Reay Hall
Annual Report and Account for Financial Year Ending 31 March 2025
Scottish Charity No: SC045134
Current Charity Trustees (as of AGM 16/09/25):
Other Committee movements during the year:
Contact Address:
Recruitment and Appointment of Management Committee:
The Reay Hall charity trustees (committee members) were appointed by the members of the Parish of Reay at the Annual General Meeting which was held on 16/09/25.
Governing Document:
SCIO constitution
Charitable Purposes:
To provide facilities for social, educational, sporting and leisure purposes for the Parish of Reay. The committee has the responsibility for the day to day running of the facilities, ensuring they are fit for purpose and developing their role in the community.
Activities and Achievements:
The current regular user groups include:
Bowling Club, Badminton, Yoga, Gardening Club, Gaelic Choir, Youth Club, Beaver Scouts, Reay Young Stars.
The Hall is also used regularly for private parties, fundraising events, public entertainment, public inquiries and display, local and national elections, craft fairs, horticultural show, fitness training, etc.
Fundraising:
The committee continues to try and improve the facilities in Reay Hall with funding from rental charges and grant applications as appropriate, and organised fundraising activities.
2025 Annual Report SC045134
Page 1
The committee has run fundraising events such bingo, and has hosted performances from visiting arts and music groups, held an indoor car boot sale and come and try line-dancing, hosted soup and sandwich lunches. Whilst these are primarily for community interaction, they do provide a contribution to funds. The ongoing Megadraw averaging around 202 members generates a source of regular annual income.
Remuneration and Expenses:
Two members of the committee have been undertaking regular cleaning of the hall, and receiving financial remuneration for their time. Other committee members have undertaken some general maintenance/grass cutting but are not remunerated.
Reserves:
The Hall held total funds of £73,973.71 at the financial year end (31/03/25).
This includes funds set aside for the ongoing refurbishment project, including £32,534.08 of restricted funds from grants. There is a constant and continual need to purchase consumables and also to replace “capital” items for regular use. These will be reviewed as and when appropriate throughout the year and reported on thereafter. For example during the year, the Hall agreed to purchase new tables for use by all Hall user groups.
It should be noted that total funds of £73,020.31 were held at the time of the AGM (16/09/25), which reflects expenditure associated with completion of the current phase of the ongoing refurbishment.
Maintenance and Improvements:
Maintenance and improvements are carried out by voluntary effort wherever possible.
The Committee and appointed Architect have continued to work with our heating supplier to resolve ongoing issues with the air source heating system, commissioned in Sept 22. The air to air heating in the main hall is now working effectively, with remote operation now installed. Additional zoning controls added to the air to water heating in the remainder of the hall, alongside raising awareness of users on how to best utilise the system, has allowed better control of heating the smaller rooms. The committee continue to monitor use and control to ensure most effective use of Hall resources while maintaining a comfortable environment.
Phase 3 of our major refurbishment project, which included WC refurbishment, new entrance foyer, refurbishment of the two smaller public rooms, improved lighting, power and fire detection was completed during the year, and continues to receive a very positive response from the local community.
This year has been a year of consolidation of the major refurbishment and the Committee has moved to identifying the next stages of refurbishment which will bring most benefit to Hall Users and the wider local community. Items most likely to be taken forward are: refurbishment of the Main Hall (floor and redecoration), refurbishment of the kitchen, new blinds for smaller rooms. In addition to use of Hall funds, grant funding for these will be sought from a variety of sources.
The committee continues to ensure that any unrestricted funds are not over committed for any purpose and similarly ensure that there are adequate funds to provide all Hall services/facilities required by user groups and the community. During the coming year the committee will review ongoing costs and also rental rates to ensure that these are aligned.
