2025-05-31-accounts - Hamilton District Food Bank

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Jone 2) Trustees’ Annual Report for the period. (75) 5. Period start date __j Periodend date Loewe eee Day. Month Year 2. Day... Month | Year / From 01 06 2024: To 34 05 2025

Referenceand administration details

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Charity name Hamilton District Food Bank
Other names charity is known OS , - a
ne co
Registered charity number $C043982
Charity’s principal address a
Names of the charity trustees on date of approval of Trustees’ Annual! Report
[URI R Gore) Givi Gana e etree Cs ge Ragecaer NameOf persdic ccs
1 Resigned 31 May 2025
2 ' Treasurer
3
4 Chairperson
5
;
6
7
4
8 Secretary :
‘
|
1_Appointed 1 May 2025 — Trustee majority
1 ;
12
13
14 ;
15
16
17
18
19
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1 APPENDIX 1

;

Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

Type ofgoverning document	' TheFood Bankwas establishedby localchurches andwasincorporated
	as a Scottish Charitable Incorporated Organisation (SCIO) with effect from	;
	30 April 2013. The Food Bank is administered in accordance with the
	terms of its constitution.
Trustee recruitmentandappointment	_ Thetrustees are those appointed on theestablishmentoftheFood Bank
	plus those appointed during the yearand at theAnnual General Meeting.
	Appointment and removal is in accordance with the Constitution.
Charitable purposes	Theprevention of relief ofpoverty, and thereliefofthose inneedby reason ofage, ill health, disability, financial hardship or other
	disadvantage.
Summaryofthemain activities	Clients are referred totheFoodbankthrougha vouchersystemthatis	:
in relation to these objects	operated by local agencies. On afew occasions a user can apply foran
	: emergency voucher but must use an agency thereafter.
	The charity has now established links with 79 agencies in the local area.
	This yearthe charity has supported 9924 people ofwhich 3447 were
	children.

APPENDIX 1

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‘Achievements.and performance

theSummary of the main achievements of We started witha healthy balance in our bank account. This has assisted charity during the financial period —_ in ensuring the sustainability of our service however we have to be cautious as the food donations from the local supermarkets are reducing significantly and we are having to buy in more to top up the stock. We have reviewed the parcels and cut back on fresh food items which is saving quite a bit.

We have been very fortunate in receiving a considerable amount of support from various organisations along with monthly standing orders which has resulted in our bank account being at an acceptable level.

No fundraising activities have been carried out during the year.

Brief statement of the charity’s policy _Alll ofthe charity’s funds are unrestricted. At 31% May 2025, the charity on reserves held a total of £103,814.37 in the bank and in the petty cash. The trustees consider this to be sufficient to enable them to meet the operational costs of the Food Bank.

— oe . i .

Details of any deficit

Donated facilities and services (if any) | The foodbank moved to 13-15 Cadzow Street, Hamilton in October 2020. : The annual rent is £20,000 per annum. This is on a five year lease plan.

APPENDIX 1

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eDectaration Ge
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ees —
Position (e.g. Chair) Treasurer —
— cet esa be ee iy tee a
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APPENDIX 2 * GS
HAMILTON DISTRICT FOODBANK $C043982
OSPye (neR Receipts? and payments accounts
Lb) 1d) Sons HS For the period i Ts
Section A Statement of receipts and payments
Unrestricted Restricted erhouren Femanent Total funds Total funds last
funds funds sands funds current period period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A‘ Receipts
legacies 96,998
lcrents | | ee
Receipis fom indrating aciviies|| ———| |ee | ee
lGrosstrading receip's =| a ae
Income from investments other than
land and buildings
Rents fromand & buildings | a
Gross receipts from other charitable
activities
At Sub total 98,582 134,974
AZ Receipts from asset &
investment sales
Proceeds from sala of fixed assets fF
Proceeds from sale of investments fF
A2Subtotal| «|
A3 Payments
Expenses fring ectiies ee |
ress tearaparmenis | ee |
fnvestmentmanagenenteosts [| ee |
activitiesPayments relating directly to charitable | saree
severanceAuditote |
/ independent examination! = aT [ s~szY
[Fearon ofan acconts| |
a |
re |
AB Sub total| 116.521, [aas.62
| [rea]
A4 Payments relating to asset and
investment movements
Purchases of fixed assets Fo
Purchase ofinvesments||
Net receipts /(payments}[" age][J] (Cd (47,150)
6,327 {47,150
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$C043982

