Errol White Company
Charity No. SC044081
Trustees' Report and Unaudited Accounts
30 June 2024
Errol White Company Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 5 | |
| Independent Examiner's Report | 6 | |
| Statement of Financial Activities | 7 | |
| Balance Sheet | 8 | |
| Notes to the Accounts | 9 to | 14 |
| Detailed Statement of Financial Activities | 15 to | 16 |
Page 1
Errol White Company Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 30 June 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. SC044081
Principal Office
6 3F1 Haddington Place Edinburgh EH7 4AE
Registered Office
6 3F1 Haddington Place Edinburgh EH1 2JU
Trustees
The following Trustees served during the year:
Key Management Personnel
Accountants
Soroban
Atrium Business Centre Coatbridge ML5 4EF
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document are the advancement of education and the advancement of the arts, heritage, culture or science with particular but not exclusive reference to contemporary dance theatre.
The main activities undertaken in relation to those purposes are the creation and performance of contemporary dance theatre.
Page 2
Errol White Company Trustees Annual Report
ACHIEVEMENTS AND PERFORMANCE
Following on from last year’s successful national tour of Worn, the company focused on a period of research and development for the company’s new production Grace, a site sensitive work.
W&G continued to be supported by The Brunton Theatre in Musselburgh as Artists in residence. This position & support gave the company in-kind support including access to a studio space, vital to the development of the company’s new production Grace. Unfortunately, due to the structural issues with the theatre’s building, the residency finished early in Autumn of 2023. However, the company continued to work closely with East Lothian Arts team to develop a long term strategy to engage more widely with the young community through dance.
Throughout the summer and into early autumn of 2023 the company focused on developing Grace, along with support from , W&G’s producer. Conversations with , Learning Officer, Learning & Inclusion Team, Marketing and Engagement at Historic Environment Scotland (HES) were extremely positive and as a result the company secured funding from Stirling Council to develop and deliver a three-day pilot event/performance of Grace at Stirling Castle in the Queens Chambers. Alongside the performance we worked closely with basket weaver, , and stained glass artist, , to develop workshops for a select number of audience members from local disadvantaged groups based in and around Stirling, to explore the ideas and themes that inform the production. Feedback from the workshops was very positive and we are keen to develop this further in the future.
During Autumn 2023, the company was approached by , Head of Professional Programming at Dance Base, Scotland National Dance Agency to deliver a 3-day professional residency and a season of professional open classes. The company received excellent feedback from participants.
Also during that period, our Artistic Director, was invited by Phoenix Dance Theatre, a national touring contemporary dance company based in Leeds, to become a trustee.
In September 2023, the joint Artistic Directors started their positions as Artists In Residence & Course Leaders at the Scottish Institute for Theatre, Dance, Film & Television in Livingston. This new appointment, as well as bringing financial stability includes invaluable in-kind support such as studio space enabling the company to continue developing new work. W&G are working with the new owner, and the head of School of The Scottish Institute of Theatre, Dance, Film & TV to develop the profile of contemporary dance within the Institute, and to develop and launch the new BA & MA courses for Contemporary Dance & Performance Practice starting in September 2025.
In 2024, , the Sir Robert Cohan Foundation chairman, invited W&G to deliver master classes for the Sir Robert Cohan Celebration at the NSCD Leeds in Leeds. This was a privilege and an honour.
Page 3
Errol White Company Trustees Annual Report
In June 2024 W&G was invited by , a Chancellor's Fellow, History of Art at the University of Edinburgh, to contribute to a new study, ‘Towards an Archive for Contemporary Dance in Scotland’ due to our contribution to the contemporary dance sector in Scotland over many years. The event took place at CityMoves Dance Agency in Aberdeen.
2024 was an extremely productive and exciting year for the company. With the support of , company chairman, the board and in particular , Producer, we have been able to continue to lay new and exciting foundations for the company by building partnerships with multiple well established creative organisations and institutions here in Scotland. This has enabled the company to remain fluid and responsive within the organisational structure allowing us to be more resilient to the changes that we are all facing in the art sector at present.
FINANCIAL REVIEW
The charity made an overall deficit of £29,617 (2023: deficit of £20,206) during the year arising from a deficit on unrestricted reserves of £16,584 (2023: deficit of £6,631) and a deficit on restricted reserves of £13,033 (2023: deficit of £13,575). Restricted reserves at 30 June 2023 were £13,033 (2022: £26,608) and unrestricted reserves were £16,593 (2022:£23,224).
