Management Committee SC046582
Final Accounts 24th July 2024 - 23rd July 2025
Balance brought forward £18454.17
(Accounting error found in 2023/2024 accounts £75.00 in favour of Sanquhar Community Centre, so actual Balance brought forward should be £18,529.17 which balances with Bank acount)
| Balance Brought Forward 24/07/2024 | £ | 18,529.17 |
|---|---|---|
| Total Income | £ | 11,938.75 |
| Total Expenditure | £ | 7,979.54 |
| Balance as at 23/07/2025 | £ | 22,488.38 |
| Balance in Bank as at 23/07/2025 | £22,488.38 |
| opening Balance Petty Cash 15/05/2025 | £ | 50.00 |
|---|---|---|
| Balance as at 23/07/2025 | £ | 50.00 |
| Income | |
|---|---|
| From Monthly lets | |
| DG Unlimited | 655 |
| Nonsuch | 617 |
| Church | 600 |
| Highland Dancing | 937.5 |
| ROM | 336.5 |
| Line Dancing | 754 |
| Sewing Bee | 634.5 |
| Tiny Tunies | 137.5 |
| Karate | 405 |
| Baby Massage | 20.25 |
| Retrodance | 221 |
| Total | 5318.25 |
| Tiny Tunies Cash paid to Petty cash 15/5/25 | 50 |
| Private lets | |
| Flower Show | 115 |
| Fabric Shop | 30 |
| NHS Vacc Dept | 3710 |
| P. Grierson | 75 |
| Private rental | 120 |
| Silver Band | 37.5 |
| Apostolic Church | 25 |
| Merz D&G Art Fest | 170 |
| L Gibson Party | 48 |
| 4330.5 | |
| Other income | |
| Bank Compensation | 40 |
| DG Council Funding grant | 2000 |
| Upper Nithsdale Community Trust | 250 |
| 2290 |
| Expenditure | |
|---|---|
| Gas | 3615.76 |
| Waste | 219.8 |
| Cleaner | 1300 |
| Equipment | 430.79 |
| Electric | 1562.02 |
| Audit | 20 |
| Maintenance (R Willison) | 228 |
| Cleaning Supplies (M Wilson) | 171.21 |
| Cleaning Supplies (L Biggar) | 71.72 |
| Insurance | 360.24 |
| Total | 7979.54 |
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1 Attachment
Please see the email from ADCA confirming accounts all in order.
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Cheers
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Date: Thu, Sep 25, 2025, 15:47
Subject: Community centre
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We have examined the books and records for the Community Centre and confirm they are in order.
Many thanks.
Regards
ADCA Scotland Limited
Chartered Accountants and Business Advisers 32-34 High Street Sanquhar DG4 6BL
T: 01659 50355
F: 01659 50511 www.adca.uk.com
Sanquhar Community Centre
Management Committee
Annual General Meeting Tuesday 12[th] November 2024
Scottish Registered Charity No.SC046582
Present:
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Apologies:
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Welcome
PS chaired the meeting and welcomed everyone. MW taking the minutes.
Minutes of 2023 AGM
Minutes of previous AGM were proposed by YS and seconded by LB .
Chairperson’s report by
It has been another tough year but I would like to say a big thankyou to all who have helped to keep the Centre open for yet another year. Well done during 2024. On behalf of the Committee, I would like to thank who have been
looking after our bookings and accounts and valued Committee members for nearly ten years. They will be missed.
During 2024 we have received funding from the Clyde Windfarms of £1,231 which has allowed us to re-decorate the ground floor and lay new carpet tiles in the canteen and also a new oven in the kitchen.
A contractor is looking at the damp in the upstairs offices and we are also looking into the glass roof repairs in the main hall.
Funding of £1,200 was granted from D&G Council Poverty Fund towards our energy bills.
The big bin has been changed to a smaller wheely bin saving us money.
We now have an account with HMRC so we can do our tax returns online, avoiding any penalties.
The Fire Alarms are being tested by PS on a more regular basis now so we comply with fire regulations.
The Community Centre has had all of its inspections done both structural and mechanical through the Council.
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Sanquhar Community Centre Management Committee: Minute of Meeting 1 P a g e
Sanquhar Community Centre
Management Committee
The Council are looking into changing all the lighting to LED’s on the ground floor. The survey has been done and if it goes ahead, it will save us a lot of money.
Generally, we are in a good position with regular bookings including the NHS with further bookings until the end of March 2025.
Treasurer’s Report
LB presented written audited annual accounts to the committee. They were proposed by PS and seconded by YS as a true account.
The energy bills seem to be better. Cleaner is paid £25 per week. The rentals are paid on time.
Resignation of Office Bearers
Honorary Office bearers then resigned;.
SC accepted the chair and proceeded with the election of Honorary Office Bearers/Trustees. Office Bearers were nominated and seconded as follows:
Chairperson:
nominated by YS seconded by MW - accepted office
Treasurer: Vacant Secretary: nominated by YS seconded by PS - accepted office Bookings Officer nominated by MW seconded by YS – accepted office.
New Chairperson PS thanked outgoing office bearers for the work they had done in the previous year.
Any other business
No correspondence.
LB said that the accounts are very basic and LM could possibly do both, she is happy to take on OSCR. MW said that she works full time and is now caring for her mother that’s not an option. MW will put notices in the village and the Nithsdale Times. LB /AM are going to meet and finalise all the accounts ready to hand over to the new Treasurer.
YS asked if we had received a letter from the bank regarding new charges they are setting to the Treasurers Accounts. MW said she had not seen any letter stating such actions but will keep an eye out for them.
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Sanquhar Community Centre Management Committee: Minute of Meeting 2 P a g e
Sanquhar Community Centre
Management Committee
AM and LB are the named persons on the Bank Account which need to be changed over, then we have access to the account. LB said they would not have a problem with doing the accounts until the end of December.
Closing the account down and opening a new one is not an option. LB and AM will sign some cheques so that we can use them.
MW mentioned the new calendar which MW/LM can access the bookings, we can give the new Treasurer access to the calendar.
PS mentioned having a meeting to try and bring people on board, he said he would nip into the Line Dancing Group to see if anyone would be interested.
LB mentioned that has mentioned that we are going through two boxes of toilet tissue in two months which is a lot. There is no hand dryer in the toilet on the corridor, MW to look into it.
The Church is presenting a couple of problems, the kids are not supervised by adults. MW mentioned that she has contacted Pastor Grant about other problems with the toys.
LB Riding of the Marches Association have a mural and would like to put it up in the Community Centre. MW said that she is keeping the kitchen/canteen clear but they could put it up in the big hall.
LB said we had been used during the festival for a pet show, disco, rehearsals and meetings.
MW asked if we charge people from the price list LB agreed.
PS asked LB about the £10,000 we should have had, LB confirmed that we received it.
MW said that we need more regular meetings as two a year is not enough. PS said every three months.
MW mentioned all the repairs we still have outstanding. Some of repairs have been done. The fan in the storeroom has been blocked up but the fan in the kitchen is still blocked up. MW said there is more funding to go for, when the glass roof is fixed, I want to re-varnish the floor and buy Jackie a floor polisher.
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Sanquhar Community Centre Management Committee: Minute of Meeting 3 P a g e
Sanquhar Community Centre
Management Committee
YS asked if we are putting up the rents. The original groups will stay the same but new rentals could go up. The NHS requested the heating on and (Nurse) would put us forward as a meeting venue.
Generally, we are in a good position, money wise and bookings.
PS came in from the Line Dancing Group and Caroline said that if we can’t find anyone she could help with the accounts. MW said let us see what happens after the advertisements go out.
LB mentioned that groups get a discounted price if they attend the meetings maybe we could introduce this again.
MW asked SC if she had anything to say and she confirmed that this was the last meeting she will attend and no-one is taking her place. We still have FD. MW thanked SC for all her help with the funding as she could not have done it without her.
The next Management Meeting February 2015.
There being no further business, the AGM was closed.
Date of Next AGM
To be confirmed at a later ordinary meeting.
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Sanquhar Community Centre Management Committee: Minute of Meeting 4 P a g e