Holmlea Allotment Association AGM 8[th] April 2025
Annual Report
President: Treasurer: ) Secretary:
President & Committee Annual AGM Report 08/04/2025
Elections and Committee Changes
The committee stood down for re-election.
has stepped down as treasurer but stays on as a member of the committee. has been elected as the new treasurer. Other office holders were re-elected with no other changes to the committee.
Changes to Rules and Fees
Annual fees will rise in April 2026, to £50 for a whole plot, £25 for a half plot, £15 for a raised bed.
Rule change in keeping with fellow allotments:
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Members who receive 3 warning letters over a 24 month period will be asked to vacate their plots.
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Members not completing their communal work hours (4 per person per year) wit a 12-month period running from one AGM to the next will receive a warning letter.
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Members are reminded to number their plots.
Treasurer’s Report
Another busy year with a lot of activity at the allotments.
Open Day
Another successful Open Day was held in August 2024. Our local community came out in force and takings were up on the Gate from the previous year at over £260. It
was a busy day and the local community also spent more in 2024, with takings also up on last year for tombola, bric a brac and home baking. Others maintained roughly the same income as previous year, and we are also grateful to plot holders who used their other skills/contacts and set up other stalls to add to the overall experience for our visitors. In 2024 these included candy floss, name the bear, face painting and crafts for kids. Profit for the Open day reached £1078.
Other Spending
Our other main spend in 2024/25 was the construction of the new Hut extension, with materials purchased at a total cost of just over £1600, though all the labour was given by plot holders who came together to make the construction happen in time for the Open Day.
Last autumn, we also invested in some repairs to the perimeter fence, but little did we know what was to come in February, so additional repairs were required to the fence following the storm damage. Total cost of repairs to the fencing just over £200.
In helping plot holders with the clean up following the February storm we also spent £280 on rubbish uplift.
This spring we have acquired three new planters for the communal area, and so we also purchased compost to fill these large planters.
Possible plans for the forthcoming year could include spending on paint for the interior of the Hut extension and continued development of the North End of the site.
Vote of Thanks
Vote of thanks to:
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Big build team for all their hard work upgrading the hut
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Neil for repair work on the fence and trees
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Ross and Jackie for mowing the grass in communal areas
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Woodchip providers
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Volunteer committee
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Stevie for providing manure and hardcore for path repairs.
Holmlea Gardens Association Accounts 2024/25
Income
| Income | |
|---|---|
| Plot Fees | *1120.00 |
| Open Day** | 1615.78 |
| Misc. | 50.00 |
| Donations | 10.00 |
| 2795.78 |
(*Including 80.00 in 25/26 Fees)
Expenditure
| Expenditure | |
|---|---|
| New Hut Construction | 1666.33 |
| Meetings/AGM | 122.95 |
| Perimeter Fence Repairs | 203.77 |
| Tablet Computer | 239.98 |
| Skip Hire | 120.00 |
| Petrol | 49.01 |
| Feb ‘25 Storm Clear Up | 280.00 |
| Equipment Parts/Construction Materials | 99.19 |
| Safety Equipment & PPE | 36.98 |
| Work Parties | 57.93 |
| Open Day** | 537.53 |
| Compost | 50.00 |
| Insurance | 157.81 |
| Misc. | 11.97 |
| 3633.45 |
Bank Reconciliation
| Bank Reconciliation | |
|---|---|
| Balance Brought Forward @ 1/4/24 | 8257.48 |
| Income | 2795.78 |
| Total | 11,053.26 |
| Expenditure | 3633.45 |
| Total | 7419.81 |
| Closing Balance @ 31/3/25 | 7412.27 |
| Cash in hand @ 31/3/25 | 57.54 |
| Cheques not Banked | -50.00 |
| Total | 7419.81 |
**Open Day 2024
Income
| Income | |
|---|---|
| Raffle | 184.00 |
| Name Bear | 33.05 |
| Candy Floss | 22.00 |
| Tombola | 204.60 |
| Bric a Brac | 116.26 |
| Cakes/Homebaking | 154.55 |
| Jam/Chutney | 168.00 |
| Tea Room | 149.74 |
| Produce | 139.00 |
| Gate | 261.13 |
| Salt Dough Painting | 16.05 |
| Barbeque | 149.55 |
| Face Painting | 17.85 |
| Total | 1615.78 |
Expenditure
| Expenditure | |
|---|---|
| Trophies | 192.00 |
| Gazebos | 84.00 |
| Refreshments/BBQ Food | 149.81 |
| Craft Materials | 11.00 |
| BBQ Gas/Gas Cylinders | 94.72 |
| Toilet Rolls | 6.00 |
| Total | 537.53 |
Open Day profit: £1078.25
New Hut Extension Construction Costs
| Materials | 494.30 |
|---|---|
| Fixings | 73.70 |
| Rubbish Disposal | 140.00 |
| Roofing Materials | 580.98 |
| Brackets | 146.22 |
| Paint | 14.00 |
| Postcrete | 167.47 |
| Total | 1616.67 |
Bank Balance at 31/03/2025: £7412.27
Signed
Treasurer