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APPENDIX 2 HAMILTON DISTRICT FOODBANK
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Section B Statement of balances
“ss Expendable Permanent
Categaries on Restricted funds endowment endowment eh owen Total last period
Teataits funds funds P
to nearest £ to nearest £ to nearest E tonearest£ to nearest£ to nearast £
Bt Cash funds Cash and bank balances at start of year 420,754 120,784 467,904
Surplus / (deficit) shown on receipts and
payments account (46,939) (16,939) (47,150)
Cash and bank balances at end of year 103,816 103,815 120,784
(Agree balances with receipts and payments
: account(s}) . ge
Details. Fund to which asset belongs Market valuation Last year
to nearest £ to nearest £
- — —_
Total
Detaiis Fund to which asset belongs Cost (if. available) Currentavailable) value (if Last year
- =— = to nearest £ to nearest&£ to nearesté
Total
Details Fund to which Iability relates Amount due Last year
to nearest £ to nearest £
- — —
Total
Details Fund to which liability relates Amount(estimate) due Last year
to nearest £ to nearest £
oe — —
Total
onSignedbehatf by of ane alt or the trusteestwo trustees Stgnature9) Print Name approvalDate of
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Recelpts and payments account / Statement of balances

December 2007

APPENDIX 2

$C043982

HAMILTON DISTRICT FOODBANK

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Additional analysis (1)
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Analysis of receipts and payments

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1 Donations
ue‘undsstricted Restricted funds endowmentExpendablefunds endowmPermanfunds en tt Totalcurrentperlod Total last period
to nearest £ to nearest £ to nearest& to nearest E to nearest £ to nearest £
GitAid 5380) [3380] [2007
Just Giving | __—19,199 | |___19,199 | 22,111
Monthly/Regular Givings 11,749170 11,749| | [__43,965] |
Total 78,082 425,689
2 Grants
Unrestricted Total current
funds Restricted funds period Total last perlod
to nearest £ to nearest £ to nearest£ to nearest £
Lottery Grant 20,000 20,000 |
Total 20,500 20,600
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3 Gross receipts from other charitable activitles
Unvestictedunds. Restricted funds Expendableendowmentfunds endowmentPermanentfunds AgtaLeurrentperiod Total last period
fo nearest £ to nearest £ to nearest& to nearest £ to nearest £ to nearest £
ed
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4 Payments relating directly to charitable activities
tnwestiicted‘unds Restricted funds endowmentExpendablefunds endowmentPermanentfunds Totalperiod current Total tast period
to nearest £ to nearest £ to nearest£ to nearast& to nearest£ to nearest£
Trussell Trust Membership _ PT
Unit Rental Costs/Hall Use Donations | ——«20,504! 20,5041 {24,004
EZ) 7.566 7.248 |
Equipment a |
Printing & Furniture er) [439] [7,024|
Storage & Stationery Supplies YC | 83
Stock Purchasesitems | §3,887 ee53,887 ee115,991
Training a: a eee)
[3229
8199 [7.934]|
Wages Costs L___21,178 3.684) 21,178] | [———_46,204] P5564,|
Total 115,521 115,524 | 182,124]
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Recelpts and payments account Additional notes (1)

December 2007

APPENDIX 3

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1D
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Scottish Charity Regulator
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_ Independent examiner's
Report [to] [the] [Hamilton] [District] [Food] [Bank] report on the accounts 2: -
trustees/members of
Regletorod charity ‘SCoa3ea2 sonst tna a ioe te nmin tenn 4
RTT ieee gemmeny wep se sien ane penne
Ontheaccountscharity for the periodofthe ....Day.....ss Periodstartdate Month Year PeriodDay... Monthend dateos. Year i;
01 06 2024 to 31 05 2025
Betout on pages fumbersber of wititnelto include thneat
Respective the charity's trustees are responsible for the preparation of the accounts in accordance
responsibilities of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the
trustees and examiner Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the
audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It
is my responsibility to examine the accounts as required under section 44(1) (c) of the
Act and to state whether particular matters have come to my attention.
Basis of independent My examination is carried out in accordance with Regulation 11 of the Charities
examiner's statement Accounts (Scotland) Regulations 2006. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts presented with
those records. It also includes consideration of any unusual items or disclosures in the
accounts and seeks explanations from the trustees conceming any such matters. The
procédures undertaken do not provide all the evidence that would be required in an audit |
Independent examiner’s — and, consequently,In the course of my |examination, do not expressno an matteraudithasopinion comeonto mythe accounts.attention [other_ than that
statement - disclosed on the attached page]
1. which gives me reasonable cause to believe that in any material respect the
requirements:
¢ to keep accounting records in accordance with section 44{1) (a) of the 2005 Act and
Regulation 4 of the 2006 Accounts Regulations, and
+ — to prepare accounts which accord with the accounting records and comply with
Regulation 9 of the 2006 Accounts Regulations
have not been met, or
ioe on gon should be drawn in order to enable a proper
to be reached. — ; ee
Name:
Relevant professional
qualification(s} or body
(if any):
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*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.

APPENDIX 3

Only complete if the examiner needs to highlight material problems.