivities | 3,289 | 3,289 | ||||||||||
| Gross tradingreceipts | - | |||||||||||
| Income from investments other than land and buildings |
- | |||||||||||
| Rents from land & buildings | - | |||||||||||
| Gross receipts from other charitable activities |
- | |||||||||||
| - | - | |||||||||||
| A1 Sub total | 5,412 | - | 5,412 | - | ||||||||
| A2 Receipts from asset & investment sales |
- | |||||||||||
| Proceeds from sale of fixed assets | - | |||||||||||
| Proceeds from sale of investments | - | - | ||||||||||
| A2 Sub total | - | - | - | - | ||||||||
| Total receipts A3 Payments |
- | - | ||||||||||
| - | 5,412 | - | ||||||||||
| Expenses for fundraising activities | - | |||||||||||
| Gross trading payments | - | |||||||||||
| Investment management costs | - | |||||||||||
| Payments relating directly to charitable activities |
**2,497 ** |
**2,497 ** | ||||||||||
| Grants and donations | 1,163 | 1,163 | ||||||||||
| Governance costs: | - | |||||||||||
| Audit / independent examination | - | |||||||||||
| Preparation of annual accounts | - | |||||||||||
| Legal costs | - | |||||||||||
| Other | - | |||||||||||
| - | ||||||||||||
| **A3 Sub total ** | 3,660 | - | - | - | 3,660 | - | ||||||
| A4 Payments relating to asset and investment movements |
||||||||||||
| Purchases of fixed assets | - | |||||||||||
| Purchase of investments | - | |||||||||||
| **A4 Sub total ** | - | - | - | - | - | - | ||||||
| Total payments Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
||||||||||||
| - | - | - | 3,660 | - | ||||||||
| 1,752 | - | - | - | 1,752 | - | |||||||
| - | ||||||||||||
| 1,752 | - | |||||||||||
| 1,752 | - | - | - | 1,752 | - |
APPENDIX 2
Killearn Cottagers' Horticultural Society
SC046701
| Section B Statement of balances | Section B Statement of balances | ||||||
|---|---|---|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Investments B3 Other assets B5 Contingent liabilities B4 Liabilities |
Details | Unrestricted funds to nearest £ 7,119 1,752 |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
| Cash and bank balances at start of year | 7,119 | ||||||
| Surplus / (deficit) shown on receipts and payments account |
1,752 | ||||||
| - | |||||||
| - | |||||||
| Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details |
8,871 | - | - | - | 8,871 | - | |
| - | - |
- |
- asset belongs |
- |
- |
||
| Fund to which | Market valuation to nearest £ |
Last year to nearest £ |
|||||
| Details | Fund to which | asset belongs | Total Cost (if available) to nearest £ |
- | - |
||
| Current value (if available) to nearest £ |
Last year to nearest £ |
||||||
| Details | Total Fund to which l |
- | - |
- |
|||
| iability relates | Amount due to nearest £ |
Last year to nearest £ |
|||||
| Details | Fund to which l | Total iability relates |
- | - | |||
| Amount due (estimate) to nearest £ |
Last year to nearest £ |
||||||
| Signature* | Print Name | Total | - | - |
|||
| Date of approval |
|||||||
| Neil Me | tcalfe | 23 July2026 | |||||
Horti R+P accounts 2025.xlsx / Statement of balances
1
December 2007
APPENDIX 2
Killearn Cottagers' Horticultural Society
SC046701
| Section C Notes to the Accounts | Section C Notes to the Accounts | Section C Notes to the Accounts | Section C Notes to the Accounts | Section C Notes to the Accounts | Section C Notes to the Accounts |
|---|---|---|---|---|---|
| C3a Trustee remuneration C4a Trustee expenses C3b Trustee remuneration - details C1 Nature and purpose of funds(may be stated on analysis of funds worksheets) C2 Grants C4b Trustee expenses - details C6 Other information C5 Transactions with trustees and connected persons |
|||||
| The trustees maintain a single unrestricted fund, used in furtherance of the aims of the horticultural society. | |||||
| Type of activity or project supported | Individual / institution |
Number of grants made £ |
|||
| Total | - |
||||
| If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) |
x |
||||
| Authority under which paid | £ | ||||
| If no expenses were paid to any charity trustee during the period then cross (otherwise complete section 4b) |
this box | x | |||
| Nature of transaction | Number of trustees |
£ | |||
| Nature of relationship |
Transaction amount (£) |
Balance outstanding at period end (£) |
|||
Horti R+P accounts 2025.xlsx / Notes
1
December 2007
APPENDIX 2
Killearn Cottagers' Horticultural Society
SC046701
Additional analysis (1)
Analysis of receipts and payments
1 Donations
| 1 Donations | 1 Donations | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||||
| Donations for flowers at Annual Show | 247 | 247 | |||||||
| Donations for home madejam | 6 | 6 | |||||||
| Donation from Caram Trust | 1,370 | 1,370 | |||||||
| Donation from TAG Digital | 500 | 500 | |||||||
| Total 2 Grants |
2,123 | - | - | - | 2,123 | - | |||
| - Unrestricted funds to nearest £ |
- Restricted funds to nearest £ |
- | - | - Total current period to nearest £ |
- Total last period to nearest £ |
||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total 3 Gross receipts from other charitable activities |
- | - | - | - | |||||
| - Unrestricted funds to nearest £ |
- Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
- Total current period to nearest £ |
- Total last period to nearest £ |
||||
| Plant sale | 974 | 974 | |||||||
| Whist Drive | 200 | 200 | |||||||
| Annual Show | 2,115 | 2,115 | |||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total | 3,289 | - | - | - | 3,289 | - | |||
| reference error | - | - | - | reference error | - |
4 Payments relating directly to charitable activities
| Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||
|---|---|---|---|---|---|---|---|---|---|
| Annual Show costs | 2,258 | 2,258 | |||||||
| Committee meetingroom hire | 70 | 70 | |||||||
| Admin and website costs | 234 | 234 | |||||||
| Subsidyof coach trip | - 65 | - 65 | |||||||
| Donations to othergroups | 1,163 | 1,163 | |||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total | 3,660 | - | - | - | 3,660 | - | |||
| reference error | - | - | - | reference error | - |
Horti R+P accounts 2025.xlsxAdditional notes (1)
December 2007
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