## APPENDIX 1 _____|__Periodstartdate| —|_——Periodenddate Office of the Scottish Charity Regulator Sana A a a Names of the charity trustees on date of approval of Trustees’ Annual Report **----- Start of picture text -----**
Trustee Dates acted if wstS
name Office (if any) not for whole year (or body) entitled to
appoint trustee (if any)
1 From March 2025
|
2 seway
P|
From September 2028 |
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APPENDIX 1 ## Reference and administration details Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period) Name[ates][acted] if not for whole year ## Structure, governance and management **----- Start of picture text -----**
|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Type|of governing|document|SCIO|Constitution|(last|updated|October|2021)| |The|charity|is|a|Scottish|Charitable|Incorporated|Organisation|(a|SCIO)| |and|was|registered|in|its|current|legal|form|on|30|June|2016|(The|charity| |was|previously|an|unincorporated|association.)| |Trustee|recruitment|and|appointment|Any|member|of the|charity|(whose|membership|is|free and|open|to|any| |individual|aged|16|or|over who|lives|in|Kirkgunzeon|and|the|surrounding| |area)|can|stand|for election|as|a|Trustee.| |Trustees|are|elected|each|year|at the|Annual|General|Meeting|and|the| |charity|constitution|stipulates|there|must|be|a|minimum|of four and|a| |maximum|of twelve|Trustees.|The|Trustees|form|a|management| |committee|which|elects|the|office|holders|of the|organisation.| **----- End of picture text -----**
## Objectives and activities Charitable purposes **----- Start of picture text -----**
|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |The|purpose|of|Maxwell|Memorial|Hall|is|to|provide|recreational|and| |social|facilities|for|the|community|of Kirkgunzeon|and|the|surrounding| |area|by|maintaining,|promoting|and|developing|the|Maxwell|Memorial| |Hall|as|a|focal|point|for|community|activities,|with|the|overarching| |objective|of|improving|of the|lives|of the|community|that the|hall|serves| |Summary|of the|main|activities| |in|relation|to|these|objects|The|Hall|has|been|the|focus|of several|well|supported,|successful| |community|events|and|activities|over|the|year.|These|included|a|very| |popular weekend|on|14"|/|15"|June|with|Kirkgunzeon|Summer|Gala|and| |the|Solway|Coast|Big|Onion|Gravel|Cycling|Event.|Despite|challenging| |weather the|Gala was|well|supported,|as was|Cycling|event|held|the| |following|Day.|This|attracted|150|cyclists.|Both|events|raised|a| |significant|contribution|to|Hall|fundraising|efforts|for the|ongoing|project| |to|redevelop|the|building.|Other|community|events|included|the|annual| |Remembrance|service,|Kirkgunzeon|Duck|Race,|‘pop|up’|pub|and|pizza| |nights.|The|Hall|also|continues|to|be|regularly|used|for|activities| |including|the|Youth|Club|and|Yoga|Classes.| **----- End of picture text -----**
2 ## APPENDIX 1 ## Achievements and performance **----- Start of picture text -----**
||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Summary|of the|main|achievements|In|addition|to|the|successful|programme|of community|events|the|project| |of the|charity|during|the|financial|to|facilitate|development|of the|Hall|building|facilities|continued|during| |period|2024-25,|with|a|new|side|entrance|door|and|surround|fitted|at the|Hall.| |Whilst|there|was|limited|progress|on|the|roof works fundraising|efforts| |over the year|have|increased|the|total|held|in|the|Hall|Development|fund| |for|this|work|to|£20,000.| **----- End of picture text -----**
## Financial review **----- Start of picture text -----**
|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Brief statement|of the|charity’s|policy|||Charity|Financial|Standing|Orders|state:| |on|reserves|‘The|Treasurer|will|ensure|adequate|financial|reserves|are|kept|in|place.| |This|will|cover|1|years|normal|running|costs|including|utilities,|insurance,| |upkeep|of the|hall|/|grounds|and|office|supplies|plus|a|small|contingency| |to|cover|any|unexpected|expenditure.’|In|2024/25|the|reserves|remained| |at|£3,000.| |Details|of any|deficit| |Donated|facilities|and|services|(if any)| **----- End of picture text -----**
3 ## APPENDIX 1 ## Other optional information The vision for the development of Maxwell Memorial Hall is to offer a welcoming, accessible and energy efficient community hub, which will provide vital services to the village and surrounding area. This will include continuing to support current activities, but also significantly expanding these in line with the needs and wishes of the community. Trustees envisage a redeveloped hall as a flexible, multi-functional community facility. It will aim to promote wellbeing, community cohesion and self-reliance by improving opportunities for integration and offering services and facilities the community can be proud of. ## Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s)
Full name(s)
Position (e.g. Chair) Chair Secretary
Date | 03/09/2025 03/09/2025
**----- End of picture text -----**
4 cnacrve smn SOS> GEL — Memorial Hall Kirkgunzeon SC046664 |cnacrve smnsmn SOS> GEL — Memorial Hall KirkgunzeonGEL — Memorial Hall Kirkgunzeon— Memorial Hall KirkgunzeonMemorial Hall KirkgunzeonHall KirkgunzeonKirkgunzeon|cnacrve smnsmn SOS> GEL — Memorial Hall KirkgunzeonGEL — Memorial Hall Kirkgunzeon— Memorial Hall KirkgunzeonMemorial Hall KirkgunzeonHall KirkgunzeonKirkgunzeon|SC046664| |---|---|---| |Receipts and payments accounts||| |5 eee**e**
ded coli
||i|PS|a O carers |CST|REESE
mm||| |Section A Statement of receipts and payments||| |Unrestricted
Restrictea
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funds|_EXPendabie
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APPENDIX 2 .
