REGISTERED CHARITY NUMBER: SC044983 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025 for Helmsdale Communi Trans ort SCIO Mackay & Co Chartered Accountants Unit 8 Golspie Business Park Golspie Sutherland KW10 6UB
Helmsdale Communit Trans ort SCIO Contents of the Financial Statements for the Year Ended 31 March 2025 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7 to 12 Detailed Statement of Financial Activities 13
Flelmsdale Communi Trans ort SCIO Re ort of the Trustees for the Year Ended 31 March 2025 The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and alms The organisation's purpose is to advance citizenship and community development and to provide relief to the people resident in the Helmsdale Community, and their environs, who are in need by reason of age, ill health, disability. financial hardship or other disadvantage. In particular, but without prejudice to the geniality. 1.1 To provide and assist in the provision of not-for-profit community transport services serving the needs of such people. and of other community groups and members. 1.2 To operate community transport services and to encourage partnerships between community transport providers in the area of benefit to provide a shared resource of community transport; 1.3 To make available to the general public the benefits and outputs of this work. 1.4 To proactively and after consultations, bring the needs and wishes of the members and the general public to the attention of the statutory authorities. 1.5 To provide for a community transport service in a rural setting, that meets the needs of the community, its environs, and the needs of the general public. The Charity's main aims for the year are to ensure that the above statements are achieved. FINANCIAL REVIEW Principal funding sources All activities are conducted with the aim of generating income to meet the Statutory requirements and Community needs of running a minibus company. There are various fundraising events planned to enable us to meet the above criteria. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. Recruitment, appolntment, and induction of new trustees The Charitable organisation is self-funding and the aim of recruiting new Trustees is to have as broad a skill base as possible.This means that much of the day-to-day administration and maintenance can be undertaken by a Trustee on a voluntary basis. Potential Trustees are briefed on the Aims and Objectives of the SCIO. New Trustees have an informal chat concerning the aims of the Organisation and their responsibilities as a Trustee. Any further training. if required. is then arranged. Page 1
Aelmsdale Communit Trans ort SCIO ort of the Trustees for the Year Ended 31 March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure The Helmsdale Community Transport was known as Helmsdale and District Community Bus Association and cn the 25 March 2014 the Committee took the decision to become an incorporated organisation with Charitable status. It became a Scottish Charitable Incorporated Organisation on the 8 July 2014 and its goveming document is its Constitution. The Trustees meet on a monthly basis, following a set agenda (a quorum is five Trustees). Urgent itemslemergencies are dealt with by the Office Bearers and reported on at the next monthly meeting. All decisions are taken at the monthly Trustees meetings and any urgent itemslemergencies are dealt with as and when they arise (a Quorum is five Trustees) and the full Board are advised as soon as possible. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number SC044983 Prlncipal address Community Centre Dunrobin Street Helmsdale Sutherland KW8 6JA Trustees Inde endent Exarniner Mackay & Co Chartered Accountants Unit 8 Golspie Business Park Golspie Sutherland KW10 6UB Page 2
Helmsdale Communi Trans ort SCIO Re ort of the Trustees for the Year Ended 31 March 2025 Approved by order of the board of trustees on behalf by- and signed on its Page 3
Inde endent Examiner's Re Helmsdale Communi Trans ort to the Trustees of ort SCIO I reF)Ort on the accounts for the year ended 31 March 2025 set out on pages five to twelve. Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts in accordance with the temis of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulalion 10(1){a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44{1 Xc) of the Act and to state whether particular matters have come to my attention. Basls of the independent examiner's report My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review ol the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees Conrning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter ha5 come to my attention . (1) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with Section 44{1)(a) of the 2005 Acl and Regulation 4 of the 2006 Accounts Regulations. and to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Regulations have not been met; or {2) to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mackay & Co Chartered Accountsnts Unit 8 Golspie Business Park Golspie Sutherland KW10 6UB 2? Page 4
Helmsdale Communi Trans ort SCIO Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2,790 9,500 12,290 2,500 Charitable activities General 3,860 3,860 4,082 Investment income 172 172 47 Total 6,822 9.500 16,322 6,629 EXPENDITURE ON Charitable activities General 4,798 10.565 15,363 20,158 NET INCOMEI(EXPENDITURE) 2,024 {1,065) 959 (13,529) RECONCILIATION OF FUNDS Total funds brought forward 24,538 1,065 25,603 39,132 TOTAL FUNDS CARRIED FORWARD 26,562 26.562 25,603 The notes form part of these financial statements Page 5
Helmsdale Communit Trans ort SCIO Balance Sheet 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted Restricted fund funds Notes FIXED ASSETS Tangible assets 228 CURRENT ASSETS Debtors Cash at bank and in hand 838 26.078 838 26,078 281 25.382 26.916 26,916 25,663 CREDITORS Amounts falling due within one year (354) (354) {288) NET CURRENT ASSETS 26,562 26,562 25.375 TOTAL ASSETS LESS CURRENT LIABILITIES 26.562 26,562 25,603 NET ASSETS 26,562 26,562 25,603 FUNDS Unrestricted funds Restricted fvnds 26,562 24.538 1,065 TOTAL FUNDS 26,562 25,603 The fin nci I statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: The notes form part of these financial statements Page 6
Helmsdale Communit Trans ort SCIO Notes to the Financial Statements for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities and Trustee Investment (Scotland) Act 2005. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Motor vehicles 25 % on cost Computer equipment - 250/0 on cost Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 7 continued...
Helmsdale Communit Trans ort SCIO Notes to the Financial Statements - continued for the Year Ended 31 March 2025 INVESTMENT INCOME 31.3.25 31.3.24 Deposit account interest 172 47 INCOME FROM CHARITABLE ACTIVITIES 31.3.25 31.3.24 Activity General Bus hire Bus Service Operator's Grant 3,458 2,527 General 402 1,555 3,860 4,082 CHARITABLE ACTIVITIES COSTS Direct Costs Support costs Totals General 14.703 660 15.363 TRUSTEES. REMUNERATION AND BENEFITS paid £11,162.16 (2025)- £1,471.58 (2024) Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. TANGIBLE FIXED ASSETS Motor vehides Computer equipment Totals COST At 1 April 2024 and 31 March 2025 46,134 914 47,048 DEPRECIATION At 1 April 2024 Charge for year 46,134 685 229 46,819 229 At 31 March 2025 46,134 914 47,048 NET BOOK VALUE At 31 March 2025 At 31 March 2024 229 229 Page 8 continued..
Helmsdale Communit Trans ort SCIO Notes to the Financial Statements continued for the Year Ended 31 March 2025 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Trade debtors 838 281 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Other creditors 354 288 MOVEMENT IN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestricted funds General fund 24,538 2.024 26,562 Restricted funds SSE Community Funds 1,065 (1,065) TOTAL FUNDS 25.603 959 26,562 Net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 6,822 (4,798) 2,024 Restricted funds SSE Community Funds 9,500 (10,565) (1.065) TOTAL FUNDS 16.322 (15,363) 959 Page g continued.
Helmsdale Communit Trans ort SCIO Notes to the Financial Statements - continued for the Year Ended 31 March 2025 MOVEMENT IN FUNDS- continued Comparatives for movement in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 29,187 (4,649) 24,538 Restricted funds SSE Beatrice Fund SSE Community Funds 7,500 2,445 (7,500) (1,380) 1,065 9,945 (8,880) 1,065 TOTAL FUNDS 39,132 (13,529) 25.603 Comparative net movement in funds. included in the above are as follows.. Incoming Resources Movement resources expended in funds Unrestricted funds General fund 6,630 (11,279) (4,649) Restricted funds SSE Beatrice Fund SSE Community Funds (7,500) (1.379) (7,500) (1,380) (1) (8.879) (8,880) TOTAL FUNDS 6,629 (20,158) (13,529) Page 10 continued...
Helmsdale Communit Trans ort SCIO Notes to the Financial Statements - continued for the Year Ended 31 March 2025 MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.25 At 1.4.23 Unrestricted funds General fund 29,187 {2,625) 26,562 Restricted funds SSE Beatrice Fund SSE Community Funds 7,500 2,445 (7,500) (2,445) 9,945 (9,945) TOTAL FUNDS 39,132 (12,570) 26,562 A current year 12 months and prior year 12 months combined net movement in funds. included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 13.452 (16,077) (2,625) Restricted funds SSE Beatrice Fund SSE Community Funds (7,500) (11,944) (7,500) (2,445) 9,499 9,499 (19,444) (9,945) TOTAL FUNDS 22,951 (35,521) (12,570) 10. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page 11 continued...
Helmsdale Communit Trans ort SCIO Notes to the Financial Statements continued for the Year Ended 31 March 2025 11. ASSETS Assets Cost Current Value 2025 Current Value 2024 Buses Oil tank 69,198 1,922 596 662 Current value is reduced annually by 10 % to allow for depreciation in the value of the assets. The buses are now included on the balance sheet so no values are listed here. Page 12
Helmsdale Communit Trans ort SCIO Detailed Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 31.3.24 INCOME AND ENDOWMENTS Donations and legacies Grants 12,290 2,500 Investment income Deposit account interest 172 47 Charitable activities Bus hire Bus Service Operator's Grant 3,458 402 2.527 1,555 3,860 4,082 Total incoming resources 16,322 6,629 EXPENDITURE Charitable activities Wages Insurance Repairs Postage and stationery Sundries Motor expenses Depreciation - motor vehicles Depreciation - computer equipment 10,875 1,248 31 1,151 1,883 559 207 110 3,742 11,534 228 511 1,810 228 14,703 19,414 Support costs Governance costs Accountancy 660 744 Totsl resources expended 15,363 20,158 Net incomel(expenditure) 959 (13,529) This page does not form part of the statutory financial statements Page 13