Hawick Acorn Project Initiative SCIO Trustees Annual Report and Accounts for the year ended th 28 February 2025 Scottish Charlty Number SC044641 Ha%*id( Ac¢m Prqttl Inrtth scio Annual Report & Accourts 28th Fet￿ary 2025 SC￿LSh Charity No SC044641 Index Page 3 Reference & Administrative Information Page 4 Structure Governance & Managemenl Objectives & Activities Page 5 - 6 Achievements & Perfomiance Page 7 Financial Review & Statement of Trustees Page 9 Receipts & Payments Account Statement of Balances Page 9 Notes to the Accounts Page 10 Independent Examiners Report Ha￿￿k Acxyn Prr4ect InthatNe SCIO Annual Reporl & ACC￿nIS 28Th February 2025 Sccrtt6h Chanty No SC044641 Reference and Administrative Inforniation Chanty Name: Hawick Acom Project Initialive SCIO Charity Registration Number.. SC044641 Contact Address: Invercraig Springfield Terrace Sl Boswells Roxburghshire TD6 DEP Princlpal Offlce-bearersrrrustees Trustees who left during the Year Independent Examlner Bankers". Unity Trust Bank plc Nine Brindlypalce BIRMINGHAM B1 2HB Hawd( A¢c¥n Prwect In￿ative SCIO Annual Rew)rt & Accounts 28h February 2025 SCc￿L$h Chanty No SC044641 Structure Governance & Management Governing Document The organisation is a Scottish Charilable Incorporated Organisation registered with OSCR on the 11th February 2014. Appointment of Trustees At each AGM, Ihe members may elect any member to be a charity trustee. The board may at any time apwint any member lunless helshe is debarred from membership) to be a charity trustee. At each AGM. all of the charity trustees must retire from office - bul may then be re-elected. Objectlves & Activities The Charities Charitable Purpose: As set out in the 'Constitution' and 'The Charities and Trustee Investments (Scotlandl Act 2005, the purpose{5) of Hawick Acom Project Imitative SCIO (HAPI) are the following.. The Relief of those in need by reason of age. ill-health. disability, financial hardship or other disadvantage. Any other purpose that may reas(￿ablY be regarded as analogous to any of the preceding purposes. Summary of the main activities in relation to these objectives: The organisation's beneficiaries are= Older people People with disabilitie5 or health problems. tr4awick Acom Prc4tt1 Intsttye SCIO Annual Report & 28Th Feiwuary Charity No SC044641 Achievements & Perfomiance Introduction This year has been one of re organisats'on and change. with an encouraging addition of skilled and committed volunteers and an increase in partnership working. For the rirst 4 months of the finanryal year. a project worker was empk)yed to help with horticultural aspects of the proieu. The Camarvon Street base for HAPI Bikes has been extremely producb've. and at the KEC sile HAPI gardening is transitioning from tidying up, lo developing the Sensory Garden and involving clients and staff in horticultural activities. There is an excellent relationship, between HAPI and the KEC management and staff. and we kiok fcrfward lo further collaboration in 2025. HAPI Bikes have expenenced an increase in bike sales and bike donations to people on low income through various local. and one intemational charity. There has also been income generation through the Just Cycle scheme, in retum for the free repair of people's bikes. Many unwanted bike5 have been repaired and are back in circulation, avoiding being crushed and melted down. or worse discarded. A successful bike maintenance course was run. in cdlaboration with Hawick High School. A regular supply of bikes from the Council Recycling Centres and the Police, have at times presented storage problems. A reorganisation of the way bikes are labelled and processed. and surplus bikes are re- distribuled has iTvrJrci,. efficiency of the operation considerabty. Volunteers The projed has benefitted greatly from the input and personal expertise of Rob. Kevin and Fin in their particular fields. with around 9 volunteers a week attending over 4 days. HAPI Gardening now has a number of regular volunteers, who wilh the assistaT)ce of a project worker employed frorn September 2023 until June 2024. under took reclaiffling shrubberies, the vegetable garden, and other areas nèglected lo varying degrees due lo Ihe pandemic. The resulting lack of volunteers in 2022 and 23, had placed a lot of strain on our limited man power resources. so this increase in man power, has been much appreciated. The successful acquisition of a 20K Community Development Grant with the assistance of the SBEB in 2023, also enabled the purchase of materials for the Sensory Garden a project also interrupted by the pandemic. however progress through 2024 was slow. due to adverse weather conditions and Ihe number of repairs and tidying up required after years of neglect from 2020 onwards. Funding to pay the salary of the project worker, was covered by incorne generation from HAPI Bikes. a*if* Acom Prged InthtJ¥e SCIO Annual Rewrt & ACC￿￿$ 2￿ Felvuwy 2025 sCott￿h Charity No SC044641 Achlevements & Performance cont'd Development of the Sensory Garden in collaboration with the KEC slaff and clients, was frustrated by a very late spring in 2024, following on from along, wel winter. Successive storms required hours to be spent tidying up, and making repairs. In collaboration with Jedburgh Men's Shed. an old fence has been taken down ar711 converted into planters accessible from a wheel chair. The KEC will paint the planters, and lake care of them. Hert)s, flowers and salad crops will be planted. Planting the vegetable garden was delayed by the rain and cold ground. and the exceptionally dry weather that followed in early summer, resulted In seeds and crops failing to thrive- much of the potato crop penshing in the ground. After several repair efforts. the bmber walks way to the vegetable garden was finally removed and replaced with slabs. enabling better wheel chair access. A smal crop of tomatoes was grown successfully, in the new poty tunnel. Access has been improved and the site lidied up atthough there Is much still lo do." many hours were spent collecting fallen branches and leaves, staking trees. removing lower limbs obstructing paths retrieving neglected garden fumiture broken up by the elements and dispersed across the extensive grounds. Repairs to shed roofs and repealedty, lo the greenhouse have been undertaken. Extracting litter blown from recycling bins and the nearbyA7 and pavements. has been made worse by the frequent high winds. and extraction from over grown shrubberies has been laborious and time consuming. Numerous tree saplings. brambles. and neglected pots and planlers have been removed. Priority is always given to keeping fire exils clear of branches and leaves. and the removal of moss on paths has become a priority diie Ir) tr.f.' IL'L.Ul'i,.d fooffall over recenl years. Volunteers There are gardening sessions on Wednesdays and Fridays, with a pool of 6 volunteers and il has been encouraging to See KEC and WRVS clients and staff, becoming actively involved. Trnstees We were very sorry to see resign this year. after many years of ser, ,. . bJ+h as a lead volunleei >upportiiig 9fL)ups under taking gardening projects in the community and on sile, as well as pioneering the bike maintenance and recycling aspects of HAPI. and latteriy also as a Trustee. Hawc* A¢(m Prqx¢ lThtMwe SCIO Annual ReFX)rt & ￿rts 28Th Fetrw 2025 ScLXb"sh Charity No SC044641 Financlal Review & Statement of Trustees Financial Review & Reserves At this time the charity has no income generation stream to assist wilh the running of the proiect. However it does aim to have at a minimum six months running costs once established Details of any deficit There was a deficit this year. Detalls of Donated Facilities & Services: The Charity benefits from the lime given by all the Trustees to the njnning of the Charity, including moniloring. supervision and meeting times. Trustee Rernuneratlon and Expenses No payments or expenses were paid or reimbursed to Trustees in the current year. Statement of Trustees Responsibilities The members of the Charity musl prepare financial 5talements which give sufficient detail to enable an appreciation of the transactions of the Chanty during the financial year. The rnembers of the Charity are responsible for keeping proper accounting records which. on request. must reflect the financial position of the Charity al that time. This rnusl be done to ensure that the finanual statements comply with the Charities and Trustee Investrnent (Scotlandl Act 2005. the Charities Accounts (Scotland) Regulations 2006. They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention andlor detection of fraud and other I￿egularl[le$. ,Ipp)r('.Vf_'Il l)y Ilip. TT Lis11.,(.,￿ A Il rJ %iqiit'L .')'1 their b￿l-laTf Uate: IVNI -ZO Hawick Acorn Project lo￿aINe SCIO Annu81 Report & Accounts Fet￿ary 2025 Scottish Charity No SCD44641 Recelpt5 & Payments Accounts Year Ended 28 February 2025 Unrestricted Funds Restrlcted Funds Total 2025 Total 2024 Note Receiptts Grants Fund Raising Income Charitable Activities Income 0.00 0.00 15,660.00 5,993.36 5,993.36 17,940.24 0.00 0.00 0.00 0.00 15,660.00 11,119.00 Total Receipts 15,660.00 5,993.36 21.653.36 29,059.24 Payments Fundraising Costs Charilable Activities Expenses Examination of Accounts 0.00 10.113.92 175.00 0.00 0.00 0.00 15,780.52 25.894.44 20.779.32 0.00 175.00 150.00 Total Payments 10.288.92 15.780.52 26,069.44 20.929.32 SurplusllDeficit} for the year Transfer Between Funds 5.371.08 13.004.201 19.787.161 14,416.081 B,129.92 3,004.20 Closlng Balance5 2,366.88 6,782.96 4,416.08 8,129.92 Stat8rnent of Balances Year ended 28, February 2025 Unrestricted Funds Restricted Funds Total 2025 Total 2024 Opening Balances SurplusllDeficit) for year 20,708.63 2,366.88 7,532.96 28,241.59 20,111.67 {6,782.96) 14.416.08) 8,129.92 Closing balances 23,075.51 750.00 23.825.51 28,241.59 Other Assets List of equipment in note5 6,669 6,294 Liabilities No outstsnding liabilities roved and Dale.. Hawick A(￿n Pr9￿1 Inrtiative SCIO Annu81 Report & Accourrts 28th Fetwuary 2025 ScrAtiEh Charity No SC044641 Notes to the Accounts 2025 2024 1 Charitable Aclivilies Income Donations Sale of Bikes 2,530.00 13,130.00 1.000.00 10.119.00 Total 15,660.00 11.119.00 2 Charltable A¢tlvltl•s Expenses Project Worker SBSEC- Admin Wages Materials Equipmenl Bike Repa1rs & Costs Postage & Slalionery Trustee Mileage Insurance Electricl Water Rates Rent Property Costs Bank Charges 7,662.46 126.00 8.366.72 375.34 3.485.00 2.40 57.60 1,479.38 696.83 3,300.00 259.31 83.40 7,933.01 126.00 5.057.54 0.00 2,519.00 5.20 64.80 1,372.38 437.29 3.050.00 142.10 72.00 Total 25,894.44 20,779.32 3 Lost of Equlpment Held as at 281h February 2025 2024 Add 2025 Power Tools & Accessories Garden Tools Wheel barrow Lawn Mower & Hedge Trimme Greenhouse Polylunnel 160 375 535 1.835 1,835 40 40 1,234 1,234 1,388 1.388 1,637 1.637 Total 6,294 375 6.669 4 Purposes of Funds The balance of funds at the yearend are Unrestricted The accounts have been prepared in line with the Receipts & Payments method. Hawick Acom Prryect Inrtiative SCIO Annu81 Report & Accounts 28* February 2025 Scottish Charity No SC044841 Independent Exatniner's Report on the Accounts Hawlck Acom Project Inltlatlve SCIO Scottish Charity SC044641 For the Period to 28th February 2025 Set out on pages 8 to 9 Receptive Responsibilities of Trustee & Examiner The charity s trustees are responsible lor the preparation Df the accounts in accordance with the lenns of the Charilies and Trlsslee Investment Iscollandl 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulalion 10111 (d) of Ihe Accounts Regulations does not apply. It is my responsibility lo examine the accounts as required under section 44{1) Icl of Ihe Act and lo stale whether particu18r matters have come lo my attention. Basis of Independent Examlnerfs Slatement My examination is carried out in accordance with Regulation 11 of the Charilies Accounts Iscotlandl Regulations 2006. An examination includes a review of the accounting records kept by Ihe charity and a comparison of the accounls pr8sented with those records. 11 a150 includes consideration of any unusual Items or disclosures in the accounls and seeks explanations from the Irustees concerning any such matters. The procedures undertaken do nol provide all the evidence Ihal would be required in an audit and, consequently, I do not express an audil opinion on the accounts. Independent Examlner's Statement In the course of my examinalion, no matter has come lo my attention 1. which gives me reasonable cause to believe thal in any material respect the requirements.. to keep accounting records in accordance with section 4411) (al of the 2005 Act and Regulation 4 of Ihe 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Name of Examiner Signed Dated Address