Auchmuty Dovecot Tenants & Residents Association For the Period: 01.10.2023 To 31.10.2024 ADTRA is a registered charity, run by a voluntary management committee and part funded by Fife Council and Fife Voluntary Service This year we have been we have been working hard after our move from Alexander Road to our temporary premises within the Lomond Centre Glenrothes. Our AGM again was well attended including Local Councillors and Housing Services. They all support our various projects that we have running, along side our Warm Welcome café that we run every Monday Wednesday and Friday SaturdaVs Providing free hot food to all in attendance. We are supported on this by proving to be great assets to us. Wit lending his cooking talents in the kitchen. We have been working with The Big House Multi Bank Project. They have been providing home goods clothing and shoes that we distribute to the people that need them. This has been a very productive year; we have also been working hard on our Mental Health Project where we work on a one-one basis with people and sign post them to different groups to provide the best support for the needs of each individual. We also set up fun coffee and a natter group where people can come and chill out play games or do a spot of gardening, we provide the tools to allow people the freedom to enjoy their time with us without prejudice. This year we have been very busy supporting the SHAPE project with Fife Councils CLD team. We also support the Youth Forum Group and the Friday Night Youth Club. We have monthly meeting within our association, where we discuss what we have on in the next weeks ahead and any purchases we have made is spoken about and the up-to-date accounts are available for the whole group to see. We are also looking to expand our area and we are in talks with FVA on all the legalities of this and the move to new premises. We are a valued asset in the community Trusted by many and needed by all. Our need is great and we are going from strength to strength. This report is submitted on behalf of the following Trustees of Auchmuty Dovecot Tenants & Residents Association BAiANCE SHEET lor Authrnuty & Dovecot Tenants & Residents Association SC046539 a5 at 31st March 2024 FIXED A55ET5 Tengible A55et5 I CURRE￿ ASSETS 83125.751 Bank- Currents Account 8905.661 Bank- Reserve Account 246.68 Bank- Current Account 2 loo.00 Cash Imprest 102.51 Cash in Hand 92480.60 69472.10 9025.31 1121.67 100.00 102.51 79821,59 0.00 LESS CREDrroRS 92480.60 NETCURRENT ASSETS 92480.60 TOTAL NET ASSETS REPRESENTED BY: Balance brought forward f rom 202312024 Net income for year 76365.51 92480.60 16115.09 -8232.42 84248.18 2480.60 42943.60 49537.00 FUNDS at 3tst Ma￿h 2024 Non Restrided Funds Restricted Funds 92480.60 Treasurer Slgnature.. Date-. Iq li. Name Indèpendent Examiner I have examined the accounts and the group's financial records. To the best of my knowledge and belief, and in accordance with the informatlon and explanations given to me, the receipts and payment account and 5taternent balance5 have been properly prepared from the records of the group. are in agreement with these records, and comply with the constitution of the group. I Signature: Date.. Name Address Posltlon Account Transaction Details AUCHMUTY & DOVECOT TEN&RES LOMOND CENTFIE WOODSIDE WAY GLENROTHES FIFE KY7 5FIA Royal Bank •f of Scotland Glenrothes 3 Falkland Gata Klngdom Contre Glenrolhes Al 25 September 2024 10'.51 am KY7 5NS Page 01 of 01 Date DesGiiptioii Withdrawn Pald In Balance 23-Sop-2024 STATEME￿ PRODUCED 30-Aug-2024 Inlorgst 23-Aug-2024 STATEMENT PR()DUCED 3l-Jul-2024 Int8r8St 23.Jul-2024 STATEMENT PAODUCED 28￿U￿-2O24 Inier148t 21-Jun-2024 STATEMENT PRQDUCED 31-May-2024 Inler@sl 23-May-2024 STATEMEW PRofJucED 30-Apr-2024 In18rest 30AUG GRS 00193922 £10.81 £9,081.02 81JUL GRS 00193922 £11.88 £9.070.21 28JUN GAS 00193922 £10.116 e9.0ti8.33 31 MAY GRS (K1193g22 £11.13 £9.048.27 30APR GRS 00193922 £1,1.83 £9,037.14 Itom8 ￿¢h loday'5 date h8V8 sttll Ic>bo c￿flrrned and are Ind￿10￿ for inforrnatlonpur oses ￿ly. R￿9￿.,9red In S¢oNand No ￿020 n￿ls1￿0￿1￿. 36 Sl. AlK￿sql4r0. Édlrèwgh EFf2 2YB Authmuty & Dovecot Tenants & Resldents Association Income & Expenditure Account 01104123-31103124 202212023 202312024 Account 202312024 Account 20231202 INCOME Fife Council Annual Re¢uring Grant Fife Council Universal Challenge Grant Fife Covncil-other Grant RenrfSAMHI vehic￿ Hir8 Warm Spaces 0.00 Nal Lottery 5777.62 Donation o.ool Petrol 12001 Misc 3210.001 Xmas Resetve 391 Interest TOTAL INCOME 18967267 Totsl 5000.00 5000.00 0.00 43871.00 0.00 5000.00 50114.96 S0114.96 1443.00 115.00 4625.19 3c￿)7.32 1617.87 500.DJ 500.00 8184.47 1344.45 9528,92 2710.00 2710.00 64.62 66986.57 64.62 72658.69 5672.32 EXPENDITURE 4305.241 Rental 3994.871 Fuel & Power 0.001 Cleaning 1862.171 Insurance Telephoné & Intèrnet 3013.65 757.66 3013.65 879.61 948.81 2093.92 530.24 121.95 948.81 2093.92 O Stationery 2063.99. Equipment 158.70, Licenses 115.28 Skatepark Project 3018.66,'Xmas Gifts 54.001 Flowers 0.00 Foodbank H05Pltality Employee Wages DonatlonFrom Asda for Youth Club Misc Home Starter pack Uniforms Repairs Skip Reserve Tran5POrt Costs Food Reserve Charitable Work DVLA 33.29 592.89 320.￿1 33.29 592.89 145.75 465.75 2996.55 2996.55 175.06 175.06 18156.00 18408.31 0.00 18156.00 491.95 1508.81 0.00 2221.63 2042.71 673.38 673.38 414.00 29031.81 414 0.00 1572,94 26656.55 2375.26 165 1gJo 3630.10 44425.53 Training Wam) Spaces TOTAL EXPENDITURE 180.00 16441.81 27315.71 180.00 16441.81 80891.11 53575.40 16115.091NET INCOME 13410.97 -21643.39 -8232.42 Enter SC No. below APPENDIX 2 **SC046539** **Auchmuty and Dovcot Tenants and Residents Association** |Day||Month||Year||Da||Month||Year| |---|---|---|---|---|---|---|---|---|---|---| |01||04||2023||31||03||**2024**| ## **Section A Statement of receipts and payments** ## **A1 Receipts** |**A1 Receiptsptsts**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Donations||**10,054**||||||||**10,054**||| |Legacies||||||||||**-**||| |Grants||**22,155**||**34,460**||||||**56,615**||| |Receipts from fundraisingactivities||||||||||**-**||| |Gross tradingreceipts||||||||||**-**||| |Income from investments other than||||||||||||| |land and buildings||**249**||||||||**249**||| |Rents from land & buildings||||||||||**-**||| |Gross receipts from other charitable||||||||||||| |activities||**5,923**||||||||**5,923**||| |||||||||||**-**||| |**_A1 Sub total_**|**_A1 Sub total_**|**38,381**||**34,460**||||||**72,841**||| |**A2 Receipts from asset &**||||||||||||| |**investment sales**||||||||||||| |Proceeds from sale of fixed assets
Proceeds from sale of investments
**_A2 Sub total_**
**_Total receipts_**
~~— |~~||||||||||||~~—~~| |**A3 Payments**||||||||||||| |Expenses for fundraising activities||||||||||**-**||| |Gross trading payments||||||||||**-**||| |Investment management costs||||||||||**-**||| |Payments relating directly to charitable|Payments relating directly to charitable|||||||||||| |activities||**85,373**||||||||**85,373**||| |Grants and donations||||||||||||| |||||||||||**-**||| |Governance costs:||||||||||||| |||||||||||**-**||| |Audit / independent examination||||||||||**-**||| |Preparation of annual accounts||||||||||**-**||| |Legal costs||||||||||**-**||| |Other|Other|Other||||||||||| |||||||||||**-**||| |||||||||||**-**||| |**_A3 Sub total_ **||**85,373**||||||||**85,373**||| |**A4 Payments relating to asset and**||||||||||||| |**investment movements**||||||||||||| |Purchases of fixed assets
Purchase of investments
**_A4 Sub total_**
**_Total payments_ 85,373**
**-**
~~——————~~||||||||||**85,373**||| |**_Net receipts / (payments)_**
**A5 Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**46,992)**
**(**
**34,460**
**12,532)**
**(**
~~——————~~|||||||||||| APPENDIX 2 **SC046539** **Auchmuty and Dovcot Tenants and Residents Association** ## **Section B Statement of balances** |**Categories**
**Signed by one or two trustees**
**on behalf of all the trustees**
**B1 Cash funds**
**B2 Investments**
**B3 Other assets**
**B5 Contingent liabilities**
**B4 Liabilities**|**Details**|**Unrestricted**
**funds**
**to nearest £**
**49,537**
**46,992)**
**(**|**Restricted funds**
**to nearest £**
**42,944**
**34,460**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last period**
**to nearest £**| |---|---|---|---|---|---|---|---|---| ||Cash and bank balances at start of year||||||**92,481**|| ||Surplus / (deficit) shown on receipts and
payments account||||||**12,532)**
**(**|| |||||||||| |||||||||| ||**Cash and bank balances at end of year**
(Agree balances with receipts and payments
account(s))
**Details**|**2,545**|**77,404**||||**79,949**|| |||||**Fund to which**|**asset belongs**||**Market valuation**
**to nearest £**|| |||||||||**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||**Details**||**Fund to which**|**asset belongs**|**Total**
**Cost (if available)**
**to nearest £**||**-**|
**-**| ||||||||**Current value (if**
**available)**
**to nearest £**|**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||**Details**|||**Total**
**-**
**Fund to which liability relates**|**-**||
**-**|
**-**| ||||||||**Amount due**
**to nearest £**|**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||**Details**|||**Total**
**Fund to which liability relates**|||**-**|**-**| ||||||||**Amount due**
**(estimate)**
**to nearest £**|**Last year**
**to nearest £**| |||||||||| |||||||||| |||||||||| ||**Signature**|||**Total**
**Print Name**|||**-**|
**-**| |||||||||**Date of**
**approval**| |||||||||| |||||||||| / Statement of balances 2 December 2007 APPENDIX 2 **SC046539** **Auchmuty and Dovcot Tenants and Residents Association** ## **Section C Notes to the Accounts** **C1 Nature and purpose of funds** _(may be stated on analysis of funds worksheets)_ ## **C2 Grants** ## **C3a Trustee remuneration** |**Type of activity or project supported**|**Individual /**
**institution**|**Number of grants**
**made**
**£**|**Number of grants**
**made**
**£**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| |||**Total**|**-**
| ||||| |If no remuneration was paid during the period to any charity trustee or person connected to
a trustee cross this box (otherwise complete section 3b)|||| |**Authority under which paid**|||**£**| ## **C3b Trustee remuneration - details** ## **C4a Trustee expenses** If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) **C4b Trustee expenses - details** ## **C5 Transactions with trustees and connected persons** ||**Nature of transaction**|**Number of**
**trustees**
**£**|**Number of**
**trustees**
**£**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| |**Nature of relationship**||**Transaction**
**amount (£)**
**Balance**
**outstanding at**
**period end (£)**|| ||||| ||||| ||||| ||||| ||||| ## **C6 Other information** / Notes 3 December 2007 APPENtILX2 l Notes De￿rnber 2(M)7 APPENDIX 2 **Auchmuty and Dovcot Tenants and Residents Association SC046539** ## **Additional analysis (1)** ## **Analysis of receipts and payments** ## **1 Donations** |**1 Donations**|**1 Donations**||||||||| |---|---|---|---|---|---|---|---|---|---| |||**Unrestricted**
**funds**
**to nearest £**||**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**||**Total last**
**period**
**to nearest £**| |Xmas Donation||**500**|||||**500**||| |Warm Space Donation||**7,345**|||||**7,345**||| |Minibus Donation||**210**|||||**210**||| |**Police Xmas and Donation**||**2,000**|||||**2,000**||| |**Total**
**2 Grants**||**10,055**||**-**|**-**|**-**|**10,055**||**-**| |||**reference**
**Unrestricted**
**funds**
**to nearest £**||**-**
**Restricted funds**
**to nearest £**|**-**|**-**|**reference**
**Total current**
**period**
**to nearest £**||**-**
**Total last**
**period**
**to nearest £**| |FVA CMHWB Grant||||**34,460**|||**34,460**||| |Fife Council||**20,655**|||||**20,655**||| |Charities Trust||**500**|||||**500**||| |**Gala**||**1,000**|||||**1,000**||| |**Total**
**22,155**
**reference**
**Unrestricted**
**funds**
**to nearest £**
**3 Gross receipts from other charitable activities**||**22,155**||**34,460**|||**56,615**||**-**| |||||**-**
**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**reference**
**Total current**
**period**
**to nearest £**||**-**
**Total last**
**period**
**to nearest £**| |Vehicle Hire||**115**|||||**115**||| |Misc Income||**5,809**|||||**5,809**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| |**Total**||**5,924**||**-**|**-**|**-**|**5,924**||**-**| |||reference error||-|-|-|reference error||-| ## **4 Payments relating directly to charitable activities** |||**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last**
**period**
**to nearest £**| |---|---|---|---|---|---|---|---|---|---| |Rent||**3,014**|








||||**3,014**|









|| |Fuel and Power||**758**|||||**758**||| |Phone/Internet||**530**|||||**530**||| |Van Minibus||**23,928**|||||**23,928**||| |Transport||**2,728**|||||**2,728**||| |HMRC||**1,547**|||||**1,547**||| |Wages||**16,609**|||||**16,609**||| |LF Insurance||**2,094**|||||**2,094**||| |Licences||**146**|||||**146**||| |Misc Exp (includingFood and stationery)||**34,019**|||||**34,019**||| ||||||||**-**||| |**Total**||**85,373**||**-**|**-**|**-**|**85,373**||**-**| |||reference error||-|-|-|reference error||-| Additional notes (1) December 2007 APPENDIX 2 **SC046539** ## **Additional analysis (2)** ## **5 Breakdown of unrestricted funds** |**5 Breakdown of unrestricted funds**|||||||| |---|---|---|---|---|---|---|---| |**Receipts**|**Unrestricted**
**fund 1 - enter**
**name of fund**
**below**||**Unrestricted**
**fund 2 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 3 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 4 - enter**
**name of fund**
**below**|**Total**
**unrestricted**
**funds**|**Total**
**unrestricted**
**funds last**
**period**| |Donations||||||**-**|| |Legacies||||||**-**|| |Grants||||||**-**|| |Receipts from fundraisingactivities||||||**-**|| |Gross tradingreceipts||||||**-**|| |Income from investments other than land and buildings||||||**-**|| |Rents from land & buildings||||||**-**|| |Gross receipts from other charitable activities||||||**-**|| |**_Sub total_**
**Receipts from asset & investment sales**|**-**||**-**|**-**|**-**|**-**|**-**| |||||||cross ref error|| |Proceeds from sale of fixed assets||||||**-**|| |Proceeds from sale of investments||||||**-**|| |**_Sub total_**
**_Total receipts_**
**Payments**|**-**||**-**|**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| |Expenses for fundraisingactivities||||||**-**|| |Gross trading payments||||||**-**|| |Investment management costs||||||**-**|| |Payments relatingdirectlyto charitable activities||||||**-**|| |Grants and donations||||||**-**|| |Governance costs:||||||**-**|| |Audit / independent examination||||||**-**|| |Preparation of annual accounts||||||**-**|| |Legal costs||||||**-**|| |||||||**-**|| |||||||**-**|| |**_Sub total_**
**Payments relating to asset and investment**
**movements**|**-**||**-**|**-**|**-**|**-**|**-**| |||||||cross ref error|| |Purchases of fixed assets||||||**-**|| |Purchase of investments||||||**-**|| |**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| ||**-**||**-**|**-**|**-**|**-**|**-**| |||||||cross ref error|| ||**-**||**-**|**-**|**-**|**-**|**-**| ||||||||| |||||||**-**|| ||||||||| ||**-**||**-**|**-**|**-**|**-**|**-**| |||||||cross ref error|| |**Nature andpurpose of funds**|||||||| ||||||||| Additional notes (2) December 2007 APPENDIX 3 OSCR cttth Charty Regukkn Independant examlnefs report on the accounts Report to the Charty narr truSt￿￿Member& of Auchmuty and Dovcct Tenants and Res6dents ASScri￿On Reglst•rnd Cha￿ty SC048539 numbor On the •cGount8 of t charity for th• p•rlod Period start date Morth PerTrod end date CAY 01 Y•ar Y•w 31 S•t out on p•g R••p•ctlv• The chanty's tw*e$ are respon&tAe for Ihè preparation ol thè ac(xJunts in ac£orda)ce ro8pon8lblllllo8 of wrth tre tstms of the Chantses ano Tru*ee IrNestr(*nt (Scotlandl 2005 Act and the tru81000 and •xamln•r Charttyes AcC￿nIS IS(JJtkind} Regulatlons 20(K. The cttarty trustees o)nslder ihat the au¢ll requlremenl of Regulalton 10{11 {dl ol the A￿OUnts Regulati￿5 do￿ not appty. It Is rny ie5ponsitsilily b exami￿ the acc￿nIS as required under w￿"on 44(11 Ic) of the Act arnl to state whether part￿ular matters have rA)me to my attenttin. Ba81s of ind•pnd•nt My examsnat￿ is carn8d out in &cordance with RegUU9ti￿ 11 of the CharitK8$ examlner'8 Statement Accounts IScc4landl Regulations 20C6. An eXaMinat￿n indudes a remew ol thè l acctjunting records kept by the charity ané a companson of the acojunts prssented wilh those records. It also includes tsjnsideration of any unusud iiems c* disdow￿S n the accounts and seeks explanab'ons from Ihe trustees Con￿rning any SLth matters. The procedurès undeflaken do not pro¥￿e all the evideno thal would te required in an audit and. consequentty, I do not express an audrt opnion on the a¢¢ounts. 1mlep￿dent •xamlnel* In the COU￿ of my examinaM)n, no m* has corre to my attenkn'on Wer than that 8tat•m•nt disch)sed on tre attaclEd page"J whith gives me reasonable Cause b tRlpve that in any rnatenal r8spect the requITer￿ts'. lo keep att￿ntIng recryds In ac￿)rdan￿ with seciDn 44111 (¥) d the 2005 kn1 and Regulaiion 4 ofthe 20C￿ Accounts RegUlat￿n8. and to p￿pa￿ accc*Jnis Wh#￿ ac£ofd with the accounting records and ctsmpty wth Regulaii(m 9 oflhe 20(￿ AcC￿nts Reg￿8t￿n5 havè not been met, or to whith. ry opinion attantion should b• dra4vn in order to enable a pro ched. Slgn•d: Name: R•lovant professlonal quallll¢atlonq$l or body lff any). AddYw4: b'i Ee voiuncary ACLIUII Caledonia Hou?e Pentland Park Glenrothes 6)I￿a￿lI¥j ptye. APPENDIX 3 Disclosure section Onty wnpl* rfthe WAaminer needs to huhlight material problems. Give hore bri•f d•tsils of any items that the examlner wlshes to dl8clo8• The Adrnin and Chairperson have both been in touch re the accounts. The lateness and state of the account I received are down to not understanding what is required of them as trustees and the information required to produce the necessary yearly submission to OSCR. The Committee have spoken wlth FVA, s capacity building team to take this forward and will work wlth the team to ensure they understand the re5ponsiblllties needed to govern and run a charity.