West Lothian Community Table Tennis Club
Trustees Report - 2024
Charitable Objectives of WLCTTC
-
To advance the public participation in table tennis in West Lothian for all ages.
-
To advance community development through working with a range of local organisations.
-
To encourage different groups to collaborate and maximise the involvement of local people in table tennis.
Summary Reflection
Core Activities
The club continued to deliver its core objectives in providing a safe, accessible and quality space for members to enjoy table tennis as part of their membership. Sessions were regularly held on Monday, Wednesday and Thursday evenings. These provided opportunities for social interaction, exercise, and practice for competitive play. Through these sessions, we also hosted away clubs from Edinburgh and the Lothians.
The club organised and successfully completed two competitive in-house club competitions.
We held our annual AGM to present trophies, give key updates, and allow members to contribute to discussions.
The club continued its long-standing participation in the Edinburgh and Lothians Table Tennis League, showing a healthy group of competitive players with many new members playing in the league for the first time.
The club also continued to open our “Pop In and Play” venue for an average of six days per week throughout 2024, allowing anyone to play for free with no restrictions. This
brought significant benefits to the wellbeing of community members and was only possible thanks to the handful of dedicated volunteers opening the venue each day.
Finances
The trustees continued to operate with financial diligence and highlighted examples of this during the AGM that reflected on 2024.
The surplus grew considerably in 2024 due to several factors:
-
A 15% growth in memberships.
-
Our usual venue being closed for longer periods of time, saving money on rental costs.
-
Continued donations from the public via the ‘Pop In and Play’ venue.
Development Officer
For the first time, the club was able to appoint a development officer thanks to Direct Club Funding from sportscotland. Our development officer was announced in the middle of 2024, allowing us to focus on community engagement and improving the quality of table tennis within the club. This led to a slight growth in memberships and improved retention of current players.
At the same time, our development officer was building networks within the community, including with the West Lothian Active Schools Co-ordinator and staff from Table Tennis Scotland. The remainder of 2024 allowed our development officer to settle further into the club and begin to understand the needs of our community.
Charitable Activities
The club donated two tables to East Calder Church and Kirknewton Parish Church. We also hosted free sessions for local groups such as Cubs and Scouts in our ‘Pop In and Play’ venue. The daily opening of this venue was one of the main ways we interacted with our wider community.
The club also continued to make its equipment available to Scottish Veterans Table Tennis as well as Edinburgh and Lothian Table Tennis to support the delivery of their tournaments. Given the shortage of large venues – particularly following the closure of the Bell Centre in Perth – this assistance has been of significant value to the wider table tennis community in Scotland and has helped to sustain and encourage participation in the sport.
Forward Look
Looking ahead to 2025, the trustees will continue to provide opportunities for both recreational and competitive players to enjoy table tennis. We will also look to sustain
our volunteer base, support our development officer to grow community participation, and maintain financial stability.
This report was approved by the trustees on 25/09/2025.
On behalf of the trustees:
Club Treasurer
West Lothian Community Table Tennis Club
Enter SC No. below
APPENDIX 2
| APPENDIX 2 | Enter SC No. below | Enter SC No. below | |||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| West Lothian Community Table Tennis Club | SC046221 | ||||||||||||||||||||
| Receipts andpayments accounts | |||||||||||||||||||||
| Period start date | Period end date | Period end date | |||||||||||||||||||
| For the period from |
01 Day |
Jan Month |
2024 Year |
to | Day 31 |
Month Dec |
Year 2024 |
||||||||||||||
| Section A Statement of receipts and payments | |||||||||||||||||||||
| Unrestricted funds |
Restricted funds |
Expendable endowment funds |
Permanent endowment funds |
Total funds current period |
Total funds last period |
Total funds last | |||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| A1 Receipts | |||||||||||||||||||||
| Donations | 1,304 | 1 | 1 | 1,304 | 1,971 | ||||||||||||||||
| Legacies | - | - | - | ||||||||||||||||||
| Grants | 200 | 6 | 6 | 6,000 | 6 | 6 | 6,200 | - | - | ||||||||||||
| Receipts from fundraisingactivities | 250 | 250 | 250 | 250 | - | - | |||||||||||||||
| Gross tradingreceipts | 14,754 | 14 | 14 | 14,754 | 10,220 | ||||||||||||||||
| Income from investments other than | |||||||||||||||||||||
| land and buildings | 386 | 386 | 386 | 386 | |||||||||||||||||
| Rents from land & buildings | - | - | - | ||||||||||||||||||
| Gross receipts from other charitable | |||||||||||||||||||||
| activities | - | - | - | ||||||||||||||||||
| - | - | - | |||||||||||||||||||
| A1 Sub total | A1 Sub total 16,894 | 6,000 | 6,000 | 6,000 | - | - | - | - | - | - | 22 | 22 | 22,894 | 12,191 | |||||||
| A2 Receipts from asset & | |||||||||||||||||||||
| investment sales | |||||||||||||||||||||
| Proceeds from sale of fixed assets Proceeds from sale of investments A2 Sub total - - - Total receipts 16,894 6,000 - ~~—————~~ |
- - |
- - |
- - |
- - - 22,894 |
- - - 22,894 |
- - - 22,894 |
- 12,191 |
||||||||||||||
| A3 Payments | |||||||||||||||||||||
| Expenses for fundraising activities | - | - | - | ||||||||||||||||||
| Gross trading payments | 11,079 | 7 | 7 | 7,320 | 18 | 18 | 18,399 | 10,171 | |||||||||||||
| Investment management costs | - | - | - | ||||||||||||||||||
| Payments relating directly to charitable | Payments relating directly to charitable | ||||||||||||||||||||
| activities | - | - | - | ||||||||||||||||||
| Grants and donations | |||||||||||||||||||||
| - | - | - | |||||||||||||||||||
| Governance costs: | |||||||||||||||||||||
| - | - | - | |||||||||||||||||||
| Audit / independent examination | - | - | - | 125 | 125 | ||||||||||||||||
| Preparation of annual accounts | - | - | - | ||||||||||||||||||
| Legal costs | - | - | - | ||||||||||||||||||
| Other | Other | ||||||||||||||||||||
| - | - | - | |||||||||||||||||||
| - | - | - | |||||||||||||||||||
| **A3 Sub total ** | 11,079 | 7,320 | 7,320 | 7,320 | - | - | - | - | - | - | 18,399 | 18,399 | 18,399 | 10,296 | |||||||
| A4 Payments relating to asset and | |||||||||||||||||||||
| investment movements | |||||||||||||||||||||
| Purchases of fixed assets Purchase of investments A4 Sub total Total payments Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
- - - - - - - - - - 11,079 7,320 - - 18,399 10,296 5,815 1,320) ( - - 4,495 1,895 - 5,815 1,320) ( - - 4,495 1,895 ~~SSSSS~~ ~~==sS5=~~ |
APPENDIX 2
West Lothian Community Table Tennis Club
SC046221
Section B Statement of balances
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Investments B3 Other assets B4 Liabilities B5 Contingent liabilities |
Details | Unrestricted funds to nearest £ 8,960 5,815 |
Restricted funds to nearest £ 12,828 1,320) ( |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|---|---|---|---|---|---|---|---|---|
| Cash and bank balances at start of year | 21,788 | 19,413 | ||||||
| Surplus / (deficit) shown on receipts and payments account |
4,495 | 1,895 | ||||||
| - | ||||||||
| - | ||||||||
| (Agree balances with receipts and payments account(s)) Details Cash and bank balances at end of year |
14,775 | 11,508 | - | - | 26,283 | 21,308 | ||
| - | - |
- Fund to which |
- asset belongs |
- Market valuation to nearest £ |
- |
|||
| Last year to nearest £ |
||||||||
| Details | Fund to which | asset belongs | Total Cost (if available) to nearest £ |
- | - |
|||
| Current value (if available) to nearest £ |
Last year to nearest £ |
|||||||
| Various Sports Equipment | 5,600 | |||||||
| Details | Total - Fund to which liability relates |
- | 5,600 |
- | ||||
| Amount due to nearest £ |
Last year to nearest £ |
|||||||
| Details | Total Fund to which liability relates |
- | - | |||||
| Amount due (estimate) to nearest £ |
Last year to nearest £ |
|||||||
| Signature | Total Print Name |
- | - |
|||||
| Date of approval |
||||||||
/ Statement of balances
2
December 2007
APPENDIX 2
West Lothian Community Table Tennis Club
SC046221
Section C Notes to the Accounts
C1 Nature and purpose of funds (may be stated on analysis of funds worksheets)
C2 Grants
C3a Trustee remuneration
| Type of activity or project supported | Individual / institution |
Number of grants made £ |
Number of grants made £ |
|---|---|---|---|
| Total | - |
||
| If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) |
X | ||
| Authority under which paid | £ |
C3b Trustee remuneration - details
C4a Trustee expenses
C4b Trustee expenses - details
C5 Transactions with trustees and connected persons
C6 Other information
| If no expenses were paid to any charity trustee during the period then cross (otherwise complete section 4b) |
If no expenses were paid to any charity trustee during the period then cross (otherwise complete section 4b) |
this box | X |
|---|---|---|---|
| Nature of transaction | Number of trustees £ |
||
| Nature of relationship | Transaction amount (£) Balance outstanding at period end (£) |
||
Key Note: Change in Restricted vs Uncommitted Funding
In 2022, there was a payment made to a contractor totalling £6,172 for website development and social media management. This payment was incorrectly deducted from unrestricted funds instead of restricted funds. The change made in these 2024 accounts reflects this correction, essentially adding £6,172 to unrestricted funds and deducting it from restricted. The trustees have confirmed that this payment of £6,172 in 2022 could be covered within the Direct Club Funding the restricted funds relate to.
/ Notes
3
December 2007
APPENtILX2 l Notes Dernber 2(M)7
APPENDIX 2
West Lothian Community Table Tennis Club
SC046221
Additional analysis (1)
Analysis of receipts and payments
1 Donations
| 1 Donations | 1 Donations | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||||
| Livingston Popin and PlayDonations | 1,304 | 1,304 | 971 | ||||||
| Other Donations | 250 | 250 | 1,000 | ||||||
| - | |||||||||
| - | |||||||||
| Total | 1,554 | - | - | - | 1,554 | 1,971 | |||
| reference | - | - | - | reference | - |
2 Grants
| 2 Grants | 2 Grants | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||||||
| Sports Scotland | 6,000 | 6,000 | - | ||||||
| ScotMid grant | 200 | 200 | - | ||||||
| - | |||||||||
| - | |||||||||
| Total 200 - Unrestricted funds to nearest £ 3 Gross receipts from other charitable activities |
200 | 6,000 | 6,200 | - | |||||
| - Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
- Total current period to nearest £ |
- Total last period to nearest £ |
|||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total | - | - | - | - | - | - | |||
| - | - | - | - | - | - |
4 Payments relating directly to charitable activities
| Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||
|---|---|---|---|---|---|---|---|---|---|
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total | - | - | - | - | - | - | |||
| - | - | - | - | - | - |
Additional notes (1)
December 2007
APPENDIX 2
West Lothian Community Table Tennis Club
SC046221
Additional analysis (2)
5 Breakdown of unrestricted funds
| 5 Breakdown of unrestricted funds | |||||||
|---|---|---|---|---|---|---|---|
| Receipts | West Lothian Community Table Tennis Club |
Unrestricted fund 2 - enter name of fund below |
Unrestricted fund 3 - enter name of fund below |
Unrestricted fund 4 - enter name of fund below |
Total unrestricted funds |
Total unrestricted funds last period |
|
| Donations | 1,304 | 1,304 | 1,971 | ||||
| Legacies | - | ||||||
| Grants | 200 | 200 | - | ||||
| Receipts from fundraisingactivities | 250 | 250 | |||||
| Gross tradingreceipts | 14,754 | 14,754 | 10,220 | ||||
| Income from investments other than land and buildings | - | ||||||
| Rents from land & buildings | - | ||||||
| Gross receipts from other charitable activities | - | ||||||
| Sub total Receipts from asset & investment sales |
16,508 | - | - | - | 16,508 | 12,191 | |
| cross ref error | |||||||
| Proceeds from sale of fixed assets | - | ||||||
| Income from investments other than land and buildings | 386 | 386 | |||||
| Sub total Total receipts Payments |
386 | - | - | - | 386 | - | |
| 16,894 | - | - | - | 16,894 | 12,191 | ||
| - | |||||||
| Expenses for fundraisingactivities | - | ||||||
| Gross trading payments | 11,079 | 11,079 | 10,171 | ||||
| Investment management costs | - | ||||||
| Payments relatingdirectlyto charitable activities | - | ||||||
| Grants and donations | - | ||||||
| Governance costs: | - | ||||||
| Audit / independent examination | 125 | 125 | 125 | ||||
| Preparation of annual accounts | - | ||||||
| Legal costs | - | ||||||
| - | |||||||
| - | |||||||
| Sub total Payments relating to asset and investment movements |
11,204 | - | - | - | 11,204 | 10,296 | |
| cross ref error | |||||||
| Purchases of fixed assets | - | - | |||||
| Purchase of investments | - | ||||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
- | - | - | - | - | - | |
| - | |||||||
| 11,204 | - | - | - | 11,204 | 10,296 | ||
| cross ref error | |||||||
| 5,690 | - | - | - | 5,690 | 1,895 | ||
| - | |||||||
| 5,690 | - | - | - | 5,690 | 1,895 | ||
| cross ref error | |||||||
| Nature andpurpose of funds | |||||||
Additional notes (2)
December 2007
8
APPENDIX 3
’ Independent examiner s report on the accounts V2
Report to the trustees/members of
Charity name
West Lothian Community Table Tennis Club
| Registered charity | SC046221 |
|---|---|
| number | |
| On the accounts of the | Period start date Period end date |
| charity for the period | Day Month Year Day Month Year |
| 01 01 2024 to 31 12 2024 |
|
| Set out on pages | (remember to include the page numbers of additional sheets) |
| Respective responsibilities of trustees and examiner |
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees |
| consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations | |
| does not apply. It is my responsibility to examine the accounts as required under section | |
| 44(1) (c) of the Act and to state whether particular matters have come to my attention. | |
| Basis of independent examiner’s statement |
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the |
| charity and a comparison of the accounts presented with those records. It also includes | |
| consideration of any unusual items or disclosures in the accounts and seeks | |
| explanations from the trustees concerning any such matters. The procedures undertaken | |
| do not provide all the evidence that would be required in an audit and, consequently, I do | |
| not express an audit opinion on the view given by the accounts. | |
| Independent examiner’s statement |
In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and • to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached./ |
Signed: Name: Relevant professional qualification(s) or body (if any): Address:**
*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
** OSCR will accept digital or typed signatures
APPENDIX 3 Disclosure section Onty cornplete rf the exariner needs to hvJhlight maleria problems. Give here brief details of any iterns that the examiner wishes to disclose