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Ashkirk Village Hall SCIO
Trustees Annual Report including Annual Receipts & Payments Accounts
for the period to 30" April 2025
Scottish Charity No: SC046476
Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
Index
| Page | 3 | Reference& Administrative Information |
|---|---|---|
| Page4 | 4 | Trustees Annual Report: |
| Structure Governance & Management | ||
| Objectives& Activities | ||
| Page | 5 | Achievements & Performance |
| Page | 6 | Financial Review& Statement ofTrustees |
| Page | 7-9 | Annual Accounts: |
| Page 7 Receipts & Payments Account | ||
| Page 7 Statement of Balances | ||
| Page 8-9 Notes to the Accounts | ||
| Page | 10 | IndependentExaminersReport |
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Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
Reference & Administrative Information
Charity Name: Ashkirk Village Hall SCIO Scottish Charity No: $C046476 The Charites Principal Address: 6 Cransfield Drive Ashkirk Selkirkshire TD7 4NN
Charities Trustees on date of approval including office held:
Names of other trustees during the period:
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Independent Examiner: a
Bankers: The Co-operative Bank pic
PO Box 250
Skelmersdale
WN8 6WT
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Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
Structure, Governance & Management
Governing Document:
Ashkirk Village Hall registered with OSCR and was recognised on the 14" April 2016 as a SCIO (Scottish Charitable Incorporated Organisation). It is governed by a constitution as required.
Trustee Recruitment & Appointment:
At each Annual General Meeting the charity trustees shall retire from office, members may then elect any member to be a member of the Management Committee/Board, all members of this committee are the designate Trustees of the Charity.
Membership of the organisation is open to any individual aged 16 or over. Members are required to sign a written application for membership which will be considered by the board at its next meeting. The board will keep a register of members setting out his/her full name and address and the date of registration.
Objectives & Activities
The Charities Charitable Purpose:
As set out in the ‘Constitution’ and ‘The Charities and Trustee Investments (Scotland) Act 2005’ the purpose(s) of Ashkirk Village Hall SCIO are the following: -
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e The advancement of education.
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e The provision of recreational facilities, or organisation of recreational activities with the object of improving the conditions of life for the person for whom the facilities or activities are primarily intended.
And any other purpose that may reasonably be regarded as analogous to any of the preceding purposes.
Summary of the main activities in relation to these objectives:
The charity's objectives in relation to the above are:
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« To secure the establishment, maintenance and management of the village hall for the benefit of persons in the area
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To provide facilities for education, social welfare and recreation with the object of improving the quality of life for persons in the area
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Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
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Achievement & Performance for 2025-25
Warm space events happen most Tuesday mornings from September to June whereby the hall is open for Pilates, coffee, book exchange use of games etc. We hold a soup and pudding event the first Thursday of the month and donations from this help with the running costs of the hall. This is well attended and appreciated.
An energy audit was carried out and we have completed one of the recommendations i.e. heating controls on radiators and zoned heating which can be controlled remotely. We are in the process of applying for grants for loft insulation another recommendation.
Our regular lets included Scottish Country Dancing and Pilates. We have had a small number of other private lets through the year. We also enjoyed a music concert and a wreath making session.
Plans going forward are an open garden festival for the village, to seek further grants to the improvement of the hall and plan for other social events.
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Annual Report & Financial Statements for the year ending 30" April 2025
Scottish Charity No SC046476
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Financial Review
Statement of Reserves Policy:
The trustees consider it desirable that annual expenditure is met out of annual income. It is the objective of the trustees to achieve where possible a small surplus each year but not to build up reserves unless there is a specific known need in the future.
Details of any deficit:
There was a small financial deficit this year on general funds.
Details of Donated Facilities & Services:
The Charity benefits from the time given by all the Trustees to the running of the Charity, including monitoring, supervision and meeting times.
Statement of Trustees Responsibilities
The members of the Charity must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Charity during the financial year. The members of the Charity are responsible for keeping proper accounting records which, on request, must reflect the financial position of the Charity at that time. This must be done to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006.
They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention and/or detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
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Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
| | Receipts & Payments Account Year Ended 30* April 2025 |
|
|
| . Receipts&PaymentsAccount |
Notes | Un Restricted |
Un Restricted |
Restricted Frais |
Total 2025 |
Total 2024 |
|---|---|---|---|---|---|---|
| Receipts | ||||||
| Donations | 49.00 | 0.00 | 49.00 | 150.15 | ||
| Receiptsfrom Fund Raising Activities | 1 | 2,611.12 | 0.00 | 2,611.12 | 2,427.28 | |
| Other Charitable Activities | 2 | 1,448.50 | 0.00 | 1,448.50 | 1,401.00 | |
| Grants | 3 | 0.00 | 2,427.04 | 2,427.04 | 1,041.18 | |
| Total Receipts | 4,108.62 | 2,427.04 | 6,535.66 | 5,019.61 | ||
| Payments | ||||||
| Expenses from Fund Raising Activities | 4 | 790.60 | 0.00 | 790.60 | 339.37 | |
| Expenses from Charitable Activities | 5 | 3,733.48 | 2,427.04 | 6,160.52 | 4,178.61 | |
| Independent Examination | 175.00 | 0.00 | 175.00 | 150.00 | ||
| Total Payments | Pon | 4.699 08 2,427.04 cha ii |
7,125.12 4,667.98 re |
|||
| Net Receipts/(Payments) Transfer between Funds |
(590.46) 0.00 |
0.00 0.00 |
(590.46) | 351.63 | ||
| Surplus/(Deficit) forYear | (590.46) | 0.00 | (590.46) | 351.63 | ||
| Statement ofBalances as at 30*April 2025 |
Un Restricted |
Restricted Funds |
Total 2025 |
Total 2024 |
||
| Balances atStart ofYear | 19,848.66 | 0.00 | 19,848.66 | 19,497.03 | ||
| Surplus/(Deficit)forYear | (590.46) | 0.00 | (590.46) | 351.63 | ||
| Balances atEnd ofYear | 7 | Pon | 19,258.20 et |
0.00 a |
19,258.20 cr |
19,848.66 aa |
| OtherAssets | ||||||
| Seenotes | 8 | £13,851 | £13,821 |
Liabilities No Outstanding Liabilities
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Financial Statements approved by the- and- on its behalf
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Annual Report & Financial Statements for the year ending 30" Apri] 2025 Scottish Charity No SC046476
Notes to the Accounts
| 2025 | 2024 | |||
|---|---|---|---|---|
| 1. | Receipts from Fund Raising Activities | |||
| 100 Club Draw | 0.00 | 613.00 | ||
| Other Fund-Raising Events | 1,122.56 | 444 22 | ||
| Film Nights | 0.00 | 92.50 | ||
| Lunches | 1,488.56 | 1,277.56 | ||
| £2,611.12 | £2,427.28 | |||
| 2. | Other Charitable Activities | |||
| Hall Lets | Country Dancing | 385.00 | 420.00 | |
| Pilates | 246.00 | 246.00 | ||
| SBC | 255.00 | 0.00 | ||
| Other General Lets | 562.50 | 735.00 | ||
| £1,448.50 | £1,401.00 | |||
| 3. | Grants | |||
| LAMCC | 2,427.04 | 1,041.18 | ||
| £2,427.04 | £1,041.18 | |||
| 4. | Expenses from Fund Raising Activities | |||
| 100 Club Draw | 165.00 | 160.00 | ||
| Other Expenses | 625.60 | 179.37 | ||
| £790.60 | £339.37 | |||
| 5. | Expenses from Charitable Activity | |||
| General Hall Running Costs: | ||||
| Repairs | 1,621.60 | 297.03 | ||
| Insurance Electricity |
850.90 1,941.28 |
1,269.10 600.00 |
||
| Cleaner& Consumables | 780.07 | 649.07 | ||
| Small Equipment Items | 30.00 | 674.38 | ||
| Garden Expenses | 300.60 | 60.00 | ||
| Administration Costs: | ||||
| Stationery; Printing etc | 0.00 | 43.95 | ||
| Telephone | 434.75 | 390.96 | ||
| Licenses | 182.00 | 174.80 | ||
| Computer& Internet Costs | 19.32 | 19.32 | ||
| £6,160.52 | £4,178.61 |
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Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
Notes to the Accounts cnt'd
6. Trustee Remuneration and Related Party Transactions
The Trustees did not receive any remuneration or expenses during the year.
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7. Nature & Purpose of Funds
The Ashkirk Village Hall SCIO are at the end of the financial year holding no restricted grant funds and carry forward all unrestricted funds.
The funds are made up as follows:
Cash Account 21.10 Bank Account 19,237.10 Total £19,258.20
8. Assets held by the Hall as at 30" April 2025
| 2024 #8 |
Additions | 2025 | |
|---|---|---|---|
| Hall Contents (inc Tables; Chairs and | |||
| Kitchen items) Kurling Equipment |
5,475.41 491.66 |
30.00 0.00 |
5,505.41 491.66 |
| Mountfield Petrol Mower | 298.08 | 0.00 | 298.08 |
| Dell Laptop | 200.00 | 0.00 | 200.00 |
| Sound System | 3667.00 | 0.00 | 3667.00 |
| Electric Range Cooker Commercial Dishwasher Village Noticeboard |
499.00 1026.00 1935.60 |
0.00 0.00 0.00 |
499.00 1026.00 1935.60 |
| Banners& Swing Sign | 228.00 | 0.00 | 228.00 |
| Totals | £13,820.76 | 30.00 | £13,850.76 |
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Annual Report & Financial Statements for the year ending 30" April 2025 Scottish Charity No SC046476
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Independent Examiner’s Report on the Accounts
Report to the trustees of Ashkirk Village Hall SCIO Registered charity number SC046476 On the accounts of the charity for the period ending 30" April 2025 Set out on Pages 7 to 9
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not express an audit opinion on the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.
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