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2024-07-31-accounts

REGISTERED CHARITY NUMBER: SC045921

Report of the Trustees and

Financial Statements for the Year Ended 31 July 2024

for

Ellon and District Sports Development Trust (SCIO)

Ellon and District Sports Development Trust (SCIO)

Contents of the Financial Statements for the Year Ended 31 July 2024

Page
Report of the Trustees 1 to 4
Report of the Independent Auditors 5 to 8
Statement of Financial Activities 9
Balance Sheet 10
Cash Flow Statement 11
Notes to the Cash Flow Statement 12
Notes to the Financial Statements 13 to 20
Detailed Statement of Financial Activities 21 to 22

Ellon and District Sports Development Trust (SCIO)

Report of the Trustees for the Year Ended 31 July 2024

The trustees present their report with the financial statements of the charity for the year ended 31 July 2024 which have been prepared in accordance with the accounting policies set out in Note 1. The financial statements comply with the Regulations 2006 and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The Ellon and District Sports Development Trust (EDSDT) continues to advance the public participation in sport and provides and organises recreational facilities to the residents of Ellon and the surrounding area by maintaining, managing and administering the Meadows Sports Centre.

ACHIEVEMENT AND PERFORMANCE

We have maintained our stable financial footing while continuing to develop facilities and infrastructure, helping to secure the longer-term viability of the centre. We secured funding, for a new irrigation system for the grass pitches and paddock. This provided an environmentally sound solution to maintaining grass surfaces while also lowering future maintenance time and costs. Grants were awarded for replacing the old 2g pitch with a much improved 3g astro pitch and on 23 April 2024, the project was officially completed and the Astro was handed over to the Meadows Sports Centre to operate. The services of Sports Labs whose specialist knowledge was also invaluable and enabled the charity to fulfil a far more complete project than initially planned.

The Astro is already fully booked during every weekday evening between 6 and 10pm and the demand for the new surface outstrips supply with various local teams, unfortunately, having their training requests declined due to a lack of space.

Memberships in the fitness centre have continued to grow steadily in the year thanks to our continuing investment in new equipment to service the local community. Daily takings continue to increase year on year.

Public participation in sports at the Meadows has increased significantly throughout the year. We successfully launched para-football and hope to expand this and develop opportunities for other disability sports.

FINANCIAL REVIEW

Financial position

The performance of the Trust for the year is detailed in the Statement of Financial Activities and the notes thereto. The trustees are satisfied with the financial status of the charity and acknowledge that the increase in the income for the year being reported relates to the capital funding of the new 3G pitch.

Incoming resources amounted to £719,272 (2023: £318,455), of which £313,199 (2023: £290,144) relates to unrestricted income and £406,073 (2023: £28,311) relates to restricted income.

Total resources expended amounted to £350,829 (2023: £257,274), of which £298,297 (2023: £247,253) relates to unrestricted expenditure and £52,532 (2023: £10,021) relates to restricted expenditure.

The overall surplus was £368,443 (2023: £61,181), of this £14,902 (2023: £42,891) relates to the unrestricted surplus and £353,541 (2023: £18,290) relates to the restricted surplus. The large restricted surplus relates to the grant funding received for the 3g pitch and new irrigation system which have been capitalised within fixed assets.

The net assets of the charity stand at £686,410 (2023; £317,967) at the year end, with restricted funds of £436,542 (2023; £83,001) and unrestricted funds of £249,868 (2023: £234,966). Cash balances held at the year-end totalled £189,491 (2023 £166,274).

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Ellon and District Sports Development Trust (SCIO)

Report of the Trustees (continued) for the Year Ended 31 July 2024

Principal funding sources

also received from year to year for delivery of projects which helps improve the facilities on offer to the local community. The principal funding sources for projects undertaken in the year have been Scottish Football Association, Aberdeenshire Council and FCC Communities Fund and we thank them for their support.

Risk management

The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems are in place to mitigate exposure to the major risks. Financial risk surrounding income levels is mitigated by endeavouring to be self-reliant and providing facilities that the service users are satisfied with. Operational risks surrounding health and safety and employment matters are guarded against by ensuring all regulations are complied with and professional help is obtained where necessary.

Reserves policy

The trustees regularly review the amount of reserves held by the charity to ensure they are adequate to meet future commitments

The charity currently holds £686,410 (2023: £317,967) of total reserves, of which £249,868 (2023: £234,966) is unrestricted funds and £436,542 (2023: £83,001) is restricted reserves. These are further described in note 14.

Future Plans

We plan to continue to invest in the centre to ensure the best possible facilities are provided for our users with the funds that we have available. We have started the process of developing a longer-term plan so that we are continually improving facilities in a proactive manner, ensuring the long term sustainability of the centre. This shall continue in 2024-25, along with review of a minimum reserve policy in the event of emergencies and unforeseen costs.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes a Scottish Charitable Incorporated Organisation (SCIO).

Management

The trustees meet regularly throughout the year to review all operational matters of the charity. Day to day operations are the responsibility of the management team and they report to the trustees.

Recruitment and appointment of new trustees

As per our constitution, anyone may become a Trustee (apart from those 'disqualified'), and they may also be nominated from the various 'Trust Clubs' (1 x nomination each per club, except Ellon Rugby who may have 2 x nominations). In addition we try to bring in independent trustees who may bring particular skills/expertise/experience/diversity. There is a maximum of 15 trustees and a minimum of 5 trustees. All appointments are approved at trustees meetings. Training for new trustees, where required, is on an informal basis.

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Ellon and District Sports Development Trust (SCIO)

Report of the Trustees (continued) for the Year Ended 31 July 2024

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number SC045921

Principal address

The Meadows Sports Centre The Meadows Ellon Aberdeenshire AB41 9QJ

Auditors

Bird Simpson & Co Chartered Accountants 144 Nethergate Dundee DD1 4EB

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Ellon and District Sports Development Trust (SCIO)

Report of the Trustees (continued) for the Year Ended 31 July 2024

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in Scotland, the Charities and Trustee Investment (Scotland) Act 2005, Charities Accounts (Scotland) Regulations 2006 (as amended) and the provisions of the charity's constitution, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the provisions of the charity's constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement of Disclosure to Auditors

Each of the trustees has confirmed that there is no information of which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditor is aware of such information.

Approved by order of the board of trustees on 30[th] April 2025 and signed on its behalf by:

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Report of the Independent Auditors to the Trustees of Ellon and District Sports Development

Trust (SCIO)

Opinion

We have audited the financial statements of Ellon and District Sports Development Trust (SCIO) (the 'charity') for the year ended 31 July 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Emphasis of matter

Audited financial statements were not required in the prior period due to the audit thresholds not being breached and therefore the comparative figures are not audited. We have been able to obtain appropriate audit evidence that the opening balances do not contain misstatements that materially affect the current period's financial statements. Our opinion is not modified in respect of this matter.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

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Report of the Independent Auditors to the Trustees of Ellon and District Sports Development Trust (SCIO)

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities Accounts (Scotland) Regulations 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

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Report of the Independent Auditors to the Trustees of Ellon and District Sports Development Trust (SCIO)

Our responsibilities for the audit of the financial statements

We have been appointed as auditors under Section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows;

We assessed the susceptibility of the charity's financial statements to material misstatement, including obtaining an understanding of how fraud & errors might occur, by;

To address the risk of fraud through management bias and override of controls, we;

To address the presumed risk of revenue recognition we;

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to;

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Report of the Independent Auditors to the Trustees of Ellon and District Sports Development Trust (SCIO)

Due to the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulations. This risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Use of our report

This report is made solely to the charity's trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

for and on behalf of Bird Simpson & Co

Chartered Accountants 144 Nethergate Dundee DD1 4EB

Date: 30[th] April 2025

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Ellon and District Sports Development Trust (SCIO)

Statement of Financial Activities for the Year Ended 31 July 2024















Notes
Incoming resources
Incoming resources from charitable activities:
Donations and grants
3
Other trading activities
2
Gain on disposal of fixed assets
Total incoming resources
Resources expended
Charitable activities
4
Total resources expended
Net income and net movement
in funds
Reconciliation of funds
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD
14		 2024
2023
Unrestricted
Restricted
Total Unrestricted
Restricted
Total
Funds
Funds
Funds
Funds
Funds
Funds
£
£
£
£
£
£
4,091
406,073
410,164
96,538
28,311
124,849
309,108
-
309,108
188,606
-
188,606
-
-
-
5,000
-
5,000
-------------- --------------- --------------- --------------- ---------------
---------------
313,199
406,073
719,272
290,144
28,311
318,455
-------------- --------------- --------------- --------------- ---------------
---------------
298,297
52,532
350,829
247,253
10,021
257,274
-------------- --------------- --------------- --------------- ---------------
---------------
298,297
52,532
350,829
247,253
10,021
257,274
-------------- --------------- --------------- --------------- ---------------
---------------
14,902
353,541
368,443
42,891
18,290
61,181
-------------- --------------- --------------- --------------- ---------------
---------------
234,966
83,001
317,967
192,075
64,711
256,786
-------------- --------------- --------------- --------------- ---------------
---------------
249,868
436,542
686,410
234,966
83,001
317,967

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 13 to 20 form part of these financial statements.

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Balance Sheet
31 July 2024
FIXED ASSETS
Tangible assets
CURRENT ASSETS
Debtors
Prepayments and accrued income
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
Unrestricted funds:
General fund
Restricted funds:
Restricted fund
TOTAL FUNDS		 Ellon and District Sports Development
Trust (SCIO)
Unrestricted
Restricted
fund
fund
Notes
£
£
9
74,100
436,542
10
11,088
-
-
-
189,491
-
200,579
-
11
(24,811)
-
175,768
-
249,868
436,542
249,868
436,542
14		 Ellon and District Sports Development
Trust (SCIO)
Unrestricted
Restricted
fund
fund
Notes
£
£
9
74,100
436,542
10
11,088
-
-
-
189,491
-
200,579
-
11
(24,811)
-
175,768
-
249,868
436,542
249,868
436,542
14		 Ellon and District Sports Development
Trust (SCIO)
Unrestricted
Restricted
fund
fund
Notes
£
£
9
74,100
436,542
10
11,088
-
-
-
189,491
-
200,579
-
11
(24,811)
-
175,768
-
249,868
436,542
249,868
436,542
14		 31.7.24
Total
funds
£
510,642
11,088
-
189,491
200,579
(24,811)
175,768
686,410
686,410
249,868
436,542
686,410		 31.7.23
Total
funds
£
152,778
11,491
5,548
166,274
183,313
(18,124)
165,189
317,967
317,967
234,966
83,001
317,967
Trust
Notes
9
10
11
14		 Trust (SCIO)
Unrestricted
fund
£
74,100
11,088
-
189,491
200,579
(24,811)
175,768
249,868
249,868

The financial statements were approved by the Board of Trustees and authorised for issue on 30[th] April 2025 and were signed on its behalf by:

The notes on pages 13 to 20 form part of these financial statements.

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Ellon and District Sports Development
Trust (SCIO)
Cash Flow Statement
for the Year Ended 31 July 2024
31.7.24
Notes
£
Cash flows from operating activities
Cash generated from operations
1
452,290
Net cash provided by operating activities
452,290
Cash flows from investing activities
Purchase of tangible fixed assets
(429,073)
Sale of tangible fixed assets
-
Net cash used in investing activities
(429,073)
Change in cash and cash equivalents in the
reporting period
23,217
Cash and cash equivalents at the beginning
of the reporting period
166,274
Cash and cash equivalents at the end of the
reporting period
189,491		 31.7.23
£
81,900
81,900
(55,732)
5,000
(50,732)
31,168
135,106
166,274

The notes on pages 13 to 20 form part of these financial statements.

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Ellon and District Sports Development Trust (SCIO)

Notes to the Cash Flow Statement

for the Year Ended 31 July 2024

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES
31.7.24 31.7.23
£ £
Net income for the reporting period (as per the Statement of Financial
Activities) 368,443 61,181
Adjustments for:
Depreciation charges 69,748 29,739
Loss/(profit) on disposal of fixed assets 1,461 (5,000)
Decrease/(increase) in debtors 5,951 (7,139)
Increase in creditors 6,687 3,119
Net cash provided by operations 452,290 81,900
2. ANALYSIS OF CHANGES IN NET FUNDS
At 1.8.23 Cash flow At 31.7.24
£ £ £
Net cash
Cash at bank and in hand 166,274 23,217 189,491
Total 166,274 23,217 189,491

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Ellon and District Sports Development Trust (SCIO)

Notes to the Financial Statements

for the Year Ended 31 July 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities and Trustee Investment (Scotland) Act 2005.

The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going Concern

The trustees consider that, having assessed:

For this reason, the Trustees consider it appropriate to adopt the going concern basis in preparing these financial statements.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances

Income

All income is included in the Statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is classified under headings of the statement of financial activities to which it relates:

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All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible Assets

Tangible assets are recorded at cost and subsequently stated at value less any accumulated depreciation and impairment losses.

Depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 10% on cost
Plant and machinery - 25% on reducing balance
Fixtures and fittings - 15% on reducing balance
Sports Equipment - 25% on reducing balance
Computer equipment - 25% on cost

Government Grants

Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.

Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

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Ellon and District Sports Development

Trust (SCIO)

Notes to the Financial Statements - continued for the Year Ended 31 July 2024

2. INCOME FROM OTHER TRADING ACTIVITIES

Sports hall
Fitness suite
Fitness classes
Astroturf / 3G
Field
Corporate income
Confectionary & drinks
Admissions
3.
INCOME FROM GRANTS AND DONATIONS
Grants - unrestricted
Grants - restricted
Donations received
Portacabin hire
4.
CHARITABLE ACTIVITIES COSTS		 31.7.24
£
81,472
77,073
19,183
57,703
66,645
3,575
3,457
-
309,108
31.7.24
£
1,000
406,074
3,000
90
410,164		 31.7.23
£
47,988
26,557
-
52,171
54,988
6,283
-
96,338
284,325
31.7.23
£
200
28,310
-
620
29,130
Depreciation and gain/loss on sale of assets
Club operating expenses
Premises costs
Postage and stationery
Repairs and renewals
Cleaning
Bank charges
 Direct
Support Costs
Cost
(See note 5)
£
£
71,211
172,425
38,415
2,750
43,842
4,506
1,263
_
334,412
-
16,417
-
-
-
-
-
______
16,417		 2024
Total
£
71,211
188,842
38,415
2,750
43,842
4,506
1,263
_
350,829		 2023
Total
£
29,739
161,309
29,726
1,923
27,716
4,331
2,530
_
257,274

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Ellon and District Sports Development

Trust (SCIO)

Notes to the Financial Statements - continued for the Year Ended 31 July 2024

5. ANALYSIS OF SUPPORT COSTS

Auditor Fees
Independent Examination
Accountancy
Third Party Grant Costs
Interest on Tax
6.
AUDIT AND INDEPENDENT EXAMINATION FEES
Fees payable to the independent examiner for:
Independent examination of the financial statements

Fees payable to the auditor for:
Audit of the financial statements		 31.7.24
£
7,200
-
3,660
5,548
9		 31.7.23
£
-
1,200
2,964
1,609
-
5,773
31.7.23
£
1,200
31.7.23
£
-
16,417
31.7.24
£
-
31.7.24
£
7,200

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 July 2024 nor for the year ended 31 July 2023.

8. STAFF COSTS

The total staff costs and employee benefits for the reporting period are analysed as follows:

Wages and salaries
Social security costs
Other pension costs		 31.7.24
£
149,299
3,920
235		 31.7.23
£
135,516
2,876
350
138,742
153,454

The average monthly number of employees during the year was 10 (2023: 10).

No employees received emoluments in excess of £60,000 during the year (2023: nil).

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Ellon and District Sports Development Trust (SCIO)

Notes to the Financial Statements - continued for the Year Ended 31 July 2024

9. TANGIBLE FIXED ASSETS

Improvements
to
property
£
COST
At 1 August 2023
127,104
Additions
401,448
Disposals
-
At 31 July 2024
528,552
DEPRECIATION
At 1 August 2023
19,900
Charge for year
52,855
Eliminated on disposal
-
At 31 July 2024
72,755
NET BOOK VALUE
At 31 July 2024
455,797
At 31 July 2023
107,204
Sports
Equipment
£
COST
At 1 August 2023
56,697
Additions
18,415
Disposals
(6,846)
At 31 July 2024
68,266
DEPRECIATION
At 1 August 2023
34,293
Charge for year
10,023
Eliminated on disposal
(5,971)
At 31 July 2024
38,345
NET BOOK VALUE
At 31 July 2024
29,921
At 31 July 2023
22,404		 Improvements
to
property
£
COST
At 1 August 2023
127,104
Additions
401,448
Disposals
-
At 31 July 2024
528,552
DEPRECIATION
At 1 August 2023
19,900
Charge for year
52,855
Eliminated on disposal
-
At 31 July 2024
72,755
NET BOOK VALUE
At 31 July 2024
455,797
At 31 July 2023
107,204
Sports
Equipment
£
COST
At 1 August 2023
56,697
Additions
18,415
Disposals
(6,846)
At 31 July 2024
68,266
DEPRECIATION
At 1 August 2023
34,293
Charge for year
10,023
Eliminated on disposal
(5,971)
At 31 July 2024
38,345
NET BOOK VALUE
At 31 July 2024
29,921
At 31 July 2023
22,404		 Plant and
machinery
£
46,227
9,210
-
55,437
26,797
6,183
-
32,980
22,457
19,430		 Fixtures
and
fittings
£
7,250
-
(1,430)
5,820
4,214
443
(1,039)
3,618
2,202
3,036
Totals
£
240,986
429,073
(11,005)
659,054
88,208
69,748
(9,544)
148,412
510,642
152,778
Sports
Equipment
£
56,697
18,415
(6,846)
68,266
34,293
10,023
(5,971)
38,345
29,921
22,404		 Computer
equipment
£
3,708
-
(2,729)
979
3,004
244
(2,534)
714
265
704

The building is owned by Aberdeenshire Council and forms part of the 99 year lease which was signed in 1999. The trust were, in fact, the original owners of the land and buildings, however, both were conveyed to the council prior to the lease being drawn up. Included within the above are assets obtained via restricted funding amounting to a net book value of £436,542 (2023 £83,001) as detailed in Note 14.

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Ellon and District Sports Development Trust (SCIO)

Notes to the Financial Statements - continued for the Year Ended 31 July 2024

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.7.24 31.7.23
£ £
Trade debtors 9,859 2,825
Other debtors 1,229 8,666
11,088 11,491
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.7.24 31.7.23
£ £
Trade creditors 10,346 9,342
Taxation and social security 3,055 2,986
Other creditors 11,410 5,796
24,811 18,124

12. PENSIONS AND POST RETIREMENT BENEFITS

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £235 (2023: £350).

13. GOVERNMENT GRANTS

The amount recognised in the financial statements for government grants are as follows:

Recognised in income from donations and legacies:
Government grant income
14.
ANALYSIS OF CHARITABLE FUNDS
Unrestricted funds
General funds
General funds		 At 1.8.23
£
234,966
At 1.8.22
£
192,075		 31.7.24
£
213,545
Income
Expenditure
£
£
313,199
(298,297)
Income
Expenditure
£
£
290,144
(247,253)		 31.7.23
£
-
At 31.7.24
£
249,868
At 31.7.23
£
234,966

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Ellon and District Sports Development

Trust (SCIO)

Notes to the Financial Statements - continued for the Year Ended 31 July 2024

14. ANALYSIS OF CHARITABLE FUNDS - continued

Restricted funds (by project)

At 1.8.23
£
Gym Equipment
3G Pitch Resurfacing
Irrigation System
Paddock Fencing
57,521
-
25,480
-
__
83,001
At 1.8.22
£
Gym Equipment
Irrigation System
64,711
-
____
64,711		 Income
Expenditure
At 31.7.24
£
£
£
-
349,278
55,493
1,302
__
406,073
(10,021)
(34,927)
(6,282)
(1,302)
_
(52,532)
47,500
314,351
74,691
-
_
436,542
Income
Expenditure
At 31.7.23
£
£
£
-
28,311
_
28,311
(7,190)
(2,831)

(10,021)
57,521
25,480
___
83,001

Purposes of restricted funds

Gym Equipment: Funding to replace gym equipment within the sports centre.

3G Pitch Resurfacing: To fund the removal of the 2G surface and upgrade with a new multi-sport 3G surface pitch.

Irrigation System: Funding to install a new irrigation system and for expenses relating to borehole drilling works under the grass pitches.

Paddock Fencing: Funding to replace fencing around the Paddock area.

19 | P a g e

15. RELATED PARTY DISCLOSURES

As some trustees are nominated from trust clubs, there are transactions between these clubs and the Trust for use of the facilities on offer at the sports centre. These transactions are arms-length in nature and all clubs pay the market rate in line with other members who use the same facilities. This was also the case in 2023.

Remuneration of key management personnel

The Trustees consider that the board of Trustees to be the key management personnel of the Trust, in charge of directing and controlling the Trust and running and operating the Trust on a day to day basis. In addition to the Trustees the key management personnel of the Home are considered to be the management team.

The remuneration of the key management team of the charity is as follows:

31.7.24 31.7.23
£ £
Aggregate compensation 51,700 49,545

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Ellon and District Sports Development Trust (SCIO)

Detailed Statement of Financial Activities for the Year Ended 31 July 2024

INCOME AND ENDOWMENTS
Income
Sports hall
Fitness suite
Fitness classes
Astroturf / 3G
Field
Corporate income
Confectionary & drinks
Admissions
Other income
Grants - unrestricted
Grants - restricted
Donations received
Portacabin hire
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Fitness instructors
Bank & credit card charges
Operating expenses
Utilities
Insurance
Computer expenses
Postage and stationery
Field expenses
Sundries
Repair & replace - machinery
Repair & replace - equipment
Property repairs
Property expenses
Improvements to property
Plant & Machinery - Depreciation
Carried forward		 31.7.24
31.7.23
£
£
81,472
47,988
77,073
26,557
19,183
-
57,703
52,171
66,645
54,988
3,575
6,283
3,457
-
-
96,338
309,108
284,325
1,000
200
406,074
28,310
3,000
-
90
620
410,164
29,130
719,272
313,455
153,454
138,742
8,208
6,340
2,284
2,530
6,419
7,572
27,092
22,068
10,290
7,658
854
475
2,750
1,923
15,772
20,472
1,999
1,194
11,402
1,421
3,231
472
11,920
5,179
7,526
5,716
52,855
12,710
6,183
8,543		 31.7.24
31.7.23
£
£
81,472
47,988
77,073
26,557
19,183
-
57,703
52,171
66,645
54,988
3,575
6,283
3,457
-
-
96,338
309,108
284,325
1,000
200
406,074
28,310
3,000
-
90
620
410,164
29,130
719,272
313,455
153,454
138,742
8,208
6,340
2,284
2,530
6,419
7,572
27,092
22,068
10,290
7,658
854
475
2,750
1,923
15,772
20,472
1,999
1,194
11,402
1,421
3,231
472
11,920
5,179
7,526
5,716
52,855
12,710
6,183
8,543		 31.7.24
31.7.23
£
£
81,472
47,988
77,073
26,557
19,183
-
57,703
52,171
66,645
54,988
3,575
6,283
3,457
-
-
96,338
309,108
284,325
1,000
200
406,074
28,310
3,000
-
90
620
410,164
29,130
719,272
313,455
153,454
138,742
8,208
6,340
2,284
2,530
6,419
7,572
27,092
22,068
10,290
7,658
854
475
2,750
1,923
15,772
20,472
1,999
1,194
11,402
1,421
3,231
472
11,920
5,179
7,526
5,716
52,855
12,710
6,183
8,543
322,239 243,015

This page does not form part of the statutory financial statements

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Ellon and District Sports Development Trust (SCIO)
Detailed Statement of Financial Activities
for the Year Ended 31 July 2024
31.7.24 31.7.23
£ £
Charitable activities
Brought forward 322,239 243,015
Fixtures & Fittings - Depreciation 444 536
Sports Equipment - Depreciation 10,023 7,468
Computer Equipment - Depreciation 245 482
(Profit)/Loss on sale of tangible fixed assets 1,461 (5,000)
334,412 246,501
Support costs
Other expenditure
Auditor fees 7,200 -
Independent Examination - 1,200
Accountancy 3,660 2,964
Third party grant costs 5,548 1,609
Interest on Tax 9 -
16,417 5,773
Total resources expended 350,829 252,274
Net income 368,443 61,181

This page does not form part of the statutory financial statements

22 | P a g e

Docusi9n Envelope ID.. 78513132-1B6B4129-B113-6gC755A61 DDB

Ellon and District Sports Development Trust The Meadow Sports Centre The Meadows Ellon Aberdeenshire AB41 9QJ

Dated 30[th] April, 2025

Messrs. Bird Simpson & Co., Chartered Accountants, 144 Nethergate, DUNDEE. DD1 4EB.

Dear Sirs,

Ellon and District Sports Development Trust (SCIO)

Confirmation of Representations

This representation letter is provided in connection with your audit of the financial statements of Ellon and District Sports Development Trust (the charity) for the year ended 31[st] July 2024 for the purpose of expressing an opinion as to whether the financial statements give a true and fair view of the financial position of the charity as of 31[st] July 2024

Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in and with United Kingdom Generally Accepted Accounting Practice.

We confirm to the best of our knowledge and belief, the following representations:

1. General

We acknowledge as Trustees our responsibilities under the Charities and Trustee Investment (Scotland) Act 2005, Charities Accounts (Scotland) Regulations 2006 st January 2019) for preparing financial statements which give a true and fair view in accordance with United Kingdom Generally Accepted Accounting Practice and for making accurate representations to you.

We have made available to you all documents necessary for your audit. All the charity's transactions have been reflected in the accounting records produced to you. All other records and related information, including minutes of all management meetings, have been made available to you. We have not withheld any information, the knowledge of which could cause you to take a materially different view in your report.

Page 2

2.

Fraud

We acknowledge our responsibility for the design and implementation of internal control to prevent and detect fraud.

We confirm that we have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud.

We have disclosed to you our knowledge of fraud or suspected fraud affecting the charity involving management, employees with a significant role in internal control or others where fraud could have a material effect on the financial statements.

We have disclosed to you our knowledge of any allegations of fraud or suspected fraud, affecting the financial statements communicated by employees, former employees, regulators, or others.

3.

Commitments, contingencies, provisions and liabilities

We do not know of any substantial liabilities, provisions, contingent gains, contingent liabilities or capital commitments, of a material amount other than those disclosed in the accounts.

There is no litigation in progress or pending.

4. Transactions and arrangements with officers and related parties

No Trustee, shadow Trustee, alternate Trustee or their connected persons had any arrangement, transaction or agreement with the charity at 31[st] July 2024 or at any time during the year, providing credit facilities, loans, quasi-loans or credit transactions, mutually beneficial arrangements or providing a guarantee or security for such matters or assumed or assigned any such rights or liabilities.

No officers had any indebtedness to the charity under loans, quasi-loans or credit transactions at 31[st] July 2024.

The charity has not had, or entered into, at any time during the year any material transactions with related parties other than as indicated in the accounts and as described below.

Trustees hold positions within local clubs where transactions had occurred during the year. These transactions were on an arm's length basis. See further details at note 15.

5. Post balance sheet events

Except as disclosed in the accounts, no events or transactions have occurred since the period end, or are pending, which could have a material effect on the accounts or which are of such significance in relation to the charity's affairs that they should be mentioned in the accounts in order to avoid giving a misleading view of the charity's financial position.

6.

Laws and regulations

We are not aware of any events which involve possible non-compliance with laws or regulations applicable to the charity.

Page 3

We confirm that we have disclosed all known, actual or possible litigation and claims.

7. Going concern

We confirm that, in our view, and with all of the information available to us, the entity is a going concern for a period of 12 months from the date of signing. In particular, we believe that the funding provided through admissions in the leisure centre will be sufficient for the charity to continue in existence for 12 months following this letter.

8. Future commitments

We have no plans intentions or commitments that may affect the carrying value or classification of assets and liabilities or give rise to additional liabilities.

9. Accounting Estimates

We confirm that any and all accounting estimates are based on standard accounting principles and are reasonable.

10. Ultimate controlling party

There is no controlling party.

11. Misstatements

We note the schedule of unadjusted misstatements provided to us by you and confirm that we are satisfied that these have no material impact upon the accounts.

  1. We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience (and, where appropriate, of inspection and supporting documentation) sufficient to satisfy ourselves that we can properly make each of the above representations to you.

Date of approval of accounts by Board 30[th] April 2025