Approved by the committee and signed on their behalf:
2025 Annual Report SC045134
Page 2
Reay H#ll1Scotiish charlty ND SC0451341 AcEDunts for Year Ee 31 March 2925 Slatemn of of R cel Is and Pa ments r Yoar Endod 31 126 Unr•otrl¢tgd Fund$ R•8trlct•d Funds Y•ar ended 3110312026 Y•ar ?nded 3110312024 RECEIPTS Hall Ren¢$ £ 4.666.60 £ 8,000.00 4,666.50 8,000.00 £ 32,S34.08 4.477.11 .000.00 £ 114,937.36 3,932.00 Grant- 8WFC8F Donatlon Orants- RÈlurblshment IPha8e 31 Grant- Healing mods É 32,534.08 Fund Ralsin9 & Oonatlons Mlsc- EDF VAT rebatg Ml¥c - Bank chargg r•fund £ 4.171.00 1.629.17 213.75 4.171.00 1.629.27 213.7S 1.261.60 Total Recelpts £ 1B,680.52 £ 32,S34.08 E 51.214.60 e 132,607.97 PAYME utiiitl•8 Cl•anor & Mat•rlal8 Propgrty Malnten&nco Insurab)ILlcOncfr8 Rglurbi5hrnent Irestrlctad fund81 Refurblihm•nt Ihall fundedl Heating mods Iroatrlcted fund•l Ront Rets•t £ 3,609.11 £ 1,622.06 £ 1,261.73 £ 1.596.99 3.609.11 1,522.08 1,261.73 1,596.99 £ 74,032.6Z £ 23,320.38 1,966.11 4,269.4 1,441.79 £ 3,882.72 2,697.13 É 73.438.82 £ 74,032.62 £ 23.320.3B 0.22 £ 1,96689 1.966.11 1,167.25 90.00 8anK Charg•• Lo#1 on con¢¢rt 16109123 16.00 16.QQ 121.00 26.00 Ml$¢ Hogmany oxpen••• Ml•c- Xmi• d•c• 476.00 475.00 2058 206.88 Toi*l Payments £ 32,008.37 £ 76,998.51 £ 108.004.88 £ 89,069.30 Surplug ID•fi¢Stl .£ 5fj.790.28 E 43,638.67 st•tg nl of Bal - A8 at 31•t Mo h202 Op?nln9 8alan¢• Icurrnnt wc} Surplus Ioelicitl Icurrenl AICI Closlng BAlanc• ICurr•nt AICI £ 104,614.81 4 50,790.28 £ 47 724,33 £ 80.•76.84 £ 43 638.87 £ 104,614.61 Oponlthg Balane• ISaviiig¥ AICI Surplu5 IDeliclll ISavSn98 AJCI Closlng Balance IS4vlngs Alc 28.977.33 272.e6 E 26 249.38 £ 26,729.87 247.80 £ 26 977.33 TOTAL 8ANK BALANCES £ 73.973.71 ** £ 130,491.94 In¢lu¢l•¥ restricied fundlng balanc• carrt•d fonward from 2023124 Refurblshmeni £41.498.54 - HEating Mods fl,965 89 ++ 8•lance IncltF(le5 IEStncled lunats otr2,20O from 2007 donaiion by D.Forb•s to b• used. wth hlx permlsslon. lowards a sport8 h¢lllty at the hill. ++ Batsnc• InGludes resirlcied iuncts of£686 from Otl 16 non from ReeyDrama Club to b• u¥•d lorJtage curt•lnlYhÈIng 01¢.
APPENDIX 3
’ Independent examiner s report on the accounts V2
| Independent examiner’s report on the accounts V2 | Independent examiner’s report on the accounts V2 |
|---|---|
| Charity name REAY HALL SCIO |
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| SC 045134 | |
| Period start date Period end date |
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| Day Month Year Day Month Year |
|
| 01 04 2024 to 31 03 2025 |
|
| (remember to include the page numbers of additional sheets) |
(remember to include the page numbers of additional sheets) |
Registered charity number On the accounts of the charity for the period Set out on pages
| Respective responsibilities of trustees and examiner |
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. |
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|---|---|---|---|---|
| Basis of independent | Basis of independent | My examination is carried out in accordance with Regulation 11 of the 2006 Accounts | ||
| examiner’s statement | Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the viewgiven bythe accounts. |
explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do |
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| Independent examiner’s | In the course of my examination, no matter has come to my attention [other than that | |||
| statement | disclosed on the attached page*] 1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and • to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations ~~have not been met, or~~ ~~2. to which, in my opinion, attention should be drawn in order to enable a proper~~ ~~understanding of the accounts to be reached.~~ |
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| Signed: | ||||
| Name: | ||||
| Relevant professional | ||||
| qualification(s) or body | qualification(s) or body | |||
| (if any): | ||||
| Address: |
*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
APPENDIX 3 Disclosure section Only complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose