Beechgrove Sports Partnership Trustees, Annual Report 1 November 2023 to 31 October 2024 The Beechgrove Sports Partnership is Supported by The sp￿tSc(￿la SOUTH SCOTL ENTER Isi And Wlliam Syson Foundats'on. The Cumberland Bull ding s￿ty, Harper Mc Beechgrove Bowling Club arKI BeeclwJrove Tennis Club Beechgrove Sports Partnership Scottish Charity Number.. SC045174 Charity Trustees (As of 31st Oct '24) Tl'.e Cull-.P't"4rC, br-cl",. Introduction As described in the 22123 report the new Pavilion is now complete a this report marks the first full year of beneficial operation. Key focus of the Beechgrove Sports Partnership is now the day to day running of1the facility both on behalf of the Bowling and Tennis Clubs but also for the benefit of other sports clubs and the local community. Objectives and activities The Beechgrove Sports Partnership was set up to Advan￿ public participation in sport in Moffat To provide recreational facilities with the object of improving thé conditions of life for those for whom the facilities are primarily intended To repla￿ the existing dilapidated pavilion at Beechgrove Recreation Ground, with a modern, accessible clubhouse and community facility Current Situation The Pavilion is now fully operational and is being used extensively by both the Bowling and Tennis Clubs. Both clubs have seen significant benefits and it has led to an increase in membership and participation amongst the local community. The Bowling Club membership has increased due to the improved facilities, with members, particularly those joining since the pavilion completion in June 2023 putting in time and effort to maintain the greens and surrounds to a higher standard than previously. It has also enabled short-mat bowls to be played during the winter months. The Bowling Club has been asked to host events for the Dumfriesshire Bowling Association,(DBA), the South of Scotland Women's Bowing Association (SSWBA), and Bowls Scotland because of the facilities now available. The Tennis Club had a successful year and the new pavilion enabled the continuation of coaching throughout the winter months, the large communal space providing a useful backup when the Moffat weather prevented play outdoors. In addition the club has hosted a number of events including for the first time a learning disability competition as part of the Moffat Gala Week. Learning LiisaDllry lennis - Mohai (Jaia Event The facilities have also benefited other local organisations. The Pavilion was used for the suc￿Ssful Moffat Open arranged by the local Pétanque Club which included over 30 teams from across Europe. Other hires included use by Wise Owls Nursery where again the large communal space, the safe location and the opportunity to try a variety of sports proved very useful. Structure, governance and management Type of governing document The Beechgrove Sports Partnership (BSP) operates within the constitution laid out in our governing document, titled 'The Constitutibn of Beechgrove Sports Partnership" A copy is available from our web$ite at this address: http:Ilbeechgrovesp.wixsite.comlbeechgrovesplabout Trustees Trustees to the Board are nominated by the Beechgrove Bowling Clu and the Beechgrove Tennis Club. Achievements and performance Funding The project was completed in 202213, the pavilion was completed on budget and was fully funded. Total project cost from the outset of the project (including initial consultations etc.) has been £430,000. The three largest funders ha been the Hollywood Trust (£122,500), South of Scotland Enterprise (£81,400) and Sport Scotland (£70,000). Running costs are now met through rent charged to the tennis and bowling clubs and through external hires. As a community facility we actively seek to hire out the pavilion to any interested members of the community and this has already successfully happened. Sustainability During the final stages of design and planning, we investigated the option of solar power. Funding was secured and a solar power system installed. This will reduce running costs going forward and contribute to a lower carbon footprint for the building. Design Key design aspects are for: 1) Year round use of the building 2) Suitability for tennis and bowling clubs 3) Space for indoor bowling 4) Suitability for community use Financial review The only assets held by the Partnership is cash at bank and as of 31 st Oct '24 this had a balance of £2,028.73. A full copy of the accounts is included as part of the submission. The Beechgrove Sports Partnership have a responsibility to manage and maintain the pavilion but we do not own it. We have a lease agreement with Dumfries and Galloway Council and on its termination ownership will revert to the council. Statement of the charity's policy on reserves Going forward the partnership does not hold any significant reserves. An annual budget covering the running costs and maintenance provision has been agreed with the bowling and tennis clubs and the two clubs are invoiced quarterly in advance to cover this. As of 31st Oct '24 we held £456.13 in the revenue account dedicated to this purpose. Details of any deficit We currently have no deficit, the capital project was completed on budget and was fully funded. In addition the partnership does not have any donated facilities or services Future plans The future of the BSP is now positive and exciting. The focus going forward is on running the facility and offering a great facility to the wider community. Concluding Remarks This successes of the past year has seen the culmination of many y ars of effort. Huge thanks is due to everyone who has worked with the BSP over the years. This includes trustees and many others who have donated their time. Without the support of funders. none of this could have happened. Declaration Signed on behalf of the charity trustees". Designation Date 28K MAY '2S B••chgrovè Sport8 PartDer4hlp Recei tsandpa monts ac¢ounts Sj045174 OSCR 314 OLI ¥J24 ottrth Charrty R￿uLknr Section A Statement of receipts and payments Vnrntrlctsd Tcrtal fun Totyl lund* l•*t Jr A1 R•c 42,115 GrAnts aX,021 nd and bjildi Rqnty & 11¥rt 2.2X Al S&* lol 1• 12 R•c•lpts from •M•t4 A2 Sub ioi•I 19 Gtw•itythr¢ p•ywts hvili•l Gr•nw 2.411 Iwic Ajsubts Purch85es ¢lfix•J 8SA*I• Als￿+￿ Afj Tr•n•f•rn tol lfroml lur•d• rove S rts Partner5hl Section B Siaiemeni of balaiices SC045174 PeTrriny 01 C&*h 4.111 •7• •yY L••lTW To 84LIthIIII•i Tq T•*1 40 5.1 B•echgrove Sport• Partner•hlp scr145174 Additional analysis111 Club DrnwiB*llO•y Ti4ilwiw* SOSE fy¥ Ito tARESIM4C8¢ 41,177 Pwilion 1.771 17T4 TO r•wiry1o￿1 4.lJ3 1.7 APPEN(MX2 SC145174 Adijitional analy51s121 6 Br••ldown of unw••lrlcW lund TL o*tstra¢ S￿1 Trnn•f•rntDI (lthlhJTrd• ollund• r** Beechgrov• Sports P¥rtngr¥hlp SC015174 Additional analysis 131 .0 i•J nd APPENDIX 3 OSCR Qkity ReguL*ot Independent examiner's report on the accoun R•port to tho Chwbty name tru8t8e8lmemb•r• of 13LLLHI,KoyÉ Regi•t•rvd ch8rity SC numbgr On th• accounts of th• charfty for th• p•rlod Sfortis VAKrfv(rtS Ilift owsl TrL Period start dat* Penod ef)d d Klonth Year lol¥ Set out on pa Raspectlve The ¢hanty'8 trustees are reSWn$ib￿ for the weparation of the accounts in I￿r￿an spon8lbillUo¥ ol thg tgrms of the Chanties and Trustee Inve$lment (Scotlandl 2005 Act * the tru8tefrB and ox¥mlnar Charities Accounts Iscotlandl Re9ylations 2006 las amen¢Jedl. The chanty trustèès consider that the audit requirernent of ReguL8b"on 10111 Idl of the A¢¢ounts Regulations does not apply It is my re8kx>nsibility to exarnine the accounts as required ulder sectson 4411 I Icl of the Act and to state whethèr particular matters hav8 ￿me to my Bttenlion. Ba818 of Indopond4nt exaM￿allOn is ¢arried out In xWdaT￿e vrith Reoulation 11 of the 2006 Actounts &xamlnor'$ 8tat8ment Regul8liM$. An examination include8 8 review of the accounb'ng rècords kew by t charity and a comparison of Ihe acn)unts presented with thosa racords. 11 allo in¢lu¢e¥ considerab.on of any unusual rtems or d15clg3ur¢$ in the ac£ount$ and seeks. explanabons from the irustees con¢eming any such matters The procedure* und8rtaken do not provide all the eviden￿ that would be r￿Ul[ed in an aL*Jrt and. consajuently. I do not express an 8tJdit opinion on the vièw given by Ihe ac(x)unts Ind•p•nd￿t •xamlnerf¥ In the course of my examination. no matter has come 1¢ my attenb'on lother han that *tatwnont disclojed on the attached page1 which 9ive$ m8 re•$onablè cause to believe that in any material respoa th requirements to keep accounting rocofds in accordance with section 44111 (al of the JOS Act 8nd Regulation 4 of the 2006 A¢¢ounl8 Regulatsons. and to prepare accounts bthich accorcl wrth thè accounting re￿)rdS and com RegUlat￿n 9 of the 2006 Aecounts Regulakn"ons y wilh have not been m￿, or Slgno R•l•vant profe86iO qualSflcatlonl¥Jl or b (Trf a Addre 'Pl•J￿ dal&ts the b.aLKLI) It iroy f.rj nnl iippltr 11 thp. vrfnlrt% .1.. ,IwV .Ii'r.y l(1 yl I i Attent￿ ￿ tr ""OSCR *ilI8c￿pl ¢wJitsl or wdn8bJres.