Glenrothes Q Foodbank Together with Trussell GLENROTHES AND DISTRICT FOODBANK COMMUNITY PROJECT ANNUAL REPORT AND STATEMENT OF ACCOUNTS l April 2024 to 31 March 2025 Scottish Charitable Incorporated Organisation Number: SC045445
Glenrothes and District Foodbank Community Project SC045445 Contents: Trustees, Annual Report . .PAGE 3- 11 Financial Review ..PAGE 12 Independent Examiner's Report................. .........PAGE 14 Receipts & Payments Account . .PAGE 15 Notes to the Financial Statements............. .PAGE 16 Statement of Balances............... .PAGE 17
Glenrothes and District Foodbank Community Project SC045445 TRusfEES' ANNUAL REPORT FOR THE PERIOD ENDED 31 March 2025 The Trustees present their report and the financial statements of the charity for the 12-month period from I April 2024 until 31 Narch 2025. Reference and admlnlstratlve information Charity name: Glenrothes and District Foodbank Community Project Charity registration number: SC045445 Trustees The following seprfed as charity Twstees during the year and up to the date of this report,.
Glenrothes and District Foodbank Community Project SC045445 Introduction This year was a tough one for the foodbank. There were wins to be lebrated in that demand went down sllghtly agaln, However there was some large defeats that took place. The fCdbank saw a significant drop in donations and had to spend a considerable amount from reseNes to cover this. Thanks to years of fiscal responsibility however this was feasible and the team and the trustees set about working to turn this situation around. In this year the Foodbank worked to assure its place as a last option for people, and put in place strategies and suppothng partners to intercept those most in need, either befo they attended the foodbank or so that they might not need to attend the Foodbank again after they had visited. Another resilience-building factor implemented this year was the recruitment of another staff member with a focus on fundraising. This will hopefully allow the Foodbank to Secu a regular income of grant monies and link the comrnunity doser to what the Fcodbank does. The Foodbank utilised Its resources to alleviate the festive strain on Individuals and families in a multitude of ways, sometimes with sales that allowed people to buy Christmas presents for loved ones at much reduced costs; or allowing them to have a Christrnas meal so they didnt have to choose to eat or heat during Christmas day. Looking ahead to the coming year, we remain comrnitted to our mission of provlding food and support to those in need. With the ongoing support of our donors, volunteers, referrers and corporate supporters, we are confident In our ability to continue to serve the community and provide a helping hand during these trying tlmes. Structure, Governance and Management Constitution Glenrothes Foodbank is governed by its constitution which was first adoptsd in July 2015; the constitution was subsequently revised and adopted by members at the EGM in March 2018 and again at the AGM in 2019. The FcK)dbank membership form was revlsed In March 2019 In Ilne wlth the new GDPFI regulatlons. The Fwdbank was granted charitsble ststus in July 2015. In May 2024 the Foodbank held its AGM in person. After the successful AGM a Board of Trustees was appointed. continued in the Chairperson role with ontinuing the role of Vice-chair. uiILinued as Treasurer and ook on Lhe role of Secretary. The Board met In person every month. Shorter agreed minutes continued to be produced to allow all members of the board to tske part fully in disCu10ns. The Trustees are responsible for the strategic direction of the Foodbank, whilst the manager and assistant manager are responsible for the day-to-day operation of the Foodbank and the supervision of the volunteers. Specific duties have been delegated to sotne Trustees, such as fundraising, salary revlew, complalnts panels, action plan review etc. with reports being prented at Board meetings if appropriate, The manager or assistant rnanager also writes a monthly managerfs report and attends the Board meetings to answer any
Glenrothes and District Foodbank Community Project SC045445 operational questions from Board members. This allows the Board to be aware of major changes, issues and goings-on at the Foodbank. this in turn allows the Board to support the Management team. Objectives The Objectives set out in November 2021 continue to be appropriate and structure the actions of both the Foodbank and the Board of Trustees. these are listed below. The objectives are: l. To offer advice, guidance and support to maxlmise the health and wellbelng of senilce users by promoting and signposting to local informatlon services. 2. To provide clients with the skills and knowledge to encourage healthler eating through the provision of basic cookery programmes based on the needs of individual clients. 3. To engage with local schools and organisations to promote the work of the Foodbank within the wider community, promoting partnership working and social inclusion. 4. To enable individuals with direct experience to contribute by involving them in the decision-making process. 5. Understand the social value of food and the power in choice. Actlvltles and Achlevements This year saw the flrst ever indication of a return to pre pandemic leve15 of need for the Foodbank. However, this is not due solely to a reduction In need but in fact due to diligent work by the Foodbank stsff as expanded below. 5000 4000 3000 2000 1000 20-'21 21-'22 22-'23 23-'24 24-'25
Glenrothes and District Foodbank Community Project SC045445 For the twelve-month period I. April 2024 - 31, March 2025 the Foodbank dealt with 3206 clients in totsl, down from 3869 in the previous financial year, representing a decrease of 17 % . The top three reasons cited for visits were the same as last year: low income, benefit delays, and other. Adults and Children Adulls • Children 3000 2000 1000 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Years That decrease can be seen across age ranges; 2070 adults used the service (down from 2467) and 1136 children also did (down from 1402).
Glenrothes and District Foodb3nk Community Project 5C045445 Total Donations Vs. Previous Years 60000 40000 - 20000 lili. 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Years This graph is perhaps the stsrkest, as It shows the impact of the cost of living. Donations are significantly down, showing that those who would normally be in a position to donate are now simply not able to. Total donations for the year dropped from 29,000 kgs to 7,300 kgs this constitutes a 73 % decrease. Organlslng and Local Moblllslng Post and Fundralslng Post Last year the board had agreed to fundlng this post and had recruited someone to flll thls position. Unfortunately thls post did not vvork out and due to the ceaslng of thls fundlng pot the role wa5 not readvertised. However later in the year the opportunity to apply for sustainability funding became available. The ft)odbank manager applied for this and was successful. This funding allowed us to re1ve some money towards running cost but importantly it allowed us to adverti* for a Fundraising post and towards the end of the year an applicant was successful. The aim of this role is to seek funding from grant funders to augment the increased purchasing having to take place in light of the reduced donations. The hope is that this role will be self funding from the grants coming in. This will also alleviate the time taken up for the manager on these applications allowing them to run the Servi to its fullest potential.
Glenrothes and District Foodbank Community Project SC045445 Referral Agent Training For the last year or so administration of the DCS in Fife has been run by Glenrothes Foodbank. This is the primary way that referrals come into the service. Over this time period the foodbank has sought to remove partners that no longer make referrals and insisted that new partners come into the foodbank for training. This allowed the team to press home the message that the foodbank should be the last layer of food protection and that all other possibilities should be explored fully before making a referral. As time has went on and this message has dispersed fully the foodbank has seen more sensitive referral making and as such referrals as a whole have also started to decrease. Foodbank fundraising and Soclal Actlvltles The Foodbank hosted a sales this year in October. This was very successful and generated a lot of discussion in the community from people managing to get some bargains. On top of this we had a craft fair in November and used this to showcase some of the local traders that wished to show off some of their amazing wares. This raised money for the foodbank and brought people into a space where they would normally only come in emergencies. Hopefully this helped tske some of the hesltstion of being in the foodbank space for some people. Following the success of the Silent Discos over the last few years the Foodbank decided to have a Famlly Disco In December to allow local families a low cost way to have a Christmas party. Thls was arranged by offerlng people attendance for a donation to the foodbank, this could be as simple as a tin of beans. The aim here was to reach a broad range of families but perhaps some of those who avoided school discos because of the associated costs. This was sucSsful and it is hoped this will grow year on year. Lastly the foodbank received a lot of school clothes donated from Asda and held a "School Clothing Drive" where people could come along to the foodbank and get what clothing they needed for their children for school. There was an option to leave a donation but it was made clear that this wasn't necessary and many families came along and benefited from this drive. Letter to Fife Council and Elected Representatives In October the board looked at projected figures and saw that without action the rate the foodbank was buying food would deplete the financial reserves of the foodbank. With that in mind the board and management made two decisions. Firstly food parcels would go back to 3 days worth of food instead of the 7 days it had been. The reason it had been placed up to 7 was to reduce contatt during COVID. This move meant that we halved the stock going out to clients but this action allowed the project to help more people overall. Secondly the board resolved to write to elected representatives and Fife Council to ask for one of grant to be able to bridge the gap between then and when the new fvndraising officer would come into post and start generating income for the food purchasing.
Glenrothes and District Foodbank Community Project SC045445 In February the Chair of the Board and the Project Manager met with elerted representstives to discuss their situation. Following this meeting the council agreed to give the foodbank £40,000 in a one off payment to help the charity bridge the gap to the new fundraising post. Development Day In November the foodbank held its first ever development day at Balbirnie House Hotel. The day was excellently facilitated by the vice Chair and members of the board and the Foodbank team We present to try and form an idea of priorities for the next year. This t)ore some great ideas that have been, are being and will be put into place as they develop. Financlal Incluslon The Focxlbank's Financial Inclusion project provided by Citizens Advi & Rights Fife (CARF) launched in September of 2023. as hired into the post to provide Citizens Advice BUaU Level advice to Foodbank clients, eit er right at the point they receive their parcel or later, if they wanted to come back another time. After a successfijl first year of this proj ecided to retire in February and left the post. A recruitment exercise took place following this and ll1 was appointed into post to continue wlll tremendous work for the following year. It's been clear from the work carried out byWlhat this is an important partnership that brings financial securty to those at a moment they often feel they have none. Board Personnel The membership of the Board grew this year with joining the board alongside a successful recruitment of long time volunteer However, membershlp of the board ha5 reduced at the end of this financial year, and two members stepping down at the AGM this year in The Board would like to thank them for their years of service as Trustees; they will be sorely missed. Partnership Working The Foodbank marked Its I Ith year In operauon; even though this has been a particularly difficult year for the Foodbank because of the drop in donations, it has continued to provide a valuable and required Servi to clients within Glenrothes. The pathership with Auchmuty & Dovecot Residents, Association (ADTRA) continues. This allows clients to access food over the Wkend when the Foodbank Is closed. Thls partnership allows the Foodbank to support clients throughout the entire week. The ADTR4 project continues to run out of the Lomond Centre. Throughout the year partnerships with large organisations have allowed the Foodbank to be able to provide dients with ' extras" over the year. At Christmas the Foodbank supplied full Christmas dinners for 287 people, and at Easter all children received Easter Eggs.
Glenrothes and District Foodbank Community Project SC045445 Our partnership with Asda continued this year with the collettion trolley being used regularly by the public and the store making every effort to support the Foodbank Work with Amazon and The Big Hoose continued, giving access to household items and hygiene items for those visiting the Foodbank. This allowed those visiting the Foodbank to be supported in ways that simply would not have been possible otherwise. Clients were going back home with blankets during winter months, shower gel and fvel cards when they had not been able to bathe. these types of changes are life affirming for those visiting the foodbank. Every contribution to the efforts of the Foodbank throughout the year was appreciated. Some of the organisations that supported the Foodbank throughout the year are: Pillars of Hercules, Aldi, Lidl, Poundland, SSPCA, Specsavers, Fife College, Co-op, Kingdom Firewood, Markinch and Thornton Parish Church, and stores owned by Overton Trading. Each of these donations has been greatly received and made a difference to the worst off in Glenrothes and the surrounding area. Strategic partnership working formed an Important part of the Foodbank's work over the last year also. The Foodbank chaired the Cost of Living Group which was aimed at bringing together emergency heat and food providers, so that there was good awareness of services available to the people of Glenrothes and cut down on any duplication of service. Similarlyi the Foodbank was at the Glenrothes Against Povety Group. This group is aimed at progressing action on povety and is one of the seven Welfare Reform Action Planning groups. One of the successes of this group was to coordinate the Christmas provision so that there was no "servlce shopping" where people could tske advantage of multlple programmes offering the same thing. This proved successful and saw a lot of referrals between services to cover the need for the festive period. Rlsk Management Glenrothes Foodbank Board of Trustees acknowledges their responsibility to identify, assess and manage risks in particular, identifying any potential risks that could prevent the Foodbank from meeting its aims and objectives and putting processes in place to assess and manage those identified risks. This year the Foodbank continues to deal with the Coronavirus pandemic. This has had a huge impact on the Foodbank not only in terms of increased numbers of cllents accessing our service, but also on protetting our staff and clients from potential risk whilst ensuring the Foodbank had suffficient food to meet the additional demand. The Board has identified six main risks that could potentially Impact on the Foodbank, and have put procedures in place to mitigate the potential impact. Trustee Board lacks relevant skills, which could result in the Foodbank failing to achieve its financial aims and objettives through poor decision making. Financial risk: Insufficient funds to meet the needs of the Foodbank resulting in lack of growth and development. Insufficient food to meet demand, resulting in a redUd service for clients and for them to go potenkn'ally hungry. Unable to provide clients with a range of food. io
Glenrothes and District Foodbank Comrnunity Project SC045445 Lack of volunteers. This could result in increased dernandlstress on existing volunteers and reduced service for clients. Changes to the Benefit system through Universal Credit irnplernentstion, resulting in an Increa in the number of dients accessing the Foodbank. Coronavirus Pandemic; the inability to provide a seNice to those who require emergency food. To mitigate against the potential risks the Trustees propjse the following actions: l Review and agree skills required, and develop a competence framework and job descriptions,. implement trustee training and induction review and agree trustee recruitment processes. 2 Timely and accurate financial porting enabling the Trustees to create financial plans and budgets and agree fund-raising strategy. Identification of grants which would support the work of the Foodbank. Identify other sources of potential income. 3 Liaise with other organisations for possible surpluses of food. Allocate budget to allow food "top up,: Regular communication through pre55/social media to encourage the public to donate food. Encourage uptske of 200 Club members for regular monthly donations. At present Glenrothes Foodbank is in a strong financial position, with sufficient reserves to maintain servi5 for 3 months. 4 Regular recrultrnent for new volunteers; VOluntr Induttlon and tralnlng progrdmme offered. Deftned role and remit for volunteers. 5 Monitor proposed legal and regulatory changes. 6 A Contlnuity of Operations Plan contlnues to be In place and systems and processes remaln adapted to mitigate potential risk to staff, volunteers and clients. Chairperson li
Glenrothes and District Foodbank Community Project SC045445 Financial Review 2025 In closing the accounts for 2023-2024 we had totsl funds of £102,819 represented by the General Fund £14,877, the Restricted Fund £35,073, the Investment Fund £37,913 and Bank of Scotland Treasurers account £14,946. At the year-end, 31 March 2025, we had total funds of £134,709, represented by the General Fund £24,077, the Restricted Fund £78,113, the Investment account £20,000 and the Bank of Scotland Treasurers Account £12,519. Our total Income for the year ending 31 March 2025 was £195,499 with expenditure being £163,609. The No I Virgin Money Account, General Fund, Is used for operatlonal purposes and receives income from a variety of income streams. The income is derived from donations from Individuals, Schools, Churches and Corporate Supporters which realised £37,381, this is a significant Increa on last year's figure of £26,431. standing order income achieved £7,729, a decrease from the previous year which was £8,361. Gift Aid and other income realised £11,111, which is another significant increase on last year's figure of £4,119. Income from Fundraising was £9,531 which is roughly half of last year's figure of£17,283. Unrestricted grants totslling £9,899 were received compared to only £500 last year. The main expenditure from the General Fund for thls year was on premlses expenses (gas, electricity, broadband and malntenance) £33,271, more than £10,000 up on last year and food £32,299, a decrease from £40,280 last year. The No2 Virgin Money account is a Restricted fund with the income coming entirely from grants totalling £119,848. This marks a significant change as no grant funding had been received the previous year. Employment costs including Salary, Pension, HMRC and external payroll costs were £53,031. Although this is more than the figure of £39,125 last year, the difference Is more than covered by grants restritted for thls very purpose. Other costs of £23,777 were the payments to Citizens and Rlghts Fife for the services of a Flnancial Incluslon Offlcer. The closing balance on this account is £78,113. Overall our Income increased dramatically compared to last year's. This is due to a huge increase in grant funding. Although, even without the grants the Income would still be more thn last years. Overall, our Expenditure of £163,609 is greater than last year, due mainly to increased spending on Employment costs (covered by grants Ceived) and premises expenses. There is an overall surplus of £31,890 for the year. However around £19,000 of this is restricted grant funding received but not yet disbursed. Reserves Policy The Trustees, policy is to maintsin reserves at around 12 months of normal running costs in order to meet commitments and to cover any unexpected expenditure. This has now been increased and equates to approximately £80,000. 12
Glenrothes and District Foodbank Comrnunity Project SC045445 Signed on behalf of the Board Treasurer 13
APPENDIX 3 OSCR Scollish Chartty Reguktor Independent examiner's report on the accounts Roport to the , Charity name trusloeslmamb8rs of ,Glenrothes Food Bank Reglstered charity , SC045445 number On the accounts of tho charity for th• poriod Period start date Month Period end date Month 03 Day 01 YèAr 2024 Day 31 Year 2025 Set out on pag08 Iremembor to Include the pagtt nurntsrs of 4d¢Jiith sli¥¥t¥l Respectlve The charity's trustees are responsible for the preparation of the accounts in accordance respon8ibllltle8 of wth the terrns of the Charities and Trustee Investment (Scotland) 2005 Act and the tru8teo8 and examlnar Charities Accounts (Scotland) Regulations 2006. The charity twstees consider that the audit requirement of Regulation 10{1 I (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Ba818 of ind8p8ndent My examination is cerried out in accordance with Regulation 11 of the Charities •xaminer'8 statement Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with th05e records. It also includes consideration of any unusual item3 or disclosures in the accounts and seeks axplanalions from the trustees concerning 8ny such matter8. The procedures undertakon do not provid8 811 the evidence that would be required in an audit and. consequently, I do not express an audit opinion on the accounts. Ind•p•nd•nt •xaminor'• In th8 course of my examination, no matter has Gome to my attention letheFt stat•m•nt &clOttached pag•'} which gives me reasonable caus8 to b81ieve that in any rnat8rial respect the requirernents.. to keep accounting records in accordance with section 44(1 } (a) of the 2005 Act and Regulation 4 of the 2006 Accounts RegulatlDns. and to prepare accounts which accord with the accounting records and cornply with Regulation 9 of the 2006 Accounts Regulations have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper ccounts to be reached. Date: Slgned: Nama: Relevant profossional qualificationls) or body Bsc (Honl (if any): /1. 06. 2s- Address: Fif e Voluntary Action Caledonia House Pentland Park, Saltire Centre Glenrothes, KY6 2AL 'Please delete thè words in the brackets rf they do not appty. If the words ¢Jo 8pply. set OLrt those mattets which hawe o)mè to your Attentn on the following pagg.
Glenrothe5 and District Foodbank Community Project SC045445 RECEIPTS AND PAYMENTS ACCOUNTS PERIOD ENDING 31 MARCH 2025 Unrestrlcted Funds 2025 £ Restricted Funds 2025 £ Total Funds Total Funds 2025 £ 2024 £ RECEIPTS Grants Donations Standing Orders Gift Aid Fundraising Other Income TOTAL RECEIPTS 9,899 37,381 7,729 1,895 9,531 9.216 75,651 119.848 129,747 37,381 7,729 1,895 9,531 9,216 195,499 500 27,231 8,361 3,238 17,283 381 56,994 119,848 PAYMENTS Capital enditure Employment Costs Premises enses Insurance Training & Uniform Administration Food Taxis Waste Collection Van Expenses Fundraising en8es Other Expenses TOTAL EXPENSES 2,961 2,961 20 53,031 53,031 39,125 33,271 33,271 23,119 1,873 2,235 1,873 2,235 1,833 351 4.011 32,299 227 4,011 32,299 227 2,639 40,280 168 2,467 2,376 2,467 2,376 3,111 2,090 5,081 86,801 23,777 76,808 28,858 163,609 23,731 136,467 SURPLUSI(DEF ICIT -11,150 43,040 31,890 -79,473 15
Glenrothes and District Foodbank Community Project SC045445 1. Unrestricted funds are held in three accounts, namely the Virgin money No1 or General fund, the Bank of Scotland Treasurer's Account and a Virgin Money Investment Account. 2. Gift Aid reclaimed from HMRC is included in Donations in the General Fund and on the Spreadsheet. 3. The total of £9,531 for Fundraising comprises £6,958 held in the General Fund plus £2,573 in the Bank of Scotland Account. 4. The figure for Other Income is the £32,129 shown as Miscellaneous Income in the spreadsheet (General Fund Income) plus the £1,425 interest from the Investment Account and minus an internal transfer of £5,000 from the Bank of Scotland Account and minus another internal transfer of £19,338 from th8 Investment account. 5. In the Payments section the figure of £33,271 for Premises Expenses comprises the figure of £29,972 for Utilities plus the £3,299 for Facilities shown in the spreadsheet. 6. The figure for Training and Uniform is shown under Volunteers in the spreadsheet. 7. The figure of £5,081 for Other Expenses comprises £981 for OLM expenses plus £4,100 in Miscellaneous Expenses. 8. The figure for Employment Costs represents the sum of the figures for Salaries, Pensions, Payroll and HMRC shown in the spreadsheet. 9. The figure of £23,777 for Miscellaneous Expenditure from the Restricted Fund represents money paid to Citizens Advice and Rights Fife, for the services of a Financial Advisor. Basis of Accountln These accounts have been prepared on a Receipts & Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). Transactions with Trustees or connected ersons No charity trustee or person connected with a charity trustee received remuneration during the period. No charity Trustee received expenses during the period. The charity is not liable to income tax or capital gains tax on it's charitable activities. The charity is also not registered for VAT, and any expenditure includes any VAT charged. 16
Glenrothes and District Foodbank Community Project SC04544S STATEMENT OF BALANGES AS AT 31 MARCH 2025 Uffestrlcted Restrlcted FXIS 2025 £ 2025 £ Total Fwmls 3325 É Tdal Fumk 2024 £ oP1j 67,746 34073 101819 181292 &JrplfDefl¢st trythr lanceeaThled -11,1 31,890 -79,473 102 819 Vlrdnlts Gemal FK1 VlrLln strlctsd FUMI rgln knvestrnent Fund rl(of Sc(rtIal 24077 24,077 14&7 78,113 78.113 3S073 37,913 12,519 12,519 14,946 819 Approved by the Trustees and signed on their behalf Name Posltlon: Trusteél Treasurer Date: IG /5/2 17