4 Malawi Nknsic Fund ,'1 Charity No SC045661 Malawi Music Fund Scottish Charity No. SC045661 Trustees, Report and Financial Statements for the period l April 2024 to 31 March 2025
Trustees, Annual Report for the perlod l Aprll 2024 to 31 March 2025 The trustees present their annual report together with the financial statements and the Independent examinerfs report for the period l April 2024 to 31 March 2025. l Reference and Athnlntstratlve InforntIoll Clwlty Name Malawi Music Fund Charity No. SC045661 Address Easdale House Easdale Loan Kfirkwall Orkney KW15 IRU Current trnstees 2 Structure, Governance and Management Constltutlon The charity Is a Scottlsh Charftable Incorpornted Organlsatlon (SCIO). It Is governed by its constltutlon whlch was adopted on 15 September 2015. The organlsatlon was granted charitable status as a SCIO on I lune 2015. Appointment of Trustees Trustees are elected at the AGM which is usually held in May. thou the trustees may at any time co-optany person to be a trustee ofthe charity.with the approval ofOSCII the constitution was amended to allow for a nwimum number of eight trustees and a mfinlmum of four. The trustees meet at least three times a year. Management The trustees are responsible for the strategic dlrection and governance of the charity. including the monitoring and control of the financial position of the organisation. The day- to-day management is deleted to the Administrator who is also a Trustee.
3 Objertlves & Activitles Charfitable purposes To improve the lives of dlsadvantaged orphaned children in Malawi throuth music and the arts. Actlvltles The charity provides educational and recreatlonal opportunities for orphaned chlldren in Malawi by running residential activity weeks in musiG art and sport during each school holiday. We work in partnership with Malawian musicians and teachers in organising and running structured prngrammes of actlvfitles for the children within a safe and supportive environmenL Secondary education is not free in Malawi and so the charity provldes bursarles to pay for school fees, unifonns, shoes and books plus a small living allowance. so enabling the chEldren to complete their secondary education. Bursaries are also provided to meet the cost of vocational training and higher educatlon for young people who have been supported by us through secondary school. In December 2023. after a major fund-ralslng initiative fn Orkney and a building project in Malawi, Umodzi House, our hostel for girls in Mulanje, was opened The hostel provides vulnerable girls with a safe and nurturing environmenL 4 Achflevements and Performance The choir of 32 children met for activity weeks at Likhubula Centre in April. August and December 2024. We continued to enjoy the support of our Malawian administrator and team oftutors, Two fornier members of the choir who had been supported by us through secondary school and higher education were part of our teaching team. They assisted the primary stsndard 8 children in preparation for the primary school leavfng exam and tutored the group in traditional dancing and drurnmin& The children were given the usual Christmas gifts of essential provisfions. Umodzi House continued to be run efficiently by our two house parents. Already the hostel has benefitted twelve girls and in August 2024 five girls passed their primary school leaving exam and two were selected for secondary schooL All primary and secondary children were supplied wlth exercise books. pens and pencil& The children were required to bring their school reports and the guardians of all the children were interviewed. It was clear that Sin the major dewaluatlon of the Malawi kwatcha in November 2023, and the resultant steep increase in the price of fooLt many of the guardlans were struggling to feed their familie& During the year we funded nine young people through secondary school. Two girls completed their degree courses in Veterinary Mediane and Communications and have now secured employrnenL We continued to support two young people though university courses in Special Needs Education and two boys through vocational courses in Plumbing and General Fittin& Two boys commenced courses in Community Development and Agriculture. A student who was funded by us through school and university is now a lecturer In Food Science at Malawi University of Science and Technology.
S Flnanclal Revlew The charltys sources orndS Included donations from individuals and organisations plus our own funthaising activities. In August and September 2024 we held a series of lunchtime concerts; In December OrkneS Winter Cholr and Orkney Carnerata perfonned Karl lenkins. The Armed Man In St Magnus Cathedral; In October 2024 a fundraising concert was glven by local lazz group The Flat Nlners. We were grateful for sponsorshlp from several local buslnesses and for donatlons from a number of Indhrfduals. churches and other organisations. Income from fundralslng actlvttles and sponsorshlp amounted to £12.194 and Income from donatlons was £15,215. Two donatlons were glven speclflcally towards the runnlng costs of the glrls. hostel and these were held In restrlcted fund& The trustees allocated £600 from desiated funds towards the maktng of a set of marlmbas for use by the chlldren In musfic workshops. Recelpts on the unresCted fund were £28.924 and payments for the perlod were £15.944, resultln8 in a net unrestricted income of £12.980. Recelpts on the restrirted fund were £1,750 and payments were £4871. resulting fn a deflclt of £3.121. £3,500 was transferred from unrestrirted to restricted funds to cover the running costs of the girls, hostel. Durlng the year. the sums of £15.000 and £20,000 were moved to Bank of Scotland fixed terni deposlt accounts and these wlll mature In September 2025. At 31 March 2025 the charltys funds stood at £60274. representlng a net Income for the year of £9.259. 6 Reserves Pollcy It Is trustees. pollcy to malntaln suffldent reserves to cover at least 12 months, running costs at our current level of and to enable the young people receivlng bursaries to complete thelr studles. Reserves at the end of the period were wfithln an acceptable range. 7 Future Plans The charity aims to continue to contfinue its fundrafislng actlvltles In order to: maintsin and develop the use of the glrls, hostel; continue runnlng artlvlty weeks for the children's cholr in each school holfiday; provEde bursarles so that chlldren can complete thelr secondary educatlon: continue to support young people who are currently funded through vocational trdlnfin8 and hlgher educatlon courses. We wlll contlnue to assess appllcatlons for fundln8 of post-school course& Approved by the trustees on 6th September 2025 and sfigned on thefir behalf by.
oscr Office of ts Scottish Charlty Regulator Independent examinerfs report on the accounts Report to the tru8te06 Malawi Music Fund R•gl8tored charlty . SC045661 number On the accounts of tho . charlty for the poriod P10d end date nth Year rfi 2024 2025 R• The charitys trte85 we respmible fcy the preparati( of Ihe accounts in accordance rosponslbllllles of vrith the terms of the Charthes and Trustee Investrn (Scotsnd) 2005 Act and the tntsto•s and examlner Charities {ScoUand) Regulalions 201A. The chaiity trustees consider that the audit requirement of Regulatp)n 1011) (d) of the Accnts Reguktions does not apply. It is my responsibility to examine the accounts as required under seclion 44(1) (c) of the Ba•18 of Indap•ndent My examinion In accorda6 wilh Regulation 11 of the Charities •xamlnof$ 8tat•mant Acc¢nts (&x)tland) Regulations 201. An examination indudes a revie of the accounling re(x)rds kept by the charity and a CA)mparison of the a(xx)unts presented with those 11 also includes considerntion of any unusual itsms or disclosures in the accounts and seeks explanati¢ frcyn the tTUStees n(nIng any such matters. The procedures undertaken do not Fyovlde all tho evidenc Ihat ould be required In an audtt and, nseqUenty. I do exFYess an audlt opinb)n on the xcounts. Indopendont exam13 In the course of my exanln*on. no mattw has (xxne to my attenti statement to keep ¢Ing recLxds In accordan with section 44(1) {a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting rxords and comply wlth Regulation 9 of the 20( Accounts Reaulations 2. to which. in m 'nion, attention should be drawn in order to enable a proper Relevant profe1 quallllcation(s> or body (rf any):
Statement of Recelpts and Payments for theyear l Aprll 2024 to 31 March 2025 Notes Unrestricted Deslgnated Restrlrted Year ended Year ended fund fund fund 31.3.2025 31.3.2024 Reeelpts Donatlons Fund-raising Other 13.465 12.194 3,265 1.750 15,215 12,194 3,265 33,467 14.569 6,986 Total receipts 28,924 1,750 30,674 55.022 Payments Fund-raising Costs Charfjtable Activltles Governance Costs Other 3.860 12,044 3,860 17,515 3,366 48,595 600 4,871 40 40 40 Total Expendlture 15,944 600 4.871 21,415 52,001 Net Income before Transfers 12,980 (600) (3,121) 9,259 3,021 Transfer between Funds (3,500) 3,500 Net Income for the year 9,480 (600) 379 9,259 3,021
Statement of Balances as at 31 March 2025 Unrestrlrted Deslgnated Restrirted Year ended Year ended fund fund fund 31.3.2025 31.3.2024 Opening Cash at Bank & In Hand 46.818 1,882 2315 51.015 47,994 Income Funds 9.480 (600) 379 9.259 3.021 Closing Cash at Bank & fin Hand 56.298 1,282 2,694 60,274 51,015 Bank and cash balances Bank Current Accounts 21,298 1,282 2.694 25,274 51,015 Flxed Terni Deposlt Accounts 35.000 35,000 Cash kn Hand S6.298 1.282 2,694 60,274 51,015 Other assets Glft Ald accrned durlng perlod 993 993 1.909 GASDS 1.126 1,126 1,233 2,119 2,119 3,142 Hostel Bulldlng Hostel Equfipment Valuation as at June 2023 Equlpment purchased durin8 2024-25 l*ss: Depreciation @ io% Valuatton as at 31 Marth 2025 £38,200 £1,000 £91 £109 £982 £38,200 The accounts were approved by the Trustees on 6th September 2025.
Notes to the accounts forthe perlod l Aprll 2024 to 31 March 2025 l Actountlng Polficies (a) Basls of accounting These accounts have been prepared on the Recelpts and Payments basis in accordance with the Charities and Trustse Investment (Scotland) Art 2005 and the Charities Accounts (Scotland) regulations 2006 (as amended). (b) Nature and purpose of funds Unrestricted funds are those which may be used at the discretion of the Trustees in furtherance of the objects of the charity. Restrirted funds may only be used for specific purpose& Restrictions arffise when specfified by the donor or when funds are raised for spedfic purpose& Desiated funds are funds which are set aside out of unrestricted funds for a specific pupo (c) Fixed assets Fixed assets are included at valuation. The assets are located in Malawi and there is a Minuts of Understanding with a local charitable organisation should the Malawi Music Fund be required to cease operations in that country. (d) Forelgn currency Assets and liabilities in forefjgn currency are translated into sterlingat the ratesof exchange ruling at the balance sheet date. Transactions in forei currencies are translated into sterling at the rate of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving at the operating resuIL 3 Related party transartlons No remuneration was paid to the tneeS or any connected person during the period Mrs G Hughes received £733 as reimbursement for expenditure incurred on behalf of the charity. 3 Donatlons Unrestrfcted funds Restricted funds Year ended 31.3.2025 Year ended 31.3.2024 WH Sutherland Ltd Norsk Pharni Eleanor Rathbone Charitable Trust Leggatt Trust All Saints Church, Fulham Kirkwall East Church Charities Aid Foundation Donatlons > £400 Donatlons from Indfivfiduals 1,622 1,000 1,622 1.000 1,000 1,000 1.500 1.500 400 796 500 856 8,541 400 796 500 606 8.541 500 250 30,967 13.465 1,750 15,215 33,467 4 Fundraislng Fundraising Activities Sponsorshlp 11.444 750 11,444 750 13931 638 12,194 12,194 14.569
5 Other Income Gift Aid repayment Bank Interest (NBM account) 3168 97 3,168 97 6.938 48 3,265 3,265 6.986 6 Cost of charltable actlvltles Unrestrlrted Deslgnated Restrirted Year ended Year ended fund fund fund 31.3.2025 313.2024 Llkhubula courses Honorarla for Malawlan Stsff Music/Equipment/Repair Gifts for Families Bursarles Bank Charges Hostel Bulldlngs & Equlpment Hostel Runnlng Costs 5,349 1,890 29 273 4,213 290 5,349 1,890 629 273 4,213 290 484 4,387 8,151 2,367 96 479 6,227 538 29,827 910 600 4,387 12,044 600 4.871 17,515 48,595 7 Other payments Membershlps, Subscrlptlons 40 40 40 8 Analysls of net assets between fvnds During the perlod, £3,500 was transferred from Unrestricted Funds to Restrirted Funds In order to meet the hostel runnln8 COSt& Fund balances at 31 March 2025 are represented bT. Unrestrfcted funds Deslgnated nds Re$eted funds Totsi 56,298 1.282 2,694 60.274