It is the policy of the Trustees to set aside enough reserves to meet its contractual obligations to its staff, including redundancy pay and outstanding payments due to creditors should the charity have to terminate its operation prematurely. The trustees consider that the unrestricted funds of £9 at 30 June 2024 (2023: £16,593) should be increased but are hopeful that HMRC will process the organisation's Theatre Tax Relief claims shortly. The organisation is expecting a payment of £3,747 relating to 22-23 and are hopeful that HMRC will process a late £19,636 claim for prior years. However, active fundraising and continued generation of income should enable the charity to continue its current and planned operations for the foreseeable future.
The financial statements have been prepared on the going concern basis, the validity of which depends on the ability of the charity to obtain adequate funding and operate within available fundings. The charity is confident in receiving theatre tax credits in the near future and will be working on funding applications for projects and therefore the trustees are confident that the going concern basis is appropriate for the charity.
PLANS FOR FUTURE PERIODS
We will continue to look at diversifying income strands for the company and securing funds for future projects.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Scottish Charitable Incorporated Organisation (SCIO) registered on 17 June 2013. It commenced operating on the same date. The charity is controlled by its governing document, a deed of trust, and constitutes an incorporated charity. It has a single tiered structure and the trustees are members of the charity.
Trustees are appointed in accordance with the charity's Constitution. Generally, applications in writing are invited by the Board. The charity seeks complimentary members who can bring suitable experience and skills to enable the charity to fulfil its objects.
Page 4
Errol White Company
Trustees Annual Report
Induction and training is offered to Board members who are issued with the charity's Constitution and with a copy of "Guidance and good practice for Charity Trustees" published by OSCR explaining the duties, roles and responsibilities of Trustees. The Board seeks to ensure that the needs of the charity are reflected in the Board appointments, through selecting people with a range of appropriate skills.
The Board of Errol White Company meets annually and is responsible for the strategic direction and policy of the charity as well as reviewing the duties and responsibilities of its charitable purposes. Board Members are expected to contribute a degree of expertise, experience and commitment to the workings of the organisation. They should be constructive and competent to decide policy and monitor implementation and to monitor the finances of the organisation.
The Board of Trustees have delegated the day-to-day running of the charity to trustee Errol White who is also co-Artistic Director along with , also co-Artistic Director and supported by Creative Producer, Susan Hay.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
The trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Signed on behalf of the board
Page 5
Errol White Company Independent Examiners Report
Independent Examiner's Report to the trustees of Errol White Company
I report on the financial statements of Errol White Company for the year ended 30 June 2024 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
-
to prepare financial statements which accord with the accounting records, comply with Regulation 8 of the 2006 Accounts Regulations
-
have not been met: or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Soroban Atrium Business Centre Coatbridge ML5 4EF 15 August 2024
Page 6
Errol White Company Statement of Financial Activities
for the year ended 30 June 2024
| Notes Income and endowments from: Charitable activities 4 Other trading activities 5 Total Expenditure on: Charitable activities 6 Other 7 Total Net gains on investments Net expenditure 8 Transfers between funds Net expenditure before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2024 £ - 2,390 |
Restricted funds 2024 £ 5,406 - |
Total funds 2024 £ 5,406 2,390 |
Total funds 2023 £ 66,657 7,379 |
|---|---|---|---|---|
| 2,390 7,050 11,924 |
5,406 18,021 418 |
7,796 25,071 12,342 |
74,036 88,244 5,997 |
|
| 18,974 - |
18,439 - |
37,413 - |
94,241 - |
|
| (16,584) - |
(13,033) - |
(29,617) - |
(20,205) - |
|
| (16,584) | (13,033) | (29,617) | (20,205) | |
| (16,584) 16,593 |
(13,033) 13,033 |
(29,617) 29,626 |
(20,205) 49,832 |
|
| 9 | - | 9 | 29,627 |
Page 7
Errol White Company Balance Sheet
at 30 June 2024
| Charity No. SC044081 Notes 2024 £ Current assets Debtors 11 - Cash at bank and in hand 4,150 4,150 Creditors:Amount falling due within one year 12 (4,141) Net current assets 9 Total assets less current liabilities 9 Net assets excluding pension asset or liability 9 Total net assets 9 The funds of the charity Restricted funds 13 Restricted income funds - - Unrestricted funds 13 General funds 9 9 Reserves 13 Total funds 9 |
2023 £ 15,149 18,839 |
|---|---|
| 33,988 (4,362) |
|
| 29,626 29,626 |
|
| 29,626 | |
| 29,626 | |
| 13,033 | |
| 13,033 16,593 |
|
| 16,593 | |
| 29,626 |
The trustees have prepared the accounts in accordance with section 44 of the Charities and Trustee Investment (Scotland) Act.
Approved by the board on 15 August 2024
And signed on its behalf by:
Page 8
Errol White Company Notes to the Accounts
for the year ended 30 June 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
| Income | |
|---|---|
| Recognition of | Income is included in the Statement of Financial Activities (SoFA) when the charity |
| income | becomes entitled to, and virtually certain to receive, the income and the amount of |
| the income can be measured with sufficient reliability. | |
| Income with related | Where income has related expenditure the income and related expenditure is |
| expenditure | reported gross in the SoFA. |
| Donations and | Voluntary income received by way of grants, donations and gifts is included in the |
| legacies | the SoFA when receivable and only when the Charity has unconditional |
| entitlement to the income. | |
| Tax reclaims on | Income from tax reclaims is included in the SoFA at the same time as the |
| donations and gifts | gift/donation to which it relates. |
| Donated services | These are only included in income (with an equivalent amount in expenditure) |
| and facilities | where the benefit to the Charity is reasonably quantifiable, measurable and |
| material. | |
| Volunteer help | The value of any volunteer help received is not included in the accounts. |
| Investment income | This is included in the accounts when receivable. |
| Gains/(losses) on | This includes any gain or loss resulting from revaluing investments to market value |
| revaluation of fixed | at the end of the year. |
| assets | |
| Gains/(losses) on | This includes any gain or loss on the sale of investments. |
| investment assets |
Page 9
Errol White Company Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. Due to the size of the charity there is no requirement to provide a Statement of Cash Flows.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for nay trade discounts due.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
2 Charitable status
The Charity is a Scottish Charitable Incorporated Organisation (SCIO), governed by a constitution.
Page 10
Errol White Company
Notes to the Accounts
3 Statement of Financial Activities - prior year
| 3 Statement of Financial Activities - prior year |
|||
|---|---|---|---|
| Income and endowments from: Charitable activities Other trading activities Total Expenditure on: Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 4 Income from charitable activities Grants (Creative Scotland) Other Grants 5 Income from other trading activities Box Office and Performance Fees |
Unrestricted funds 2023 £ - 235 235 868 5,998 6,866 (6,631) (6,631) (6,631) 23,224 16,593 Restricted £ - 5,406 5,406 Unrestricted £ 2,390 2,390 |
Restricted funds 2023 £ 66,657 7,144 73,801 87,376 - 87,376 (13,575) (13,575) (13,575) 26,608 13,033 Total 2024 £ - 5,406 5,406 Total 2024 £ 2,390 2,390 |
Total funds 2023 £ 66,657 7,379 |
| 74,036 88,244 5,998 |
|||
| 94,242 | |||
| (20,206) | |||
| (20,206) | |||
| (20,206) 49,832 |
|||
| 29,626 | |||
| Total 2023 £ 66,220 437 |
|||
| 66,657 | |||
| Total 2023 £ 7,379 |
|||
| 7,379 |
Page 11
Errol White Company
Notes to the Accounts
| 6 Expenditure on charitable activities Expenditure on charitable activities Creative Team Governance costs Independent Examination 7 Other expenditure Premises costs General administrative costs Legal and professional costs 8 Net expenditure before transfers This is stated after charging: ex greatia payment details 9 Trustee remuneration and expenses The nature of the reimbursed expenses |
Unrestricted Restricted Total Total 2024 2023 £ £ £ £ 6,600 16,832 23,432 67,624 450 - 450 450 7,050 16,832 23,882 68,074 Unrestricted Restricted Total Total 2024 2023 £ £ £ £ 8,020 - 8,020 - 1,020 - 1,020 764 1,773 - 1,773 4,183 1,111 418 1,529 1,050 11,924 418 12,342 5,997 2024 2023 £ £ 2024 2023 Number Number No remuneration or expenses were received by trustees during the year in their capacity as trustees (2022: £Nil). However, the charity paid one trustee, Errol White, a salary during the year. Details are set out in the staff costs note. |
Total 2023 £ 67,624 450 |
|---|---|---|
| 68,074 | ||
| Total 2023 £ - 764 4,183 1,050 |
||
| 5,997 |
Page 12
Errol White Company Notes to the Accounts
10 Staff costs
No employee received emoluments in excess of £60,000.
In the year to 30 June 2024 Key Management Personnel received salary of £18,000 in total (30.06.23 £48,000). Pension contributions for Key Management Personnel totalled £1,066 (30 June 23: £1,066).
The average monthly number of full time equivalent employees during the year was as follows:
Creative Team & Administration
| 2024 Number 2 2 |
2023 Number 2 |
|---|---|
| 2 |
The pension scheme is a defined contribution scheme run by Equity.
11 Debtors
| Prepayments and accrued income | 2024 £ - - |
2023 £ 15,149 |
|---|---|---|
| 15,149 |
Included in prepayments and accrued income is an amount of £NIL (2022: £14,811) relating to a claim for Theatre Tax Relief. This claim has been submitted but it was a late claim. HMRC can agree to review the claim but there is a backlog and given the time it has taken them to respond the expected income has been written off. Claims for the 22-23 year have been submitted but again, due to the time it takes HMRC to review, this has not been recognised as income in the 23-24 year.
12 Creditors:
amounts falling due within one year
| Other taxes and social security Loans from trustees Accruals |
2024 £ - 1,417 2,724 4,141 |
2023 £ 7 1,415 2,940 |
|---|---|---|
| 4,362 |
Page 13
Errol White Company Notes to the Accounts
13 Movement in funds
| 13 Movement in funds | |||||
|---|---|---|---|---|---|
| At 1 July 2023 13,033 13,033 16,593 29,626 |
Incoming resources (including other gains/losses) £ 5,406 5,406 2,390 7,796 |
Resources expended £ |
Gross transfers £ - - - - |
At 30 June 2024 £ - |
|
| Restricted funds: Restricted income funds: Creative Scotland Total Unrestricted funds: General funds Total funds |
|||||
| (18,439) | |||||
| (18,439) (18,974) (37,413) |
|||||
| - | |||||
| 9 | |||||
| 9 |
Purposes and restrictions in relation to the funds:
Restricted funds: Creative Scotland Funding towards the creation of various productions plus professional training
14 Analysis of net assets between funds
| Net current assets 15 Reconciliation of net debt Cash and cash equivalents Net Debt |
At 1 July 2023 £ |
Unrestricted funds £ 9 9 Cash flows £ |
Total £ 9 |
|---|---|---|---|
| 9 | |||
| At 30 June 2024 £ |
|||
| 18,839 | (14,689) | 4,150 | |
| 18,839 18,839 |
(14,689) (14,689) |
4,150 | |
| 4,150 |
Page 14
Errol White Company Detailed Statement of Financial Activities
for the year ended 30 June 2024
| Income and endowments from: Charitable activities Grants (Creative Scotland) Other Grants Other trading activities Box Office and Performance Fees Total income and endowments Expenditure on: Charitable activities Creative Team Performance Team Production Costs Production Marketing Production Travel R&D Costs Governance costs Independent Examination Total of expenditure on charitable activities Other expenditure Premises costs Other premises costs General administrative costs, including depreciation and amortisation General insurances Software, IT support and related costs Sundry expenses Legal and professional costs |
Unrestricte d funds 2024 £ - - - 2,390 2,390 2,390 6,600 - - - - - 6,600 450 450 7,050 8,020 8,020 1,020 1,020 3 1,770 - 1,773 |
Restricted funds 2024 £ - 5,406 5,406 - - 5,406 16,832 - 600 20 42 527 18,021 - - 18,021 - - - - - - - - |
Total funds 2024 £ - 5,406 5,406 2,390 2,390 7,796 23,432 - 600 20 42 527 24,621 450 450 25,071 8,020 8,020 1,020 1,020 3 1,770 - 1,773 |
Total funds 2023 £ 66,220 437 |
|---|---|---|---|---|
| 66,657 | ||||
| 7,379 | ||||
| 7,379 | ||||
| 74,036 67,624 1,994 9,004 4,056 1,791 3,325 |
||||
| 87,794 | ||||
| 450 | ||||
| 450 | ||||
| 88,244 - |
||||
| - | ||||
| 764 | ||||
| 764 | ||||
| 590 3,160 433 |
||||
| 4,183 | ||||
Page 15
Errol White Company Detailed Statement of Financial Activities
| Errol White Company Detailed Statement of Financial Activities |
||||
|---|---|---|---|---|
| Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments Net expenditure Net expenditure before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
1,111 1,111 11,924 18,974 - (16,584) (16,584) - (16,584) 16,593 9 |
418 418 418 18,439 - (13,033) (13,033) - (13,033) 13,033 - |
1,529 1,529 12,342 37,413 - (29,617) (29,617) - (29,617) 29,626 9 |
1,050 |
| 1,050 | ||||
| 5,997 | ||||
| 94,241 - |
||||
| (20,205) | ||||
| (20,205) - |
||||
| (20,205) | ||||
| 49,832 | ||||
| 29,627 |
Page 16