Maxwell Memorial Hall Kirkgunzeon SC046664
Section B Statement of balances
‘ Expendable Permanent
ce Restricted funds j nt j oa Total last
funds funds Re F
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest£
Bi Cash funds Cash and bank balances at start of year fs | 44,279 | arre| 19,375
Surplus / (deficit) shown on receipts and
payments account —_ — .
haere(Agree balances with receipts and payments | [770)]
account(s))
Fund to which asset belongs Masket valuation Last year
to nearest £ to nearest £
- == =
Total
Fund to which asset belongs Cost (if available) ~~ Last year
B82 Other assets to nearest & a.to nearest £ | to nearesi£é
Car park & Village Green General Fund 10,000
Tos
Fund to which lability relates Amount due Last year
to nearest £ to nearest £
, Total
Fund to which liability relates Amount; due. Last year
. to nearest £ to nearest£
_—4 ——— ——
Totai
Signed by one or two trustees Date of
on behalf of ail the trustees Signature Print Ni.lame approval
**----- End of picture text -----**
2024-25 Maxwell Memorial Hall OSCR RandP accounts / Statement of balances 1 December 2007 APPENDIX 2 “ Maxwell Memorial Hall Kirkgunzeon SC046664 ## Section C Notes to the Accounts C1 Nature and purpose of The income generated and funds held by the charity are to support the promotion, development and funds (may be statedon maintenance of Maxwell Memorial Hall Kirkgunzeon in order to offer community facilites and activities, in line analysis of funds worksheets) with our registered charitable purposes and objects. Individual / Number of grants £ institution made - =a= Total C3a Trustee remuneration If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) £ C3b Trustee remuneration - details C4a Trustee expenses If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) Number of £ trustees C4b Trustee expenses - details Transaction Balance amount (£) outstanding at C& Transactions with trustees and connected persons i po 2024-25 Maxwell Memorial Hall OSCR RandP accounts/ Notes 1 December 2007 APPENDIX2 Maxwell Memorial Hall Kirkgunzeon SC046664 ## Additional analysis (1) Analysis of receipts and payments **----- Start of picture text -----**
1 Donations :
* Expendable Permanent
Unrestricted Restricted funds end t i Tota! current ames
toaenearest £ to nearest £ tofundsnearest £ tofundsnearest £ topertodnearest £ to nearestPe £
Ene:General Fund Donations |_____4,673|
aeee a eee ||aee mn”eee fl|ee
ooTota i |)ee =a.A RT | nl
2 Grants
Unrestnctea Total current Total fast
to fundenearest £ Res t rictedo nearest funds£ tonerind nearest £ to nearestnerind £
Kay FaciesFund D&G Coun aaa
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Total rs | eS
= . - reference
3 Gross receipts from other charitable activities
Unrestricted Restricted funds Expendable‘ ‘ Permanent‘ Total current Total last
to nearest £ to nearest £ tofundneare s t £ tofundneare s t to nearest} E to nearest, £
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reference efror - - = feference error =
* 4 Paymentsrelating directly to charitable activities Expendable Permanent
Unrestricted Restricted fund: ‘ j , ‘ Total current Total last
as funds funds. F F
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest£
PaymentsReplace HallincludingDoor running costs Deane inane |aE3257]|| [8784] |
ee er a ee aa:
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Eee |eee ee Laas
[5257] [2800 [557
Tota |ee EEE, |ae
feference error = - - feference error -
**----- End of picture text -----**
2024-25 Maxwell Memorial Hall OSCR RandP accountsAdditional notes (1) December 2007 APPENDIX2 SCO46664 ## Additional analysis (2) § Breakdownof unrestricted funds **----- Start of picture text -----**
Hall General Total Total
Fund unrestricted unrestricted
funds funds fast
period
Receipts
| 2765 | | aes} [4.673|
SSL ee: |SN ae; Ses
Sate | [7,774] || | [aia]
=aee |a, Pee | eee:
eeee oT |as
Sub total crossref error | [9791] |
Receipts from asset & investmentsales
Total receiptsub total Gi God Gee] crosseeeref error Ieee
Payments
|ae2756 | [2786] [3.613|
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Sub total | ___— 6,013 | Loos} | [7,304]]
crossref error
Payments relatingto asset and investment
movements
Sub total
Total payments Eee) BS) Bee) Ereore] Ecaaaeed
crossref error
) Net receipts / (payments) fe feed ery fc ees) Bigger)
Transfers to/ (rom) funds a) Ges Ie ed Ee
Surplus / (deficit) for year ee Sis] Ea Beecrossref error Ecazenl
**----- End of picture text -----**
2024-25 Maxwell Memorial Hall OSCR RendP accountsAdditionalnotes (2) December 2007 APPENDIX2 Maxwell Memorial Half Kirkgunzeon SC046664 ## Additional analysis (3) 6 Breakdownof restricted funds **----- Start of picture text -----**
- Hall Phone Box War Memorial Total restricted Total restricted
Development information funds funds last
Panel period
Receipts
Ee aE |)
Lesnorse es) Ee |ae
Pp i hie
pe a hae
Eeee ||( aeS ||eeeee
Sub total crossref error
Receipts from asset & investmentsales
Sub total
Total receints fans) (poems es) crossref esror
Payments _____ SS |
PY TES|
as ee | ee
id a |Tee
eee Pee |ee
inane na ;aia
| ee|a
ne a, |[eea sree mares |)|aEee
eePayments relating to asset and investmentSubtotal | |___—-2.500| |aE:2500}- 1 |__SRR2.038IN|
movements
‘ Sub total
Total payments [___2500}[___-}L_ =) L500]
: Tieneece wor trongNet nensereceipts/(payments) [____ 3200]Ene)[= Ea[=Ee)09]ee] Ge)
Surplus
/ (deficit for year [9208] [—_-_] [=] 7] L305]crossref efror [sa]
Nature and purpose of funds
The Hall Development Fund is related to the planned repair and refurbishment of the Hall. This year work was carried out to replace an external door. At the year end
there is a balance of £23,209 in this fund. There is a balance of £254 in the War Memorial Fund which was set up to rennovate the Memorial outside the Hall, and this
balance is held for any future repairs or rennovation to the Memorial. There is a balance of £25 in the phone box fund to cover any additional refurbishment
**----- End of picture text -----**
2024-25 Maxwell Memorial Hall OSCR RandP accountsAdditional notes (3) December 2007 ## APPENDIX 3 ## OSCr ## Office of the Scottish Charity Regulator . ||Independent examiner’s report onthe accounts|| |---|---|---| |Report to the|Charity name|| |trustees/members of|Maxwell Memorial Hall, Kirkgunzeon|| |Registered charity|SC046664|| |number||| |On the accounts of the|Period start date
Period end date|| |charityforthe period|Day
Month
Year
|
Day
Month
01
07
2024
to
30
06
2025|Year| |Set outon pages
~|(remember to include the page
One tosix
numbersof additional sheets)|| |Respective
responsibilities Of
trusteesand examiner|The charity’s trustees are responsible for the preparation ofthe accounts in accordance
with the terms oftheCharitiesandTrustee Investment (Scotland) 2005Actandthe
Charities Accounts (Scotland) Regulations 2006. The charity trustees considerthat the|| ||audit requirement of Regulation 10(1) (d) ofthe Accounts Regulations does not apply. It|| ||is my responsibility to examine the accounts as required under section 44(1) (c) ofthe|| ||Act and to state whether particular matters havecome to my attention.|| |Basis ofindependent
examiner’s statement|My examination iscarried out in accordance with Regulation 11 ofthe Charities
Accounts (Scotland) Regulations 2006. An examination includes a review ofthe|| ||accounting records kept by the charity and a comparison ofthe accounts presented with|| ||those records. It also includes consideration ofany unusual items or disclosures|in the| ||accounts and seeks explanations from the trustees concerning any such matters. The|| ||procedures undertaken do not provide all the evidence that would be required in|an audit| ||and, consequently,
| do not express an audit opinion on the accounts.|| |Independentexaminer's
statement||p the course ofmy examination, no matterhas come to my attention|| ||1.
which gives me reasonable cause to believe that in any material respect the|| ||requirements:|| ||¢
to keep accounting records in accordance with section 44(1) (a) ofthe 2005|Act and| ||Regulation 4 ofthe2006Accounts Regulations, and|| ||*
to prepare accounts which accord with the accounting records and comply with|| ||Regulation 9 ofthe 2006 Accounts Regulations|| ||have not been met, or|| ||2.
_to which,
in
my
opinion,
attention should be drawn in order to enable a
proper|| |Signed:||| |Name:||| |Relevant professional||| |qualification(s) or body||| |(if any):||| |Address:||| “Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page. ## APPENDIX 3 ## Disclosure section ## Only complete if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose