2025-04-30-accounts - Beeline Community Transport & Wellbeing Hub

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

APPENDIX 1

Charity name

SS Pstcode VSD SRZ

Names of the charity trustees on date of approval of Trustees’ Annual Report

Trustee name Office (if any) oat ae<co (or body} entitled to appoint trustee (if any) 1 Chair AGM 2 fsecrty |AM AM FTreasuer | 4 ee 5 ee 6 7 eeee a a a a a cr a 2 cr a a a

APPENDIX 1

Reference and administration details

Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

Name	Datesacted ifnotforwholeyear
	01/05/2024 to 01/07/2024
Structure, governance and management
Type ofgoverning document	Constitution as amended in April 2023 (has been approved by OSCR).
Trustee recruitment and appointment	Our Constitution requires a minimum of3 Trustees. We are currently
	operating with 6 and this is the numberwe try and maintain. Trustees are
	sought atthe AGM, viaword ofmouth or via volunteer requestswe raise
	with TsiMoray. As per our Constitution, all Trustees stand down ateach
	AGM and then iftheywish are revoted for by the Membership.
Objectives and activities
Charitable purposes	Beeline Community Transport& Wellbeing Hub’s purposes are:
	1. Advancement of citizenship and communities’ development.
	2. Advancement ofcommunities’ participation in sport.
	3. Advancement of access to recreational facilities.
	4. Advancement ofeducation and health and wellbeing within
	the community.
	5. Prevention, relief ofpoverty.
	6. Reliefofthose in need by reason ofage, ill health, disability,
	financial hardship or other disadvantage.
	7. To connect communities to each other.
	8. To promote social inclusion.
Summary ofthe main activities	Our main focus during the Reporting Yearwas to target loneliness and
in relation tothese objects	social isolation particularly among the elderly. Wenow support2 local
	village Social Hub activities on a Monday, BALL (Be Active Life Long)
	Groups on a Tuesday and Thursday, and a shopping/coffee trip on a
	Friday.
	In addition, we still get people to appointments at our local GP Surgery
	and hospital, but also now support health referrals ata local Leisure
	Centre and vaccination centre visits.
	Local youth groups continued to make use ofthe minibus in support of
	sportandhealthandwellbeing.

APPENDIX 1 Achievements and performance

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|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Summary|of the main|achievements|of|| Our wheelchair|accessible|EV for which we|secured|funding|of £50000| |the|charity|during the|financial|period|||from|the|Just Transition|Participatory|Budget|Fund|in|the|last|FY,|was| |delivered|in|early|May|2025.|This|has|allowed|our|existing|minibus|to|be| |available|more|readily|to|support|the|activity|of other Community|Groups| |while|still|allowing|us|to|undertake|what we|term|our|core|activities.|2| |ladies|in|particular have|benefitted|greatly|from|the|new|EV.|Both|rely| |heavily|on|wheelchairs|to|get|out and|about|to|social|activities,|and|also|to| |get|to|medical|appointments.| |Funding|appeared|hard|to|secure|during|the|first|half of the|FY.|However,| |later|in|the|FY we|did|secure|funding|from|the|Moray|Local|Action|Fund|to| |cover|our|activities|from|January|to|March|2025.|Subsequent|to|that we| |then|received|funding|from|the|Moray|Communities|Mental|Health|and| |Wellbeing|Fund|Year 4|to|cover these same|activities|and|some|new| |initiatives|(eg|support|to|a|walk|and|stride|group,|providing|access|to|a| |weekly|gym|session|and|support|the|operating|costs|of a|local|social|hub).| |This funding|needs|to|be|spent|before|31°|July|2026.| |The|minibus|needed|several|repairs|during|this|FY.|Last|FY|our spend|on| |10-weekly|checks,|repairs,|servicing|and|the|MOT was|£4609.|For|this|FY| |the|figure|reduced|marginally|to|£3961|which|also|included|the|cost|of| |operating|the|new|EV.|This was|higher than|we|anticipated|even|given|the| |acknowledgement|that|the|minibus|is|now|10|years|old.|Our gross|receipts| |from|other|charitable|activities|are|from|what we|charge|local|community| |groups|for the|use|of the|minibus. We|cover|fuel|costs|in|such|usage|and| |our|charge|tariffs|are|designed|to|generate|a|profit|of|approximately|20%| |to|offset|the|operating|costs|of the|minibus.|For the|FY24/25 we|increased| |our|tariffs|by|approximately|25%.|It|is|not|anticipated|these|tariffs|will|need| |to|be|increased|for|FY25/26.| |Brief statement|of the|charity’s|policy|| The aim|is|to|have|a|Reserve|that would|cover|at|least|3|to|6|months|of| |on|reserves|the|Charity’s|fixed|costs.|For the|coming|FY|ending|30"|April|2026|the| |annual|fixed|costs|are|estimated|to|be|£5184.| |At|the|last|Board|Meeting|on|10"|February 2025|the|Reserve was|£6860.| |Details|of any|deficit|N/A| |Donated|facilities|and|services|(if any)|| Board|and|Member|Meetings|are|held|in|Hopeman|Memorial|Hall|at| |reduced|cost.|The|Board|would|like|to|extend|it’s|thanks|to|Hopeman| |Community Association|for the|use|of this|facility.| |Our vehicles|are|kept|at|Hopeman|Bowling|Club|and we would|like|to| |thank|them|for|this|nil|cost|provision.| |The|Board|would|also|like|to|thank|our|Independent|Examiner who|made| |no|charge|for the|report on|our|accounts.|

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APPENDIX 1 Other optional information

The Trustees would like to recognise the generosity of 2 local families who made donations to the Charity after the loss of a loved one. Hopeman BALL Group, Duffus Hall and the Co-op Food Group (via their Local Community Fund) also made donations to the Charity. Our users continue to be generous in the use of the donation boxes within our 2 vehicles, with these donations amounting to just shy of an average of £200 per month.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s)
Position (e.g. Chair) | Secretary Treasurer
Date 224 July 2025 224 July 2025
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APPENDIX 2

Beeline Community Transport

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		Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts	Receipts and payments accounts						Page 1 of 6	Page 1 of 6	Page 1 of 6
	For the period from	01 Day		Period start date 05 2024 Month Year				to	Day 30		Period end date Month 04				Year 2025
Section A Statement of receipts and payments
	Unrestricted funds	Restricted funds			Expendable endowment funds				Permanent endowment funds			Total funds current period					Total funds last period	Total funds last
	to nearest £	to nearest £			to nearest £				to nearest £			to nearest £					to nearest £	to nearest £	to nearest £
A1 Receipts
Donations	4,669											4	4	4	4,669		2,777
Legacies												-	-	-	-
Grants	11,505											11	11	11	11,505		56,115
Receipts from fundraisingactivities	110											11	11	11	110		4	482
Gross tradingreceipts												-	-	-	-
Income from investments other than
land and buildings												-	-	-	-
Rents from land & buildings												-	-	-	-
Gross receipts from other charitable
activities	860														860		2,276

*A1 Sub total*	A1 Sub total 17,144	-	-	-	-	-	-		-	-	-	17,144	17,144	17,144	17,144	17,144	61,650
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets Proceeds from sale of investments A2 Sub total - Total receipts 17,144 ~~—~~		- -	- -	- -	- -	- -	- -		- -	- -	- -	- - - 17,144	- - - 17,144	- - - 17,144	- - - 17,144	17,144	- 61,650
A3 Payments
Expenses for fundraising activities												-	-	-	-				34
Gross trading payments												-	-	-	-
Investment management costs												-	-	-	-
Payments relating directly to charitable	Payments relating directly to charitable
activities	10,548	4	49,218												59,766		17,515
Grants and donations
												-	-	-	-
Governance costs:
												-	-	-	-
Audit / independent examination												-	-	-	-
Preparation of annual accounts												-	-	-	-
Legal costs												-	-	-	-
Other	Other
												-	-	-	-
												-	-	-	-
**A3 Sub total **	10,548	49,218	49,218		-	-	-		-	-	-	59,766	59,766	59,766	59,766	59,766	17,549
A4 Payments relating to asset and
investment movements
Purchases of fixed assets - Purchase of investments - A4 Sub total - - - - - - Total payments 10,548 49,218 - - 59,766 17,549 ~~—__===—~~
*Net receipts / (payments)* A5 Transfers to / (from) funds *Surplus / (deficit) for year*	6,596 49,218) ( - - 42,622) ( 44,101 366) ( 366 - 6,230 48,852) ( - - 42,622) ( 44,101 ~~======~~

APPENDIX 2 Page 2 of 6 Beeline Community Transport

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Section B Statement of balances

Details	Unrestricted funds to nearest £ 14,525 6,230	Restricted funds to nearest £ 49,173 48,852) (	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
Cash and bank balances at start of year					63,698	19,597
Surplus / (deficit) shown on receipts and payments account					42,622) (	44,101
					-
					-
Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details	20,755	321	-	-	21,076	63,698
	-	-	- Fund to which	- asset belongs	-	-
					Market valuation to nearest £	Last year to nearest £





Details		Fund to which	asset belongs	Total Cost (if available) to nearest £	-	-
					Current value (if available) to nearest £	Last year to nearest £
2015Ford17SeatMinibus		Restricte	dFunds	-	12,000	15,000
HP840Laptop		Unrestrict	edFunds	284	200	220
Q5Phone		Unrestrict	edFunds	80	50	60
Pop UpRoller Banner&TeardropFlag		Unrestrict	edFunds	407	300	325
Citroen E-BerlingoElectric Car		Restricte	dFunds	48,794	36,000
MyenergiGB - 7kW Zappi EVCharger		Restricte	dFunds	791	550



Details			Total Fund to which l	50,356	49,100	15,605
				iability relates	Amount due to nearest £	Last year to nearest £





Details			Fund to which l	Total iability relates	-	-
					Amount due (estimate) to nearest £	Last year to nearest £



Signature			Print Name	Total	-	-
						Date of approval
						22 July 2025
						22 July 2025

Beeline Community Transport Receipts and Payments Accounts FY 24-25.xlsx / Statement of balances2

December 2007

APPENDIX 2 Page 3 of 6

Beeline Community Transport

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Section C Notes to the Accounts

C1 Nature and purpose of

funds (may be stated on In January 2025, the Charity received a grant of £1,530 from the Moray Local Action Fund to fund the analysis of funds worksheets) provision of transport to two local BALL Groups, two Social Hubs, and a weekly shopping trip between January 2025 and March 2025. In addition, this grant funded five Mental Health and Wellbeing trips.

Following on from this grant, the Moray Communities Mental Health and Wellbeing Fund Year 4 awarded the Charity a grant of £9,975 in February 2025 to cover the same ongoing operations between March 2025 and July 2026.

As in the previous financial year, the minibus suffered several major mechanical issues, which is expected given the age of the minibus at over 10 years old. For the year ended 30 April 2024, the total spend associated with 10-weekly checks, repairs, servicing, and MOT was £4,609. For the year ended 30 April 2025, this has reduced marginally to £3,961, despite the Charity taking ownership of a second vehilce with our new wheelchair-accessible electric vehicle.

These mechanical issues resulted in gross receipts from other charitable activities (what we charge local community groups for the use of the minibus) reducing significantly as the Charity restricted the operation of the minibus to within the Moray area, whereas in the year ended 30 April 2024, it was able to be used to cover trips of greater distance. The charge levied to local communities is designed to cover fuel costs in such usage, and charge tariffs are designed to generate a profit of approximately 20% to offset the operating costs of the minibus. For the year ended 30 April 2025, we unfortunately had to increase our tariffs by approximately 25% in order to stabilise the Charity's finances in terms of major spending on keeping the minibus on the road. The intention is to maintain these tariffs at the same rate for the year ending 30 April 2026.

Type of activity or project supported BALLgroups,hubs, shopping andMH&WB trips BALLgroups, social hubs and shoppingtrips	Number of grants made £	Number of grants made £
	1	9,975
	1	1,530



	Total	11,505

If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b)		X
Authority under which paid		£






If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b)		X

C2 Grants

C3a Trustee remuneration

C3b Trustee remuneration - details

C4a Trustee expenses C4b Trustee expenses - details

	Nature of transaction	Number of trustees £	Number of trustees £





Nature of relationship		Transaction amount (£) Balance outstanding at period end (£)

C5 Transactions with trustees and connected persons

C6 Other information

Beeline Community Transport Receipts and Payments Accounts FY 24-25.xlsx / Notes3

December 2007

APPENDIX 2

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Page 4 of 6

Additional analysis (1)

Analysis of receipts and payments

1 Donations

1 Donations
	Unrestricted funds to nearest £	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
Donation boxes and donation from Co-op Food Group	4,669				4,669	2,777
					-	-
					-	-
					-	-
Total 2 Grants	4,669	-	-	-	4,669	2,777
	- Unrestricted funds to nearest £	- Restricted funds to nearest £	-	-	- Total current period to nearest £	- Total last period to nearest £
Just Transition Participatory Budget Fund	-				-	50,000
Moray Local Action Fund	1,530				1,530	4,715
tsiMoray	-				-	1,400
Moray Communities Mental Health & Wellbeing	9,975				9,975	-
Total 3 Gross receipts from other charitable activities	11,505				11,505	56,115
	- Unrestricted funds to nearest £	- Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	- Total current period to nearest £	- Total last period to nearest £
Income from hiring minibus to Community Groups	860				860	2,276
					-	-
					-	-
					-	-
					-	-
					-	-
					-	-
					-	-
Total	860	-	-	-	860	2,276
	-	-	-	-	-	-

4 Payments relating directly to charitable activities

	Unrestricted funds to nearest £	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
Communitytransport operations	10,548	49,218			59,766	17,515
					-
					-
					-
					-
					-
					-
					-
Total	10,548	49,218	-	-	59,766	17,515
	-	-	-	-	-	-

Beeline Community Transport Receipts and Payments Accounts FY 24-25.xlsxAdditional notes (1)

December 2007

APPENDIX 2

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Additional analysis (2)

5 Breakdown of unrestricted funds

5 Breakdown of unrestricted funds
Receipts	Operation of Community Transport	Unrestricted fund 2 - enter name of fund below	Unrestricted fund 3 - enter name of fund below	Unrestricted fund 4 - enter name of fund below	Total unrestricted funds	Total unrestricted funds last period
Donations	4,669				4,669	2,777
Legacies					-	-
Grants	11,505				11,505	-
Receiptsfrom fundraising activities	110				110	482
Grosstradingreceipts					-	-
buildings					-	-
Rentsfrom land & buildings					-	-
Gross receipts from other charitable activities	860				860	2,276
*Sub total* Receipts from asset & investment sales	17,144	-	-	-	17,144	5,535
					-
Proceedsfromsale of fixed assets					-
Proceeds from sale of investments					-
*Sub total* *Total receipts* Payments	-	-	-	-	-	-
	17,144	-	-	-	17,144	5,535
					-
Expenses for fundraisingactivities					-	34
Gross trading payments					-	-
Investment management costs					-	-
Payments relatingdirectlyto charitable activities	10,548				10,548	10,363
Grants and donations					-	-
Governance costs:					-	-
Audit / independent examination					-	-
Preparation of annual accounts					-	-
Legal costs					-	-
					-	-
					-	-
*Sub total* Payments relating to asset and investment movements	10,548	-	-	-	10,548	10,397
					-
Purchases of fixed assets					-	-
Purchase of investments					-	-
*Sub total* *Total payments* *Net receipts / (payments)* Transfers to / (from) funds *Surplus / (deficit) for year*	-	-	-	-	-	-
					-
	10,548	-	-	-	10,548	10,397
					-
	6,596	-	-	-	6,596	4,862) (

	366) (				366) (	-

	6,230	-	-	-	6,230	4,862) (
					-
Nature and purpose of funds
Operation of community transport - this represents the net receipts/(payments) in the year in relation to the operation of Community Transport. For the April 2025 this relates to the operation of the Community Minibus and the operation of the wheelchair accessible electric vehicle acquired in May 2024. The transfers from unrestricted funds during the year ended 30 April 2025 were to cover off funding shortfalls where restricted funds had been exhaust acquisition of the electric vehicle and the first year of insurance for said vehicle.						year ended 30 ed related to the

Beeline Community Transport Receipts and Payments Accounts FY 24-25.xlsxAdditional notes (2)

December 2007

APPENDIX 2

Page 6 of 6

Beeline Community Transport

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Additional analysis (3)

6 Breakdown of restricted funds

6 Breakdown of restricted funds
Receipts	Restricted fund 1 - enter name of fund below	Restricted fund 2 - enter name of fund below	Restricted fund 3 - enter name of fund below	Restricted fund 4 - enter name of fund below	Total restricted funds	Total restricted funds last period
Donations					-
Legacies					-
Grants					-	56,115
Receiptsfrom fundraising activities					-
Grosstradingreceipts					-
Incomefrom investments other than land and buildings					-
Rentsfrom land & buildings					-
Gross receipts from other charitable activities					-
*Sub total* Receipts from asset & investment sales	-	-	-	-	-	56,115
					-
Proceedsfromsale of fixed assets					-
Proceeds from sale of investments					-
*Sub total* *Total receipts* Payments	-	-	-	-	-	-
	-	-	-	-	-	56,115
					-
Expenses for fundraisingactivities					-
Gross trading payments					-
Investment management costs					-
Payments relatingdirectlyto charitable activities	49,218				49,218	6,942
Grants and donations					-
Governance costs:					-
Audit / independent examination					-
Preparation of annual accounts					-
Legal costs					-
					-
					-
*Sub total* Payments relating to asset and investment movements	49,218	-	-	-	49,218	6,942
					-
Purchases of fixed assets					-
Purchase of investments					-
*Sub total* *Total payments* *Net receipts / (payments)* Transfers to / (from) funds *Surplus / (deficit) for year*	-	-	-	-	-	-
					-
	49,218	-	-	-	49,218	6,942
					-
	49,218) (	-	-	-	49,218) (	49,173

	366				366

	48,852) (	-	-	-	48,852) (	49,173
					-

Nature and purpose of funds

Payments relating directly to charitable activities for the year ended 30 April 2024 have been restated from £7,152 to £6,942 due to incorrect allocation of costs between restricted and unrestricted funds. There was no impact on total net receipts/(payments) or surplus for the year ended 30 April 2024.

For the year ended 30 April 2025, the total payments related to charitable activities of £49,218 included a payment of £43,794 for the acquisition of a new electric vehicle, £791 for the purchase of a new electric vehicle charger and £522 for all season tyres. All of these expenses were in accordance with requirements associated with the Just Transition Participatory Budget Fund of £50,000 provided to the Charity in the year ended 30 April 2024 and have been allocated as such.

There was also £1,659 of costs related to insurance of the electric vehicle in its first year of operation which had been spent in accordance with the £1,400 grant provided by tsiMoray in the year ended 30 April 2024.

The transfers to restricted funds of £366 from unrestricted funds in the year ended 30 April 2025 were to cover funding shortfalls following the acquisition of the electric vehicle and the associated costs of insuring it for the first year.

Beeline Community Transport Receipts and Payments Accounts FY 24-25.xlsxAdditional notes (3)

December 2007

APPENDIX 3 ’ Independent examiner s report on the accounts V2

Report to the Charity name trustees/members of Beeline Community Transport

Registered charity	SC 046512
number
On the accounts of the	Period start date Period end date
charity for the period	Day Month Year Day Month Year
	01 05 2024 to 30 04 2025
Set out on pages	1 to 6 (remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner	The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
	consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
	does not apply. It is my responsibility to examine the accounts as required under section
	44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent	My examination is carried out in accordance with Regulation 11 of the 2006 Accounts
examiner’s statement	Regulations. An examination includes a review of the accounting records kept by the
	charity and a comparison of the accounts presented with those records. It also includes
	consideration of any unusual items or disclosures in the accounts and seeks
	explanations from the trustees concerning any such matters. The procedures undertaken
	do not provide all the evidence that would be required in an audit and, consequently, I do
	not express an audit opinion on the viewgiven bythe accounts.
Independent examiner’s statement	In the course of my examination, no matter has come to my attention.
	1. which gives me reasonable cause to believe that in any material respect the
	requirements:
	• to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and
	Regulation 4 of the 2006 Accounts Regulations, and
	• to prepare accounts which accord with the accounting records and comply with
	Regulation 9 of the 2006 Accounts Regulations
	have not been met, or
	2. to which, in my opinion, attention should be drawn in order to enable a proper
	understanding of the accounts to be reached.
Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

APPENDIX 3

Only complete if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose